## **Trustees’ Annual Report for the period** **From** 06/04/2023 **Period start date To** 05/04/2024 **Period end date** **Charity name:** Embracing Arts **Charity registration number:** 1162812 ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the
purposes of the
charity as set out in
its governing
document|Para 1.17|The object of the CIO is the preservation and protection of health
and wellbeing of children with special educational needs,
disabilities and illnesses, their families and carers throughout the
UK by means of the arts, in particular but not exclusively the art of
music, drama and puppetry.| |Summary of the
main activities in
relation to those
purposes for the
public benefit, in
particular, the
activities, projects or
services identified in
the accounts.|Para 1.17
and 1.19|**Christmas for Kids (C4K)**– Original, interactive, sensory shows
performed in children’s hospices, SEND schools and community
groups UK-wide. This is available annually in digital form and an
in-person tour also runs each year, its outreach dependent on
funds available.
These performances are offered entirely free of charge.
**Embracing Arts Workshops**– 30-minute workshops on a chosen
topic, featuring music, song, sensory play and intensive interaction.
Delivered to SEND schools, in both an in-person and digital form.
These workshops are subsidised wherever possible.
**Embracing Arts Parties**– Inclusive, theatre-based parties around
a theme of the child’s choice. Featuring singing, interactive play,
sensory stimulation and puppetry. Available online and in person.| |Statement
confirming whether
the trustees have
had regard to the
guidance issued by
the Charity
Commission on
public benefit|Para 1.18|The trustees confirm that we are aware of the Charity
Commission’s Charities’ guidance on public benefit, and take this
into account when making decisions and holding the executive
team to account.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant
making|Para 1.38|N/A| |Policy on social
investment including|Para 1.38|N/A| |program related
investment||| |---|---|---| |Contribution made
by volunteers|Para 1.38|Contributions from volunteers occur sporadically throughout the
year, most notably around fundraising events.| |
Other||| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the
main achievements
of the charity,
identifying the
difference the
charity’s work has
made to the
circumstances of its
beneficiaries and
any wider benefits to
society as a whole.|Para 1.20|**Christmas for Kids (C4K) – main annual project,**
**November 2023- February 2024.**
Following the success of our return to live touring in 2022, for C4K
2023, we created a new live show, inspired by the work our
Creative Director had done on the ground in SEND schools and
community venues throughout the year. ‘Chrimblesense’ was
devised by Creative Director Claire Sundin, our creative team and
the three actor-facilitators who took the show out on tour. The main
aim was to utilise the sensory and non-verbal aspects of EA
Workshops within our C4K project. This show had less narrative
and focussed more on offering sensory stimulation, interaction and
play.
The tour played 37 performances in 31 venues and reached over
1,350 audience members.
Feedback for the show was notably (even) more positive than
previous years with parents, teachers and carers reporting the
added engagement the show brought out in their young audiences.
‘Chrimblesense’ featured the Christmas for Kids signature blend of
song, sensory stimuli and intensive interaction. There was a
strong focus on introducing elements that children with a range of
cognitive and physical needs could enjoy. We worked for a second
year with access coordinator, Robyn Olivia, to guide our work
throughout the process.
Using our existing rolling model, we adapted the 2022 Live C4K
show into the 2023 digital show. This was ‘Phoebe's Green
Christmas’, a story promoting environmental sustainability featuring
our puppets, song, story, and several sensory sections which could
be facilitated ‘at home’ using our accompanying resources.
‘Phoebe’s Green Christmas’ reached 10,590 beneficiaries, almost
doubling our previous year’s outreach. We invested more in
e-marketing and reached a larger number of schools with SEND
provision as a result.
We worked again with social consultants, Cornish & Grey to
produce a Formal Evaluation Report for the project. The report,
including feedback quotes, is available to view here:
https://www.embracingarts.org.uk/_files/ugd/394117_ba52ac67e29f
4b27a92f7454eaf62b2c.pdf| **Embracing Arts Workshops:** Our SEND school-based sensory workshops have been a huge success and uptake has shown a significant rise on the previous year. We reached 1263 primary beneficiaries and 446 secondary beneficiaries over the year. Workshop feedback has been consistently positive, showing a strong correlation between the workshops’ development over time and the response from the children. We are also noticing the call for Embracing Arts to educate other SEND service providers with our methods of working, and were asked to present at the British Museum in Summer 2023 as part of their program supporting SEND educators. **Embracing Arts Parties:** The uptake of our Parties service has also increased this year. Our partnership with charity Spread a Smile to run fortnightly parties online for children’s wards in hospitals continues to run successfully every fortnight. Parties have also been booked by children’s hospices, individuals and community groups. In 2023-24, EA Parties reached 408 primary and 340 secondary beneficiaries, an increase of nearly 300 beneficiaries on the previous year. These paid services cover their own costs and then provide a profit which goes back into the company to cover core costs and act as additional funding for the C4K tours. **Recognition: Embracing Arts were named joint winners in the Children’s Charity of the Year category at the Kent Charity Awards 2023.** **Additional information (optional)** You may choose to include further statements where relevant about: ||Achievements
against objectives
set|Para 1.41|**Christmas for Kids:**
Live - We were proud to expand our live tour again as well as to
create our content directly influenced by our experience of
delivering our workshops throughout the year. We achieved
everything we had set out to do in this area, and our evaluation of
the project ensured we made the right decision adapting our
content further for our audiences, who responded favourably as a
result.
The feedback gathered by survey and through interviews showed
an improvement in the impact of the show, with an average of
99.2% positive responses from hospices, SEND schools & families.
This was the best response we had received to date for our live
shows.
**Digital show**– We offered the show to every children’s hospice in
the UK and to our database of over 300 SEND schools, chosen to
represent a UK-wide outreach of schools with lower socio-economic
backgrounds and to serve the Arts Council Englandpriorityareas.|| |---|---|---|---|---| |||We aimed to increase our sign up numbers, and noted a significant
uptick on signups from mainstream schools with SEND provision
due to employing an e-marketing company to help us market the
show via email to teachers directly.
**EA Workshops:**Our main objectives for the workshops were:
- To widen our catchment area and outreach;
- To encourage rebooking from venues
- To deliver more 6-week long courses of sessions
We achieved these aims, with 17 schools/charities/groups
rebooking with us. Our catchment area continued to widen and we
saw an uptick in bookings of longer workshop series, for which the
outcomes achieved and feedback received were extremely positive.
“Our students absolutely loved the workshop. Claire was incredibly
engaging and our students were mesmerised throughout. A few
students who find engaging in group sessions difficult also stayed
for significant amounts of time in the session appearing engaged
and interested which is a big achievement for them.“ – Teacher,
SEND School, Herts.
**EA Parties:**Again, we were looking to increase uptake and
outreach of our party bookings. Our ongoing relationship with
Spread a Smile (SAS) continues to flourish: SAS book regular
online parties for their children’s hospital delivery, as well as live
parties for them and other organisations.
