DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
**Charity Registration No. 1162762**
**Company Registration No. 09021881 (England and Wales)**
# **RESEARCH DATA ALLIANCE FOUNDATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 MAY 2021**
DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees' report|1 - 5|
|Independent examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the financial statements|9 - 18|
DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)** _**FOR THE YEAR ENDED 31 MAY 2021**_
The Trustees present their annual report and financial statements for the year ended 31 May 2021.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Foundation's [governing document], the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) " (effective 1 January 2019 ).
## **Objectives and activities**
The Foundation's objects are to :
## **a. Policies and objectives**
The objects of the Foundation are to advance education and promote research for the public benefit in particular but without limitation by accelerating, promoting and facilitating research data sharing and exchange and (save for purposes incidental and ancillary to those objects) no other purposes.
## **b. Activities undertaken to achieve objectives**
This is done through facilitating the operations of the Research Data Alliance ( RDA), a global volunteer organisation under the auspices of the Foundation. The mission of the RDA is to "build the social and technical bridges that enable the open sharing of data." To conduct this work, the RDA reviews, endorses, and convenes short-term Working Groups and longer-term Interest Groups, and since December 2020, Communities of Practice (CoP) a forum and knowledge exchange platform, where both specific and generic data challenges can be discussed and resolved by experts from the community itself as proposed by members of the global research community.
The Recommendations and Supporting Outputs ( https://www.rd-alliance.org/recommendations-and-outputs/ all-recommendations-and-outputs) delivered by these groups are the primary deliverables of RDA and are publicly and openly available. The Trustees who act as the Council for RDA formally endorse these recommendations based on the advice of the community elected Technical Advisory Board (TAB) and Organisational Advisory Board (OAB) and an assessment of whether the Recommendation is actively being used by organisations.
RDA conducts two plenary meetings each year at different locations around the world for the Working and Interest Groups to convene, conduct their work and present their results. new group ideas and proposals are facilitated at these meetings through Birds of a Feather sessions.
The Trustees meet together three times per year and occasionally in virtual meetings to ensure the objectives of the Foundation are being met in a productive and responsible manner. Minutes from the Trustee meetings are publicly available on RDA's website (rd-alliance.org) under the RDA Council page (https://www.rdalliance.org/about-rda/our-leadership/rda-council.html).
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charities Commission relating to public benefit and in particular to its supplementary public benefit guidance.
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DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** _**FOR THE YEAR ENDED 31 MAY 2021**_
## **Achievements and performance**
## **a. Review of activities**
As of 31 May 2021, RDA had 11,830 individual volunteer members, 54 dues paying Organisational Members, and 11 Organisational Affiliate members. They work collectively in 38 active Working Groups and 56 active Interest Groups.
In an effort to build discipline or domain specific communities, the RDA introduced Communities of Practice (CoP) to its membership in December 2020. CoPs investigate, discuss and provide knowledge and skills within a specific discipline and/or research domain. Composed of experts from that area, CoPs are committed to directly or indirectly enabling data sharing, exchange and/or interoperability by serving as the coordination focal point for RDA in those specific disciplines/research domains. During this period, no Communities of Practice were set up.
During the period of 1 June 2020 through 31 May 2021, members created 2 new and currently endorsed Working Groups.
New, currently endorsed Working Groups:
1. Raising FAIRness in Health Data and HRPOs WG
2. Discipline-specific Guidance for DMPs WG
## **b. Review of activities (continued)**
During that same period, existing groups produced 3 further formal Recommendations and 7 supporting outputs (https://www.rd-alliance.org/recommendations-and-outputs/all-recommendations-and-outputs ).
