## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From 01** 09 2019 **To** 31 08 2020 ## Section A Reference and administration details **Charity name Other names charity is known by** Ducklings **Registered charity number (if any)** 1162825 **Charity's principal address** Methodist Chapel Venterdon, Stoke Climsland Callington, Cornwall **Postcode PL17 8PD** Ducklings Pre-School Stoke Climsland **Names of the charity trustees who manage the charity** |1
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4
5
6
7
8
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10
11
12
13
14
15
16
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Teresa Woods|Chair|Resigned in February 2021|AGM/Committee| ||Angela Evely|Secretary/ Chair|Chair from February 2021|AGM/Committee| ||Sophie Woolley|Treasurer||AGM/Committee| ||John Stephens||Resigned at AGM in Feb 21|AGM/Committee| ||Sarah Hunter|||AGM/Committee| ||Nicola Evetts|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Proposed and Elected at AGM or proposed and co-opted by Committee Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The charity uses an approved constitution issued by the Pre-School Learning Alliance. It is registered as a Childcare provider with OFSTED and as such adheres to all their requirements. Chair attends Level 3 Safeguarding Children training and any other relevant courses highlighted in induction. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The charity works for the public benefit with its main objectives being the development and education of children and young people. **Summary of the objects of the charity set out in its governing document** **TAR** March **2012** 2 The Charity aims to advance education by supporting and promoting the learning and development of children through play and learning activities/environments. By using the EYFS framework children will be helped to achieve key development milestones and to be ready for transition to primary school. The public benefit will be through the provision of childcare and community support services, which also assists in supporting local economy by allowing parents to work while their children attend pre-school or after school club. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** During this period Ducklings has continued to have a stable number of children attending and is a popular early years setting serving its local community. The Ducklings team have continued to work hard to ensure the play setting was regularly changed to enhance the learning environment and offer a balance of free play learning and structured activities. One of the main objectives of Ducklings Pre-School is to prepare children for their transition to primary school and in this period the team helped a cohort of 13 pupils with their journeys. As part of the overall COVID response and in line with government restrictions, Ducklings pre-school was unable to provide a provision from late March to September 2020. Subsequently it was obviously not like any other transition where the children could visit the primary school of choice which led to the Ducklings team having to support both the children and parents in a more remote way. Subsequently the staff safely delivered learning packs which included games, helpful worksheets and writing board & pen which, I am sure, was well received by the children/families. The team were fantastic at communicating with all levels from Trustees, Committee, Parents, Carers’ and ensured all were informed with latest government guidance to enable them to make an informed decision about their child. The Ducklings team also set up a free local baby and toddlers group (children aged 0-2) every Tuesday afternoon which started in January 2020 – this was an excellent opportunity to welcome potential future families to the Ducklings setting and meet the staff. This was very well received by the local community and was well attended until this had to be stopped again due to the pandemic but the team are keen to resurrect this session as soon as it is safe to do so and restrictions allow. Also with the After School Club provision, up at the school, thriving right up until the School closed, to most pupils, in March 2020 due to the pandemic which subsequently led to After School Club having to stop. Ducklings have continued to hold a supportive partnership with the school which is especially important during the pandemic. **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** As per the constitution, the Charity sets aside sufficient income as a reserve against future expenditure, including potential statutory redundancy payments. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Angela Evely **Position (eg Secretary, Chair,** Chair **etc)** **Date** 28.06.2021 **TAR** March **2012** 5 ## **DUCKLINGS PRE-SCHOOL STOKE CLIMSLAND** ## **YEAR ENDED 31[st] AUGUST, 2020** **Registered Number 1162825** **DAWE, HAWKEN & DODD** Chartered Certified Accountants Callington, Cornwall. **1.** ## **DUCKLINGS PRE-SCHOOL STOKE CLIMSLAND** Registered number 1162825 ## **RECEIPTS & PAYMENTS ACCOUNT FOR THE YEAR ENDED 31[st] AUGUST, 2020** |
**RECEIPTS**
Central & SEND Funding
Ducklings ASC Fees
Ducklings ASC Vouchers
Ducklings Pre-School Fees
Ducklings Pre-School
Vouchers
Fundraising
PAYE Refund
Other Income & Refunds
Interest Received
**TOTAL RECEIPTS**
**PAYMENTS**
Bank Charges
Premises Costs
Food, and Consumables
Play Equipment & Materials
Salaries, National Insurance
& Pension Contributions
Printing, Stationary,
Telephone and Office Costs
Furniture
Fundraising Costs
Subscriptions and
Registration Fees
Payroll and Administration
