## Pre-
## **Minutes 8[th] Annual General Meeting 22[nd] March 2025 at 1.30pm Held at Stoke Climsland Primary School Hall**
## **Present** :
## **For members present, please see Attendance List attached.**
**Committee Members/Trustees Present:** Nicola Evetts, Nikki Pethick, Megan Geeves, Claire Samuels.
**Apologies** : Russell Hollaway, Lucy Lloyd, Cat Sawford.
## **Welcome: NE welcomed everyone and thanked all for coming.**
**1. Minutes of the 7[th] Annual General Meeting held on 16[th] March 2024.** The minutes of the last AGM were agreed and signed by the Chair as a true and accurate record.
**2. Chairman’s Report – Please see attached full Chairman’s Report.**
Chairperson Megan Geeves welcomed all attendees and expressed gratitude for their participation. This marks her second year as Chairperson. Special thanks were extended to Nicola, staff, and the trustees for their continued dedication and hard work.
- Ducklings Pre-School has had a successful year, maintaining strong attendance numbers. The primary focus in the last year was in preparing children for primary school transitions, with 11 pupils successfully moving to Stoke Climsland Primary School.
- The team has demonstrated exceptional commitment and flexibility. Staff members participated in mandatory and statutory training to enhance skills and stay updated on government policies.
- Ducklings organized several activities to provide enriching experiences for children:
- May 2024: Sponsored village waddle
- June 2024: Family sports day & BBQ
- July 2024: Magic Martin performance & end-of-term party; Leavers trip to Donkey Park
- December 2024: Trip to St Joseph's Nativity, Christmas party, Nativity welcoming parents
- March 2025: Sterts trip for school leavers
- Annual visits from local police, dentist, and fire service.
- Thanks were given to Lucy and the fundraising committee for their dedication. Our biggest fundraiser for the year was the Sponsored Walk raising £1088.
Ducklings Pre School Stoke Climsland, Venterdon Chapel, Venterdon, Callington, Cornwall PL17 8PD Tel 01579 371045 Mob 07813929171 www.ducklings-preschool.uk ducklings-callington@btconnect.com Registered as a Charitable Incorporated Organisation No. 1162825
- Ducklings received an ‘Outstanding’ rating in July 2024, recognizing its nurturing and stimulating environment. This milestone reflects the dedication and excellence of staff, parents, and children. The team remains committed to continuous improvement in early years education.
- Trustees are vital for Ducklings' operation as a Charitable Incorporated Organisation. A call for volunteers was made, encouraging individuals to join as trustees or to assist with fundraising efforts. Committee meetings are held half-termly, requiring a quorum (⅓ of trustees +1) for decision-making.
## **Treasurer’s Report – See attached full report.**
NE introduced CS who has just completed her first year as Treasurer for Ducklings. CS gave the Treasurer’s Report:
- Overall financial position for this period 1[st] September 2023 – 31[st] August 2024 shows Ducklings made a loss of £994. This was expected due to a huge increase in costs across wages, premises and general costs.
- CS explained Ducklings has two bank accounts, one being the current account and the other for unfortunate events/redundancies etc. Both are looking healthy.
- The main area of expenditure is staffing in salaries and National Insurance contributions etc. and with the national living wage increase this expenditure will rise again.
- Fund raising made a big impact this year- £2610 raised. CS expressed her thanks to those who organise and support the events.
- Central funding and fees are the main income for Ducklings, and this will increase with the new funding coming in September 2025 for all over 9 months old to benefit from 30 hours free childcare.
- NE added that going forwards, Alex Mortimore would be completing the Ducklings accounts.
## **3. Appointment and Ratification of Trustees**
NE explained Ducklings is a Charitable Incorporated Organisation and explained the role of the committee and trustees and that without them Ducklings wouldn’t be able to operate. NE asked if anyone is interested in joining the committee or fundraising or even baking a cake for events, please do speak to someone on the Ducklings Team or committee.
The committee member roles are as follows and all are happy to remain in position: -
- Chairperson – Megan Geeves
- Secretary – Cat Sawford
- Treasurer – Claire Samuels
- Trustees – Lucy Lloyd, Russ Holloway, Nicole Evetts and Nikki Pethick
All above were re-elected as committee members or trustees into the roles. Any new members to the Committee always are welcome.