## Formal Recommendations:
1. RDA COVID-19 Recommendations and Guidelines on Data Sharing
2. FAIR Data Maturity Model: specification and guidelines
3. Scholix Metadata Schema for Scholarly Communication Links
The previous formal recommendations are listed below, bringing the total to 30:
4. Basic Vocabulary of Foundational Terminology
5. Brokering Governance
6. Data Description Registry Interoperability Model
7. Data Type Model and Registry
8. Dynamic data Citation Methodology
9. Machine Actionable Policy Templates
10. Metadata standards directory WG
11. Persistent Identifier Type Registry
12. RDA/CODATA Summer Schools in Data Science and Cloud Computing in the Developing World
13. RDA/TDWG Attribution Metadata Working Group: Final Recommendations
14. RDA/WDS Publishing Data Bibliometrics
15. RDA/WDS Publishing Data Services WG Recommendations: The Scholix initiative
16. RDA/WDS Publishing Data Workflows
17. Recommendation on PID Kernel Information
18. Recommendation on Research Data Collections
19. Repository Audit and Certification Catalogues
20. Research Data Repository Interoperability WG Final Recommendations
21. Sustainable Business Models for Brokering Middleware to support Research Interoperability
22. Wheat Data Interoperability Guidelines, Ontologies and Use Cases
23. Workflows for Research Data Publishing: Models and Key Components
24. Scalable Dynamic-data Citation Methodology
25. FAIRsharing: standards, databases, repositories and policies – Final Recommendation
26. RDA DMP Common Standard for Machine-actionable Data Management Plans
27. RDA/TDWG Attribution Metadata
28. 39 Hints to Facilitate the Use of Semantics for Data on Agriculture
29. A Curriculum for Foundational Research Data Science Skills for Early Career Researchers 30. Recommendations for Services in a FAIR Data
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DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** _**FOR THE YEAR ENDED 31 MAY 2021**_
Formal supporting outputs:
1. Top 10 FAIR Data & Software Things
2. RDA COVID-19 WG Zotero Library
3. Persistent Identification of Instruments
4. Sharing COVID-19 Epidemiology Data
5. Developing a Research Data Policy Framework for all Journals and Publishers
6. Use Cases and Identifier Schemes for Persistent Source Code Information
7. FAIR Data Maturity Model WG
The previous formal supporting outputs of RDA are bringing the total to 24:
8. 23 Things: Libraries For Research Data
9. A survey of current practices in data search services
10. Addressing the Gaps: Recommendations for Supporting the Long Tail of Research Data
11. Data Discovery Paradigms: User Requirements and Recommendations for Data Repositories
12. Eleven Quick Tips for Finding Research Data
13. Federated Identity Management for Research Collaborations
14. Income Streams for Data Repositories
15. Legal Interoperability of Research Data: Principles and Implementation Guidelines
16. Matrix of use cases and functional requirements for research data repository platforms
17. Persistent identifiers: Consolidated assertions
18. Research Data Repository Interoperability Primer
19. Summary of Virtual Layer Recommendations
20. WDS/RDA Assessment of Data Fitness for Use
21. Engaging Researchers with Data Management
22. Tromsø Recommendations for Citation of Research Data in Linguistics
23. Principles and Best Practices in Data Versioning for all Data Sets Big and Small
24. Compilation of Data Versioning Use Cases from the
RDA conducted two semi-annual Plenary meetings (https://www.rd alliance.org/plenaries) during the period, to facilitate the work of the Groups and to present and review their deliverables. In November 2020 650 people participated in virtual Plenary 16 organised in Costa Rica and the United States. In April 2021 832 people participated in Virtual Plenary 17 organised Edinburgh, UK.
## **Financial review**
Total income during the year amounted to £236,313 (2020 : £393,834) and total direct charitable expenditure amounted to £299,258( 2020 ; £342,235) including expenditure on support and governance costs of £5,479 (2020 : £6,610), resulting in a net deficit of £62,945 (2020 : net surplus of £51,599). At year end, amounts held in unrestricted reserves were £91,826 (2020 : £152,747) and restricted funds were £7,344 (2020 : £9,368).
## **Reserves Policy**
The Trustees reserve policy is to hold reserve of one year's anticipate expenditure based on the last Annual Budget.
