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2024-03-31-accounts

Company Registration No. 09676458 Registered Charity No. 1162870

TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE)

REPORT AND ACCOUNTS For the year ending 31 March 2024

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TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT For the year ended 31 March 2024

The Trustees, who are also Directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 March 2024.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered charity name Transform Theatre Projects Charity registration number 1162870 Company registration number 09676458 Registered office Leeds Playhouse, Playhouse Square, Quarry Hill, Leeds, LS2 7UP

Trustees

For the purposes of the Companies Act 2006, the Board of Trustees is the Board of Directors of the charitable company and is referred to as the Trustees throughout this report.

The Trustees of Transform Theatre Projects during the year and to the date of signing this report are as follows:

Jane Bhoyroo (Chair) Rachael Drew Nicholas Dyson Toni Dee Paul Nadine Patel Ben Walmsley

Independent Examiner

Mr P O’Hara FCA, Chartered Accountant, 26 La Sagesse, Jesmond, Newcastle upon Tyne NE2 3AF

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Documents

Transform was originally established by West Yorkshire (now Leeds) Playhouse in 2011. Setting out to reimagine what theatre can look like and what it can do, the annual Transform festivals took place across the theatre building and outside its doors in a range of sites and spaces. Transform has now evolved as an independent organisation with a local and global outlook.

Transform Theatre Projects is a charitable company limited by guarantee, incorporated on 8 July 2015 and registered as a charity on 28 July 2015.

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TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT For the year ended 31 March 2024

STRUCTURE, GOVERNANCE AND MANAGEMENT (Continued)

Governing Documents (Cont.)

It was established under the Memorandum of Association that established its objects and powers and is governed under its Articles of Association.

The Directors of the company are also Trustees of the charity.

Eligibility for membership of the charity, and membership of the Board of Trustees, is governed by the Articles of Association. There are no restrictions in the governing document on the operation of the charity other than those imposed by general charity law.

Charitable Purpose

Transform Theatre Projects’ charitable objects are the advancement of education in the understanding and appreciation of the contemporary arts for the public benefit through the promotion of theatre, performance, dance, visual, media, music and other arts.

Structure and Governance

The charity currently has a Board of 6 non-executive Trustees.

The Board meets a minimum of four times per year and, additionally, holds an annual awayday.

Detailed written Board reports and an agenda are prepared and circulated in advance of meetings.

Recruitment and Appointment of Board of Trustees

Trustees are elected to the Board based on discussions and recommendations offered by Trustees and outside advisors to the organisation, as well as through a range of advertising channels.

Trustee Induction and Training

New Trustees are inducted by the Chair of the Board and Creative Director and are provided with a range of resources to support their understanding of Transform Theatre Projects activities.

The Charity's grant making policies

The charity does not currently engage in grant-making activity.

The contribution of volunteers

The charity makes use of volunteers within its festivals and to support its activities.

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TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT

For the year ended 31 March 2024

STRUCTURE, GOVERNANCE AND MANAGEMENT (Continued)

Reserves Policy

The Trustees have reviewed the charity's needs for reserves in line with the guidance issued by the Charity Commission, and in light of the charity’s recently-acquired status as a National Portfolio Organisation of Arts Council England.

The Trustees aim to firstly hold a level of Unrestricted Reserves which enables the charity to have sufficient financial resources to meet various liabilities which would crystallise if Transform Theatre Projects were unable to attract funding and/or it were unable to continue operating.

At present, the Trustees estimate that the Unrestricted Reserves required for such purposes amount to approximately £60,000, based on a minimum of 3 months’ running costs, including core salaries and redundancy pay, including an additional contingency of £9,330 to enable the charity to respond flexibly to issues or appropriate initiatives which might be identified outside of its annual budgeting process or contingency planning.

The required level of Reserves is therefore £59,330.

The charity’s Unrestricted Funds at 31 March 2024 are £99,981. Free Reserves, defined as nondesignated Unrestricted Fund, minus the value of Tangible Fixed Assets, are £99,172, which are greater than the aspirational level and will leave the organisation in a healthy position at 31 March 2025, as it navigates another year of fluctuation to staffing costs due to two defined periods of maternity leave.

This policy will be reviewed by the Trustees on an annual basis as part of the charity’s budgeting processes.

OBJECTIVES AND ACTIVITIES

Vision & Mission

Transform is an engine room for powerful performance. We create exhilarating international festivals and work year-round to catalyse future-gazing artists and creatives to reimagine what theatre can be.

We bring bold, brave, vivid & socially-conscious international performance to the Leeds City Region and beyond.

Our vision is to shift perceptions of what theatre can look like and represent in the Leeds City Region and across the North. We enable artists and creative people to take their agency to a new level and create remarkable, internationally resonate performance.

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TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT

For the year ended 31 March 2024

OBJECTIVES AND ACTIVITIES (Continued)

Vision & Mission (Cont.)

