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2023-08-31-accounts

Charity registration number: 1162801

Grove Park Charitable Trust

Annual Report and Financial Statements for the

Year Ended 31 August 2023

Grove Park Charitable Trust

Contents

Reference and Administrative Details ........................................................................................................................ 1 Independent Examiner's Report to the trustees of Grove Park Charitable Trust ..................................................... 5 Balance Sheet as at 31 August 2023 ............................................................................................................................ 6 Statement of Financial Activities for the Year Ended 31 August 2023 ....................................................................... 7 Notes to the Financial Statements for the Year ended 31 August 2023 .................................................................... 8

Grove Park Charitable Trust

Reference and Administrative Details

Trustees

Victoria Beekhuizen Patricia Gray Tora Hearn Susan Kemp Marie Pritchard Michael Theobald

Chairperson Michael Theobald Secretary Susan Kemp Treasurer Patricia Gray Principal Office Grove Park School Church Road Crowborough TN6 1BN

Bank Barclays Bank 1 High Street Crowborough TN6 2QA Charity Registration Number 1162801 Independent Examiner Luke Woodhams FCCA TN6 Ltd Pine Grove Enterprise Centre Pine Grove Crowborough East Sussex TN6 1DH

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Grove Park Charitable Trust

Trustees’ Report

The Trustees present their Report with the Financial Statements of the Charity for the year ended 31st August 2023.

The Grove Park Charitable Trust (the Charity) was entered on the Charity Commission’s register on 23rd July 2014 although was not fully active at that point. The registered charity number is 1162801. The Charity operates under the terms of a Trust Deed dated 23rd July 2015.

Objectives and Activities

This is the seventh year of operation of the Charity and the financial statements attached are in respect of the year ended 31[st] August 2023.

Achievements and Performance

The year included in this report has been one of change with regards to the management of the Charity. In March 2023 Angela Wellman, Chairperson, and Kat Pond, stepped down as Trustees for personal reasons. Both Trustees had been part of the Charity from the beginning and their involvement with the Trust has been much appreciated. Michael Theobald agreed to take on the role as Chairperson. Victoria Beekhuizen and Marie Pritchard were appointed Trustees at the meeting held on 20th July.

With a change of leadership, the Trustees in conjunction with Jules Campion, Headteacher, agreed a strategy to ensure the link between the school staff and parents was placed on a more formal footing.

Links with the local community have been enhanced during the year with Grove Park School being successfully nominated as Cumnor House Schools’ charity. Grove Park has been involved a number of different ways with Cumnor House from being invited to a musical evening, quiz night and Christmas and Summer Fayres. The link between the schools also took place at pupil level with exchange days which were most successful.

The Masons have continued with their valuable support providing sponsorship for both the sensory project and general funds.

With support from both the Masons and Cumnor House School, along with other donors and sponsors noted in the financial report, the sensory room project at Primary school was completed during the summer holiday period. Pupils will soon be able to benefit from this state-of-the-art facility.

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Grove Park Charitable Trust

Trustees’ Report continued

The garden area is maturing very well with the poly tunnels in full use and providing an abundance of produce. Senior students are actively involved in the running of the garden taking care of the equipment and learning skills. The Charity was delighted to receive donations of £127.50 during the year from the sale of plants. GPCT continues to support this project through regular donations to the school to cover costs and this will continue into the new financial year.

6th form students enjoyed the annual prom which was held at Crowborough Rugby Club and GPCT made it usual donation to the school to cover Christmas presents and activities.

The first Christmas Fayre since Covid was a spectacular success and made the largest profit ever. The BBQ was replaced this year with a Picnic and was also a great success and enjoyed by all, despite the weather.

Financial review

GPCT continues to support the school with requests for funding and a formal bid request form is working well. Classes at Primary school bid for learning mats which was agreed along with a request to pay for coach transport form senior pupils and students to attend a sports competition. The Charity continues to support the Forest School and the garden project.

Trustees would like to thank Mr. and Mrs Richardson for the continued support to the Charity with regular monthly donations and from Mr. and Mrs Pritchard for donations for Makaton. Crowborough Town Council presented the Trust with a cheque for £615.44 from the Mayor’s charity. Kindly, Crowborough Rotary donated £250 to make up for the cancellation of the Crowborough Fireworks Display.

The school organised a sponsored walk which raised £959 with some contributions gift aided which with be included in the next claim.

Procedures and Policy for Grant Making

The Trustees consider applications for grants from Grove Park School at their meetings. The Charity receives requests for funds for specific projects at Grove Park and where appropriate, initiates fundraising through its contracted fundraised.

Investment Policy

The aim of the Trustees is to donate most of the funds raised to Grove Park School within 12 months of receipt, and it is anticipated that funds held in Reserves at the end of the reporting period will be donated to Grove Park School within the near future to meet identified needs that meet the objectives of the Charity. Accordingly, funds are being held in a bank account awaiting disbursement.

