## **Trustees' Annual Report for the period** Period start date Period end date 01 Sept 2022 31 Aug 2023 **From** **To** ## Section A Reference and administration details **Charity name** Lady Bay Pre-school CIO **Other names charity is known by** Lady Bay Pre-school **Registered charity number (if any)** 1162800 **Charity's principal address** All Hallows’ Church Halls Pierrepont Road Nottingham **Postcode NG2 5BU** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**|**(if any)**| |---|---|---|---|---|---| ||Emma Allen|Chairperson|||| ||David Bird|Treasurer|||| ||Anastasia Lock|Secretary|||| ||Susan Mallender||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) CIO using Early Years Alliance model constitution How the charity is constituted - (eg. trust, association, company) Elected by members present at AGM. Trustees can be present or past Trustee selection methods parents of children attending the pre-school, or co-opted community (eg. appointed by, elected by) members. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To provide high quality early years education and affordable childcare for children from the local community and beyond. **Summary of the objects of the charity set out in its governing document** **TAR** March **2012** 2 Lady Bay Pre-school is a voluntary managed committee run pre-school based in the West Bridgford area of Nottingham. It is open 9am to 3pm Monday to Friday during term time. Children are welcome from 2 years old until they start school. We are committed to supporting children to learn and develop through play. We plan a range of activities on a daily and weekly basis that meet the needs and interests of the children that attend, as well as the requirements of the Early Years Statutory Framework. We are registered with Ofsted and are members of the Early Years Alliance. **Summary of the main activities undertaken for the** We pride ourselves on having been part of the local community for more **public benefit in relation to** than 50 years. We have strong links with the local primary school and **these objects (include within** participate in local community events. **this section the statutory declaration that trustees have** Trustees have regard to the Public Benefit Guides PB1, PB2 and PB3 **had regard to the guidance** when making decisions. **issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** ## **Overview** This last academic year was a stark contrast to the previous year. Numbers on roll remained low and by July, we had suffered large losses, with only 24 children on roll. This was not unsurprising. Birth rates are at a 20 year low nation-wide, around 20% lower than the peak in 2011, when the local primary school was not able to accommodate all of the children within its catchment area. They are now expecting to be around two thirds full in their reception intake, and anecdotal evidence locally shows all other schools are in the same position. We also saw financial pressures, including a 25% increase in rent and a significant increase in the minimum wage, coupled with just a 5% increase in government funding. ## **Child Development and Achievement** Children continue to make good progress during their time at pre-school. **Staffing** Staffing remains stable. All permanent staff continue to be paid at least the actual Living Wage, set by the Living Wage Foundation. **Finances** The pre-school has made a large loss this year. Reserves continue to be ample. **The challenges of the coming academic year** Sustainability for the next academic year is key to the success of the preschool. We have been working on raising our profile through advertising regularly on local Facebook groups, and have resumed the pre-covid tradition of putting flyers through all doors in the community. We continue to build relationships within the local community in order to raise our profile, including the Heron Music Cafe, Lady Bay Arts, Open Gardens and the Lady Bay School Association. Changes to childcare funding for working families could be beneficial to the pre-school, as two year olds will qualify for the extended scheme. This may help parents decide to send their children to pre-school earlier, as the new funding covers the cost of a nursery place. The changes in ratio for two years olds from September may also have a positive impact on our finances. Two other local pre-schools are currently at risk. We have large enough reserves to stave off thoughts of closure for the time being. **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** We continue to maintain a healthy reserve account, to ensure that the pre-school can continue to operate safely when numbers on roll and income are lower, and in case of closure. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** David Bird **Signature(s)** Emma Allen David Bird **Full name(s)** Emma Allen **Position (eg Secretary, Chair,** Chairperson Treasurer **etc) Date** 17.5.23 **TAR** March **2012** 5 |**Lady Bay Preschool Receipts and Payments Accounts**
**Year ended 31 August 2024**|**Lady Bay Preschool Receipts and Payments Accounts**
**Year ended 31 August 2024**|**Lady Bay Preschool Receipts and Payments Accounts**
**Year ended 31 August 2024**| |---|---|---| ||**2024**|**2023**| |**Receipts**||| |Free Entitlement|61,582.68|40,736.99| |Preschool Fees|38,260.55|22,426.44| |Grants and Donations|510.00|200.00| |Bank Interest|858.27|249.82| |Fundraising|564.50|466.14| |correction openingbalance|-|339.97| ||**101,776.00**|**64,419.36**| |||| |**Payments**|**2024**|**2023**| |wages(incpension,tax & ni)|75,535.91|65,226.66| |advertising|96.97|79.39| |Training|180.15|250.00| |Resources|451.07|133.59| |subscriptions|70.00|70.00| |Rent|11,903.00|11,005.75| |Insurance|790.02|754.11| |Admin/telephone &post|210.20|339.53| |food/childrens snacks|477.86|328.42| |Hygiene/cleaningandprovision|155.83|123.34| |Equipment|649.74|316.22| |Educational equipment|486.49|227.09| |Consumables/Materials|291.12|328.72| |Committee Expenses|101.23|48.00| |DBS checks|16.10|-| |Pre-school events|447.37|408.17| |Uniform|105.00|95.00| |accounts audit|333.60|318.00| |Website|275.00|275.00| ||**92,576.66**|**80,326.99**| |||| |**NET INCOME/(DEFICIT) IN YEAR**|**9,199.34**|**15,907.63**
**-**| |||| |**BALANCE SHEET AS AT 31 AUGUST**|**2024**|**2023**| |Current account balance|19,467.48|9,459.90| |Savings account balance|61,820.61|60,962.34| |Debtors & Prepayments owed to PS|632.99|| |Creditors & Accruals 0wed byPS|1,254.99
-|1,044.51| |**TOTAL FUNDS**|**80,666.09**|**71,466.75**| |**Funded by:**||| |Openingreserves savings account|71,466.75|87,714.35| |Net income/deficit inyear|9,199.34|16,247.60
-| |**CLOSING RESERVES**|**80,666.09**|**71,466.75**| LadyBay Preschool (Registered Charity No. I1628￿) Independent examinerfs report to the trustee5 I reF￿rt on the accounts of the trust for the year ended 31st August 2024. Respective responsibilities of trustees and examiner The charivs trustees are responsible for the preparation of the accounts. The charitys trustees consi¢Jer that an audit is not required for thfjs year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under settion 145 of the Charities Act, to follow the procedure5 laid down in the General Directions given by the Charity Commission (under section 14515llbl of the Charities Act), and to State whether particular matters have come to my attention. Basis of the Independent examlnerfs report My examination was carried out in accordance with the General Directions giverTr by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any untjsual items or disclosures in the accounts and seeking explanation5 from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently. no opinion is given as to whether the accounts present a 'true and fairf view and the report Is limited to those matters set out in the statement below. Independent examinerfs statement In connection with my examination, no matter has come to attention= which gives me reasonable cause to believe that, in any material respect, the requirements.. to keep accounting records in accordar)ce with Section 130 of the Charities Act- to prepare accounts which accord with the accounting records and comply with the accounting reqU1￿MentS of the Charities Act have not been met- or 121 to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Phil Edwards Vanilla Accounting Appleton House 25 Rectory Road West Bridgford Nottingham NG2 6BE Dated= 9, May 2025