Transform is guided by the following principles;

BOLD

BRAVE

VIVID

SOCIALLY-CONCIOUS

Aims & Objectives

Transform focuses on the following activities and priorities:

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TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT

For the year ended 31 March 2024

OBJECTIVES AND ACTIVITIES (Continued)

Public Benefit

The Trustees understand and have discussed the implications of the provisions of the Charities Act 2006, which state that all charities must demonstrate that they are established for public benefit and have had due regard to the public benefit guidance issued by the Charity Commission. The Trustees believe that the charity meets both of the key principles.

Principle 1 - There must be an identifiable benefit, or benefits

Transform Theatre Projects’ artistically exciting work includes people of all backgrounds, including young people and traditionally excluded communities, who work with artists to create performance led by their ideas and world views. The programming of Transform Theatre Projects embraces the ethos of its home city, Leeds, and supports the next generation, with a focus on supporting artists with protected characteristics. The work is intellectually and emotionally stimulating for audiences and participants.

Principle 2 - Benefit must be to the public, or a section of the public

Engagement in Transform Theatre Projects productions is open to people of all backgrounds who want to benefit and be part of the experience, with a developed focus on young people and traditionally excluded communities. Transform Theatre Projects work reflects an ongoing interrogation of the city and world we live in today, through co-created practice and an interrogation of critical themes. The charity connects across borders and brings the world to Leeds through international programming and projects, whilst also connecting to diverse communities within the Leeds City Region. Furthermore, the charity has an aim to programme and present performance with an intersectional and inclusive focus

Transform Theatre Projects’ beneficiaries are therefore entirely appropriate to its aims and the public as a whole benefits from its work. All of these benefits are clear, evidenced and relate directly to Transform Theatre Projects’ aims. In addition, the Trustees do not consider that any significant detriment or harm flows from Transform Theatre Projects’ work.

Risk Management

The Trustees of the charity regularly review the major governance, operational and financial risks which the charity faces as part of its annual business planning process and confirm that systems have been established to mitigate these risks.

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TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT

For the year ended 31 March 2024

OBJECTIVES AND ACTIVITIES (Continued)

Risk Management (Cont.)

Transform Theatre Projects has a risk management strategy in place which comprises:

The Trustees are satisfied that appropriate financial systems and controls and employment policies and practices are in place.

The Trustees consider the key risks facing the charity at this time to be the financial risks relating to:

Finally, the relatively modest scale of the organisation leaves it vulnerable to the temporary absence or permanent loss of key team members, including two defined periods of maternity leave – of the organisation’s Executive Director ending May 2024, and Creative Director ending September 2024.

Changes in governance also pose a risk with the resignation of one Trustee in 2023 and the imminent resignation of one further Trustee in 2024, both following completion of a second term of service. A period of Board development is currently underway, with the aim to recruit two further Trustees by the end of the financial year.

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TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT For the year ended 31 March 2024

OBJECTIVES AND ACTIVITIES (Continued)

Risk Management (Cont.)

The Trustees have managed the potential impact of these risks by ensuring that:

ACHIEVEMENTS AND PERFORMANCE

Summary of the main achievements of the charity during the year

2023/24 represented a pivotal moment in the journey of the organisation, as Transform joined Arts Council England’s National Portfolio 2023-2026, which saw the implementation of a new core structure comprising four key roles: Creative Director & CEO, Executive Director, General Manager, and Producer.

Most notably, the period embraced the development and realisation of Transform’s most ambitious festival to date; Transform 23 – which saw a programme of world-class content unfold across the city in the form of keystone collaborations, original commissions, international presentations, microinterventions, a co-created participatory work, a public artwork and a series of special events; supported by over 30 funders and partners, underpinned by a relaxed and accessible framework and delivered within the context of Leeds 2023: Year of Culture.

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TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT For the year ended 31 March 2024

ACHIEVEMENTS AND PERFORMANCE (Continued)

Summary of the main achievements of the charity during the year (Cont.)

Transform 23

Reflecting on themes from community and loss to nature and personal odysseys, Transform 23 was host to 14 world class productions across 10 iconic city-wide venues from 11 – 22 October 2023. With over 100 participating artists spanning 12 nationalities and 5 continents; supported by 30 funders and partners, 38 volunteers and 13,000 audience members; this festival was undoubtedly Transform’s most ambitious, international edition yet.

The Trailblazing Performance strand featured theatre, dance and performance from artists including Cherish Menzo (Netherlands), Desire Marea (South Africa), Hannah Buckley (UK), Miet Warlop (Belgium), Chiara Bersani (Italy) and Nastaran Razawi Khorasani (Netherlands/Iran), taking place in some of Leeds’ most renowned venues and spaces including Leeds Playhouse, Yorkshire Dance, Northern Ballet, Left Bank Leeds, The Carriageworks, The Warehouse at Holbeck and Leeds Beckett University; alongside a large-scale public artwork by Paul Ramirez Jonas (USA) which was situated in one of the city’s most epic shopping centres, The Light.

Commissions & Artist Development

The festival featured 3 new full-scale commissions, including international collaborations with APHIDS (Australia) and MEXA (Brazil), and world premiere of an original new work from Katy Baird (UK); together which engaged co-commissioning and presenting partners RISING Melbourne, Casa do Povo and Battersea Arts Centre, and unlocked European tours for commissioned works with festival partners including Kunstenfestivaldesarts (Belgium), HAU (Berlin) and Take Me Somewhere (Glasgow).