## **4. Any other business – None**
**------------------------------------------------------------------------------------------------------------------------------------**
## **Meeting closed.**
Ducklings Pre School Stoke Climsland, Venterdon Chapel, Venterdon, Callington, Cornwall PL17 8PD Tel 01579 371045 Mob 07813929171 www.ducklings-preschool.uk ducklings-callington@btconnect.com Registered as a Charitable Incorporated Organisation No. 1162825
## **DUCKLINGS PRE-SCHOOL STOKE CLIMSLAND**
## **YEAR ENDED 31[st] AUGUST, 2024**
**Registered Number 1162825**
**DAWE, HAWKEN & DODD** Chartered Certified Accountants Callington, Cornwall.
**1.**
## **DUCKLINGS PRE-SCHOOL STOKE CLIMSLAND**
## Registered number 1162825 **INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31[st] AUGUST, 2024**
|
**RECEIPTS**
Central & SEND Funding,
ASC Fees & Vouchers
Ducklings Pre-School Fees
and Vouchers
Fundraising
Other Income & Refunds
Interest Received
**TOTAL RECEIPTS**
**PAYMENTS**
Bank Charges
Premises Costs
Food, and Consumables
Play Equipment & Materials
Salaries, National Insurance
& Pension Contributions
Printing, Stationary,
Telephone and Office Costs
Clothing Purchases
Subscriptions and
Registration Fees
Payroll and Administration
Garden & Trees Work
Insurance
Training & Staff welfare
Other Payments
Depreciation
Professional Fees
**TOTAL PAYMENTS**
**(DEFICIT)/SURPLUS**
Adjustment to accruals
accounting
**BALANCE BROUGHT**
**FORWARD**
**BALANCE CARRIED**
**FORWARD**|**Unrestricted Restricted Endowment**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**2023**
**2022**|
|---|---|
||**£**
**£**
**£**
**£**
78499
78499
82538
30145
30145
18224
2610
2610
2455
792
792
145
615
615
244|
||112661
0
0
112661
103606|
||113
113
127
10237
10237
7872
2178
2178
3554
4252
4252
3081
91150
91150
85149
1279
1279
1677
337
337
800
520
520
255
432
432
609
230
230
1600
796
796
760
755
755
554
313
313
1719
583
583
648
480
480
450|
||113655
0
0
113655
108,855|
||(994)
0
0
(994)
(5249)
0
0
0
76170
0
0
76170
81419|
||75176
0
0
75176
76170|
**2.**
## **DUCKLINGS PRE-SCHOOL STOKE CLIMSLAND**
Registered number 1162825
## **BALANCE SHEET AS AT 31[st] AUGUST, 2024**
|**Unrestricted**
**Funds**
£
**FIXED ASSETS**
Tangible Assets
5251
**CURRENT ASSETS**
Debtors & Prepayments
0
Current Account
23540
Redundancy Reserve Account
49102
72642
**Less: Creditors falling due within one**
**year**
Creditors
2717
**NET CURRENT ASSETS**
69925
**NET ASSETS**
75176
**Income and Expenditure Account**
75176
**Signed by two trustees on behalf of all the trustees**
**Signature Print Name**|**Unrestricted**
**Funds**|**Restricted**
**Fund**|**Endowment**
**Total**
**Funds**|
|---|---|---|---|
|||£
£
£
0
0
5251
0
0
0
0
0
23540
0
0
49102
0
0
72642
0
0
2717
0
0
69925
0
0
75176
0
0
75176
**Date of Approval**|£
£
0
5251|
||||0
0
0
23540
0
49102|
||||0
72642|
||||0
2717|
||||0
69925|
||||0
75176|
||||0
75176|
## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS**
|**Report to the Trustees of**
**On Accounts for the year ended**
**Set out on pages**|**Ducklings Pre-School Stoke Climsland**|
|---|---|
||**3**
**1**
**0**
**8**
**2**
**4**|
||**1 & 2**|
I report to the trustees on my examination of the accounts of Ducklings Pre-School Stoke Climsland (the Trust) for the year ended 31[st] August 2024.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent Examiner’s Statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- **(1)** accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- **(2)** the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
