## **Trustees' Annual Report for the period** Period start date Period end date 01 Sept 2021 31 Aug 2022 **From** **To** ## Section A Reference and administration details **Charity name** Lady Bay Pre-school CIO **Other names charity is known by** Lady Bay Pre-school **Registered charity number (if any)** 1162800 **Charity's principal address** All Hallows’ Church Halls Pierrepont Road Nottingham **Postcode NG2 5BU** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**|**(if any)**| |---|---|---|---|---|---| ||Emma Allen|Chairperson|||| ||David Bird|Treasurer|||| ||Anastasia Lock|Secretary|||| ||Susan Mallender||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) CIO using Early Years Alliance model constitution How the charity is constituted - (eg. trust, association, company) Elected by members present at AGM. Trustees can be present or past Trustee selection methods parents of children attending the pre-school, or co-opted community (eg. appointed by, elected by) members. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To provide high quality early years education and affordable childcare for children from the local community and beyond. **Summary of the objects of the charity set out in its governing document** **TAR** March **2012** 2 Lady Bay Pre-school is a voluntary managed committee run pre-school based in the West Bridgford area of Nottingham. It is open 9am to 3pm Monday to Friday during term time. Children are welcome from 2 years old until they start school. We are committed to supporting children to learn and develop through play. We plan a range of activities on a daily and weekly basis that meet the needs and interests of the children that attend, as well as the requirements of the Early Years Statutory Framework. We are registered with Ofsted and are members of the Early Years Alliance. **Summary of the main activities undertaken for the** We pride ourselves on having been part of the local community for more **public benefit in relation to** than 50 years. We have strong links with the local primary school and **these objects (include within** participate in local community events. **this section the statutory declaration that trustees have** Trustees have regard to the Public Benefit Guides PB1, PB2 and PB3 **had regard to the guidance** when making decisions. **issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** ## **Overview** The last academic year saw us reach 40 children on roll by the end of the year, and the pre-school made a small profit of £4385.41, which it has not done since academic year 2017-2018. We were also lucky enough to receive a donation of £2000 from the grandparent of a child, which is not included in the profit. A small portion of the donation was spent on covering the cost of our annual end of year trip, which happened for the first time since 2019. We intend to spend the rest on some of our improvement priorities for the year. We were proud to have made it through the Covid-19 restrictions without having to close once, either through having to close our bubble through close contact or through lack of staff. We have also had no known cases of transmission within the pre-school. We also remained open during the heatwave at the end of last year, and have been able to support parents when their day nurseries have closed by providing extra sessions of childcare. We have also been able to negotiate “sensible” use of the hall and most of the last academic year, we are able to stay set up overnight when there no evening users. ## **Child Development and Achievement** Children continue to make good progress during their time at pre-school. ## **Staffing** Staffing remains stable. We now need to look at succession planning to ensure continuity for future committees, as well as to ensure stability should there be a change in manager or deputy manager. All permanent staff have any area of leadership responsibility. All permanent staff are paid at least the actual Living Wage, set by the Living Wage Foundation and it is the committee’s ambition to maintain this, even in these financially challenging times. ## **Finances** The pre-school has made a small profit this year, which is the first profit since 2018. Reserves continue to be substantial. ## **The challenges of the coming academic year** The cost of living crisis is likely to have a significant impact on the preschool over the next 12 months, with our landlords already proposing a large increase in the rent to help them cover energy costs. Nottinghamshire remains at the bottom of the table for the hourly rate paid for early years funding, and this remains a very real concern. **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** We continue to maintain a healthy reserve account, to ensure that the pre-school can continue to operate safely when numbers on roll and income are lower, and in case of closure. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** David Bird **Signature(s)** Emma Allen David Bird **Full name(s)** Emma Allen **Position (eg Secretary, Chair,** Chairperson Treasurer **etc) Date** 17.5.23 **TAR** March **2012** 5 Lady Bay Preschool Receipts and Payments Accounts Year ended 31 August 2022 2022 2021 Receipt5 Free Entitlement Preschool Fee5 Grants and External Fund5 Misc Receipts Bank Interest Fundraising Christm35 Partv CJRS per accs 55.447.98 27.346.35 2.856.IX) dr blf cr blf dr clf 494.20 cr clf 2.845.92 53,096.26 27,746.35 2,856.00 45,146.77 15,311.21 2,917.00 400.00 6.97 395.54 6.97 395.54 20.03 512.04 86.052.84 894.20 2,845.92 84,101.12 63.907.05 Payment5 wages linc pen510n, tax & nil Pension advertising Training Resource5 Isubscriptions Rent per accs 63.562.75 dr blf cr blf drdf tr clf 63,562.75 59,825.63 220.41 220 00 348.96 9.528 0 732.56 32S.16 322.15 220.41 141.04 220.00 97.93 348.96 127.29 9.528.00 732.56 325.16 322.15 9,528.00 719.86 331.12 357.84 Insurance Admin/ telephone & post foodl childrens snacks Hygiene/cleaning and provision Equipmenr Educational equipment Con5umables/Materials Committee Expen5e5 D8S checks Pre-school events Uniform accounts audit Website 164.58 164.58 158 96 481.30 154.24 198.08 97.50 481.30 352.71 220.05 305.14 30.00 355.68 509.92 198_08 97.50 161.45 101.74 78.00 270.00 262.50 714_34 714.34 290.00 275.00 290.00 275.00 77.635.03 355.68 77,990.71 73,069.Z6 NEf INCOMEIIDEFIc￿} IN YEAR 6,110.41 9,162.21 BALANCE SHEET AS AT31 AUGUST 2021 2022 2021 Current account balance Savings account balance Debtors & Prepayments Creditors & Accruals 19,309.23 70,712.52 894.20 3.201.60 87,714.35 12,623.39 68.980.55 894.20 355.68 2,845.92 TOTAL FUNDS 81.603.94 Funded bv: Opening re5erve5 current account Opening re5erve5 savings account Net incomeldeficit in year CLOSING RESERVES 12,623.39 68,980.55 6.110.41 87,714.35 90,766.15 9,162.21 81,603.94 /9 kn2 LadyBay Preschool (Registered Charity No. 1162800) ndependent examinerfs report to the trustees I report on the accounts of the trust for the year ended 31st August 2022. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the p￿paratiOn of the accounts. The charit¢s trustees consider ihat an audit is not required for this year under sertion 144 of the Charities Act 2011 Ithe Charities Act) an