## Trustees' Annual Report for the period Period start date Period end date Day Month Year Day Month Year From 01 09 2020 To 31 08 2021 ## Section A Reference and administration details Charity name Ducklings Pre-School Stoke Climsland Other names charity is known by Ducklings Registered charity number (if any) 1162825 Charity's principal address Methodist Chapel Venterdon, Stoke Climsland Callington, Cornwall Postcode PL17 8PD Names of the charity trustees who manage the charity **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body)
Trustee name Office (if any)
year entitled to appoint trustee (if any)
1 Chair Chair until February 2021
2 Angela Evely Secretary / Chair Chair from February 2021 AGM/Committee
3 Sophie Woolley Treasurer Resigned in March 2022 AGM/Committee
4 John Stephens Resigned at AGM in Feb 21 AGM/Committee
Sarah Hunter Resigned at AGM in Apr AGM/Committee
5
22
6 Nicola Evetts
7 Tracy Down Secretary From February 2021 AGM/Committee
8 Holly Mullard From February 2021 AGM/Committee
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10
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
**----- End of picture text -----**
March 2012 TAR 1 Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) ## Section B Structure, governance and management ## Description of the charity’s trusts Constitution Type of governing document - (eg. trust deed, constitution) Charitable Incorporated Organisation - How the charity is constituted (eg. trust, association, company) Proposed and Elected at AGM or proposed and co-opted by Committee Trustee selection methods - (eg. appointed by, elected by) ## Additional governance issues (Optional information) The charity uses an approved constitution issued by the Pre-School You may choose to include Learning Alliance. additional information, where relevant, about: It is registered as a Childcare provider with OFSTED and as such adheres  policies and procedures to all their requirements. adopted for the induction and training of trustees; Chair attends Level 3 Safeguarding Children training and any other relevant courses highlighted in induction.  the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## Section C Objectives and activities The charity works for the public benefit with its main objectives being the development and education of children and young people. Summary of the objects of the charity set out in its governing document March 2012 TAR 2 The Charity aims to advance education by supporting and promoting the learning and development of children through play and learning activities/environments. By using the EYFS framework children will be helped to achieve key development milestones and to be ready for transition to primary school. The public benefit will be through the provision of childcare and community support services, which also assists in supporting local economy by allowing parents to work while their children attend pre-school or after school club. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activities (Optional information) You may choose to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March 2012 TAR 3 Section D Achievements and performance Summary of the main achievements of the charity during the year It has been another busy year for Ducklings which has continued to thrive and have a stable number of children attending and is a popular early years’ provision serving not only its local community but the wider community also. The Ducklings team have continued to work extremely hard to ensure the play setting was regularly changed to enhance the learning environment and offer a balance of free play learning and structured activities. One of the main objectives of Ducklings PreSchool is to prepare children for their transition to primary school and in this period the team helped a cohort of 18 pupils with their journeys. ## **Cool Club** Our cool club provision operates from Stoke Climsland School and continues to thrive with Ducklings continuing to hold a supportive partnership with the school. There has been some disruption to the service with the decision to close Cool Club a week early before Christmas 2021 and with reduced operating hours for Cool Club which increased to 3pm until 5pm from return to school in September 2021. ## **Staff/Workforce** Over the last year there has been some changes to the Ducklings team, with two members of staff leaving, we successfully recruited via internal promotion to Deputy Manager position, and Senior Play Assistant and welcomed new play assistant into the team who has settled extremely well into the Ducklings setting. A flexible bank member of staff continues to be a huge part of the team picking up various shifts. All members of the whole team are an asset and is what makes Ducklings the fabulous pre-school that