## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 09 2020 **To** 31 08 2021 ## Section A Reference and administration details **Charity name** Lady Bay Pre-school CIO **Other names charity is known by** n/a **Registered charity number (if any)** 1162800 **Charity's principal address** All Hallows’ Church Halls Pierrepont Road West Bridgford, Nottingham **Postcode NG2 5BP** Lady Bay Pre-school CIO ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Emma Allen|Chair||| ||Dr David Bird|Treasurer||| ||Anastasia Lock|Secretary||| ||Peter Edginton|||| ||Susan Mallendar|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) CIO using Early Years Alliance model constitution How the charity is constituted (eg. trust, association, company) Elected by members – trustees are primarily members and former Trustee selection methods members but may also be co-opted from the local community (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To provide quality early years education and affordable childcare for children aged 2-4 within the local community and beyond. **Summary of the objects of the charity set out in its governing document** **TAR** March **2012** 2 Lady Bay Pre-school is a voluntary managed committee run pre-school based in the Lady Bay area of Nottingham. It is open Monday to Friday 9am to 3pm during term time. Children are welcome from 2 years old until they start school. We are committed to supporting children to learn and develop through play. We plan a range of activities on a daily and weekly basis that meet the interests and needs of the children that attend as well as the requirements of the EYFS Statutory Framework. We are registered with and regulated by Ofsted, and are members of the Early Years Alliance. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** We pride ourselves on having been part of the community for over 50 years. We have built strong links with the local primary school and regularly take part in community events. Trustees have had regard to the Public Benefit Guides PB1, PB2 and PB3 when making decisions. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** **Overview** Despite the continuing pandemic, this year has seen an improvement on the previous year with numbers on roll and hours of attendance increasing. This is contrary to the national trend and anecdotal evidence locally. Over 3000 early years settings have closed nationwide this year. Children continue to make good progress and the vast majority develop at least in line with expectations for their age. The cohort that started school in September is the first that has had their development tracked in detail throughout their time at pre-school and the data shows that the longer a child attends pre-school for, the more progress they make. This assures us that the curriculum is appropriate and engaging. **Staffing** One member of staff began their EYITT at Nottingham Trent University this year, but, due to health reasons, was forced to withdraw and ultimately resigned. The committee and manager have successfully recruited two new staff members, one permanent and one member of bank staff. The pre-school now has 3 qualified teachers employed on a permanent basis. The deputy manager has successfully completed the Local Authority’s training course for SENDCo this year, and may look to further enhance her qualifications next year by undertaking an NVQ for the role. All permanent staff are now being paid the Living Wage set by the Living Wage Foundation. **Finances and Fundraising** A loss of just over £9000 was recorded this year. Although the loss is less than last year, it is still concerning. Despite this, the committee have opted to a very small increase in parental fees, as any increase is small due to the bulk of income coming from government funded childcare. Instead, the registration fee will be doubled to £20 and a half termly contribution of £5 per child for enrichment and resources will be introduced next year. In line with government rules, both contributions will be voluntary, and it will be clear that they are on invoices. The charity still maintains substantial reserves which are there to cover leaner times. Reserves of around £25k should be maintained to cover redundancy and other costs should the pre-school have to close. The committee remains committed to paying all permanent employees the National Living Wage set by the Living Wage Foundation and sees higher wages as a good use of the reserves. The withdrawal of a staff member from the EYITT course was not costly to the pre-school, as the government funding in place covered the costs right up to the date of withdrawal. **Committee** The committee has remained stable in the last 12 months, with one member presumed resigned at the end of the academic year following a move abroad. Continuity among a committee is unusual but very welcome. The committee will look to begin formalising a strategic plan over the next 12 months with a view to providing future continuity, regardless of changes within both the committee and pre-school management. **TAR** March **2012** 4 Section D Achievements and erformance p ## **Impact of the Covid-19 Pandemic** Lock-downs and other restrictions have allowed pre-school to remain open as normal (operating as a single “bubble”) for the duration of the academic year. The pre-school has not been forced to close once during the academic year following a confirmed case of Covid-19 and cases amongst staff and children remains in single figures. Opportunities for parental involvement, community activities and fundraising have been curtailed by the pandemic. However, we look forward to next September, when restrictions placed on education settings will be relaxed considerably. The pandemic itself has not had a noticeable impact on the levels of development this year. **TAR** March **2012** 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** We continue to maintain a healthy reserve account, to ensure that the pre-school can continue to operate safely when numbers on roll and income are lower, and in case of closure. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**Emma Allen
