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2022-12-31-accounts

Charity registration number 1162762

Company registration number 09021881 (England and Wales)

RESEARCH DATA ALLIANCE FOUNDATION

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022

RESEARCH DATA ALLIANCE FOUNDATION

CONTENTS

Page
Trustees' report 1 - 7
Independent examiner's report 8
Statement of financial activities 9
Balance sheet 10
Notes to the financial statements 11 - 18

RESEARCH DATA ALLIANCE FOUNDATION

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 DECEMBER 2022

The Trustees present their annual report and financial statements for the year ended 31 December 2022.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Foundation's Memorandum and Articles, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

The Foundation's objects are to :

a. Policies and objectives

The objects of the Foundation are to advance education and promote research for the public benefit in particular but without limitation by accelerating, promoting and facilitating research data sharing and exchange and (save for purposes incidental and ancillary to those objects) no other purposes.

b. Activities undertaken to achieve objectives

This is done through facilitating the operations of the Research Data Alliance ( RDA), a global volunteer organisation under the auspices of the Foundation. The mission of the RDA is to "build the social and technical bridges that enable the open sharing and re-use of data." To conduct this work, the RDA reviews, endorses, and convenes short-term Working Groups and longer-term Interest Groups, and since December 2020, Communities of Practice (CoP) a forum and knowledge exchange platform, where both specific and generic data challenges can be discussed and resolved by experts from the community itself as proposed by members of the global research community.

The Recommendations and Supporting Outputs (https://www.rd-alliance.org/recommendations-and-outputs/allrecommendations-and-outputs) delivered by these groups are the primary deliverables of RDA and are publicly and openly available. The Trustees who act as the Council for RDA formally endorse these recommendations based on the advice of the community elected Technical Advisory Board (TAB) and Organisational Advisory Board (OAB) and an assessment of whether the Recommendation is actively being used by organisations.

RDA conducts two plenary meetings each year at different locations around the world and on-line, since 2020, for the Communities of Practice, Working and Interest Groups to convene, conduct their work and present their results. new group ideas and proposals are facilitated at these meetings through Birds of a Feather sessions.

The Trustees meet together at least four times per year in virtual meetings, and occasionally in a face to face context, to ensure the objectives of the Foundation are being met in a productive and responsible manner. Minutes from the Trustee meetings are publicly available on RDA's website (rd-alliance.org) under the RDA Council page (https://www.rd-alliance.org/about-rda/our-leadership/rda-council.html).

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charities Commission relating to public benefit and in particular to its supplementary public benefit guidance.

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Foundation should undertake.

RESEARCH DATA ALLIANCE FOUNDATION

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

Achievements and performance

a. Review of activities

As of 31 Dec 2022, RDA had 13.081 individual volunteer members, 60 dues paying Organisational Members, and 12 Organisational Affiliate members. They work collectively in 34 active Working Groups, 56 active Interest Groups and 1 active Community of Practice.

During the period of 1 January 2022 through 31 December 2022, members created 3 new and currently endorsed Working Groups, and 5 Interest Groups.

New, currently endorsed Working Groups:

  1. Data Repository Attributes WG

  2. Artificial Intelligence and Data Visitation (AIDV) WG

  3. Neuroimaging WG

New, currently endorsed Interest Groups:

  1. Data for Development IG

  2. FAIR Principles for Research Hardware IG

  3. Life Science Data Infrastructures IG

  4. FAIR for Machine Learning IG

  5. Psychological Data IG

b. Review of activities (continued)

During that same period, existing groups produced 5 further formal Recommendations and 8 supporting outputs https://www.rd-alliance.org/recommendations-and-outputs/all-recommendations-and-outputs).