Alongside these larger scale commissions, we also invited 4 local artists to develop microcommissions for the festival in response to Pumpitopera Transatlantica by MEXA, drawing on themes of protest, borders and self-revelation.

Engagement and Events

Transform’s Special Events programme comprised interventions, installations, DJ sets and parties, co-created with artists and young people participating in the wider festival. Workshops and networking events engaged 60 visiting professionals including 3 international delegations.

Young People Co-Creation

At the heart of Transform 23 was SECRETS, a major new participatory production based on real-life secrets collated from teens across Leeds and Reykjavik, co-created by Ásrún Magnúsdottir (Iceland) and an incredible collective of Leeds-based performers and artists aged 16-21. Aspiring young performers, spoken word artists, rappers and singers, worked together with Magnúsdóttir and Leedsbased musician Dan Loops to devise and shape an original production based on the collation of 700 secrets through an extensive engagement campaign, as part of a development and rehearsal process at Leeds City College.

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TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT For the year ended 31 March 2024

ACHIEVEMENTS AND PERFORMANCE (Continued)

Summary of the main achievements of the charity during the year (Cont.)

Original music gave voice to the unspoken and private lives of teenagers, from soulful melodies to electric and rousing rhythms. The work premiered at Slung Low’s The Warehouse in Holbeck as the opening production of Transform 23, culminated in an epic, invigorating production. The co-creation model was subsequently replicated by Magnúsdóttir with a group of Icelandic teenagers for presentation at Reykavik Dance Festival.

International Presentation

Following the Young Curators’ visit to Mladi Levi Festival in Slovenia back in 2022, OUT OF THE BLUE by Belgian artists Silke Huysmans and Hannes Dereere (produced by CAMPO) was selected as a work which aligned strongly with Transform’s vision, values and aesthetic and was therefore presented at Leeds Beckett School of Arts as part of the T23 programme, following a period of production scoping and fundraising led by the Transform team.

Young Leadership

Supported by Transform, the Young Curators responded to the production SECRETS with a wraparound programme for audiences to experience alongside the show. Choosing the thematic of ‘secrets as monsters’, the curators collaborated with a cohort of young Leeds based poets to shape and deliver IF WALLS COULD TALK, an immersive audio exhibition incorporating original poetry, spoken word and design.

Accessible Model

Supported by access consultancy from Unlimited, Transform 23 was underpinned by an accessible, inclusive model, including a Pay What You Can pricing model, fully accessible venues, a range of BSL and captioned performances, chill-out spaces across venues, an accessible marketing campaign and a dedicated access information page on the website.

Meaningful engagement processes were developed and delivered around international visiting shows SOTTOBOSCO (Chiara Bersani, Italy) and DARK MATTER (Cherish Menzo, Netherlands), working with Global Majority and Disabled participants through fully inclusive recruitment campaigns.

Transform’s ambition to include a diverse group of artists and creatives in The Collective led to 100% of the performers involved being from Global Majority backgrounds, with representation of 40% within the Young Curator's cohort. 25% of the Young Performers identify as Queer or part of the LGBTQI+ community. 41.6% of both the Young Performers and Young Curators identify as Neurodiverse.

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TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT For the year ended 31 March 2024

ACHIEVEMENTS AND PERFORMANCE (Continued)

Summary of the main achievements of the charity during the year (Cont.)

Organisational Development

2023/24 saw the start of Transform’s journey as a National Portfolio Organisation of Arts Council England. Led by Founder and Creative Director & CEO Amy Letman, together with Executive Director Ali Ford, the core team expanded in April 2023 with the appointment of two new key members of staff - General Manager Siana-Mae Heppell-Secker and Producer Ema Boswood - alongside a fixed term Communications Co-ordinator post to support the festival.

The organisation continued to grow rapidly with a festival freelance team including a Marketing & Engagement Manager, Production Managers, Project Producers and a team of casual staff including Artist Liaisons, Front of House Managers and Box Office Supervisors. This robust festival infrastructure was underpinned by the appointment of an Interim Director alongside year-round finance, fundraising and executive support, enabling both the Creative Director and Executive Director to undertake overlapping periods of planned maternity leave.

Founding Trustee Ben Walmsley resigned from the Board of Trustees in 2023 following completion of a second term of service. His role as Deputy Chair was replaced by existing Trustee Rach Drew. The rest of the Board remain strong and have shown unwavering commitment to the organisation through a period of substantial change and increased responsibility as a National Portfolio Organisation.

Transform has established a robust monitoring and evaluation framework to measure the impact of its activity, developed in collaboration with Research and Evaluation Consultant Dr Roz Stewart-Hall, Dr. Ben Walmsley from the Centre for Cultural Value (University of Leeds), and York Consulting. There is also a new Environmental Sustainability Policy and Action Plan (working document) in place which informs both artistic and operational decisions, driven by a committed working group led by Trustee Nadine Patel. An organisational environmental audit is now underway following completion of the festival delivery period.