"_Embracing Arts have truly impacted the work we do at Spread a_
_Smile; being able to offer such inclusive virtual sessions to the_
_patients we support has been invaluable. The reactions and_
_feedback we receive from our virtual sessions with Embracing Arts_
_are incredible... we feel very lucky and honoured to be able to work_
_with them!_"- Jasmin Minjoot,Operations Manager,Spread a Smile.| |---|---|---| |Performance of
fundraising activities
against objectives
set|Para 1.41|**General Fundraising**
-
We had some unexpected fundraising from a
pharmaceuticals company, via Paypal Giving, totalling
£1,154
-
Individual giving came in c. £4,000 under what we had
estimated (this includes fundraising events and general
donations)
-
Theatre Bucket shakes by Mischief Theatre were nearly
double our estimate of £4,000: coming in at £7,671.
**Corporate Sponsorship/Donations**
-
Our ongoing partnership with Channel Facilities
Management continued to be a successful one. Channel
provided a tour van for Christmas for Kids, T-shirts, and
manned 24 hr storage. Their support increased by £800
over the year.
-
Mischief Theatre donated £631.
-
Blue Horizon Medical Group held a Christmas fundraiser,
raising £1,154.
-
Deluxe gave £5,000 to support for the C4K Project.| |||**Core costs funding**
36.5% of the year’s core contractor costs and overheads were
covered by grants as follows:
-
£7,076 Children in Need (part usage of full award of £14,627
in Year 1 of 3yr Grant) remaining funds to be spent in
FY24/25
-
£4,000 Kent Community Foundation
-
£7,000 Foyle Foundation (accounted for in FY22/23 but
spent in FY23/24)
Notes on Core funding: the amount covered by grants is less than
previous year. The remaining budget was covered by the
organisation’s existing funds and our own fundraising, as well as
through support in kind
**Christmas for Kids (C4K) Project Funding**
91.9% of the Christmas for Kids total project budget was funded by
grants as follows:
-
£2,000 The Gale Foundation
-
£1,250 Whitehead Monckton Charitable Foundation
-
£36,706 The Arts Council of England
-
£3,000 The Shanley Foundation
-
£7,000 City Bridge Foundation
-
£10,000 The Backstage Trust
-
£2,000 The Albert Hunt Trust
-
£3,657 True Colours Foundation
-
£5,000 Deluxe Media Entertainment (Corporate Donation)
-
The remainder of the C4K project budget was covered by
Support in Kind and earned income
-
**Earned income**: £3,200 was raised by venues asking for a
paid 2nd performance of the show. The first show is always
offered for free.
**Workshops & Parties Trade Income**
Our total Trade Income (including Billable Expenditure) as a
percentage of our annual turnover was**24.1%.**
-
We achieved and exceeded our target of £26,500 earned
income for the year. Total trade income = £37,367.51
(including £1,522.51 Billable Expenditure)
-
A grant from the Arts Society for £1,500 funded a series of
Workshops in Southwark| |---|---|---| |Investment
performance against
objectives|Para 1.41|n/a| |Other||| ## **Financial Review** |Review of the
charity’s financial
position at the end of
the period|Para 1.21|The charity is in a stable financial position at the end of the
period FY23/24. Nearly 100% of the C4K Project costs were
covered by Grants and Support in Kind. Approximately 20% of
Core costs were also covered by grant funding; the remainder
covered using existing funds, individual giving and fundraising
efforts across the Financial Year. The charity broke even over
the FY so will be ending the year in a similar position to that
which it started.| |---|---|---| |||Charity reserves remain untouched and are held in a separate
account in line with our reserves policy (see below).
The trustees are optimistic about the organisation’s
sustainability heading into the next financial year with trade
income at a good and increasing level, which may help to offset
the fact that Grant funding is noticeably harder to come by since
the pandemic.| |---|---|---| |Statement explaining
the policy for holding
reserves stating why
they are held|Para 1.22|Embracing Arts has a Reserves Policy in order to cover any
unforeseen circumstances.
The minimum Reserves figure has been calculated to cover six
months of core running costs including: key personnel costs,
accounting fees, advertising and fundraising costs. This is an
‘emergency’ budget allowing us to regroup and plan ahead for
the following year.
In extreme circumstances, it may be used as a source of
income e.g. if a grant has not come through or a pledger has
not been able to raise sufficient funds. Funds might be needed
to give the trustees time to take action if income falls below
expectations.
We would still mount a C4K touring project and scale it to the
amount of grant funding available, seeing as our success rate in
project funding is very high. We would, however, deliver an
existing digital show to keep costs down. We would then work
towards building finances to support core running costs.
We would continue to run EA Workshops and EA Parties, as
these cover their own costs and bring income/profit into the
organisation, as well as providing service delivery in line with
the charity’s constitution.| |Amount of reserves
held|Para 1.22|Total reserves held at the end of the financial year are £58,786.
Note: £7551 is held in creditors as deferred income from year 1
of a 3 year grant from Children in Need. The full grant amount
was £14,627 and spans the calendar year Sep to Aug starting
September 2023. Approximately half of the funds have been
spent by the end of this FY as per the grant’s plan, the
remaining £7,551 to spend for “Year 1” of the grant has been
brought forward into FY24/25.
Of the unrestricted funds, £23,526 is a Designated Fund to
cover six months core running costs, as per the organisation’s
reserves policy, with £35,360 free reserves to be carried forward
to the new financial year for day to day running expenses.| |Reasons for holding
zero reserves|Para 1.22|n/a| |Details of fund
materially in deficit|Para 1.24|n/a| |Explanation of any
uncertainties about
the charity
continuing as a
going concern|Para 1.23|The organisation has been running since 2009 and has always
covered its project and core costs through fundraising,
sponsorship and earned income.
Our main expenditure is the Christmas for Kids project, and this
tour can be made larger or smaller depending on the available
funds that year. We know our fundraising position by the time
we book our venues, and tailor the tour to match our funds, so
as not to overstretch the organisation financially.
Core costs are increasing as we continue to expand our service
provision and strive to pay our staff in line with industry
standards. It is becoming increasingly difficult to support Core
costs through grant funding, so moving to other forms of income
is imperative. Trade income is increasing as planned and we
look to other fundraising initiatives to support this.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s
principal sources of
funds (including any
fundraising)|Para 1.47|Grants were our main source of funding at 50.3% of total income.
This is an improvement on the previous year (60.45%), showing
less reliance on Grants.
Trade income was 24.1% of total income. This is more than double
the previous year’s figure (11.45%) showing increasing success of
the Trade arm of the charity.
Corporate Sponsorship was 9.2% of total income (including
Support in Kind and Cash donations). This is a reduction on the
previous year from 12.25%. It is the charity’s intention to take on a
member of staff who will focus on Corporate and Individual Giving
when funds/fundraising allows.
Donations, including Individual Giving, donations from
organisations and other Support in Kind was 15.4% of total
income, similar to that of the previous Financial Year.| |Investment policy
and objectives
including any social
investment policy
adopted|Para 1.46|n/a| |A description of the
principal risks facing
the charity|Para 1.46|Covid-19 had a significant impact on both in- person touring
and workshop/party delivery and also our theatre-based
fundraising initiatives.