Formal Recommendations:

  1. Metadata Schema for the Persistent Identification of Instruments

  2. Data Usage Metrics WG Recommendations

  3. InteroperAble Descriptions of Observable Property Terminologies (I-ADOPT) WG Outputs and Recommendations

  4. FAIR Principles for Research Software

  5. 10 Things for Curating Reproducible and FAIR Research

The previous formal recommendations are listed below, bringing the total to 37:

  1. Guidelines for Publishing Structured Metadata on the Web

  2. Recommendations and Capacity Development Resource Kit

  3. Basic Vocabulary of Foundational Terminology

  4. Data Description Registry Interoperability Model

  5. Data Type Model and Registry

  6. Machine Actionable Policy Templates

  7. Metadata standards directory WG

  8. PID Information Types (PIT) WG Recommendations

  9. CODATA/RDA Summer Schools in Data Science and Cloud Computing in the Developing World

  10. RDA/TDWG Attribution Metadata Working Group: Final Recommendations

  11. A curriculum for Foundational Research Data Science Skills for Early Career Researchers

  12. 2 -

RESEARCH DATA ALLIANCE FOUNDATION

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

b. Review of activities (continued)

  1. RDA/WDS Publishing Data Services WG Recommendations: The Scholix initiative 18. RDA/WDS Publishing Data Workflows 19. Recommendation on PID Kernel Information

  2. Repository Audit and Certification Catalogues 22. Research Data Collections WG Final Recommendations 22. Wheat Data Interoperability Guidelines, Ontologies and Use Cases

  3. Scalable Dynamic-data Citation Methodology

  4. The FAIRsharing Registry and Recommendations: Interlinking Standards, databases, and data policies. 25. RDA DMP Common Standard for Machine-actionable Data Management Plans 26. 39 Hints to Facilitate the Use of Semantics for Data on Agriculture and Nutrition

  5. A Curriculum for Foundational Research Data Science Skills for Early Career Researchers

  6. RDA COVID-19 Recommendations and Guidelines on Data Sharing

  7. FAIR Data Maturity Model: specification and guidelines

  8. Scholix Metadata Schema for Scholarly Communication Links

Formal supporting outputs:

  1. A Collection of Crosswalks from Fifteen Research Data Schemas to Schema.org 2. Recommendations for a minimal metadata set to aid harmonised discovery of learning resources 3. Core Characteristics of Learning Resource Collectors 4. 23 Things Physical Samples

  2. Models of Data Stewardship Survey Initial Report

  3. Models of Data Stewardship Survey Output Data 7. Data Stewardship Landscape Initial Report

  4. Data Stewardship Landscape Report Resource Matrix

  5. 3 -

RESEARCH DATA ALLIANCE FOUNDATION

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

Formal supporting outputs (continued)

The previous formal supporting outputs of RDA are:

  1. 23 Things: Libraries For Research Data 10. A survey of current practices in data search services 11. Addressing the Gaps: Recommendations for Supporting the Long Tail of Research Data 12. Data Discovery Paradigms: User Requirements and Recommendations for Data Repositories 13. Eleven Quick Tips for Finding Research Data 14. Federated Identity Management for Research Collaborations 15. Income Streams for Data Repositories 16. Matrix of use cases and functional requirements for research data repository platforms 17. Persistent identifiers: Consolidated assertions 18. Research Data Repository Interoperability Primer 19. Summary of Virtual Layer Recommendations 20. WDS/RDA Assessment of Data Fitness for Use 21. Engaging Researchers with Data Management: The Cookbook 22. Tromsø Recommendations for Citation of Research Data in Linguistics 23. Principles and Best Practices in Data Versioning for all Data Sets Big and Small 24. Compilation of Data Versioning Use Cases from the 25. Top 10 FAIR Data & Software Things 26. RDA COVID-19 WG Zotero Library 27. Persistent Identification of Instruments 28. Sharing COVID-19 Epidemiology Data 29. Developing a Research Data Policy Framework for all Journals and Publishers 30. Use Cases and Identifier Schemes for Persistent Source Code Information 31. Challenges of Curating for Reproducible and FAIR Research Output 32. Member survey on bridging the gap between funders and communities. 33. Results of an analysis of existing FAIR Assessment Tools 34. RDA & CODATA Legal Interoperability of Research Data

RDA conducted one semi-annual Plenary meeting (https://www.rd alliance.org/plenaries) during the period, to facilitate the work of the Groups and to present and review their deliverables. In June 2022 780 people participated in the hybrid Plenary 19 organised by the RDA Secretariat together with CODATA, WDS and the Local Organising Committee in Seoul, Republic of Korea as part of International Data Week 2022.

