## **Trustees’ Annual Report for the period**
**From 1.1.2023 Period start date To 31.12. 2023 Period end date Charity name:Ripley Village Hall**
## **Charity registration number: 1162816**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO are to establish and run a
village hall and to promote for the benefit of the
inhabitants of the Parish of Ripley and the
neighbourhood thereof, including the area
known as Sendmarsh (hereinafter called “the
area of benefit”), without distinction of sex,
sexual orientation, age, disability, nationality,
race or political, religious or other opinions the
provision of facilities for recreation or other
leisure time occupation of individuals who have
need of such facilities by reason of their youth,
age, infirmity or disablement, financial hardship
or social and economic circumstances or for the
public at large in the interests of social welfare
and with the object of improving the conditions
of life of the said inhabitants.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Phase 1 of the project, Victory House was
completed in April 2022. Victory House
comprises two flats on the first floor and two
community rooms on the ground floor. In
support of our Constitution the flats are let on
an affordable rental basis. One of the two
community rooms is occupied by The Parish
Council under a discounted basis recognising
their contribution to the funding of the building.
The second community room was available for
hire from April 2022 and has become better
utilised as the year proceeded being rented to a
wide variety of local organisations.
Phase 2 of the project being the building of the
main hall started in April 2023 and continued
throughout the year. This building will provide a
main hall and two additional halls for the hire
use of the communityand surroundingarea.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity|Para 1.18|All Trustee have had sight of the document
issued by the Charity Commission on public
benefit as part of their approval of this Trustees
Annual Report.|
Commission on public benefit
**Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Victory House continues to be fully occupied.
Following the major funding requirement to
build Phase 2 additional funds were required to
cover the increased cost of the build between
the period of contract being secured and fund
approval.
Construction started in April 2023 and continued
throughout the year.
The Trustees have reviewed leases, relevant
policies and procedures in order to maintain
their relevance. Close working relationships
continue with Ripley Parish Council and
community groups. Our Trustee Group remains
robust and consistent and will provide good
expertise for the management of the rebuilding
project.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|
|---|---|
Performance of fundraising activities against objectives Para 1.41 set Investment performance Para 1.41 against objectives Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of theperiod|Para 1.21|The Charity started the year with £676141 in
combined bank balances and finished the year
with £1760216|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserve Policy remains unchanged to preserve a
working fund in the current account that will be
kept under review.|
|Amount of reserves held|Para 1.22|£1760216|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are selected in accordance with the
Constitution as representative of local groups,
allowing for at least 3 of these charity trustees
and up to 13 as a maximum number of Trustees,
in total. There can also be 2 individual co-opted
trustees.|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Ripley Village Hall CIO|
|---|---|
|Other name the charity uses||
|Registered charity number|1162816|
|Charity’s principal address|Ripley Village Hall
High Street
Ripley
GU23 6AF|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Gillian Haig-Brown|Chair||Local Optical Committee|
||Suzannah Powell-
Cullingford|Secretary|||
||Derek Austin||||
||Julie Brown|||Over 60’s|
||Alan Cooper|||Send and Ripley History
Society|
||Sarah Gill|||RipleyHorticultural society|
||Christopher
Holyoak||||
||Vernon Woods|||Bonfire Committee|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Gillian Eileen Haig-Brown||
||
Chair||
||10.7.24||
||10.7.24||
|Riply Village hall|Riply Village hall|Riply Village hall|Charity No
(if any)|1162816||
|---|---|---|---|---|---|
|Annualaccountsforthe period||||||
|Period start date|**01/01/2023**|**To**|Period end
date|31/12/2023||
## **Section A Statement of financial activities**
|**Recommended categories by**
**activity**
Guidance Notes
**Incoming resources (Note 3)**
**Income and endowments from:**
Donations and legacies
S01
Charitable activities
S02
Other trading activities
S03
Investments
S04
Separate material item of income
S05
Other
S06
S07
**Resources expended (Note 6)**
**Expenditure on:**
Raising funds
S08
Charitable activities
S09
Separate material item of expense
S10
Other
S11
S12
S13
Net gains/(losses) on investments
S14
S15
**Extraordinary items**
S16
S17
S18
Other gains/(losses)
S19
S20
**_Reconciliation of funds:_**
S21
S22
1
**_Total_**
**_Net movement in funds_**
Total funds brought forward