We are now close to pre-pandemic touring levels and the
introduction of digital services has proven extremely successful
in terms of outreach and accessibility.
A risk to the charity which was exacerbated by the pandemic is
financial. As the organisation expands, so do its core costs, and
we are also finding increased competition for grants, particularly
in the core costs area. We have diversified our fundraising
initiatives to include more fundraisingevents online and are| working to increase our corporate support. This is a slow process, and our fundraising team is looking to alter its structure to incorporate more areas of fundraising, as well as bringing in advisors and mentors who are willing to advise periodically in a Support in Kind capacity. We are seeing an increase in earned income, with EA Workshops and Parties turning a modest profit which can then be fed back into our core costs. We hope to increase this amount and work to build individual and corporate giving moving forward. The executive team mitigates financial risk by carefully and slowly increasing any additional expenditure (eg. increasing core staff hours or pay rate; delivering dual C4K projects) and by agreeing alternative output should the required level of funding not come in by the required date. We have not yet had to resort to this in over a decade, and plan as carefully as possible to avoid having to cancel organisational development or projects due to lack of funds. Other ## **Structure, Governance and Management** |Description of
charity’s trusts:||| |---|---|---| |Type of governing
document
(trust deed, royal
charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |
Trustee selection
methods including
details of any
constitutional
provisions e.g.
election to post or
name of any person
or body entitled to
appoint one or more
trustees|Para 1.25|New trustees are recruited in a variety of ways, including word of
mouth, websites CharityJob, NCVO and Reach Volunteering.
They are chosen on merit of their CV, lived experience of the
communities we engage with, and what they can bring to the
diversity and breadth of skill within the Board.
New trustees are proposed by a board member/director, and
seconded by another. Trustees then vote on the new trustee’s
appointment in accordance with the Constitution.| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and
procedures adopted
for the induction and
training of trustees|Policies and
procedures adopted
for the induction and
training of trustees|Para 1.51|The charity trustees make available to each new
charity trustee:
(a) a copy of the of the charity’s Constitution;| |---|---|---|---| ||||| |||(b) a copy of the CIO’s latest Trustees’ Annual Report and statement
of accounts;
(c) a copy of the last Board meeting minutes;
and
(d) a copy of any other relevant policies such as our safeguarding
policy and equality, diversity and inclusion policy.
All Trustees undergo a DBS check and Safeguarding training.
Training is delivered by an external organisation every three
years as in line with education standards. Trustees are
encouraged to join the DBS Update service so their checks are
renewed annually.
Before their first Board meeting, all new trustees have an
induction meeting with at least one other trustee (normally the
Chair) and the executive team, during which we explain in detail
the charity’s foundation, purpose and governance, and in which
the new trustee is given plenty of opportunity to ask questions
and make suggestions.
A Conflicts of Interest policy and register was created in March
2019 by Alex Kearney and Claire Sundin. The register is
completed and considered at each Trustee meeting.| |---|---|---| |Relationship with any
related parties|Para 1.51|The charity has a close relationship with social consultants Cornish
and Grey, and has received a discounted rate of consultation and
evaluation assistance from this company. In January 2024, Charlotte
Cornish, a Director of Cornish & Grey, was appointed as a trustee of
Embracing Arts. During the year Cornish and Grey consultancy
work totalled £2,160 (including a Support in Kind discount of £540
against their services). The charity followed Charities Act and
Charity Commission guidance on payments of service to an
organisation connected to a trustee for consultancy work completed
after Charlotte Cornish became a trustee.
We worked with community theatre Streatham Space Project in
November 2023 to hold an invited Dress Rehearsal showing of
our C4K Live show, “Chrimblesense” for local SEND school,
Livity School. We have a strong partnership with SSP, who have
offered us a discounted rate for rehearsal space hire for C4K
2024.
Our ongoing partnership with charity Spread a Smile began in
January 2022, and we have been delivering virtual parties every
fortnight with them in children’s hospital wards as well as
in-person parties when required.
Our partnership with St Nicholas SEND School, Canterbury, is
ongoing and proving very successful. We have worked this year
with manydifferent classes andyears across the school,and| deliver six-week workshop series every other half term. These bookings are ongoing and are booked into the forthcoming academic year. Our corporate partners, Channel Facilities Management, based in Dover, provide support in kind for our tours and free manned 24-hr accessible storage for our set, props and costumes throughout the year. Other ## **Reference and Administrative details** |Charity name|Embracing Arts| |---|---| |
Other name the charity uses|
Christmas for Kids| |Registered charity number|1162812| |
Charity’s principal address|4 Barrel Lane
Faversham
Kent
ME13 7FL| |**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|| |---|---|---|---|---|---| ||**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of**
**person (or**
**body)**
**entitled to**
**appoint**
**trustee (if**
**any)**|| |1|Bar Huberman|Chair|||| |2|AndyKeogan|Treasurer|||| |3|Samson Ajewole|Safeguarding
Officer|||| |4|Dave Hearn||||| |5|Emma Reeves||||| |6|Matt Charlton||One month notice of
resignationgiven 20/06/2023||| |7|Elaine King||One month notice of
resignationgiven 16/10/2023||| |8|Charlotte Cornish||Appointed 25/01/2024||| |9|David E. Hull-Watters|Safeguarding
Deputy|Appointed 21/02/2024||| |10|||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name** **Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|n/a| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---|---|---| |**Names and addresses of advisers (Optional information)**||||| ||**Type of adviser**|**Name**|**Address**|| ||
Independent
Examiner|Tracey Stakes|4 Turret Avenue, Warblington, Havant, PO9 2GN|| |||||| |||||| |||||| ||**Name of chief executive or names of senior staff members (Optional information)**|||| ||Sue Appleby – Company Executive Director
Claire Sundin – Artistic Director