Financial review

Total income during the period amounted to £354,162 (2021 : £278,637) and total direct charitable expenditure amounted to £323,855 ( 2021 : £122,167) including expenditure on support and governance costs of £7,665 (2021 : £4,250), resulting in a net surplus of £30,307 (2021 : net surplus of £156,470). At year end, amounts held in unrestricted reserves were £285,947 (2021 : £255,640) and restricted funds were £nil (2021 : £nil).

At the time of approving the financial statements, the trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for a period not less than 12 months. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

Reserves Policy

The Trustees reserve policy is to hold reserve of one year's anticipate expenditure based on the last Annual Budget.

Currently funds are below this level and the Trustees have taken steps to improve this position.

RESEARCH DATA ALLIANCE FOUNDATION

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

Supplier payment policy

The company's current policy concerning the payment of trade creditors is to:

Trade creditors of the company at the year end were £nil (December 2021: £nil).

Structure, governance and management

a. Constitution

The Foundation is a charitable company limited by guarantee . The company was incorporated under a Memorandum of Association on 1 May 2014 and is a registered charity, charity number 1162762. It received charitable status on 21 July 2015.

The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Dr S Collins Ms I G Dillo Dr J Haga Ms E Herczog Professor C M B Mederios Ms J E Benn Dr R J Hanisch Mr M A Leggott Ms H J Hanahoe DR J G Maphanyane Ms E Herczog Ms I Dillo

b. Methods of appointment or election of Trustees

The Foundation is governed in accordance with its Articles of Association as a Company limited by guarantee and not having share capital ( company number 9021881). The Foundation is governed by its trustees who are also directors of the company and act as the Council for RDA.

Council currently consists of nine members who serve rotating three-year terms, so that three members are appointed each year. Each year, a Nomination Committee appointed by Council determines a slate of three candidates. The slate is presented to the RDA Membership and the recommendation of the Nomination Committee is either accepted, or rejected by simple majority.

The RDA Governance Document and RDA Organisational and Process Plan lay out the processes for determining the Nominations committee and Council election and appointment. The documents are available on RDA's website (rd-alliance.org).

None of the Trustees has any beneficial interest in the company. All of the Trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

RESEARCH DATA ALLIANCE FOUNDATION

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

Company Registered Number 09021881

Charity Registered Number 1162762

Registered Office

Rutherford Appleton Laboratory Harwell Oxford Didcot Oxfordshire OX11 0QX

Company Secretary

H J Hanahoe

Independent Examiner

Fiona Haro CA Thomson Cooper Accountants 3 Castle Court Carnegie Campus Dunfermline KY11 8PB

RESEARCH DATA ALLIANCE FOUNDATION

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

Statement of Trustees' responsibilities

The Trustees, who are also the directors of Research Data Alliance Foundation for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Foundation and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the Foundation and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Foundation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees' report was approved by the Board of Trustees.

Ms I Dillo Trustee

10 July 2023

RESEARCH DATA ALLIANCE FOUNDATION

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF RESEARCH DATA ALLIANCE FOUNDATION

I report to the Trustees on my examination of the financial statements of Research Data Alliance Foundation (the Foundation) for the year ended 31 December 2022.

Responsibilities and basis of report

As the Trustees of the Foundation (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the Foundation are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Foundation’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the Foundation’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAS, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Fiona Haro CA Thomson Cooper Accountants 3 Castle Court Carnegie Campus Dunfermline Fife KY11 8PB

Dated: 10 July 2023

RESEARCH DATA ALLIANCE FOUNDATION

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022

Unrestricted Unrestricted
Restricted
funds
funds
funds
2022
2021
2021
Notes
£
£
£
Income from:
Charitable activities
2
354,162
278,637
-
Expenditure on:
Charitable activities
3
323,855
114,823
7,344
Net income for the year/
Net movement in funds
30,307
163,814
(7,344)
Fund balances at 1 January 2022
255,640
91,826
7,344
Fund balances at 31 December 2022
285,947
255,640
-		 Total
2021
£
278,637
122,167
156,470
99,170
255,640