**_Total funds carried forward_**
**_Total_**
**Net income/(expenditure) before investment**
**gains/(losses)**
**Net income/(expenditure)**
**Transfers between funds**
**Other recognised** **gains/(losses):**
Gains and losses on revaluation of fixed assets for the charity’s own use|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**£**
**£**
**£**
F01
F02
F03|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**£**
**£**
**£**
F01
F02
F03|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**£**
**£**
**£**
F01
F02
F03|**Total funds**
**Prior year**
**funds**
**£**
**£**
F04
F05|**Total funds**
**Prior year**
**funds**
**£**
**£**
F04
F05|
|---|---|---|---|---|---|
||3,515|-|-|3,515|6,907|
||33,008|-|-|33,008|28,258|
||3,359|-|-|3,359|3,025|
||11,351|-||11,351|295|
|||1,051,709|-|1,051,709|1,345|
||-|-|-|-|-|
||51,232|1,051,709|-|1,102,941|39,831|
|||||||
||-|-|-|-|-|
||18,867||-|18,867|61,146|
|||-|-|-|-|
||-|-|-|-|-|
||18,867|-|-|18,867|61,146|
|||||||
||32,366|1,051,709|-|1,084,075|21,315
-|
||-|-|-|-||
||32,366|1,051,709|-|1,084,075|21,315
-|
||-|-|-|-|-|
||671,870
-|671,870|-|-|-|
|||||||
||-|-|-|-|-|
||-|-|-|-|-|
||639,504
-|1,723,579|-|1,084,075|21,315
-|
|||||||
||675,420|722|-|676,141|697,456|
||35,916|1,724,300|-|1,760,216|676,141|
|||||||
## **Independent Examination Notes Ripley Village Hall Year Ending 31[st] December 2023**
**Direction 1: Check whether the charity is eligible to have an independent examination The examiner must check to see if the charity is permitted to have an independent examination or whether it is required to have an audit by charity or company law or for any other reason. If the trustees have chosen to prepare the accounts on a receipts and payments basis, the examiner must check that the charity is eligible for receipts and payments accounts.**
The charity is registered at the charities commission as a CIO under the number 1162816, the objects of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of the parish of Ripley and the neighbourhood thereof, including the area known as Sendmarsh ("area of benefit") without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. It is a CIO – Foundation registered on the 24[th] July 2015.
It is managed by 8 trustees, with two newly appointed trustees during the year. (2022: 8 trustees)
|**Key Stats**|||||
|---|---|---|---|---|
|Gross assets|£1,762,571|(2022: £678,990)|(2021: £699,605)|(2020: £87,415)|
|Net Assets|£1,760,216|(2022:£676,141)|(2021: £697,456)|(2020: £87,415)|
|Income|£1,102,941|(2022:£39,831)|(2021: £622,023)|(2020: £57,618)|
|Expenditure|£18,866|(2022:£61,146)|(2021: £12,006)|(2020: £17,925)|
A charity is required to have an audit for financial years ending on or after 31 March 2015 if either its gross income exceeds £1m, or its gross income exceeds £250,000 and the gross assets (not net assets) exceeds £3.26m.
If the gross income for the year is £25,000 or less, an independent examination is not required, but the trustees may decide to have one if they wish.
If the gross income of the charity exceeds £250,000, then only persons who are members of one of the listed bodies can undertake the examination
If the charity is not a charitable company (a charitable company incorporated under company law) then receipts and payments accounts may be prepared provided that the gross income is £250,000 or less and accruals accounts are not required by the charity’s governing document, a condition of funding, or for any other reason. If the receipts and payments option is not available or has not been taken then accruals accounts must be prepared following the applicable SORP.
Independent examination eligible by member of a professional body. The Trustees have not requested an audit. Mulberry & Co are registered statutory auditors and members of the ACCA.
The charities commission have granted an audit dispensation for the year ended 31[st] December 2023 and as such an independent examination as been undertaken in accordance with Regulation 31(f) instead of an audit. The dispensation is dated 5[th] June 2024.
_An audit dispensation is granted for RIPLEY VILLAGE HALL: 1162816 under Regulation 34(3)(b) of the Charities (Accounts and Reports) Regulations 2008._
_This dispensation is for the financial year ended 31 December 2023 only, and allows an independent examination in place of an audit for this year._
- _The dispensation is given based upon the information provided by the trustees that:_
- _the exceptional circumstances outlined mean that an audit would be disproportionate;_
- _there are no constitutional or other requirements on the charity which require an audit; and_
- _the charity is not incorporated under company law._
Conclusion: Independent examination eligible – Accruals basis
**Direction 2: Check for any conflict of interest that prevents the examiner from carrying out their independent examination.**
**The examiner must not be influenced, or perceived to be influenced, by either close personal relationship with the trustees of the charity, being a major donor or having control or significant influence over a major funder to the charity, or through day to day involvement in the administration of the charity being examined. The examiner must ensure that there are no matters and no potential matters that would reasonably give rise to a perception of their independence that would affect their ability to carry out the examination in a wholly objective manner.**
There are no known conflicts or related party transactions.