2023/24 represented a successful period of fundraising through diversified income streams for Transform. Alongside regular funding from Arts Council England and Leeds City Council and multiyear funding from trusts and foundations including the Paul Hamlyn Foundation, Esmee Fairbairn Foundation, Backstage Trust and Liz & Terry Bramall Foundation; Transform was also successful in securing one-off project grants from the Peter Sowerby Foundation, National Lottery Awards for All and Arts Council England via a UK touring partnership led by Battersea Arts Centre. Furthermore, the organisation was awarded funding from Leeds 2023, the Embassy of the Kingdom of the Netherlands (via Leeds 2023) and the Children Culture fund of Iceland (via Icelandic partners).

Its earned income came from Horizon showcase partnership fees, co-producing funds and box office income from Transform 23.

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TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT For the year ended 31 March 2024

ACHIEVEMENTS AND PERFORMANCE (Continued)

Summary of the main achievements of the charity during the year (Cont.)

Key networks and partnerships included the Horizon showcase (final year of partnership in the international showcase at Edinburgh Festivals alongside Battersea Arts Centre, Fabric, Fierce, GIFT and MAYK); New Dimensions (commissioning partnership with Battersea Arts Centre, Take Me Somewhere, Tramway and Attenborough Centre for the Creative Arts); SAIL (Sustainable Arts in Leeds); participation in the performance, possession + automation project with Queen Mary University of London and University of Leeds; and co-producing, co-commissioning and co-presentation models with UK and international peers. Transform also played a key role in the programme and networks of Leeds 2023: Year of Culture.

Financial Review

The out-turn for the year is an unrestricted deficit of £9,580 (2023: surplus of £45,756). The Trustees consider the financial performance of the charity to be satisfactory.

PLANS FOR FUTURE YEARS

The Interim Director has proposed key aims and projects for next year, which have been agreed by the Trustees and include:

Artistic Research and Development for Transform 25

The team will undertake research trips, creative meetings and partnership development with collaborators in Brazil, Canada, Switzerland, Netherlands, France, China and Kenya, Thematic explorations will focus on Environmental Justice; Young People, Democracy & the Public Realm; Ethics & Aesthetics of collaborating with Global South partners. We will identify and select the most outstanding work for the T25 programme according to criteria of quality, innovation, relevance to audiences in Leeds and the wider region and the commitment of those works to addressing urgent societal issues.

Transform will also begin the development of new public realm project ‘Making Space’. This project will reimagine and take over architectural spaces in the centre of Leeds that have particular social and cultural significance, transforming them into shared spaces for creative engagement and the presentation of new collaborations between local and international artists.

Commissions & Artist Development

Transform will commission 2 major new projects for Transform 25, establishing collaborations with other arts organisations in the UK and internationally in order to realise the full scale, quality and reach of these ambitious projects. 2024/25 will also initiate a series of micro-commissions, driving the development of artistic careers and creative practices of artists from the North of England.

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TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT For the year ended 31 March 2024

PLANS FOR FUTURE YEARS (CONTINUED)

Young People

Having come to the end of a 3-year cycle on its work with The Collective, Transform will now enter a period of research, development and fundraising for the next iteration.

The Collective [24-26] will support a new cohort of Young Curators, Young Artists and Young Technicians, expanding the programme to cover three key areas for careers development in the arts.

Additionally, two members of The Collective will be invited to join Transform’s Board of Trustees. Young Trustees will be supported to understand, engage with, and contribute to the governance of the organisation, placing young people at the heart of decision-making.

Organisational Development

Organisation and Governance

2024/25 will see both the Creative Director and Executive Director return from their respective periods of maternity leave. The interim structure of Interim Director and freelance fundraising support will continue to underpin the organisation until both Directors have returned from leave.

The Board of Trustees will begin recruitment for a further two Trustees to replace those coming to the end of their term. There will be a period of board development work to consider how the organisation meaningfully embeds the inclusion of young people’s voices at governance level.

Networks and Partnerships

Transform will continue to play an active role in the New Dimensions commissioning partnership, through which Dan Daw Projects has been selected to realise a large-scale artistic project for 2025.

Development of a UK touring partnership will see the co-presentation of a large-scale international work with Battersea Arts Centre and Attenborough Centre for the Creative Arts (building on previous success with fundraising and presentation of One Song by Miet Warlop and The Shadow Whose Prey the Hunter Becomes by Back to Back Theatre).

Commissions will be agreed for T25 with the performance, possession + automation project in collaboration with Fierce, Queen Mary University of London and the University of Leeds.

Transform will also explore the possible expansion of its radius to include the wider Leeds City Region through partnership opportunities with Bradford 2025 UK City of Culture.

Fundraising

Delivery of a robust fundraising strategy will be undertaken with dedicated specialist support to generate income for the next two years of activity and match core funding already in place.

