Charity registration number: 1162801
Grove Park Charitable Trust
Annual Report and Financial Statements for the
Year Ended 31 August 2024
Grove Park Charitable Trust
Contents
Reference and Administrative Details ........................................................................................................................ 1 Independent Examiner's Report to the trustees of Grove Park Charitable Trust ..................................................... 5 Balance Sheet as at 31 August 2024 ............................................................................................................................ 6 Statement of Financial Activities for the Year Ended 31 August 2024 ....................................................................... 7 Notes to the Financial Statements for the Year ended 31 August 2024 .................................................................... 8
Grove Park Charitable Trust
Reference and Administrative Details
Trustees
Victoria Beekhuizen Patricia Gray Tora Hearn Susan Kemp Marie Pritchard Michael Theobald
Chairperson Secretary Treasurer Principal Office
Michael Theobald Susan Kemp Patricia Gray
Grove Park School Church Road Crowborough TN6 1BN
Bank
CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ
Charity Registration Number
1162801
Independent Examiner
Luke Woodhams FCCA TN6 Ltd Pine Grove Enterprise Centre Pine Grove Crowborough East Sussex TN6 1DH
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Grove Park Charitable Trust
Trustees’ Report
The Trustees present their Report with the Financial Statements of the Charity for the year ended 31st August 2024.
The Grove Park Charitable Trust (the Charity) was entered on the Charity Commission’s register on 23rd July 2014 although was not fully active at that point. The registered charity number is 1162801. The Charity operates under the terms of a Trust Deed dated 23rd July 2015.
Objectives and Activities
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To further the education of pupils at Grove Park School, by the provision of facilities, activities and resources not required to be provided by the Local Authority.
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For the public benefit to advance the education (including social and physical training) of people under the age of 25 in East Sussex in such ways as the Charity Trustees think fit, including by awarding to such persons grants for specific items to support the person’s access to education due to their disability.
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Awarding funds to the school to support the children’s education development.
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To further such charitable purposes for the benefit of the children who attend Grove Park School and those under 25 years who have attended Grove Park School previously as for the Charity Trustees think fit.
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The relief of children in need due to their disability at Grove Park by such charitable means as the Trustees see fit.
This is the eighth year of operation of the Charity and the financial statements attached are in respect of the year ended 31[st] August 2024.
Achievements and Performance
During the year, the Charity has continued to gather funds, but has not actively raised funds using the professional fund-raiser as the Charity did not receive any requests for fundraising for major projects from Grove Park School. During the year the final payment for the immersive reality space was made and while there were a few teething issues with this area, it is now in use and enjoyed by the pupils.
The garden space continues to be supported by the Charity and it is expected that the allocated funding will continue during the next financial year. As reported previously, older students are actively involved with the projects which helps them to develop and enhance their everyday living skills.
Class based bids were received during the year and the Charity again supported the 6[th] form Prom, which took place at Crowborough Rugby Club and as there were so few leavers the whole of the 6[th] form was invited, which was, of course, very well received.
The Charity also received a bid to support Attention Autism which is a class-based activity called “What’s in the bin” which involves fun sensory toys and gadgets to engage the pupils. This scheme has been rolled out through the primary phase and the teacher running the programme is training other phases to use it. While many of our pupils are on the autistic spectrum, other pupils enjoy the stimulation and fun interactions offered by this programme.
During the year the Christmas Fayre and Summer BBQ very successfully took place and GPCT were delighted to be able to assist in organising the raffle at both events which were very well supported by parents and friends of the school.
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Grove Park Charitable Trust
Trustees’ Report continued
A secondary phase class and their teacher and teaching assistants went to London to see the Egyptians at one of the museums. However, the train journey and seeing Tower Bridge were the real high spots of the day, and GPCT were delighted to have been able to fund this adventure.
The Masons continue to give GPCT and Grove Park School wonderful support and the Chair and Committee Member attended the Sussex Masonic Charity Event in Brighton where they were given an award, which was most unexpected.
On the management side, Marie Pritchard has taken on the Marketing and Publicity role and has been working hard at elevating the profile of the Charity. Mike Theobald, Chair, and Tricia Gray, Secretary, will be standing down as Trustees at the AGM both feeling that it was important the new Trustees joined the board to bring different ideas.
Financial review
GPCT continues to support the school with requests for funding which are requested using a formal bid request form. Additional equipment has been purchased by the Forest School and a stand for the hydro pool has been ordered.
The Trustees would like to thank Mr. and Mrs Richardson for their continued support. In addition to funds raised through the Christmas Fayre and BBQ, the Trust now receives interest from the CAF Bank which holds the bank accounts. Easy fundraising and gift aid payments have also added to the funds.
Procedures and Policy for Grant Making
The Trustees consider applications for grants from Grove Park School at their regular meetings.
Investment Policy
The aim of the Trustees is to donate most of the funds raised to Grove Park School within 12 months of receipt, and it is anticipated that funds held in Reserves at the end of the reporting period will be donated to Grove Park School within the near future to meet identified needs that meet the objectives of the Charity. Accordingly, funds are being held in a bank account awaiting disbursement.