There are no conflicts of interest and no associations that prevent us from undertaking this assignment.
## **Direction 3: Record your independent examination.**
**The examiner must keep a record of their examination and the conclusions reached which is sufficient to allow a third party unconnected with their work to conclude that they have followed the Directions (including Directions 1 and 2)**
Work undertaken:
- Workings completed to check accounts with accounting records, bank statements.
- Review of underlying Xero data.
- All information required for examination was available within the accounting records. No need to seek additional information.
Working papers are kept in the client folder electronically and backed up to our main cloud server. All access is via password.
Engagement letters issued May 2018.
There were no errors that required adjustment within the accounts.
The accounts did not contain large numbers of adjusting entries
Conclusion:
Our workings and conclusion contained in this report are supported by working papers held on file.
## **Direction 4: Plan the independent examination. In order to plan the specific examination procedures, appropriate to the circumstances of the charity, the examiner must review:**
- **the charity’s constitution**
- **the way the organisation is controlled and managed**
- **whether action has been taken on any previous recommendations for improvement**
- **the accounting records and systems**
- **the charity’s structure, its funds and how fund balances changed in the year**
- **the charity’s activities in the year and spending and the financial risks the charity faces**
Research carried out to understand the objectives of the charity, reviewed Trustees’ Annual Return and information contained on the Charities Commission website. There has been no change in the nature and scope of the charities activities in the year under review.
Ripley Village Hall provides a village hall for hire.
During the year the Charity continued to fundraise for the new village hall and has now started this project.
The records are neat and tidy and easy to follow. Sample testing of randomly selected items will be undertaken.
Conclusion:
My opinion is that inherent risk of error or misstatement is low.
## **Direction 5: Check that accounting records are kept to the required standard.**
## **The examiner must ensure that accounting records have been kept in compliance with the relevant legislative requirements.**
Accounting records are kept on computerised bookkeeping package, Xero.
The accounting records are easy to follow and are up to date, there is evidence of bank reconciliations being carried out.
There is no evidence to suggest the xero files are not in compliance with any legislative requirements. Indeed, the small number of physical transactions lend itself to a simple transparent style of reporting. We would not recommend any change.
## Conclusion:
My opinion is that the charity is keeping the correct records for a charity of this size.
## **Direction 6: Check that the accounts are consistent with the accounting records. The examiner must compare the accounts of the charity with the charity’s accounting records in sufficient detail to reasonably conclude that the accounts are not materially inconsistent with the accounting records.**
1. Income resources – £1,102,941 (£2022: £39,831) – The current year includes a significant one off grant of £1m other income comprises mainly rental income. The grant is for the purpose of building the new village hall.
2. Resources Expanded – £18,866 (2022: £61,146) – Costs are reduced due to higher fundraising costs in prior year (£42K). This is to be expected as fundraising for the new village hall is now complete. Capital expenditure £712k
3. Bank & Investment Balances £467,56 (2022: £96,252) – I have verified the year end bank reconciliation.
Conclusion: Balances on the accounts are reconcilable to the underlying records
**Direction 7: If the accounts are prepared on an accruals basis and one or more related party transactions took place the examiner must check if these were properly disclosed in the notes to the accounts.**
**The examiner must check that the trustees have considered if there were any related party transactions in the reporting period and check whether the trustees have made the disclosures required by the applicable Statement of Recommended Practice (SORP) in the notes to the accounts.**
No related party transactions in evidence, other than grants from the Parish Council – there is cross over between the trustees and the councillors. However, the council has robust processes in place to ensure all grants are approved by full council. I am under no doubt that the grants have been properly agreed and paid over.
## **Direction 8**
**Check the reasonableness of the significant estimates and judgments and accounting policies used in accounting for the types of fund held and in the preparation of the accounts.**
## **The examiner must:**
- **check whether the separate funds of the charity have been correctly accounted for and reported correctly in the accounts**
- **check the reasonableness of any significant estimates or judgments that have been made in preparing the accounts**
- **where accruals accounts are prepared, check that the accounting policies adopted are consistent with the applicable Statement of Recommended Practice: Accounting and Reporting by Charities (SORP) and are appropriate to the activities of the charity**
## **Brought forward balances**
- Brought forward balances only consist of the bank and reserves. Brought forward balances on these accounts in the account summary agree to the closing balances in the comparative figures.