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TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT For the year ended 31 March 2024

RESPONSIBILITIES OF THE TRUSTEES

The Trustees (who are also the Directors of Transform Theatre Projects for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the Trustees

Jane Bhoyroo Trustee Company Registration Number 9676458

31 July 2024

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INDEPENDENT EXAMINER’S REPORT TO THE MEMBERS ON THE UNAUDITED ACCOUNTS OF TRANSFORM THEATRE PROJECTS LIMITED FOR THE YEAR ENDED 31 MARCH 2024

I hereby report to the Trustees/Members of Transform Theatre Projects (Charity Registration Number 1162870) on the accounts for the year ended 31 March 2024 set out on pages 16 to 28.

Responsibilities and basis of report

As the charity’s Trustees (and also its directors for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent Examiner’s Statement

Since the Company’s gross income exceeded £250,000, your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountant in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods or principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Pete O’Hara, FCA, Chartered Accountant

Fellow of the Institute of Chartered Accountants in England & Wales

26 La Sagesse, Jesmond, Newcastle upon Tyne NE2 3AF

31 July 2024

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TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 MARCH 2024

Note
Income
Income from Grants, Donations &
Legacies
3
Income from Charitable Activities
4
Other Income
5
Total Income
Expenditure
Expenditure on Raising Funds
6
Expenditure on Charitable Activities
7
Total Expenditure
Net Income/(Expenditure)
8
Balance brought forward
Balance carried forward
13		 Unrestricted
Funds
Restricted
Funds
Total
2024
Total
2023
£
£
£
£
197,505
272,969
470,474
252,477
79,229
8,000
87,229
26,809
-
-
-
28,571
276,734
280,969
557,703
307,857
7,650
-
7,650
6,050
278,664
367,005
645,669
283,340
286,314
367,005
653,319
289,390
(9,580)
(86,036)
(95,616)
18,467
109,561
86,036
195,597
177,130
£99,981
£-
£99,981
£195,597

The notes on pages 18 to 28 form part of the financial statements.

All of the activities of the company are classed as continuing.

The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.

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TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) STATEMENT OF FINANCIAL POSITION/BALANCE SHEET

AS AT 31 MARCH 2024

Notes
Fixed Assets
Tangible Fixed Assets
10
Current Assets
Debtors
11
Cash At Bank & In Hand
Creditors – Amounts Falling Due Within 1 Year
12
Net Current Assets/(Liabilities)
Total Net Assets
13
Represented by:
Unrestricted Reserves
13, 14
Restricted Reserves
13, 14		 31 March
2024
31 March
2023
£
£

809
835
6,442
30,638
97,140
190,664
103,582
221,302
(4,410)
(26,540)
99,172
194,762
£99,981
£195,597
99,981
109,561
-
86,036
£99,981
£195,597

The notes on pages 18 to 28 form part of the financial statements.

The Trustees are satisfied that for the year ended 31 March 2024 the charity was entitled to exemption under section 477(2) of the Companies Act 2006.

The Trustees also confirm that the Members have not required the charity to obtain an audit in accordance with section 476 of the Companies Act 2006

The Trustees acknowledge their responsibilities for:

(i) ensuring that the charity keeps adequate accounting records which comply with section 386 of the Act, and

(ii) preparing financial statements which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirements of section 393, and which otherwise comply with the requirements of the Act relating to financial statements, so far as applicable to the charity.

These financial statements were approved and signed by a Member of the Board of Trustees on 31 July 2024.

Jane Bhoyroo, Chair/Trustee Company Registration Number 09676458

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TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

1. Accounting Policies

These financial statements have been prepared on the historical cost basis and in accordance with applicable United Kingdom accounting standards, including Financial Reporting Standard 102 – 'The Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland' ('FRS 102'), and with the Companies Act 2006 and the revised Statement of Recommended Practice (SORP 2005) "Accounting and Reporting by Charities".

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Taxation Status

Transform Theatre Projects Limited is a Charity registered under the 1960 Charities Act and is accorded exemption from liability to taxation on its income under S505 Income and Corporation Taxes Act 1988.

Going Concern

There are no material uncertainties about the charity's ability to continue.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Cash Flow Statement

The Directors have taken advantage of the provisions of the Financial Reporting Standard Number 1, which exempts small entities from the need to prepare a cash flow statement.

Fund Accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the purposes of the charity.

Designated funds are unrestricted funds earmarked by the trustees for specific purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor.

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TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

1. Accounting Policies (Cont.)

Income

All income is included in the statement of financial activities when the charity is entitled to the income, any performance related conditions attached have been met or are fully within the control of the charity, the income is considered probable and the amount can be quantified with reasonable accuracy.

The following specific policies are applied to particular categories of income:

Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:

Irrecoverable VAT

All resources expended are classified under activity headings that aggregate all costs related to the category. Irrecoverable VAT is charged against the category of resources expended for which it was incurred.

Operating Leases

The charity classifies the lease of certain types of equipment as operating leases as the title to the equipment remains with the lessor. Rental charges are charged against income on a straight-line basis over the year of the lease.

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TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

1. Accounting Policies (Continued)

Tangible Fixed Assets and Depreciation

Depreciation is provided on any fixed assets at rates calculated to write off the assets over their remaining useful lives as follows:

IT & Office Equipment

A full year’s depreciation charge is applied in the year of acquisition and no charge is made in the year of disposal.

Impairment of Fixed Assets

A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.