Katie Hecht – Finance Director|||| |||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details n/a ## **Other optional information** ## **Declarations** |**Declarations**|**Declarations**|**Declarations**|**Declarations**| |---|---|---|---| |**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**|||| ||**Signature(s):**||| ||||| ||**Full name(s):**|Bar Huberman|| ||||| ||**Position (eg Secretary,**
**Chair, etc):**|Chair|| ||||| ||**Date:**|17th January 2025|| ||EmbracingArts|EmbracingArts||Charity No
(if any)|1162812|**CC17a**| |---|---|---|---|---|---|---| ||Annualaccountsforthe period|||||| ||Period start
date|6/4/2023|**To**|5/4/2024||| |||||||| |**Section A**|**Statement of financial activities**|||||| |**Recommended**
**categories by activity**
**Details of**
**own**
**analysis**
Note
**Incoming resources (Note 3)**
**Incoming resources from generated funds**
Voluntary income
S01
Activities for generating funds
S02
Investment income
S03
Incoming resources from charitable
activities
S04
Other incoming resources
S05
S06
**Resources expended (Notes 4-8)**
**Costs of Generating Funds**
Costs of generating voluntary income
S07
Fundraising trading costs
S08
Investment management costs
S09
Charitable activities
S10
Governance costs
S11
Other resources expended
S12
S13
S14
S15
S16
S17
S18
S19
S20
S21
**_Total incoming resources_**
**_Total resources expended_**
**Total funds brought forward**
**_Total funds carried forward_**
**_Net incoming/(outgoing) resources_**
**_before transfers_**
**Gross transfers between funds**
**_Net incoming/(outgoing) resources_**
**_before other recognised_**
**_gains/(losses)_**
**Other recognised** **gains/(losses)**
Gains and losses on revaluation of fixed
assets for the charity’s own use
Gains and losses on investment assets
**_Net movement in funds_**||**Unrestrict**
**ed funds**
**Restricte**
**d income**
**funds**
**Endowme**
**nt funds**
**Total this**
**year**
**Total last**
**year**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05||||| |||-|-|-|-|-| |||31,294|16,076|-|47,370|100,325| |||-|-|-|-|13,024| |||317|-|-|317|36| |||40,568|67,113|-|107,681|-| |||-|-|-|-|-| |||72,178|83,189|-|155,367|113,386| |||||||| |||-|-|-|-|-| |||11,983|10,849|-|22,832|20,891| |||26,315|3,696|-|30,011|12,355| |||-|-|-|-|-| |||16,685|67,903|-|84,588|49,514| |||8,397|7,741|-|16,138|11,041| |||9|-|-|9|-| |||63,389|90,189|-|153,578|93,800| |||8,788|7,000
-|-|1,789|19,585| |||-|-|-|-|-| |||8,788|7,000
-|-|1,789|19,585| |||||||| |||-|-|-|-|-| |||-|-|-|-|-| |||8,788|7,000
-|-|1,789|19,585| |||49,997|7,000|-|56,997|37,412| |||58,786|0|-|58,786|56,997| CC17a (Excel) 08/01/2025 1 ## **Section B Balance sheet** |**Fixed assets**
**Tangible assets (Note 9)**
**Investments (Note 10)**
**_Total fixed assets_**
**Current assets**
**Stock and work in progress**
**Debtors (Note 11)**
**(Short term) investments**
**Cash at bank and in hand**
**_Total current assets_**
**Creditors: amounts falling due**
**within one year (Note 12)**
**_Net current assets/(liabilities)_**
**_Total assets less current_**
**_liabilities_**
**Creditors: amounts falling due**
**after one year (Note 12)**
**Provisions for liabilities and**
**charges**
**_Net assets_**
**Funds of the Charity**
**Unrestricted funds**
Unrestricted designated funds
**Restricted income funds (Note 13)**
**Endowment funds(Note 13)**
**_Total funds_**
Signed by one or two trustees on
behalf of all the trustees|Note
B01
B02
B03
B04
B05
B06
B07
B08
B09
B10
B11
B12
B13
B14
B15
B16
B17
B18
B19
B20|**Unrestrict**
**ed funds**
**£**
F01|**Restricted**
**income**
**funds**
**£**
F02|**Endowmen**
**t funds**
**£**
F03|**Total this**
**year**
**Total last**
**year**
**£**
**£**
F04
F05|**Total this**
**year**
**Total last**
**year**
**£**
**£**
F04
F05| |---|---|---|---|---|---|---| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||||||| |||-|-|-|-|-| |||7,396|-|-|7,396|4,237| |||23,526|-|-|23,526|22,422| |||27,864|7,551|-|35,415|32,962| |||58,785|7,551|-|66,337|59,622| |||||||| |||-|7,551|-|7,551|2,625| |||||||| |||58,785|0|-|58,786|56,997| |||||||| |||58,785|0|**-**|58,786|56,997| |||||||| |||-|-|-|-|-| |||-|-|-|-|-| |||||||| |||58,785|0|-|58,786|56,997| |||||||| |||30,260|||30,260|49,997| |||28,526|||28,526|-| ||||0||0|7,000| |||||-|-|-| |||||||| |||58,785|0|-|58,786|56,997| |||||||| |||Signature||Date of
approval
Print Name||| |||||||| |||||||| Cells highlighted in Yellow contain formulas to add up columns C,D and E but Cells highlighted in Blue contain formulas in protected cells. The protection can CC17a (Excel) 08/01/2025 2 ## **Section C Notes to the accounts** ## Note 1 **Basis of preparation** ## _**This section should be completed by all charities** ._ ## **1.1 Basis of accounting** These accounts have been prepared on the basis of historic cost (except that - Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005); • and with* √ Accounting Standards; Financial Reporting Standards for Smaller Enterprises or (FRSSE); - and with the Charities Act. ## _**Give details in this box if a different standard has been followed.**_ - -Tick as appropriate: - if all relevant disclosures shown in the pack have been given then please tick - “Accounting Standards”; · if disclosures completed in these accounts have been restricted to those required by the FRSSE, then please tick “Financial Reporting Standards for Smaller Enterprises (FRSSE)”. ** - If no departures from the chosen standards have been made then delete these words; otherwise give details of any changes in the boxes. ## **1.2 Change in basis of accounting** There has been no change to the accounting policies (valuation rules and methods of accounting) since last year. § if no changes have been made to accounting policies then delete these words. ## **1.3 Changes to previous accounts** No changes have been made to accounts for previous years. _**Give details in this box of any material changes that have been made.**_ §§ if no changes have been made to accounts for previous periods then delete these words. CC17a (Excel) 08/01/2025 3 **Section C Notes to the accounts (cont)** ## **Note 2 Accounting policies** ## _**This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional policy has been adopted then this is detailed in the box below.