Currently funds are below this level and the Trustees have taken steps to improve this position.
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DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** _**FOR THE YEAR ENDED 31 MAY 2021**_
## **Structure, governance and management a. Constitution**
The Foundation is a charitable company limited by guarantee . The company was incorporated under a Memorandum of Association on 1 May 2014 and is a registered charity, charity number 1162762. It received charitable status on 21 July 2015.
The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Dr S Collins Ms I G Dillo Dr J Haga Ms E Herczog Professor C M B Mederios Ms K Raseroka (resigned 1 May 2021) Ms J E Benn Dr R J Hanisch Mr M A Leggott Ms H J Hanahoe DR J G Maphanyane
Company Registered Number - 09021881
Charity Registered Number - 1162762
Registered Office - Rutherford Appleton Laboratory Harwell Oxford Didcot Oxfordshire OX11 0QX
Company Secretary - H J Hanahoe
Independent Examiner - Fiona Haro CA Thomson Cooper Accountants 3 Castle Court Carnegie Campus Dunfermline Fife KY11 8PB
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DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** _**FOR THE YEAR ENDED 31 MAY 2021**_
## **b. Methods of appointment or election of Trustees**
The Foundation is governed in accordance with its Articles of Association as a Company limited by guarantee and not having share capital ( company number 9021881). The Foundation is governed by its trustees who are also directors of the company and act as the Council for RDA.
Council currently consists of nine members who serve rotating three-year terms, so that three members are appointed each year. Each year, a Nomination Committee appointed by Council determines a slate of three candidates. The slate is presented to the RDA Membership and the recommendation of the Nomination Committee is either accepted, or rejected by simple majority.
The RDA Governance Document and RDA Organisational and Process Plan lay out the processes for determining the Nominations committee and Council election an appointment. thee documets are available on RDA's website (rd-alliance.org).
None of the Trustees has any beneficial interest in the company. All of the Trustees are members of the company and guarantee to contribute £1 in the event of a winding up.
## **Statement of Trustees' responsibilities**
The Trustees, who are also the directors of Research Data Alliance Foundation for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Foundation and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.
In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Foundation will continue in operation.
The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the Foundation and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Foundation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees' r eport was approved by the Board of Trustees.
**Ms E Herczog** Trustee Dated: 23 February 2022
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DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF RESEARCH DATA ALLIANCE FOUNDATION**
I report to the Trustees on my examination of the financial statements of Research Data Alliance Foundation (the Foundation) for the year ended 31 May 2021.
## **Responsibilities and basis of report**
As the Trustees of the Foundation (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the Foundation are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Foundation’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act) . In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Foundation as required by section 386 of the 2006 Act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
- 4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
## **Fiona Haro**
## **CA**
Thomson Cooper Accountants 3 Castle Court Carnegie Campus Dunfermline Fife KY11 8PB
Dated: 23 February 2022
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DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT** _**FOR THE YEAR ENDED 31 MAY 2021**_
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2021**
**2021**
**Notes**
**£**
**£**
**Income from:**
Donations and legacies
**2**
117,022
36,166
Charitable activities
**3**
83,125
-
**Total income**
200,147
36,166
**Expenditure on:**
Charitable activities
**4**
202,596
96,662
**Net (outgoing)/incoming**
**resources before transfers**
(2,449)
(60,496)
Gross transfers
between funds
(58,472)
58,472
**Net (expenditure)/income**
**for the year/**
**Net movement in funds**
(60,921)
(2,024)
Fund balances at 1 June 2020
152,747
9,368
**Fund balances at 31 May**
**2021**
91,826
7,344|**Total Unrestricted**
**Restricted**
**funds**
**funds**
**2021**
**2020**
**2020**
**£**
**£**
**£**
153,188
101,023
189,802
83,125
103,009
-
236,313
204,032
189,802
299,258
108,990
233,245
(62,945)
95,042
(43,443)
-
(34,159)
34,159
(62,945)
60,883
(9,284)
162,115
91,864
18,652
99,170
152,747
9,368|**Total**
**2020**
**£**
290,825
103,009
393,834
342,235
51,599
-
51,599
110,516
162,115|
|---|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
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DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **BALANCE SHEET**
## _**AS AT 31 MAY 2021**_
|**Notes**
**Fixed assets**
Tangible assets
**9**
**Current assets**
Debtors