Financial Instruments

A financial asset or a financial liability is recognised only when the charity becomes a party to the contractual provisions of the instrument. Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs.

Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.

Debt instruments are subsequently measured at amortised cost.

Pensions

Transform Theatre Projects contributes to a defined contribution pension scheme. Further details can be found in Note 9.

For the defined contribution scheme, the amount charged to the Statement of Financial Activities in respect of pension costs is the contributions payable in the year. Differences between contributions payable in the year and contributions actually paid are shown as either accruals or prepayments in the Balance Sheet.

2.

Legal Status

The charity is a company limited by guarantee and has no share capital. The liability of each member in the event of winding up is limited to £1. The company law members of the charity are the members of its Board of Trustees.

20

TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

3. Income – Grants, Donations & Legacies

Grant Income
Arts Council England (ACE) – T23
Development
ACE – National Portfolio Organisation
ACE via Hannah Slimmon – One Song
Attenborough Centre for Creative Arts via
ACE – Back To Back Theatre
Awards For All
Backstage Trust
Clore Foundation
Creative Europe
Esmee Fairbairn Foundation
Kickstart Scheme
Leeds 2023 - Pumpitopera
Leeds 2023 / Netherlands Embassy
Leeds City Council - art@leeds
Leeds City Council - Leeds Inspired
Leeds City Council – Light Night Leeds
Leeds Theatre Trust – Back To Back
Theatre
Leeds Theatre Trust Co-Production Funds
Liz & Terry Bramall Foundation
Make Something Happen BPL Propel
Paul Hamlyn Foundation
Peter Sowerby Foundation
Donations		 Grant Income
Arts Council England (ACE) – T23
Development
ACE – National Portfolio Organisation
ACE via Hannah Slimmon – One Song
Attenborough Centre for Creative Arts via
ACE – Back To Back Theatre
Awards For All
Backstage Trust
Clore Foundation
Creative Europe
Esmee Fairbairn Foundation
Kickstart Scheme
Leeds 2023 - Pumpitopera
Leeds 2023 / Netherlands Embassy
Leeds City Council - art@leeds
Leeds City Council - Leeds Inspired
Leeds City Council – Light Night Leeds
Leeds Theatre Trust – Back To Back
Theatre
Leeds Theatre Trust Co-Production Funds
Liz & Terry Bramall Foundation
Make Something Happen BPL Propel
Paul Hamlyn Foundation
Peter Sowerby Foundation
Donations		 Unrestricted
Funds
£
Restricted
Funds
£
2024
£
2023
£
-
-
-
32,628
190,000
-
190,000
-
-
19,388
19,388
-
-
-
-
22,498
-
10,000
10,000
-
-
10,000
10,000
10,000
-
-
-
10,000
-
-
-
1,780
-
35,000
35,000
42,000
-
-
-
5,352
-
50,000
50,000
-
-
22,115
22,115
-
-
5,000
5,000
4,000
-
-
-
1,000
-
3,800
3,800
-
-
-
12,250
7,500
-
7,500
17,500
-
-
-
10,000
-
1,000
1,000
-
-
91,666
91,666
83,333
-
25,000
25,000
-
197,500
272,969
470,469
252,341
5
-
5
136
£197,505
£272,969 £470,474 £252,477

Of the 2023 total of £252,477, £136 was attributable to Unrestricted Funds and £252,341 to Restricted Funds.

21

TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2024

4. Income from Charitable Activities

Box Office, Commissions & Fees Unrestricted
Funds
£
Restricted
Funds
£
2024
£
2023
£
79,229
8,000
87,229
26,809
£79,229
£8,000
£87,229
£26,809

The 2023 total of £26,809 was wholly attributable to Unrestricted Funds.

5. Other Income

Theatre Tax Relief Unrestricted
Funds
£
Restricted
Funds
£
2024
£
2023
£
-
-
-
28,571
£-
£-
£-
£28,571

The 2023 total of £28,571 was wholly attributable to Unrestricted Funds.

6. Expenditure on Raising Funds

Fundraising Consultancy Unrestricted
Funds
£
Restricted
Funds
£
2024
£
2023
£
7,650
-
7,650
6,050
£7,650
£-
£7,650
£6,050

The 2023 total of £6,050 was wholly attributable to Restricted Funds.

22

TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

7. Expenditure on Charitable Activities

Direct Costs
Programme/Project Costs
Support Costs
Salaries & On Costs
Office & Administration Costs
Governance Costs
Board Meeting Costs
Independent Examiner’s Fees
Legal & Professional Costs
Other Accountancy & Book-keeping Costs		 Unrestricted
Funds
£
Restricted
Funds
£
2024
£
2023
£
87,977
367,005
454,982
158,415
145,905
-
145,905
82,865
40,237
-
40,237
35,210
1,161
-
1,161
324
900
-
900
900
193
-
193
948
2,291
-
2,291
4,678
£278,664
£367,005
£645,669 £283,340

Of the 2023 total of £283,340, £3,710 was attributable to Unrestricted Funds and £279,630 to Restricted Funds.