**_ **INCOMING RESOURCES** **Recognition of incoming** These are included in the Statement of Financial Activities (SoFA) when: **resources** · the charity becomes entitled to the resources; · the trustees are virtually certain they will receive the resources; and · the monetary value can be measured with sufficient reliability. Where incoming resources have related expenditure (as with **Incoming resources with** fundraising or contract income) the incoming resources and related **related expenditure** expenditure are reported gross in the SoFA. **Grants and donations** Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources. **Tax reclaims on donations and** Incoming resources from tax reclaims are included in the SoFA at the **gifts** same time as the gift to which they relate. **Contractual income and** This is only included in the SoFA once the related goods or services **performance related grants** have been delivered. Gifts in kind are accounted for at a reasonable estimate of their value **Gifts in kind** to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable. **Donated services and facilities** These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material _._ The value placed on these resources is the estimated value to the charity of the service or facility received. The value of any voluntary help received is not included in the **Volunteer help** accounts but is described in the trustees’ annual report. **Investment income** This is included in the accounts when receivable. **Investment gains and losses** This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. ## **EXPENDITURE AND LIABILITIES** **Liability recognition** Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. **Governance costs** Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. **Grants with performance** Where the charity gives a grant with conditions for its payment being a **conditions** specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. CC17a (Excel) 08/01/2025 4 **Grants payable without** These are only recognised in the accounts when a commitment has **performance conditions** been made and there are no conditions to be met relating to the grant which remain in the control of the charity. **Support Costs** Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. ## **ASSETS** **Tangible fixed assets for use** These are capitalised if they can be used for more than one year, and **by charity** cost at least £500. They are valued at cost or a reasonable value on receipt. **Investments** Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value. **Stocks and work in progress** These are valued at the lower of cost or market value. **POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE** CC17a (Excel) 08/01/2025 5 **Section C Notes to the accounts (cont)** ## **Note 3 Analysis of incoming resources** _**Incoming resources may be further analysed if this would help the reader of the accounts.**_ |**Investment income**
**Incoming resources from**
**charitable activities**
**Voluntary income**
**Activities for generating**
**funds**|**Analysis**|**This year**
**Last year**
**£**
**£**|**This year**
**Last year**
**£**
**£**| |---|---|---|---| ||Restricted Grants|11,076|68,508| ||Restricted Donations|5,000|3,400| ||Unrestricted Grants and Donations|18,867|17,946| ||Donations in Kind|12,427|10,471| |||-|-| ||**Total**|47,370|100,325| ||||| ||Sales of Product Income||13,024| ||||-| |||-|-| |||-|-| |||-|-| ||**Total**|-|13,024| ||||| ||Interest Earned|317|36| ||||-| ||||-| |||-|-| |||-|-| ||**Total**|317|36| ||||| ||Restricted Grants|67,113|-| ||Sales of Product income|35,845|-| ||C4K Extra Performance Donation|3,200|-| ||Billable Expenditure|1,523|-| |||-|-| ||**Total**|107,681|-| CC17a (Excel) 08/01/2025 6 **Section C Notes to the accounts (cont)** **Note 4 Analysis of resources expended Resources expended may be further analysed if this would help the reader of the accounts.** |**Investment**
**management costs**
**Governance costs**
**Costs of generating**
**voluntary income**
**Fundraising trading**
**costs**
**Charitable activities**|**Analysis**|**This year**
**Last year**
**£**
**£**|**This year**
**Last year**
**£**
**£**| |---|---|---|---| ||Advertisingand Promotion|63|206| ||Evaluation Costs|3,360|2,880| ||Fundraising Costs|347|370| ||
Sub-contractors|19,061|17,436| |||-|-| ||**Total**|22,832|20,891| ||||| ||Trade Advertisement & Promotion|500|598| ||Travel. Accommodation & Subsistence|3,836|720| ||Equipment Costs|2,109|933| ||
Subcontractors|23,567|10,104| |||-|-| ||**Total**|30,011|12,354| ||||| |||-|-| |||-|-| |||-|-| ||**Total**|-|-| ||||| ||Conferences & Training|1,163|2,631| ||
Tour Costume|363|95| ||Entertainment & Gifts|749|607| ||Equipment and Materials|2,905|1,119| ||
Insurance|644|388| ||Premises Costs|10,986|7,132| ||Printing, Postage & Stationary|135|46| ||
Project Advertising & Promotion|2,250|-| ||Research & Development
|1,350|450| ||
Sub-Contractors|56,248|33,417| ||Travel, Accommodation and Subsistence|7,795|3,630| |||-|-| ||**Total**|84,588|49,514| ||||| ||Accountancy|506|786| ||Finance Admin|5,826|3,988| ||General Admin|
9,805|
6,267| ||**Total**|
16,138|
11,040| CC17a (Excel) 08/01/2025 7 **Section C Notes to the accounts (cont)** ## **Note 5 Support Costs** ## _**Please complete this note if the charity has analysed its expenses using activity categories and has support costs.**_ |**Note 5 Support Costs**
**_Please complete this note if the charity has analysed its expenses using activity categories_**
**_and has support costs._**|**Note 5 Support Costs**
**_Please complete this note if the charity has analysed its expenses using activity categories_**
**_and has support costs._**|**Note 5 Support Costs**
**_Please complete this note if the charity has analysed its expenses using activity categories_**
**_and has support costs._**|**Note 5 Support Costs**
**_Please complete this note if the charity has analysed its expenses using activity categories_**
**_and has support costs._**|**Note 5 Support Costs**
**_Please complete this note if the charity has analysed its expenses using activity categories_**
**_and has support costs._**| |---|---|---|---|---| |**g**
||||| |**Support cost type**|**activity**
**£**|**Activity**
**£**|**Activity**
**£**|**Total Cost**
**£**| |Admin
|18,633|1,653|15,632|35,918| |Research &
Development|-|1,350|-|1,350| |Evaluation|3,360|-|-|3,360| |Conferences and
Training|-|1,163|-|1,163| |Communication &
Marketing|6,202|450|-|6,652| ||-|-|-|-| ||-|-|-|-| |**Total**|28,195|4,616|15,632|48,443| ## **Note 6 Details of certain items of expenditure** ## **6.1 Trustee expenses** _**Please provide details of the amount of any payment or reimbursement of out-of-pocket expenses made to trustees or to third parties for expenses incurred by trustees. If no expenses were paid,**_ |**_expenses were paid,_**||||| |---|---|---|---|---| |||**This year**||**Last year**| |**Number of trustees** **who were paid expenses**||None||None| |**Nature of the expenses**||||| |**Total amount paid**|**£**||**£**|| ## **6.2 Fees for examination or audit of the accounts** _**Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner or auditor. If nothing was paid please enter NONE in the appropriate box(es).**_ |**_please enter NONE in the appropriate box(es)._**||| |---|---|---| ||**This year**|**Last year**| ||**£**|**£**| |**Independent examiner’s or auditors' fees for reporting on**|None
|None| |**the accounts**||| |**Other fees (for example: advice, consultancy,**||| |**accountancy services) paid to the independent examiner**||| |**dit**||| CC17a (Excel) 08/01/2025 8 **Section C Notes to the accounts (cont)** **Note 7 Paid employees** _**Please complete this note if the charity has any employees.**_ ## **7.1 Staff Costs** |**Fundraising**