**10**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**11**
Net current assets
**Total assets less current liabilities**
**Income funds**
Restricted funds
**13**
Unrestricted funds|**2021**
**£**
61,160
121,240
182,400
(83,734)|**2020**
**£**
**£**
504
69,208
228,690
297,898
(136,870)
98,666
99,170
7,344
91,826
99,170|**£**
1,087
161,028
162,115
9,368
152,747
162,115|
|---|---|---|---|
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 May 2021.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Trustees on 23 February 2022
Ms E Herczog **Trustee**
## **Company Registration No. 09021881**
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DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MAY 2021**_
## **1 Accounting policies**
## **Charity information**
Research Data Alliance Foundation is a private company limited by guarantee incorporated in England and Wales. The registered office is Rutherford Appleton Laboratory, Harwell Oxford, Didcot, Oxfordshire, OX11 0QX. .
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the Foundation's [governing document], the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The Foundation is a Public Benefit Entity as defined by FRS 102.
The financial statements are prepared in sterling , which is the functional currency of the Foundation . Monetary a mounts in these financial statements are rounded to the nearest £.
Research Data Alliance meets the definition of public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
There were no significant estimates or judgements made by management in preparing these financial statements.
## **1.2 Going concern**
At the time of approving the financial statements, the Trustees have a reasonable expectation that the Foundation has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Foundation.
## **1.4 Income**
Income is recognised when the Foundation is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the Foundation has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
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DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MAY 2021**_
## **1 Accounting policies**
## **(Continued)**
Grant income is recognised by the Foundation when there has been notification of the amount and the settlement date. In the event that a grant is subject to conditions that require a level of performance before the Foundation is entitled to those funds, the income is deferred. If a grant is subject to strict terms as to the use of those funds , the grant is treated as a restricted fund and accounted for accordingly. Where the receipt of grant income is contingent on certain aspects, such that the Foundation does not have full entitlement and is not able to accurately establish measurement of the income, it is disclosed as a contingent asset in the accounts.
Membership income is recognised in the period to which it relates. Membership income owing to the Foundation at the year end is included in debtors. Different levels of membership attract different fees and carry different rights for the members.
## **1.5 Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated to the applicable expenditure headings.
Governance costs are those incurred in connection with administration of the Foundation and compliance with constitutional and statutory requirements.
## **1.6 Tangible fixed assets**
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Fixtures and fittings
25% Straight Line
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities .
## **1.7 Impairment of fixed assets**
At each reporting end date, the Foundation reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .
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DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MAY 2021**_
## **1 Accounting policies**
**(Continued)**
## **1.8 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **1.9 Financial instruments**
The Foundation has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the Foundation 's balance sheet when the Foundation becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
## _**Basic financial assets**_
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
## _**Basic financial liabilities**_
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future p aymen ts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
## _**Derecognition of financial liabilities**_
Financial liabilities are derecognised when the Foundation ’s contractual obligations expire or are discharged or cancelled.
## **1.10 Employee benefits**
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the Foundation is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
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DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MAY 2021**_
## **1 Accounting policies (Continued)**
## **1.11 Foreign exchange**
Transactions in currencies other than pounds sterling are recorded at the rates of exchange prevailing at the dates of the transactions. At each reporting end date, monetary assets and liabilities that are denominated in foreign currencies are retranslated at the rates prevailing on the reporting end date. Gains and losses arising on translation in the period are included in profit or loss.
Monetary assets and liabilities denominated in foreign currencies are translated into sterling at rates of exchange ruling at the reporting date.