|**Signed**
**Name**
**Professional Qualification**
**Address**||**Date**|18thMarch 2025|
|---|---|---|---|
||Alex Mortimore|||
||FCCA|||
||52 Fore Street, Callington, Cornwall, PL17 7AJ|||
|||||
## **DUCKLINGS PRE-SCHOOL STOKE CLIMSLAND**
## **YEAR ENDED 31[st] AUGUST, 2024**
**Registered Number 1162825**
**DAWE, HAWKEN & DODD** Chartered Certified Accountants Callington, Cornwall.
**1.**
## **DUCKLINGS PRE-SCHOOL STOKE CLIMSLAND**
## Registered number 1162825 **INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31[st] AUGUST, 2024**
|
**RECEIPTS**
Central & SEND Funding,
ASC Fees & Vouchers
Ducklings Pre-School Fees
and Vouchers
Fundraising
Other Income & Refunds
Interest Received
**TOTAL RECEIPTS**
**PAYMENTS**
Bank Charges
Premises Costs
Food, and Consumables
Play Equipment & Materials
Salaries, National Insurance
& Pension Contributions
Printing, Stationary,
Telephone and Office Costs
Clothing Purchases
Subscriptions and
Registration Fees
Payroll and Administration
Garden & Trees Work
Insurance
Training & Staff welfare
Other Payments
Depreciation
Professional Fees
**TOTAL PAYMENTS**
**(DEFICIT)/SURPLUS**
Adjustment to accruals
accounting
**BALANCE BROUGHT**
**FORWARD**
**BALANCE CARRIED**
**FORWARD**|**Unrestricted Restricted Endowment**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**2023**
**2022**|
|---|---|
||**£**
**£**
**£**
**£**
78499
78499
82538
30145
30145
18224
2610
2610
2455
792
792
145
615
615
244|
||112661
0
0
112661
103606|
||113
113
127
10237
10237
7872
2178
2178
3554
4252
4252
3081
91150
91150
85149
1279
1279
1677
337
337
800
520
520
255
432
432
609
230
230
1600
796
796
760
755
755
554
313
313
1719
583
583
648
480
480
450|
||113655
0
0
113655
108,855|
||(994)
0
0
(994)
(5249)
0
0
0
76170
0
0
76170
81419|
||75176
0
0
75176
76170|
**2.**
## **DUCKLINGS PRE-SCHOOL STOKE CLIMSLAND**
Registered number 1162825
## **BALANCE SHEET AS AT 31[st] AUGUST, 2024**
|**Unrestricted**
**Funds**
£
**FIXED ASSETS**
Tangible Assets
5251
**CURRENT ASSETS**
Debtors & Prepayments
0
Current Account
23540
Redundancy Reserve Account
49102
72642
**Less: Creditors falling due within one**
**year**
Creditors
2717
**NET CURRENT ASSETS**
69925
**NET ASSETS**
75176
**Income and Expenditure Account**
75176
**Signed by two trustees on behalf of all the trustees**
**Signature Print Name**|**Unrestricted**
**Funds**|**Restricted**
**Fund**|**Endowment**
**Total**
**Funds**|
|---|---|---|---|
|||£
£
£
0
0
5251
0
0
0
0
0
23540
0
0
49102
0
0
72642
0
0
2717
0
0
69925
0
0
75176
0
0
75176
**Date of Approval**|£
£
0
5251|
||||0
0
0
23540
0
49102|
||||0
72642|
||||0
2717|
||||0
69925|
||||0
75176|
||||0
75176|
## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS**
|**Report to the Trustees of**
**On Accounts for the year ended**
**Set out on pages**|**Ducklings Pre-School Stoke Climsland**|
|---|---|
||**3**
**1**
**0**
**8**
**2**
**4**|
||**1 & 2**|
I report to the trustees on my examination of the accounts of Ducklings Pre-School Stoke Climsland (the Trust) for the year ended 31[st] August 2024.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent Examiner’s Statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- **(1)** accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- **(2)** the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
|**Signed**
**Name**
**Professional Qualification**
**Address**||**Date**|18thMarch 2025|
|---|---|---|---|
||Alex Mortimore|||
||FCCA|||
||52 Fore Street, Callington, Cornwall, PL17 7AJ|||
|||||