Dr David Bird
**Full name(s)**Emma Allen
Dr David Bird
**Position (eg Secretary, Chair,**
**etc)**
Chair
Treasurer
**Date**26.06.22|Emma Allen|Emma Allen|Dr David Bird|Dr David Bird|| |---|---|---|---|---|---| ||||Dr David Bird||| |||Chair||Treasurer|| |||26.06.22|||| |||26.06.22|||| **TAR** March **2012** 6 |Lady Bay Preschool
Receipts and Payments Accounts
Year ended 31 August 2021|Lady Bay Preschool
Receipts and Payments Accounts
Year ended 31 August 2021|Lady Bay Preschool
Receipts and Payments Accounts
Year ended 31 August 2021|Lady Bay Preschool
Receipts and Payments Accounts
Year ended 31 August 2021|Lady Bay Preschool
Receipts and Payments Accounts
Year ended 31 August 2021|Lady Bay Preschool
Receipts and Payments Accounts
Year ended 31 August 2021||| |---|---|---|---|---|---|---|---| ||**£**|||||**2021**|**2020**| |**Receipts**|**per accs**|**dr b/f**|**cr b/f**|**dr c/f**|**cr c/f**||| |Free Entitlement|36,295.60||8,851.17|||45,146.77|37,430.16| |Preschool Fees|15,311.21|||||15,311.21|11,845.05| |Grants and External Funds|2,917.00|||||2,917.00|350.00| |Misc Receipts||||||-|-| |Bank Interest|20.03|||||20.03|219.21| |Fundraising|512.04|||||512.04|101.47| |Christmasparty||||||-|-| |CJRS||||||-|1,922.97| ||**55,055.88**|**-**|**8,851.17**|**-**|**-**|**63,907.05**|**51,868.86**| ||**£**||||||| |**Payments**|**per accs**|**dr b/f**|**cr b/f**|**dr c/f**|**cr c/f**||| |wages(incpension,tax & ni)|59,825.63|||||59,825.63|56,428.70| |Pension|||||||929.98| |advertising|141.04|||||141.04|63.23| |Training|97.93|||||97.93|419.00| |Resources/subscriptions|127.29|||||127.29|156.40| |Rent|9,528.00|||||9,528.00|6,622.00| |Insurance|719.86|||||719.86|718.61| |Admin/telephone &post|331.12|||||331.12|405.76| |food/childrens snacks|357.84|||||357.84|216.90| |Hygiene/cleaningandprovision|158.96|||||158.96|270.47| |Equipment|352.71|||||352.71|570.17| |Educational equipment|220.05|||||220.05|217.18| |Consumables/Materials|305.14|||||305.14|564.91| |Committee Expenses|30.00|||||30.00|-| |DBS checks|161.45|||||161.45|52.00| |Pre-school events|101.74|||||101.74|392.83| |Uniform|78.00|||||78.00|207.93| |accounts audit|270.00|||||270.00|375.00| |Website|262.50|||||262.50|262.50| ||**73,069.26**|**-**|-|-|-|**73,069.26**|**68,873.57**| ||||||||| |**NET INCOME/(DEFICIT) IN YEAR**||||||**9,162.21**
**-**|**17,004.71**
**-**| ||||||||| |**BALANCE SHEET AS AT 31 AUGUST 2021**||||||**2021**|**2020**| |||||||**£**|**£**| |Current account balance||||||12,623.39|30,656.80| |Savings account balance||||||68,980.55|68,960.52| |Debtors & Prepayments|||||||8,851.17
-| |Creditors & Accruals|||||||| |**TOTAL FUNDS**||||||**81,603.94**|**90,766.15**| ||||||||| |**Funded by:**|||||||| |Openingreserves current account||||||90,766.15|107,770.86| |Openingreserves savings account|||||||| |Net income/deficit inyear||||||9,162.21
-|17,004.71
-| |**CLOSING RESERVES**||||||**81,603.94**|**90,766.15**| ||||||||| *VANILLA ACCOUNTING Lady8ay Preschool IRegistered Charity No. 11628LKI) Vanilla Accounting, ApP￿t0￿ House 25 Rectory Road, Wesi Bridgford Nottiryham NG2 6BE Independent examlnerfs report to the trustees I report on the accounts of the trust for the year ended 31st August 2021. T01159452T22 FD1159825520 Respertive responsib*litie5 of trustees and examiner The chariws trustees are ￿spOnSible for the preparation of the accounts. The chariVs trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 Ithe Charities Actl and that an independent examination is needed. It is my responsibility to: examine the atcounts under section 145 of the Charitie5 Art, to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145lSllbl of the Charities Artl. and to state whether particular matters have come to my attention. Basls of the Independent examinerfs report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accountin8 records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unijsual items or disc105ure5 in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be reqUI￿d in an audit and. consequently. no opinion is given as to whether the accounts present a 'true and fairf view and the report Is limited to those matters set out in the statement below. Independent examinerf5 Statement In connection with my examination, no matter has come to attention: iii which gives me reasonable cause to believe that. in any material respect, the requirements- to keep accounting retords in accordance with Section 130 of the Charities Act- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met: or 121 to which, in our opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Phil Edwards Vanilla Accounting Appleton House 25 Rectory Road West Bridgford Nottingham NG2 6BE Dated-. 31st May 2022 www.vanilla-accounting.co.uk