**Charitable Activities**
**Governance**
**Other**
**Total**
**Employer’s National Insurance costs**
**Pension costs**
**Total staff costs**
**7.2 Average number of full-time equivalent employees in**
**the year**
**The parts of the charity in which**
**the employees work**
**Gross wages, salaries and benefits in kind**|**Fundraising**
**Charitable Activities**
**Governance**
**Other**
**Total**
**Employer’s National Insurance costs**
**Pension costs**
**Total staff costs**
**7.2 Average number of full-time equivalent employees in**
**the year**
**The parts of the charity in which**
**the employees work**
**Gross wages, salaries and benefits in kind**|**This year**
**£**|**Last year**
**£**| |---|---|---|---| |||-|-| |||-|-| |||-|-| |||-|-| ||||| ||**uivalent employees in**|**This year**
**Number**|**Last year**
**Number**| ||**Fundraising**|-|-| ||**Charitable Activities**|-|-| ||**Governance**|-|-| ||**Other**|-|-| ||**Total**|-|-| ## **7.3 Defined contribution pension scheme** ## _**Please complete if a defined contribution pension scheme is operated.**_ **Brief details of the scheme** **The costs of the scheme to the charity for the year The amount of any contributions outstanding at the year end The amount of any contributions prepaid at the year end** |**This year**|**Last year**| |---|---| |**£**|**£**| ||| ||| ||| CC17a (Excel) 08/01/2025 9 **Section C Notes to the accounts (c** ## **Note 8 Grantmaking** ## _**Please complete this note if the charity made any grants or donations which in aggregate form a material part of the charitable activities undertaken.**_ ## **8.1 Total value of grants** |**8.1 Total value of grants**||| |---|---|---| |**Purpose for which grants made**|**Grants to institutions**
**Total amount £**|**Grants to individuals**
**Total amount £**| ||-|-| ||-|-| ||-|-| ||-|-| ||-|-| ||-|-| |**_Total_**|**-**|**-**| ## **8.1 Grantmaking costs** _**If the charity’s accounts are prepared on the “activity basis” please give details of any support cost associated with grantmaking. Please enter “Nil” if the charity does not identify and/or allocate support costs.**_ ## **Support costs of grantmaking** **£** ## **8.3 Grants made to institutions** _**If the charity has made grants to particular institutions that are material in the context of its grantmaking please give details of the institution supported, purpose of the grant and total paid to each institution listed. Sufficient information should be given to provide a reasonable understanding of the range of institutions supported.**_ |**Names of institutions**
|
**Purpose**|**Total amount of**
**grantspaid £**| |---|---|---| |||-| |||-| |||-| |||-| |||-| |||-| |||-| |||-| |||-| |||-| |**_Total grants to institutions_**||**-**| CC17a (Excel) 08/01/2025 10 **Section C Notes to the accounts (cont)** ## **Note 9 Tangible fixed assets** _**Please complete this note if the charity has any tangible fixed assets**_ **9.1 Cost or valuation** |Balance brought
forward
Additions
Revaluations
Disposals
Transfers *
Balance carried
forward
****Basis**
**** Rate**
Balance brought
forward
Depreciation
charge for year
Impairment
provisions
Revaluations
Disposals
Transfers*
Balance carried
forward
Brought forward
Carried forward
**9.3 Net book value**
**9.2 Accumulated d**|**Freehold**
**land &**
**buildings**
**£**|**Other land**
**& buildings**
**£**|**Plant,**
**machinery**
**and motor**
**vehicles**
**£**|**Fixtures,**
**fittings and**
**equipment**
**£**|**Payments**
**on account**
**and assets**
**under**
**construction**
**£**|**Total**
**£**| |---|---|---|---|---|---|---| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||SL or RB
SL or RB
SL or RB
SL or RB
SL or RB

**epreciation and impairment provisions**|||||| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| |||||||| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ## **9.4 Revaluation** _**If any fixed assets have been revalued please give details of the valuer and method of**_ _* The "transfers" row is for movements between fixed asset categories._ _** Please indicate the method of depreciation by deleting the method not applicable (SL = straight line; RB = reducing balance). Also please indicate the rate of depreciation: for straight line, what is the anticipated life of the asset (in years); for reducing balance, what is the percentage annual deduction._ CC17a (Excel) 08/01/2025 11 **Section C Notes to the accounts (cont)** ## **Note 10 Investment assets** ## _**Please complete this note if the charity has any investment assets.**_ ## **10.1 Fixed assets investments** |**10.1 Fixed assets investments**|| |---|---| |Carrying (market) value at beginning of year
**Add:**additions to investments at cost
**Less:**disposals at carrying value
**Add/(deduct):**net gain/(loss) on revaluation
Carrying (market) value at end of year|**£**| ||-| ||-| ||-| ||-| ||-| ## _**Please provide below:**_ ## **10.2 A breakdown of the market values of investments shown above agreeing with the balance sheet row B03.** ## **10.3 A breakdown of the income from investments agreeing with SOFA row S03.** |**Analysis of investments**
**Investment properties**
**Investments listed on a recognised stock exchange or held**
**in common investment funds, open ended investment**
**companies, unit trusts or other collective investment**
**schemes**
**Investments in subsidiary or connected undertakings and**
**companies**
**Securities not listed on a recognised Stock Exchange**
**Cash held as part of the investment portfolio**
**Total**
**Other investments**|**10.2**
**Market value at**
**year end**
**£**|**10.3**
**Income from**
**investments for**
**the year**
**£**| |---|---|---| ||-|-| ||-|-| ||-|-| ||-|-| ||-|-| ||-|-| ||-|-| ## **10.4 Material investment holdings** **If any single investment is material in terms of its value (for example represents more than 5 per cent of the value of the charity’s total investments) please provide details.** ## **Investment held** ## **Market Value** CC17a (Excel) 08/01/2025 12 **Section C Notes to the accounts (cont)** ## **Note 11 Debtors and prepayments** _**Please complete this note if the charity has any debtors or prepayments.**_ |**Analysis of debtors**
**Trade debtors**
**Amounts due from subsidiary and**
**associated undertakings**
**Other debtors**
**Prepayments and accrued income**
**Total**
|