## **Balance Sheet Items & Reconciliations**
- Current Account – Agrees to bank statement
- RDV Current – Agrees to bank statement
- Deposit Account – Agrees to bank statement
- Development Account. Agrees to bank statement
Conclusion: the balance sheet items are correct as they appear in the account summary.
## **Income**
- All income accounts agree to the relevant schedules.
- Fundraising development – all the receipts into the development account have been included here, including bank interest.
## **Expenses**
- All expense accounts agree to the relevant schedules
- Expenditure is increased this year due to spending on the village hall project.
Conclusion: I&E account balances are correct as they appear in the account summary.
## **Direction: 9 Direction 9**
**The examiner must check whether the trustees have considered the financial circumstances of the charity at the end of the reporting period and, if the accounts are prepared on an accruals basis, check whether the trustees have made an assessment of the charity’s position as a going concern when approving the accounts.**
**Where accruals accounts are prepared, the examiner must ensure that the disclosures about going concern required by the applicable Statement of Recommended Practice (SORP) are made and that the trustees’ assessment of going concern is reasonable given the available information. In particular the examiner must check if any material uncertainties related to events or conditions that cast significant doubt on the charity’s ability to continue as a going concern are disclosed in the notes to the accounts.**
**Where either receipts and payments or accruals accounts are prepared, the examiner must consider whether the trustees have assessed what invoices, bills and commitments remain outstanding at the end of the reporting period and whether the trustees have identified if they can settle these as and when they fall due.**
The charity is a going concern.
## **Direction 10 Check the form and content of the accounts.**
**The examiner must carry out such procedures as the examiner considers necessary to provide a reasonable basis on which to conclude whether or not the accounts have been properly prepared. The examiner must:**
- **where receipts and payments accounts have been prepared check that the charity can lawfully prepare such accounts, that all the accounting statements are present and that the funds of the charity are correctly identified; or**
- **where accruals accounts are prepared check that they comply with the applicable Statement of Recommended Practice: Accounting and Reporting by Charities (SORP) and the applicable accounting standard; and**
- **if the charity is a company, check that the accounts also comply with the applicable company law requirements.**
Accounts report content and form checked example reports on the charity commission website. No reason to believe the accounts have not been prepared in accordance the required guidelines
## **Direction 11 Identify items from the analytical review of the accounts that need to be followed up for further explanation or evidence.**
**The examiner must carefully consider if, during the course of their examination, items were found that were material to the accounts which need further explanation or supporting evidence. If the examiner is concerned that the charity’s accounts could be materially misstated then the examiner must undertake sufficient additional work to be satisfied that any such item has been explained and correctly included in the accounts. The examiner must be alert to any related party transactions that require separate disclosure in the accounts. Where the examiner is not satisfied on any item then the examiner must refer to it in their independent examiner’s report.**
Following the analytical review, there are no items that we consider require further explanation or evidence.
## **Direction 12 Compare the trustees’ annual report with the accounts. The examiner must compare any narrative information or figures in the trustees’ annual report with the accounts in order to identify any material inconsistency between the trustees’ annual report and the accounts**
I remind the trustees to ensure their report contains the following
- your charity’s name, registration number, address and trustee names
- its structure and details of how it is managed, including how it recruits trustees
- its activities and objectives in the year
- its achievements and performance, including reporting on its public benefit
- a financial review including any debts and details of your reserves policy (if applicable)
- details of any funds held as a custodian trustee
- You can put more detail into your trustees’ annual report if you want to. You only have to send a copy to the commission with your annual return if your income is more than £25,000. But you need to send the commission a copy if it asks for it.
## **Direction 13 Write and sign the independent examination report.**
**The examiner must review the conclusions from their independent examination and then prepare and sign their independent examiner’s report. The content of their report must cover all the matters required by the 2008 Regulations. If the examiner has identified a matter of concern because one or more of the specific matters listed in the 2008 Regulations or in this Direction are present or remain unresolved then the examiner must bring it to the attention of trustees in their independent examiner’s report.**
No cause for concern during the examination, nothing has come to my attention. No inconsistencies arose between accounts and the records.
## **Independent Examiner’s Report to the trustees of Ripley Village Hall**
I report on the accounts of the Trust for the year ended 31[st] December 2023.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act 2011
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- a. to keep accounting records in accordance with section 130 of the 2011 Act and
- b. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
- c. have not been met or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
## **Mark Mulberry BA (Hons) FCCA CTA**
Mulberry & Co Chartered Certified Accountants and Tax Advisors Eastgate House Dogflud Way Farnham Surrey GU9 7UD