it is. As like all other companies, Ducklings has struggled, with an already reduced workforce, to ensure service provision continued with the effects of Covid. Again, the whole team has been extremely flexible, gone above and beyond and hardworking during this time to ensure there is minimal disruption whilst also balancing the risk and for this would just like to express my gratitude and thanks. ## **Trips and events** Even with the Covid restrictions Ducklings still managed to visit the Eden Project for the school leavers trip, a theatre trip and organised a very successful sports day whilst ensuring compliance with the ‘bubble’ restrictions which were set at that time. The school leavers also had a lovely leaving presentation and the Nativity show still went ahead albeit recorded and shared via Tapestry. ## **Treasurers Report** - Reporting for the financial period 1[st] September 2020 to 31[st] August - 2021. - Overall Financial position – For this period the accounts show that Ducklings had a deficit of 10k however this was expected as during this time there were periods of closure and reduced service for Ducklings and therefore there were losses for children/families who were fee payers. The main reason for the overall loss is subsequently due to a loss in income due to After School club being closed. - Expenditure/Investment – The main area of expenditure will always be staff pay and this reporting year saw a significant increase in the pay rates. The Trustees agreed to invest in the March 2012 TAR 4 ## Section D Achievements and performance workforce and the turnover allowed for this. The other area of significant expenditure is the rent paid for the use of the Chapel premises and the Committee and Ducklings team continue to look into alternative longer-term options.  Fundraising – We made £692 from fundraising in this reporting period which is an increase from last year, which is good as a lot of the usual fundraising events still did not go ahead. Any money raised through fundraising will always be used to buy new equipment / learning provisions for the pre-school. Section E Financial review March 2012 TAR 5 As per the constitution, the Charity sets aside sufficient income as a Brief statement of the reserve against future expenditure, including potential statutory charity’s policy on reserves redundancy payments. Details of any funds materially in deficit ## Further financial review details (Optional information) You may choose to include additional information, where relevant about: During this period Ducklings received government grant funding under the job retention scheme to cover staff costs during periods of lockdown / closure to the total of £11,104. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## Section F Other optional information ## Section G Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s) Angela Evely Position (eg Secretary, Chair, Chair etc) Date 19.06.22 March 2012 TAR 6 DUCKLINGS PRE-SCHOOL STOKE CLIMSLAND YEAR ENDED 31$¢ AUGUST 2021 Registered Number 1162825 DAWE. HA￿[EN & I)ODD Chartered Certificd Accountants Callington. Cornwall. DUCKLINGS PRE-SCHOOL STOKE CLIMSLAND Registered number 1162825 RECEiYfs & PAYMEWTS ACCOUNr FOR THE YEAR ENDED 31st AUGUST 2021 Unrestrieted Restricted Endowment Total Funds Funds Funds 2021 Total 2020 RECEIPTS Central & SEND Funding Ducklings ASC Fees Ducklings ASC Vouchers Ducklings Pre-school F¢¢s Ducklings Pre-school Vouchers Job Retention Scheme Fundraising PA YE Refund Other Income & Refimds Interest Received 58469 1955 398 14704 58469 1955 398 14704 79741 10974 7749 3139 2558 11104 692 2558 11104 692 440 482 2587 4071 1451 1451 TOTAL RECEJPTS 91334 91334 109191 PAYMELYrs Bank Charges Premises Costs Food. and Consumables Play Equipment & Materials Job Retention Scheme Repayment Salaries. National Insurance & Pension Contributions Printing. Stationary. Telcphone and Office Costs Fundraising Costs Subscriptions and Registration Fees PayToII and Administrdtion Garden Insurance Training & Staff welfare Oth¢r Payments Professional Fees 108 5914 1338 2261 108 5914 1338 2261 136 3965 2044 2756 4489 4489 80133 80133 72648 1732 96 1732 96 1945 133 86 462 197 941 586 2625 408 86 462 197 941 586 2625 408 70 365 164 942 982 2622 384 TOTAL PAYMENrs NET OF RECEivrs CASH FUNDS LAST YEAR END CASH FUNDS THIS YEAR END 101376 (10042) 82844 101376 (10042) 82844 89156 20035 62809 72802 72802 82844 DUCKLINGS PRE-SCHOOL STOKE CLIMSLAND Registered numlKr 1162825 STATEMENT OF ASSETS AND LIABILITIES AT 31st AUGUST 2021 UDre8trieted Funds Restricted Fund Endowment Funds CASH FUNDS Current Account Petty Cash Redundancy Reserve Account Total Casb Funds 42453 330 30019 72802 LIABILITIES Telephone Independent Exan]iner Fees 19 420 439 Signed by tsvo trnstees on behalf of all the trustees Signature