8. Net Income/(Expenditure)

Net Income/(Expenditure)
2024 2023
£ £
Net income/(expenditure) is stated after charging/(crediting):
Depreciation of owned Fixed Assets 990 667
Independent Examiner’s Fees 900 900
Independent Examiner’s Fees – Other Services 1,410 1,410

23

TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

9. Staff Costs & Trustees’ Remuneration

Gross Salary Costs
Employer’s National Insurance
Employer’s Pension Contributions		 2024
£
2023
£
132,831
78,793
9,242
2,307
3,832
1,765
£145,905
£82,865

No employee received remuneration of more than £60,000 during the year (2023 - Nil).

The average number of staff employed during the year, calculated as full-time equivalents, was as follows:

equivalents, was as follows:
2024 2023
No No
Artistic Production and Support 4 4

Pension benefits are provided through a Group Personal Pension Scheme, which is a defined contribution scheme. The assets of the scheme are held separately from those of the company in a separately administered fund. In the year to 31 March 2024 Transform Theatre Projects made an employer's contribution of 3% of pensionable pay, provided that the employee makes a minimum contribution of 5%.

These amounts are paid over to the scheme on a monthly basis. No contributions were outstanding at 31 March 2024 (2023: £Nil).

No remuneration has been paid to any Trustees/Directors in the year (2023: £Nil).

£467 Travel and subsistence expenses was reimbursed to 2 Trustees in respect of their attendance at meetings and work on behalf of the charity (2023: £103 to 2 Trustees).

24

TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2024

10. Tangible Fixed Assets

10.
Tangible Fixed Assets
Cost
At 1 April 2023
Additions in year
At 31 March 2024
Accumulated Depreciation
At 1 April 2023
Charge for year
At 31 March 2024
Net Book Value
At 31 March 2024
At 1 April 2023
11.
Debtors
Trade Debtors
Accrued Income
Other Debtors
12.
Creditors – Amounts Falling Due Within 1 Year
Other Creditors
Trade Creditors
Accruals		 IT &
Office
Equipment
£
Total
Fixed
Assets
£
3,588
3,588
965
965
4,553
4,553
2,754
2,754
990
990
3,744
3,744
£809
£809
£834
£834
2024
£
2023
£
3,772
-
-
27,755
2,670
2,883
£6,442
£30,638
2024
£
2023
£
1,653
822
37
16,528
2,720
9,190
£4,410
£26,540

25

TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2024

13. Analysis of Charitable Funds

Unrestricted General Fund
Restricted Funds
ACE – T23 Development
ACE via Hannah Slimmon – One Song
Asrun Magnusdottir - Secrets
Awards For All
Backstage Trust
Esmee Fairbairn Foundation
Esmee Fairbairn Foundation 2023
Leeds 2023 - Pumpitopera
Leeds 2023 / Netherlands Embassy
Leeds City Council - art@leeds
Leeds City Council – Light Night Leeds
Leeds Theatre Trust – Co-Production
Funds
Liz & Terry Bramall Foundation - The
Collective
Make Something Happen BPL Propel
Paul Hamlyn Foundation
Paul Hamlyn Foundation - Collective
Peter Sowerby Foundation
Total Restricted Funds
Total Funds		 Fund at 1
April 2023
£
Incoming
Resources in
Year
£
Resources
Expended
in Year
£
Fund at
31
March
2024
£
109,561
276,734
(286,314)
99,981
17,878
-
(17,878)
-
-
19,388
(19,388)
-
8,000
(8,000)
-
-
10,000
(10,000)
-
-
10,000
(10,000)
-
-
35,000
(35,000)
-
11,100
-
(11,100)
-
-
50,000
(50,000)
-
-
22,115
(22,115)
-
-
5,000
(5,000)
-
-
3,800
(3,800)
-
5,900
-
(5,900)
-
10,000
-
(10,000)
-
-
1,000
(1,000)
-
-
91,666
(91,666)
-
41,158
-
(41,158)
-
-
25,000
(25,000)
-
86,036
280,969
(367,005)
-
£195,597
£557,703
£(653,319)
£99,981

26

TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2024

13. Analysis of Charitable Funds (Cont.)

Name of Restricted Fund

Description, Nature & Purpose of the Restricted Fund

Arts Council England – Slow Festival / Leeds CC art@leeds

Towards the costs of Transform 21/22 and associated core costs

Arts Council England – T23 / Awards For All / Backstage Trust / Leeds City Council - art@leeds / Leeds City Council – Light Night Leeds / Paul Hamlyn Foundation / Peter Sowerby Foundation

Towards the costs of Transform 23/24 development and programme

Arts Council England via Hannah Slimmon – One Song

Towards the cost of Miet Warlop’s ONE SONG

Asrun Magnusdottir - Secrets

Towards the cost of Secrets

Awards For All

Towards the cost of 30 young people aged 16-21 from marginalised and/or lower socioeconomic backgrounds in Leeds to co-create a full-scale participatory performance as part of Transform 23

Backstage Trust / Leeds City Council - Leeds Inspired / Liz & Terry Bramall Foundation