Transactions in foreign currencies are translated into sterling at the rate ruling on the date of the transaction.
Exchange gains and losses are recognised in the statement of financial activities,
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DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MAY 2021**_
## **2 Donations and legacies**
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2021**
**2021**
**£**
**£**
Donations and gifts
-
-
Grants
117,022
36,166
117,022
36,166|**Total**Unrestricted
Restricted
funds
funds
**2021**
2020
2020
**£**
£
£
-
20,000
-
153,188
81,023
189,802
153,188
101,023
189,802|Total
2020
£
20,000
270,825
290,825|
|---|---|---|
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DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MAY 2021**_
## **3 Charitable activities**
||**2021**|**2020**|
|---|---|---|
|Membership income|83,125|103,009|
## **4 Charitable activities**
|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2021**
**2021**
**£**
**£**
Staff costs
28,581
26,982
Depreciation and
impairment
437
146
Contract costs
116,728
54,397
Travel costs
162
54
Professional fees
(1,018)
204
Irrecoverable VAT
24,394
8,131
Foreign exchange
differences
12,233
1,713
Bank charges
477
159
Sundry costs
15,123
4,876
Interest expense
-
-
Insurance
-
-
Bad Debts
-
-
197,117
96,662
Share of support costs
(see note 5)
4,729
-
Share of governance costs
(see note 5)
750
-
202,596
96,662|**Total**
**2021**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2020**
**2020**
**£**
**£**
**£**
55,563
14,607
40,989
583
361
332
171,125
64,121
177,566
216
5,654
3,297
(814)
582
582
32,525
9,147
9,147
13,946
2,183
(3,378)
636
354
326
19,999
216
589
-
196
196
-
78
78
-
8,402
-
293,779
105,901
229,724
4,729
2,339
3,521
750
750
-
299,258
108,990
233,245|**Total**
**2020**
**£**
55,596
693
241,687
8,951
1,164
18,294
(1,195)
680
805
392
156
8,402
335,625
5,860
750
342,235|
|---|---|---|
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DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MAY 2021**_
## **5 Support costs**
|**Support**
**costs**
**Governance**
**costs**
**2021**
Support
costs
Governance
costs
**£**
**£**
**£**
£
£
Bookkeeping
4,729
-
4,729
5,860
-
Audit fees
-
750
750
-
750
4,729
750
5,479
5,860
750
**6**
**Net movement in funds**
Net movement in funds is stated after charging/(crediting)
Fees payable to the company's accountant for the examination of the
company's financial statements
Depreciation of owned tangible fixed assets|2020
**Basis of**
**allocation**
£
5,860
Direct
750
Governance
6,610
**2021**
**2020**
**£**
**£**
750
750
583
693|
|---|---|
## **7 Trustees**
None of the Trustees (or any persons connected with them) received any remuneration or benefits from the Foundation during the year.
The charity consider its key management personnel to be the Trustees and Company. All of the Trustees give their time and expertise without any form of remuneration or other benefit in kind (2020 - £nil). the Company Secretary's costs are recharged from a third party and amounted to £171,126 (2020 - £241,687). One Trustee received reimbursement of expenses amounting to £3,683 in the current year (2020 - one trustee £46,578).
## **8 Employees**
The average monthly number of employees during the year was:
||**2021**|**2020**|
|---|---|---|
||**Number**|**Number**|
|Admin staff|1|1|
|**Employment costs**|**2021**|**2020**|
||**£**|**£**|
|Wages and salaries|48,767|48,780|
|Social security costs|6,796|6,816|
||55,563|55,596|
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DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MAY 2021**_
|**8**
**Employees**
There were no employees whose annual remuneration was more than £60,000.