The Trustees are empowered by the Trust Deed to make longer term investment decisions should the circumstances deem it appropriate.
Structure, Governance and Management
The number of Trustees still stand at 6 which is within the constitution requirement. In the event that it was determined that there was a requirement for new Trustees, these would be identified and appointed by the remaining Trustees. The Board of Trustees share responsibility for the induction of any new Trustees, which involves awareness of the Trustee’s responsibilities, sharing of the governing document, administrative procedures and the history and philosophical approach of the Charity. A new Trustee would receive copies the previous year’s annual report and account and a copy of the Charity Commission leaflet “The Essential Trustee: What you need to know”.
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Grove Park Charitable Trust
Trustees’ Report continued
Annually, the Trustees review the risks they face. With no property, no investments other than bank deposits, no employees and continuity of Trustees, risk is assessed to be extremely low and Charity insurance is not deemed necessary.
Finally, as the outgoing Chair of the Trustees, I would like to thank all the Trustees who have given me so much support over my period of my chairmanship. I know the Charity will continue supporting Grove Park School and providing the pupils and students with experiences and adventures that would otherwise not be possible
Approval
This report was approved by the trustees on ……………………………. and signed on their behalf.
Michael G Theobald Chairperson of Trustees
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Grove Park Charitable Trust
Independent Examiner's Report to the trustees of Grove Park Charitable Trust
I report to the trustees on my examination of the accounts of the above charity for the year ended 31 August 2024.
Responsibilities and basis of report
As the charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me reasonable cause to believe that in any material respect:
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The accounting records were not kept in accordance with section 130 of the Charities Act; or
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The accounts did not accord with the accounting records; or
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The accounts did not comply with the applicable requirements concerning the dorm and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
L W Woodhams FCCA Chartered Certified Accountant
TN6 Ltd Pine Grove Enterprise Centre Pine Grove Crowborough East Sussex TN6 1DH
Date: 24 September 2024
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Grove Park Charitable Trust
(Registered number: 1162801)
Balance Sheet as at 31 August 2024
| Current Assets Cash at bank and in hand Creditors: Amounts falling due within one year Net current (liabilities)/assets Represented By: Restricted funds Soft Play Area/Outside Space Sensory Project Unrestricted funds Total funds Approved by the Trustees and signed on their behalf by: ......................................... Michael Theobold (Chair) ......................................... Date |
31.08.2024 £ 31.08.2023 £ 27,960 37,421 - - 27,960 37,421 3,043 7,869 872 21,701 24,045 7,851 27,960 37,421 ......................................... Susan Kemp (Treasurer) ......................................... Date |
31.08.2023 £ 37,421 - |
|---|---|---|
| 37,421 | ||
| 7,869 21,701 7,851 |
||
| 37,421 |
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Grove Park Charitable Trust
Statement of Financial Activities for the Year Ended 31 August 2024 (Including Income and Expenditure Account)
| Income Donations Gift Aid General Fundraising Easy fundraising Amazon Fundraising Bank Interest Received Total income Expenditure on: Charitable activities Raising funds Bank Charges Independent Examiner Total expenditure Net income/(expenditure) Transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
General Funds £ Restricted Soft Play Area / Outside Space £ Restricted Sensory Project £ Total 2024 £ 15,533 - 5,000 20,533 210 - - 210 4,564 - - 4,564 145 - - 145 - 441 - - - - - 441 20,893 - 5,000 25,893 3,331 4,827 24,704 32,862 1,053 50 - - 1,125 - 2,178 50 264 - - 264 4,698 4,827 25,829 35,354 16,195 (4,827) (20,829) (9,461) - - - - 16,195 (4,827) (20,829) (9,461) 7,851 7,869 21,701 37,421 24,046 3,042 872 27,960 |
Total 2023 £ 63,520 275 4,640 101 118 - |
|---|---|---|
| 68,654 | ||
| 54,830 9,208 - 234 |
||
| 64,272 | ||
| 4,382 - |
||
| 4,382 33,039 |
||
| 37,421 |
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Grove Park Charitable Trust
Notes to the Financial Statements for the Year ended 31 August 2024
1. Basis of accounting
These financial statements have been prepared on the basis of historic cost in accordance with:
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Accounting & Reporting by Charities - Statement of Recommended Practice (SORP 2005)
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And with Accounting Standard FRS102
2. Donations
Donations are credited to the accounts when actually received by the Charity.
Donations received towards the Sensory Project were as follows;
Bernard Sunley Foundation £5,000
3. Fundraiser's Fees
These fees are paid in accordance with the contract between the Charity and Rutherford Fundraising Consultancy based on donations actually received by the Charity.
4. Trustees Remuneration and Expenses
The trustees received no remuneration or expenses in the year.
5. Reserves
The General Reserve is unrestricted and is designated by the trustees in accordance with the principal objectives of the Charity.
The balance of the Restricted Reserves for the Outside Space Project is to be used to contribute to the ongoing costs of maintaining the garden.
The balance of the Restricted Reserves for the Sensory Project is to be used for the final costs of the Sensory Project.
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