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

RESEARCH DATA ALLIANCE FOUNDATION

BALANCE SHEET

AS AT 31 DECEMBER 2022

Notes
Fixed assets
Tangible assets
8
Current assets
Debtors
9
Cash at bank and in hand
Creditors: amounts falling due within
one year
10
Net current assets
Total assets less current liabilities
Income funds
Unrestricted funds		 2022
£
64,424
270,095
334,519
(51,088)		 £
2,516
283,431
285,947
285,947
285,947		 2021
£
18,362
243,923
262,285
(7,002)		 £
357
255,283
255,640
255,640
255,640

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the period ended 31 December 2022.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 10 July 2023

Ms I Dillo Trustee

Company registration number 09021881

RESEARCH DATA ALLIANCE FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022

1 Accounting policies

Charity information

Research Data Alliance Foundation is a private company limited by guarantee incorporated in England and Wales. The registered office is Rutherford Appleton Laboratory, Harwell Oxford, Didcot, Oxfordshire, OX11 0QX. .

1.1 Accounting convention

The financial statements have been prepared in accordance with the Foundation's Memorandum and Articles, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The Foundation is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling, which is the functional currency of the Foundation. Monetary amounts in these financial statements are rounded to the nearest £.

Research Data Alliance meets the definition of public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

There were no significant estimates or judgements made by management in preparing these financial statements.

1.2 Going concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that the Foundation has adequate resources to continue in operational existence for a period of 12 months from the date of signing the accounts. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Foundation.

1.4 Income

Income is recognised when the Foundation is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the Foundation has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

RESEARCH DATA ALLIANCE FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

1 Accounting policies

(Continued)

Grant income is recognised by the Foundation when there has been notification of the amount and the settlement date. In the event that a grant is subject to conditions that require a level of performance before the Foundation is entitled to those funds, the income is deferred. If a grant is subject to strict terms as to the use of those funds , the grant is treated as a restricted fund and accounted for accordingly. Where the receipt of grant income is contingent on certain aspects, such that the Foundation does not have full entitlement and is not able to accurately establish measurement of the income, it is disclosed as a contingent asset in the accounts.

Membership income is recognised in the period to which it relates. Membership income owing to the Foundation at the year end is included in debtors. Different levels of membership attract different fees and carry different rights for the members.

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.

All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated to the applicable expenditure headings.

Governance costs are those incurred in connection with administration of the Foundation and compliance with constitutional and statutory requirements.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Fixtures and fittings

25% Straight Line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the Foundation reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

RESEARCH DATA ALLIANCE FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

1 Accounting policies

(Continued)

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The Foundation has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the Foundation's balance sheet when the Foundation becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the Foundation’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the Foundation is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.11 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

RESEARCH DATA ALLIANCE FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

1 Accounting policies

(Continued)

1.12 Foreign exchange

Transactions in currencies other than pounds sterling are recorded at the rates of exchange prevailing at the dates of the transactions. At each reporting end date, monetary assets and liabilities that are denominated in foreign currencies are retranslated at the rates prevailing on the reporting end date. Gains and losses arising on translation in the period are included in profit or loss.

Monetary assets and liabilities denominated in foreign currencies are translated into sterling at rates of exchange ruling at the reporting date.

Transactions in foreign currencies are translated into sterling at the rate ruling on the date of the transaction.