PriDt Name Date of Approval Angela Evely Nicola Evetts INDEPENDENf EXAMII¥4ER'S REPORT ON THE AcCou￿rS Report to the Trnstees of Ducklin Pre-scbool Stoke Climsland On Accounts for the year ended Set out on pages 1&2 I report to the trustees on my examination of the accounts of Ducklings Pre-Sch(x)I Stoke Climsland (the TTUSt) for the year ended 31° August 2021. Responsibilities and basis of report As the charity trnstees of the Trust you are responsible for the preparntion of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respecl of my examination of the Tn￿'S accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followa all the applicable Directions given by the Charity Commission under Section 145(5)(b) of th¢ Act. Independent Examiner's Statement I have completed my exanlination. I confm that no mat¢Tial matters have come to my attention in conn¢ction with th¢ ¢xamination giving me cause to believe that in any material respect: (i) accounting records were not kept in respect of the Trust &s required by section 130 of the {2) the accounts do rK)t accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should drawn in this report in Order to eDable a proper understanding of the accounts to be reached. Signed Name Professional Qualifieation Address Date loLL Andrew F FCCA 52 Fore Stree Callin n. Cornwall. PLI 7 7AJ ## **DUCKLINGS PRE-SCHOOL STOKE CLIMSLAND** ## **YEAR ENDED 31st AUGUST, 2021** **Registered Number 1162825** **DAWE, HAWKEN & DODD** Chartered Certified Accountants Callington, Cornwall. **1.** ## **DUCKLINGS PRE-SCHOOL STOKE CLIMSLAND** Registered number 1162825 ## **RECEIPTS & PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st AUGUST, 2021** |**RECEIPTS**
Central & SEND Funding
Ducklings ASC Fees
Ducklings ASC Vouchers
Ducklings Pre-School Fees
Ducklings Pre-School
Vouchers
Job Retention Scheme
Fundraising
PAYE Refund
Other Income & Refunds
Interest Received
**TOTAL RECEIPTS**
**PAYMENTS**
Bank Charges
Premises Costs
Food, and Consumables
Play Equipment & Materials
Job Retention Scheme
Repayment
Salaries, National Insurance
& Pension Contributions
Printing, Stationary,
Telephone and Office Costs
Fundraising Costs
Subscriptions and
Registration Fees
Payroll and Administration
Garden
Insurance
Training & Staff welfare
Other Payments
Professional Fees
**TOTAL PAYMENTS**
**NET OF RECEIPTS**
**CASH FUNDS**
**LAST YEAR END**
**CASH FUNDS**
**THIS YEAR END**|**Unrestricte**
**d**
**Restricted**
**Endowment**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**2021**
**2020**| |---|---| ||**£**
**£**
**£**
**£**
58469
58469
79741
1955
1955
10974
398
398
7749
14704
14704
3139
2558
2558
440
11104
11104
692
692
482
-
-
2587
1451
1451
4071
3
3
8| ||91334
91334
109191| ||108
108
136
5914
5914
3965
1338
1338
2044
2261
2261
2756
4489
4489
-
80133
80133
72648
1732
1732
1945
96
96
133
86
86
70
462
462
365
197
197
164
941
941
942
586
586
982
2625
2625
2622
408
408
384| ||101376
101376
89156| ||(10042)
(10042)
20035
82844
0
0
82844
62809| ||72802
0
0
72802
82844| **2.** ## **DUCKLINGS PRE-SCHOOL STOKE CLIMSLAND** Registered number 1162825 ## **STATEMENT OF ASSETS AND LIABILITIES AT 31st AUGUST, 2021** ||**Unrestricted**
**Funds**
£
**CASH FUNDS**
Current Account
42453
Petty Cash
330
Redundancy Reserve Account
30019
**Total Cash Funds**
72802
**LIABILITIES**
Telephone
19
Independent Examiner Fees
420
439
**Signed by two trustees on behalf of all the trustees**
Signature Print Name|**Unrestricted**
**Funds**
£
**CASH FUNDS**
Current Account
42453
Petty Cash
330
Redundancy Reserve Account
30019
**Total Cash Funds**
72802
**LIABILITIES**
Telephone
19
Independent Examiner Fees
420
439
**Signed by two trustees on behalf of all the trustees**
Signature Print Name|**Unrestricted**
**Funds**|**Restricted**
**Fund**|**Restricted**
**Fund**| |---|---|---|---|---|---| |||Angela Evely|||| |||Nicola Evetts|||| ## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS** |**Report to the Trustees of**|**Ducklings**|**Ducklings**|**Pre-School Stoke Climsland**|**Pre-School Stoke Climsland**| |---|---|---|---|---| |**On Accounts for the year ended**|**3**
**1**|**0**|**8**|**2**
**1**| |**Set out on pages**|**1 & 2**|||| I report to the trustees on my examination of the accounts of Ducklings Pre-School Stoke Climsland (the Trust) for the year ended 31[st] August 2021. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. ## **Independent Examiner’s Statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - **(1)** accounting records were not kept in respect of the Trust as required by section 130 of the Act; or - **(2)** the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**Signed**
**Name**
**Professional Qualification**
**Address**||**Date**|| |---|---|---|---| ||Andrew Farr||| ||FCCA||| ||52 Fore Street, Callington, Cornwall, PL17 7AJ||| |||||