**Amounts falling due**
**within one year**|
**Amounts falling due**
**within one year**|
**Amounts falling due**
**after more than one**
**year**|
**Amounts falling due**
**after more than one**
**year**| |---|---|---|---|---| ||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**| ||6,490.7|-|-|-| ||-|-|-|-| ||-|4,053.8||-| ||905.3|183.5|-|-| ||7,396.0|4,237.3|-|-| ## **Note 12 Creditors and accruals** _**Please complete this note if the charity has any creditors or accruals.**_ **12.1 Analysis of creditors** |**Loans and overdrafts**
**Trade creditors**
**Amounts due to subsidiary and**
**associated undertakings**
**Other creditors**
**Accruals and deferred income**
**Total**|**Amounts falling due**
**within one year**|**Amounts falling due**
**within one year**|**Amounts falling due**
**after more than one**
**year**|**Amounts falling due**
**after more than one**
**year**| |---|---|---|---|---| ||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**| ||-|-|-|-| ||-|-|-|-| ||-|-|-|-| ||-|2,325||-| ||7,551|300|-|-| ||7,551|2,625|-|-| **12.2 Security over assets** _**If any loan, overdraft or other creditor holds a charge or other security over any assets of the charity please provide details.**_ CC17a (Excel) 08/01/2025 13 **Section C Notes to the accounts (cont)** ## **Note 13 Endowment and restricted income funds** _**Please complete this section if the charity has any endowment or restricted income funds.**_ ## **13.1 Funds held** ## **Please give a brief description of any of the following type of funds held by the charity:** - **permanent endowment funds (PE);** - **expendable endowment funds (EE); and** - **restricted income funds, including special trusts, of the charity (R).** |**·permanent endowment funds (PE);**
**·expendable endowment funds (EE); and**
**·restricted income funds, including special trusts, of the charity (R).**
**Please give a brief description of any of the following type of funds held by the charity:**|**·permanent endowment funds (PE);**
**·expendable endowment funds (EE); and**
**·restricted income funds, including special trusts, of the charity (R).**
**Please give a brief description of any of the following type of funds held by the charity:**|**·permanent endowment funds (PE);**
**·expendable endowment funds (EE); and**
**·restricted income funds, including special trusts, of the charity (R).**
**Please give a brief description of any of the following type of funds held by the charity:**| |---|---|---| |**Fund Name**
**Type PE,**
**EE or R**
**Purpose and Restrictions**||| ||R|| ||R|| ||R|| ## **13.2 Movements of major funds** ## _**Please give details of the movements of the major funds summarised in the restricted and endowment columns of the Statement of Financial Activities.**_ |**Fund names**|**Fund**
**balances**
**brought**
**forward**
**£**|**Incoming**
**resources**
**£**|**Outgoing**
**resources**
**£**|**Transfers**
**£**|**Gains and**
**losses**
**£**|
**Fund**
**balances**
**carried**
**forward**
**£**| |---|---|---|---|---|---|---| |TheAlbertHuntTrust|-|2,000|-2,000|-|-|-| |TheArts Councilof England|-|36,706|-36,706|-|-|-| |BackstageTrust|-|10,000|-10,000|-|-|-| |Children in Need|-|7,076|-7,076|-|-|-| |CityBridgeTrust|-|7,000|-7,000|-|-|-| |Deluxe|-|5,000|-5,000|-|-|-| |FoyleFoundation|7,000|-|-7,000|-|-|-| |GaleFoundation|-|2,000|-2,000|-|-|-| |Kent CommunityFoundation|-|4,000|-4,000|-|-|-| |ShanleyFoundation|-|3,000|-3,000|-|-|-| |TheArts Society|-|1,500|-1,500|-|-|-| |True Colours|-|3,657|-3,657|-|-|-| |WhiteheadMonckton|-|1,250|-1,250|-|-|-| |**Total Funds**|7,000|83,189|-90,189|-|-|-| ## **13.3 Transfers between funds** ## _**Please give details of any transfers between funds.**_ **From Fund (Name) To Fund (Name) Reason Amount** CC17a (Excel) 08/01/2025 14 **Section C Notes to the accounts (cont)** ## **Note 14 Transactions with related parties** _**If the charity has any transactions with related parties (other than the trustee expenses explained in note 6) details of such transactions should be provided in this note. If there are no transactions to report, please enter “None” in the relevant boxes.**_ ## **14.1 Remuneration and benefits** _**Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee or other related parties by the charity or any institution or company connected with it.**_ |**_with it._**|||| |---|---|---|---| |**Name of trustee or connected party**|**Legal authority (eg order,**
**governing document)**|**Amounts paid or**
**benefit value**|| |||**This year **
**£**|**Last year**
**£**| |Charlotte Cornish of Cornish & Grey|governing document & section
185 of the CharityAct 2011|
2,160|-| ||||| ## **14.2 Loans** _**Please give details of and amounts owing to or from the charity’s trustees or other related parties by the charity at the year end.**_ |**This year Last year**
**£**
**£**
**Due to trustees and**
**related parties**
**Due from trustees**
**and related parties**
**_Please give details of any transaction undertaken by (or on behalf of) the charity in which a_**
**_trustee or related party has a material interest._**
**Amount owing**
**Name of trustee or**
**connected party**
**Legal authority**
**14.3 Other transaction(s) with trustees or related parties**|**Name of trustee or**
**connected party**|**Legal authority**|**Amount owing**|**Amount owing**| |---|---|---|---|---| ||||**This year **
**£**
|**Last year**
**£**
| |||||| |||||| |**Name of the trustee**
**or related party**|**Relationship to**
**charity**|**Description of the**
**transaction(s)**|**This year **
**£**|**Last year**
**£**| |||||| |||||| CC17a (Excel) 08/01/2025 15 **Section C Notes to the accounts (cont)** ## **Note 15 Additional Disclosures** **The following are significant matters which are not covered in other notes and need to be included to a proper understanding of the accounts. If there is insufficient room here, please add a separate shee** CC17a (Excel) 08/01/2025 16 ## Embracing Arts ## Financial Activities 6 April, 2023 - 5 April, 2024 ||TOTAL| |---|---| |Income|| |Corporate Sponsorship Donations|| |Restricted Corporate Donations|5,000.00| |Unrestricted Corporate Donations|1,785.45| |Total Corporate Sponsorship Donations|6,785.45| |Donations|| |C4K Extra Performance donation|3,200.00| |Christmas Crackers|660.00| |Unrestricted Donations - Individual Giving|15,633.13| |Total Donations|19,493.13| |Donations In Kind|| |Donations in Kind - Core|2,790.00| |Donations in Kind - Projects|9,637.00| |Total Donations In Kind|12,427.00| |Gift Aid|787.96| |Grants|| |Restricted Funds C4K Project Grants|65,613.00| |Restricted Funds EA Core Grants|11,076.00| |Restricted Funds EA Trade Grants|1,500.00| |Total Grants|78,189.00| |Sales of Product Income|| |Embracing Arts - Creation Fees|100.00| |Embracing Arts - Festivals & Events|2,020.00| |Embracing Arts - Parties (in-person)|8,935.00| |Embracing Arts - Parties (online)|1,650.00| |Embracing Arts - Workshops (in-person)|23,140.00| |Total Sales of Product Income|35,845.00| |Trade - Billable Expenditure Income|| |Accommodation charged to client|150.00| |Facilitator extended hours|120.00| |Travel charges to client|1,252.51| |Total Trade - Billable Expenditure Income|1,522.51| |Total Income|£155,050.05| |TOTAL|£155,050.05| |Expenditures|| |Charitable Activities - Conferences & Training|| |Core Staff Training courses and R&D tickets|31.42| |Dues and Subscriptions|241.31| |Project Training providers|890.00| |Total Charitable Activities - Conferences & Training|1,162.73| |Charitable Activities - Costume|| |C4K Digital Show Costume|68.00| **3:;** **A !"