The Trustees are empowered by the Trust Deed to make longer term investment decisions should the circumstances deem it appropriate.

Structure, Governance and Management

The number of Trustees still stand at 6 which is within the constitution requirement. In the event that it was determined that there was a requirement for new Trustees, these would be identified and appointed by the remaining Trustees. The Board of Trustees share responsibility for the induction of any new Trustees, which involves awareness of the Trustee’s responsibilities, sharing of the governing document, administrative procedures and the history and philosophical approach of the Charity. A new Trustee would receive copies the

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Grove Park Charitable Trust

Trustees’ Report continued

previous year’s annual report and account and a copy of the Charity Commission leaflet “The Essential Trustee: What you need to know”.

Annually, the Trustees review the risks they face. With no property, no investments other than bank deposits, no employees and continuity of Trustees, risk is assessed to be extremely low and Charity insurance is not deemed necessary.

Approval

19.10.23

This report was approved by the trustees on ……………………………. and signed on their behalf.

Michael G Theobald Chairperson of Trustees

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Grove Park Charitable Trust

Independent Examiner's Report to the trustees of Grove Park Charitable Trust

I report to the trustees on my examination of the accounts of the above charity for the year ended 31 August 2023.

Responsibilities and basis of report

As the charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me reasonable cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

L W Woodhams FCCA Chartered Certified Accountant

TN6 Ltd Pine Grove Enterprise Centre Pine Grove Crowborough East Sussex TN6 1DH

Date: 12 October 2023

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Grove Park Charitable Trust

(Registered number: 1162801)

Balance Sheet as at 31 August 2023

Current Assets
Cash at bank and in hand
Creditors: Amounts falling due within
one year
Net current (liabilities)/assets
Represented By:
Restricted funds
Soft Play Area/Outside Space
Sensory Project
Unrestricted funds
Total funds
Approved by the Trustees and signed on their behalf by:
.........................................
Michael Theobold (Chair)
.........................................
Date
19.10.23		 31.08.2023
£
31.08.2022
£
37,421
33,039
-
-
37,421
33,039
7,869
9,889
21,701
17,114
7,851
6,036
37,421
33,039
.........................................
Susan Kemp (Treasurer)
.........................................
Date
19.10.23		 31.08.2022
£
33,039
-
33,039

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Grove Park Charitable Trust

Statement of Financial Activities for the Year Ended 31 August 2023 (Including Income and Expenditure Account)

Income
Donations
Gift Aid
General Fundraising
Paypal Fundraising
Easyfundraising
Amazon Fundraising
Total income
Expenditure on:
Charitable activities
Raising funds
Independent Examiner
Total expenditure
Net income/(expenditure)
Transfers between funds
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 General
Funds
£
Restricted Soft
Play Area /
Outside Space
£
Restricted
Sensory
Project
£
Total
2023
£
2,322
-
61,198
63,520
275
-
-
275
4,513
127
-
4,640
-
-
-
-
101
-
-
101
118
-
-
118
7,329
127
61,198
68,654
4,712
2,147
47,971
54,830
568
-
8,640
9,208
234
-
-
234
5,514
2,147
56,611
64,272
1,815
(2,020)
4,587
4,382
-
-
-
-
1,815
(2,020)
4,587
4,382
6,036
9,889
17,114
33,039
7,851
7,869
21,701
37,421		 Total
2022
£
6,268
96
1,847
-
116
92
8,419
10,060
710
234
11,004
(2,585)
-
(2,585)
35,624
33,039

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Grove Park Charitable Trust

Notes to the Financial Statements for the Year ended 31 August 2023

1. Basis of accounting

These financial statements have been prepared on the basis of historic cost in accordance with:

2. Donations

Donations are credited to the accounts when actually received by the Charity.

Donations received towards the Sensory Project were as follows;

The Albert Hunt Trust £3,000
Bruce Wake Charitable Trust £3,000
Sussex Masonic Charities £4,998
Crowborough Beacon Lodge £1,100
The Baily Thomas Charitable Fund £10,000
The Clothworkers Foundation £32,000
David Solomon Trust £500
Southover Manor Educational Trust £4,100
Rank Foundation £2,500

3. Fundraiser's Fees

These fees are paid in accordance with the contract between the Charity and Rutherford Fundraising Consultancy based on donations actually received by the Charity.

4. Trustees Remuneration and Expenses

The trustees received no remuneration or expenses in the year.

5. Reserves

The General Reserve is unrestricted and is designated by the trustees in accordance with the principal objectives of the Charity.

The balance of the Restricted Reserves for the Outside Space Project is to be used to contribute to the ongoing costs of maintaining the garden.

The balance of the Restricted Reserves for the Sensory Project is to be used for the final costs of the Sensory Project.

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