Towards the costs of The Collective

Esmee Fairbairn Foundation

Towards project costs for a 3-year programme supporting diverse creatives in the Leeds City Region and wider North to develop as artists and change-makers

Esmee Fairbairn Foundation 2023 Towards the costs of artist development and The Collective

Leeds 2023 - Pumpitopera Towards to cost of Pumpitopera Transatlântica, a new co-production with Brazilian based MEXA Leeds 2023 / Netherlands Embassy Towards the cost of two performing artists from the Netherlands

27

TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2024

13. Analysis of Charitable Funds (Cont.)

Name of Restricted Fund

Description, Nature & Purpose of the Restricted Fund

Leeds Theatre Trust – Co-Production Funds

Towards the costs of co-production work during Transform 23/24

Make Something Happen BPL Propel

Towards the captioning of Secrets

Paul Hamlyn Foundation - Collective

Towards the costs of The Collective

14. Analysis of Net Assets between Funds

Tangible Fixed Assets
Debtors
Cash at Bank and In Hand
Creditors – Amounts Due Within 1 Year		 Unrestricted
Funds
Restricted
Funds
Total
2024
Total
2023
£
£
£
£
809
-
809
835
6,442
-
6,442
30,638
97,140
-
97,140
190,664
(4,410)
-
(4,410)
(26,540)
£99,981
£-
£99,981
£195,597

15. Related Party Transactions

There were no transactions in the year with related parties, such as are required to be disclosed under the Financial Reporting Standard for Smaller Entities (Effective April 2008) (2023: Nil).

16. Financial Commitments

No material financial commitments have been made in respect of future financial years.

17.

Company Limited by Guarantee

The charity is incorporated under the Companies Act 1985 and is limited by guarantee, each member having undertaken to contribute such amounts not exceeding £1 as may be required in the event of the company being wound up whilst he or she is still a member or within one year thereafter.

There are currently 5 members of the company (2023: 5 members).

28

TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) YEAR ENDED 31 MARCH 2024

MANAGEMENT INFORMATION – The following pages do not form part of the statutory accounts

29

TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024

TRANSFORM THEATRE PROJECTS
A COMPANY LIMITED BY GUARANTEE)
ETAILED INCOME AND EXPENDITURE ACCOUNT
OR THE YEAR ENDED 31 MARCH 2024
INCOME
Grant Income
Arts Council England (ACE) – T23 Development
ACE – National Portfolio Organisation
ACE via Hannah Slimmon – One Song
Attenborough Centre for Creative Arts via ACE – Back To
Back Theatre
Awards For All
Backstage Trust
Clore Foundation
Creative Europe
Esmee Fairbairn Foundation
Kickstart Scheme
Leeds 2023 - Pumpitopera
Leeds 2023 / Netherlands Embassy
Leeds City Council - art@leeds
Leeds City Council – Light Night Leeds
Leeds Theatre Trust – Back To Back Theatre
Leeds Theatre Trust Co-Production Funds
Liz & Terry Bramall Foundation
Make Something Happen BPL Propel
Paul Hamlyn Foundation
Peter Sowerby Foundation
Earned Income
Earned/Box Office Income
Other Income
Donations
Theatre Tax Relief

Total Income		 Year
to 31 March
2024
£
Year
to 31 March
2023
£
-
32,628
190,000
-
19,388
-
-
22,498
10,000
-
10,000
10,000
-
10,000
-
1,780
35,000
42,000
-
5,352
50,000
-
22,115
-
5,000
5,000
3,800
-
-
12,250
7,500
17,500
-
10,000
1,000
-
91,666
83,333
25,000
-
470,469
252,341
87,229
26,809
5
136
-
28,571
£557,703
£307,857

30

TRANSFORM THEATRE PROJECTS (A COMPANY LIMITED BY GUARANTEE) DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024

TRANSFORM THEATRE PROJECTS
A COMPANY LIMITED BY GUARANTEE)
ETAILED INCOME AND EXPENDITURE ACCOUNT
OR THE YEAR ENDED 31 MARCH 2024
EXPENDITURE
Programme Costs
Access & Evaluation
Engine Room
Festivals of the Future
The Collective/Future Radicals
Marketing & Communications
Other Project Costs
Production & Operations
Research & Development/Show Seeing
Special Events
Team Fees
Trailblazing Performance
Administration and Overheads
Accountancy/Book-keeping/Payroll
Bank Charges & Interest
Board Costs
Depreciation
Insurance
Legal & Professional
Postage & Stationery
Recruitment & Staff Development
Rent
Salaries & On Costs
Travel & Accommodation
Sundry Office Costs
Surplus/(Deficit) for the year		 Year
to 31 March
2024
£
11,022
5,815
-
31,444
43,768
-
70,873
8,954
14,597
76,313
208,799
471,585
3,191
470
1,161
989
3,484
193
130
1,548
12,727
145,908
2,203
9,730
181,734
£(95,616)		 Year
to 31 March
2023
£
7,754
24,325
4,168
28,874
10,135
(121)
6,099
3,785
3,217
25,034
54,981
168,251
5,578
409
324
667
1,637
948
296
4,535
12,604
82,865
1,341
9,935
121,139
£18,467

31