#$ %#&'& ()*+)&*#,- . /#+"#!, 0102 31402 #5 678911411** ## Embracing Arts ## Financial Activities 6 April, 2023 - 5 April, 2024 ||TOTAL| |---|---| |C4K Live Tour Costume|294.73| |Total Charitable Activities - Costume|362.73| |Charitable Activities - Entertainment & Gifts|749.48| |Charitable Activities - Equipment and Materials|| |C4K Digital Show Equipment and Materials|548.88| |C4K Digital Show Post Production|375.99| |C4K Live Tour Equipment & Materials|1,853.55| |General Equipment and Materials|127.02| |Total Charitable Activities - Equipment and Materials|2,905.44| |Charitable Activities - Insurance|644.31| |Charitable Activities - Premises Costs|| |C4K Digital Show Premises Hire|2,999.60| |C4K Live Tour Premises Hire|2,266.00| |Storage Space Rental|5,720.00| |Total Charitable Activities - Premises Costs|10,985.60| |Charitable Activities - Printing, Postage & Stationary|134.88| |Charitable Activities - Project Advertising/Promotional|2,250.00| |Charitable Activities - Research & Development|| |C4K Live Tour R&D|1,350.00| |Total Charitable Activities - Research & Development|1,350.00| |Charitable Activities - Sub Contractors|| |Access Subcontractors|2,200.00| |C4K Digital Show Admin|481.65| |C4K Digital Show Creatives Subcontractors|22,010.00| |C4K Digital Show Holiday Pay|398.25| |C4K Digital Show Overtime|23.40| |C4K Digital Show Performer Filming/Recording Fees|1,404.00| |C4K Digital Show Performer Rehearsal Fees|1,872.00| |C4K Live Tour Admin|1,174.65| |C4K Live Tour Creatives Subcontractors|13,100.00| |C4K Live Tour Holiday Pay|1,189.26| |C4K Live Tour Performer Rehearsal Fees|3,270.00| |C4K Live Tour Performer Show Wages|8,675.00| |C4K Live Tour project Marketing staff costs|0.00| |Project Marketing staff costs|450.00| |Total Charitable Activities - Sub Contractors|56,248.21| |Charitable Activities - Travel, Accommodation & Subsistence|| |Ad hoc subsistence|93.95| |Ad hoc Travel|1,082.05| |C4K Digital Show Subsistence|438.87| |C4K Digital Show Travel|655.02| |C4K Live Tour Accommodation|1,097.06| |C4K Live Tour Per Diems|464.40| **0:;** **A !"#$ %#&'& ()*+)&*#,- . /#+"#!, 0102 31402 #5 678911411** ## Embracing Arts ## Financial Activities 6 April, 2023 - 5 April, 2024 ||TOTAL| |---|---| |C4K Live Tour Travel|3,706.58| |Fundraising Travel|96.70| |R&D Travel|160.36| |Total Charitable Activities - Travel, Accommodation & Subsistence|7,794.99| |Generating Voluntary Income - Core Advertising/Promotional|63.47| |Generating Voluntary Income - Evaluation Costs|| |Generating Voluntary Income - Project Evaluation Costs (core staff)|1,200.00| |Generating Voluntary Income - Project Evaluation Costs (subcontractors)|2,160.00| |Total Generating Voluntary Income - Evaluation Costs|3,360.00| |Generating Voluntary Income - Fundraising Costs|346.84| |Generating Voluntary Income - Subcontractors|| |Core Communications & Marketing staff costs|6,074.20| |Fundraising Admin|12,987.00| |Total Generating Voluntary Income - Subcontractors|19,061.20| |Governance Costs - Accountancy|506.20| |Governance Costs - Subcontractors|| |Finance Admin|5,826.40| |General Admin|9,805.10| |Total Governance Costs - Subcontractors|15,631.50| |Trading Costs - Advertising/Promotional|500.00| |Trading Costs - EA Travel, Accommodation & Subsistence|| |Festival & Events Travel|183.18| |Parties Travel|1,273.12| |Workshop & Parties Subsistence or extra time fees|410.00| |Workshop Travel|1,882.74| |Workshops Accommodation|87.00| |Total Trading Costs - EA Travel, Accommodation & Subsistence|3,836.04| |Trading Costs - Equipment & Materials|| |Parties Equipment & Materials|454.14| |Workshops Equipment & Materials|1,654.56| |Total Trading Costs - Equipment & Materials|2,108.70| |Trading Costs - Premises Hire|0.00| |Trading Costs - Subcontractors|| |Content Creation - Online Party|460.00| |Content Creation - Workshop (in-person)|817.50| |Festival & Events Facilitator Wages|1,170.00| |Parties & Workshops Admin|5,646.00| |Parties & Workshops Staff Marketing costs|128.00| |Parties Facilitator Wages (in-person)|3,775.00| |Parties Facilitator Wages (online)|690.00| |Trade General Subcontractors|330.00| |Workshop Facilitator Wages|10,550.00| |Total Trading Costs - Subcontractors|23,566.50| **<:;** **A !"#$ %#&'& ()*+)&*#,- . /#+"#!, 0102 31402 #5 678911411** ## Embracing Arts ## Financial Activities 6 April, 2023 - 5 April, 2024 ||TOTAL| |---|---| |Uncategorised Expenditure|0.00| |Total Expenditures|£153,568.82| |NET OPERATING INCOME|£1,481.23| |Other Income|| |Interest earned|316.52| |Total Other Income|£316.52| |Other Expenditures|| |Unrealised Gain or Loss|0.00| |Exchange Gain or Loss|8.90| |Total Other Expenditures|£8.90| |NET OTHER INCOME|£307.62| |NET INCOME/(EXPENDITURE)|£1,788.85| **;:;** **A !"#$ %#&'& ()*+)&*#,- . /#+"#!, 0102 31402 #5 678911411** ## Embracing Arts ## Balance Sheet As of April 5, 2024 ||TOTAL| |---|---| |Fixed Asset|| |Total Fixed Asset|| |Cash at bank and in hand|| |Designated Reserves|23,525.60| |Restricted Funds Account|16,810.41| |Treasurers Account (6468)|18,604.65| |Total Cash at bank and in hand|£58,940.66| |Debtors|| |Debtors|6,490.70| |Debtors - EUR|0.00| |Total Debtors|£6,490.70| |Current Assets|| |Prepaid Expenditures|905.29| |Undeposited Funds|0.00| |Total Current Assets|£905.29| |NET CURRENT ASSETS|£66,336.65| |Creditors: amounts falling due within one year|| |Trade Creditors|| |Creditors|0.00| |Total Trade Creditors|£0.00| |Current Liabilities|| |Accruals|0.00| |Deferred Income|7,551.00| |Total Current Liabilities|£7,551.00| |Total Creditors: amounts falling due within one year|£7,551.00| |NET CURRENT ASSETS (LIABILITIES)|£58,785.65| |TOTAL ASSETS LESS CURRENT LIABILITIES|£58,785.65| |TOTAL NET ASSETS (LIABILITIES)|£58,785.65| |Charity funds|| |Retained Earnings|66,720.17| |Surplus/(Deficit)|-7,934.52| |Total Charity funds|£58,785.65| **-;-** **A !"#$ %#&'& ()"!&*#+, -. /"01 2324 3.5-. 67 89(:3-533** **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** |**Report to the trustees**
**On accounts for the year**
**ended**
**Responsibilities and**
**basis of report**
**Independent**
**examiner's statement**|Charity Name
Embracing Arts|Charity Name
Embracing Arts|Charity Name
Embracing Arts| |---|---|---|---| ||||| ||5 April 2024|**Charity no**
**(if any)**|1162812| ||||| ||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended5 April 2024.**DD / MM / YYYY**.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of theTrust’saccounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect:||| - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**

||17 January 2025| |---|---|---| |||| ||Tracey Stakes|| |||| ||FCA–Fellow of Institute of Chartered Accountants of England and Wales|| |||| ||4 Turret Avenue|| ||Havant|| ||PO9 2GN|| 1 **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **IER**