**9**
**Tangible fixed assets**
**Cost**
At 1 June 2020
At 31 May 2021
**Depreciation and impairment**
At 1 June 2020
Depreciation charged in the year
At 31 May 2021
**Carrying amount**
At 31 May 2021
At 31 May 2020
**10**
**Debtors**
**Amounts falling due within one year:**
Trade debtors
Prepayments and accrued income
**11**
**Creditors: amounts falling due within one year**
Other taxation and social security
Trade creditors
Other creditors
Accruals and deferred income|**(Continued)**
**Fixtures and fittings**
**£**
2,774
2,774
1,687
583
2,270
504
1,087
**2021**
**2020**
**£**
**£**
34,874
49,498
26,286
19,710
61,160
69,208
**2021**
**2020**
**£**
**£**
8,698
10,215
-
39,404
496
-
74,540
87,251
83,734
136,870|
|---|---|
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DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MAY 2021**_
## **12 Deferred income**
|Deferred income at 1 June 2020
Membership income deferred during the year
Grant income deferred in the year
Membership and grant income released
during the year
Deferred income at 31 May 2021|**2021**
**£**
83,442
63,486
-
(83,442)
63,486|**2020**
**£**
73,880
47,276
36,166
(73,880)
83,442|
|---|---|---|
## **13 Restricted funds**
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
|**Balance at**
**1 June 2020**
**£**
Restricted - Fairsfair
9,368
9,368|**Movement in funds**
**Incoming**
**resources**
**Resources**
**expended**
**£**
**£**
36,166
(96,662)
36,166
(96,662)|**Transfers**
**Balance at**
**31 May 2021**
£
**£**
58,472
7,344
58,472
7,344|
|---|---|---|
|**Balance at**
**1 June 2019**
**£**
Restricted - Europe project 4.0 fund
18,652
Restricted - Fairsfair
-
18,652|**Movement in funds**
**Incoming**
**resources**
**Resources**
**expended**
**£**
**£**
72,922
(125,733)
116,880
(107,512)
189,802
(233,245)|**Transfers**
**Balance at**
**31 May 2020**
**£**
**£**
34,159
-
-
9,368
34,159
9,368|
|---|---|---|
## **Europe project 4.0 fund**
This fund represents grant monies received from the European Union for the action entitled "The European plug-in to the global Research Data Alliance - RDA Europe 4.0", which are intended to cover the costs of the General Secretary on this project.
## **FairsFair Fund**
The RDA Foundation contributes to the FAIRsFair project with staff expertise and knowledge to achieve the overall project objectives and ensure that the activities of the RDA community are included in the project deliverables and adopted by the community at large.
- 17 -
DocuSign Envelope ID: 0BBD8C18-0110-4AD9-ABAB-6707F8B38486
## **RESEARCH DATA ALLIANCE FOUNDATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MAY 2021**_
## **14 Unrestricted funds**
These are unrestricted general funds which are made up as follows:
|**Balance at**
**1 June 2020**
**£**
General Fund
152,747
**Balance at**
**1 June 2019**
**£**
General Fund
91,864
**15**
**Analysis of net assets between funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**2021**
**2021**
**£**
**£**
Fund balances at 31
May 2021 are
represented by:
Tangible assets
504
-
Current assets/
(liabilities)
91,322
7,344
91,826
7,344|
|**Movement in funds**
**Incoming**
**resources**
**Resources**
**expended**
**Transfers**
**Balance at**
**31 May 2021**
**£**
**£**
**£**
**£**
200,147
(202,596)
(58,472)
91,826
**Movement in funds**
**Incoming**
**resources**
**Resources**
**expended**
**Transfers**
**Balance at**
**31 May 2020**
**£**
**£**
**£**
**£**
204,032
(108,990)
(34,159)
152,747
**Total**Unrestricted
funds
Restricted
funds
Total
**2021**
2020
2020
2020
**£**
£
£
£
504
1,087
-
1,087
98,666
151,660
9,368
161,028
99,170
152,747
9,368
162,115|
|---|---|---|
||||
## **16 Related party transactions**
There were no disclosable related party transactions during the year (2020 - none) .
## **17 Analysis of changes in net funds**
The Foundation had no debt during the year.
- 18 -