Exchange gains and losses are recognised in the statement of financial activities,

2 Charitable activities

Membership income
Regional Engagement
Plenary Income
Other income		 2022
£
201,569
128,304
23,473
816
354,162		 2021
£
77,916
126,100
74,285
336
278,637

RESEARCH DATA ALLIANCE FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

3 Charitable activities

Unrestricted
Funds
Unrestricted
Funds
Restricted
Funds
2022
2021
2021
£
£
£
Staff costs
101,371
32,441
-
Depreciation and impairment
656
147
-
Contract costs
134,074
60,115
7,344
Travel costs
29,354
632
-
Professional fees
5,134
2,428
-
Irrecoverable VAT
19,629
8,094
-
Foreign exchange differences
(28,669)
1,065
-
Bank charges
724
288
-
Sundry costs
18,880
4,014
-
Website costs
35,037
1,349
-
316,190
110,573
7,344
Share of support costs (see note 4)
6,875
3,500
-
Share of governance costs (see note 4)
790
750
-
323,855
114,823
7,344
4
Support costs
Basis of
allocation
Support
costs
Governance
costs
2022
Support
costs
Governance
costs
£
£
£
£
£
Bookkeeping
Direct
6,875
-
6,875
3,500
-
Independent
examination
fees
Direct
-
790
790
-
750
6,875
790
7,665
3,500
750
5
Net movement in funds
2022
£
Net movement in funds is stated after charging/(crediting)
Fees payable to the company's accountant for the examination of the
company's financial statements
790
Depreciation of owned tangible fixed assets
656		 Total
2021
£
32,441
147
67,459
632
2,428
8,094
1,065
288
4,014
1,349
117,917
3,500
750
122,167
2021
£
3,500
750
4,250
2021
£
750
147

RESEARCH DATA ALLIANCE FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

6 Trustees

None of the Trustees (or any persons connected with them) received any remuneration or benefits from the Foundation during the year.

The charity consider its key management personnel to be the Trustees and Company. All of the Trustees give their time and expertise without any form of remuneration or other benefit in kind (2021 - £nil). The Company Secretary's costs are recharged from a third party and amounted to £84,951 for the period (2021 - £62,357).

One Trustee received reimbursement of expenses amounting to £13,877 in the current period (2021 - one trustee £1,351).

7 Employees

The average monthly number of employees during the year was:

Admin staff
Employment costs
Wages and salaries
Social security costs
Other pension costs		 2022
Number
2
2022
£
88,499
11,001
1,871
101,371		 2021
Number
1
2021
£
28,481
3,216
744
32,441

There were no employees whose annual remuneration was more than £60,000.

RESEARCH DATA ALLIANCE FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

8 Tangible fixed assets
Fixtures and fittings
£
Cost
At 1 January 2022 2,774
Additions 2,815
At 31 December 2022 5,589
Depreciation and impairment
At 1 January 2022 2,417
Depreciation charged in the year 656
At 31 December 2022 3,073
Carrying amount
At 31 December 2022 2,516
At 31 December 2021 357
9 Debtors
2022 2021
Amounts falling due within one year: £ £
Trade debtors 46,941 15,852
Other debtors 117 -
Prepayments and accrued income 17,366 2,510
64,424 18,362
10 Creditors: amounts falling due within one year
2022 2021
£ £
Accruals and deferred income 51,088 7,002
11 Deferred income
2022 2021
£ £
Deferred income at 1 January 2022 63,486 83,442
Membership income deferred during the period 49,653 63,486
Membership and grant income released during
the period (63,486) (83,442)
Deferred income at 31 December 2022 49,653 63,486

RESEARCH DATA ALLIANCE FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

12 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Balance at Resources Balance at
1 January 2021 expended 31 December
2020
£ £ £
Restricted - Fairsfair 7,344 (7,344) -
7,344 (7,344) -

FairsFair Fund

The RDA Foundation contributes to the FAIRsFair project with staff expertise and knowledge to achieve the overall project objectives and ensure that the activities of the RDA community are included in the project deliverables and adopted by the community at large.

13 Unrestricted funds

These are unrestricted general funds which are made up as follows:

Balance at
1 January 2022
r
£
General Fund
255,640
Balance at
1 January 2021
r
£
General Fund
91,826		 Movement in funds
Incoming
esources
Resources
expended
£
£
354,162
(323,855)
Movement in funds
Incoming
esources
Resources
expended
£
£
278,637
(114,823)		 Transfers
Balance at
31 December
2022
£
£
-
285,947
Transfers
Balance at
31 December
2021
£
£
-
255,640

14 Related party transactions

There were no disclosable related party transactions during the year (2021 - none).