Garden
Insurance
Training & Staff welfare
Other Payments
Professional Fees
**TOTAL PAYMENTS**
**NET OF RECEIPTS**
**CASH FUNDS**
**LAST YEAR END**
**CASH FUNDS**
**THIS YEAR END**|**Unrestricted Restricted Endowment**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**2020**
**2019**|**Unrestricted Restricted Endowment**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**2020**
**2019**| |---|---|---| |||**£**
**£**
**£**
**£**
79741
79741
61065
10974
10974
21179
7749
7749
8793
3139
3139
7821
440
440
996
482
482
2636
2587
2587
0
4071
4071
1864
8
8
3| |||109191
0
0 109191
104357| |||136
136
234
3965
3965
6175
2044
2044
2849
2756
2756
2230
72648
72648
66049
1945
1945
1873
-
-
964
133
133
257
70
70
70
365
365
646
164
164
2400
942
942
922
982
982
792
2622
2622
2123
384
384
360| |||89156
0
0
89156
87944| |||20035
0
0
20035
16413
62809
0
0
62809
46396| |||82844
0
0
82844
62809| **2.** ## **DUCKLINGS PRE-SCHOOL STOKE CLIMSLAND** Registered number 1162825 ## **STATEMENT OF ASSETS AND LIABILITIES AT 31[st] AUGUST, 2020** |**Unrestricted**
**Funds**
£
**CASH FUNDS**
Current Account
52712
Petty Cash
116
Redundancy Reserve Account
30016
**Total Cash Funds**
82844
**LIABILITIES**
Bank Charges
6
PAYE
423
Payroll Services
36
Telephone
28
Independent Examiner Fees
420
913
**Signed by two trustees on behalf of all the trustees**
**Signature Print Name**|**Unrestricted**
**Funds**|**Restricted**
**Fund**|**Endowment**
**Funds**| |---|---|---|---| |||£
£
0
0
0
0
0
0
0
0
0
0
0
0
**Date of Approval**|| ## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS** |**Report to the Trustees of**
**On Accounts for the year ended**
**Set out on pages**|**Ducklings Pre-School Stoke Climsland**| |---|---| ||**3**
**1**
**0**
**8**
**2**
**0**| ||**1& 2**| I report to the trustees on my examination of the accounts of Ducklings Pre-School Stoke Climsland (the Trust) for the year ended 31[st] August 2020. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. ## **Independent Examiner’s Statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - **(1)** accounting records were not kept in respect of the Trust as required by section 130 of the Act; or - **(2)** the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**Signed**
**Name**
**Professional Qualification**
**Address**||**Date **|18thMay,2021| |---|---|---|---| ||Andrew Farr||| ||FCCA||| ||52 Fore Street,Callington,Cornwall,PL17 7AJ||| ||||| ## **DUCKLINGS PRE-SCHOOL STOKE CLIMSLAND** ## **YEAR ENDED 31[st] AUGUST, 2020** **Registered Number 1162825** **DAWE, HAWKEN & DODD** Chartered Certified Accountants Callington, Cornwall. **1.** ## **DUCKLINGS PRE-SCHOOL STOKE CLIMSLAND** Registered number 1162825 ## **RECEIPTS & PAYMENTS ACCOUNT FOR THE YEAR ENDED 31[st] AUGUST, 2020** |
**RECEIPTS**
Central & SEND Funding
Ducklings ASC Fees
Ducklings ASC Vouchers
Ducklings Pre-School Fees
Ducklings Pre-School
Vouchers
Fundraising
PAYE Refund
Other Income & Refunds
Interest Received
**TOTAL RECEIPTS**
**PAYMENTS**
Bank Charges
Premises Costs
Food, and Consumables
Play Equipment & Materials
Salaries, National Insurance
& Pension Contributions
Printing, Stationary,
Telephone and Office Costs
Furniture
Fundraising Costs
Subscriptions and
Registration Fees
Payroll and Administration
Garden
Insurance
Training & Staff welfare
Other Payments
Professional Fees
**TOTAL PAYMENTS**
**NET OF RECEIPTS**
**CASH FUNDS**
**LAST YEAR END**
**CASH FUNDS**
**THIS YEAR END**|**Unrestricted Restricted Endowment**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**2020**
**2019**|**Unrestricted Restricted Endowment**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**2020**
**2019**| |---|---|---| |||**£**
**£**
**£**
**£**
79741
79741
61065
10974
10974
21179
7749
7749
8793
3139
3139
7821
440
440
996
482
482
2636
2587
2587
0
4071
4071
1864
8
8
3| |||109191
0
0 109191
104357| |||136
136
234
3965
3965
6175
2044
2044
2849
2756
2756
2230
72648
72648
66049
1945
1945
1873
-
-
964
133
133
257
70
70
70
365
365
646
164
164
2400
942
942
922
982
982
792
2622
2622
2123
384
384
360| |||89156
0
0
89156
87944| |||20035
0
0
20035
16413
62809
0
0
62809
46396| |||82844
0
0
82844
62809| **2.** ## **DUCKLINGS PRE-SCHOOL STOKE CLIMSLAND** Registered number 1162825 ## **STATEMENT OF ASSETS AND LIABILITIES AT 31[st] AUGUST, 2020** |**Unrestricted**
**Funds**
£
**CASH FUNDS**
Current Account
52712
Petty Cash
116
Redundancy Reserve Account
30016
**Total Cash Funds**
82844
**LIABILITIES**
Bank Charges
6
PAYE
423
Payroll Services
36
Telephone
28
Independent Examiner Fees
420
913
**Signed by two trustees on behalf of all the trustees**
**Signature Print Name**|**Unrestricted**
**Funds**|**Restricted**
**Fund**|**Endowment**
**Funds**| |---|---|---|---| |||£
£
0
0
0
0
0
0
0
0
0
0
0
0
**Date of Approval**|| ## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS** |**Report to the Trustees of**
**On Accounts for the year ended**
**Set out on pages**|**Ducklings Pre-School Stoke Climsland**| |---|---| ||**3**
**1**
**0**
**8**
**2**
**0**| ||**1& 2**| I report to the trustees on my examination of the accounts of Ducklings Pre-School Stoke Climsland (the Trust) for the year ended 31[st] August 2020. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. ## **Independent Examiner’s Statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - **(1)** accounting records were not kept in respect of the Trust as required by section 130 of the Act; or - **(2)** the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**Signed**
**Name**
**Professional Qualification**
**Address**||**Date **|18thMay,2021| |---|---|---|---| ||Andrew Farr||| ||FCCA||| ||52 Fore Street,Callington,Cornwall,PL17 7AJ||| |||||