## **FLATPACK PROJECTS** REPORT OF THE TRUSTEES FOR THE YEAR 1ST SEPTEMBER 2022 – 31ST AUGUST 2023 REGISTERED COMPANY NUMBER: CE005084 (ENGLAND AND WALES) REGISTERED CHARITY NUMBER: 1162754 **”THIS WAS A REALLY EYE OPENING, INSPIRING EXPERIENCE FOR ME. I MET OTHER YOUNG FILMMAKERS AND MADE SOME GREAT NEW FRIENDS WHO I WOULDN’T HAVE OTHERWISE MET. THERE’S NOTHING LIKE THIS IN BIRMINGHAM AND I’M SO GRATEFUL IT EXISTS”** - AUDIENCE MEMBER SUMMARY In 2023 Flatpack celebrated 20 years of one-of-a-kind, DIY film events across the Midlands and beyond. What began as a film night in a local pub has grown to include a celebrated international festival, year-round events bringing local communities together and a portfolio of heritage projects exploring the rich history of Birmingham. Flatpack’s agile, versatile approach enables us to reach different audiences across the region (over 23,000!) while limiting environmental impact. Packing a huge range of activity from 144 events at 32 venues into a just few pages, this annual report outlines highlights and achievements from the past year, including: ANNUAL REPORT 2022/23 — P.3 **COMMISSIONING NEW WORK, BRINGING UNIQUE AUDIOVISUAL PERFORMANCES TO BIRMINGHAM, WORKING WITH 80+ ARTISTS & FILMMAKERS** # **A THREEFOLD INCREASE IN THE RANGE OF VOICES SHAPING OUR PROGRAMMING** **THE GROWTH OF OUR CO-CREATED COMMUNITY NEIGHBOURHOOD PROGRAMME, TRANSFORMING MORE THAN 30 SPACES (INCLUDING PARKS, GARDENS, CHURCHES AND PUBS) INTO CINEMAS** **A MONTHLY FAMILY PROGRAMME OF RELAXED, INTERACTIVE SCREENINGS AND CREATIVE WORKSHOPS** # **LEADING THE DEVELOPMENT OF FILM CULTURE ACROSS THE UK WITH OUR ‘SPOTLIGHT’ APPROACH** **THE RESULTS OF THIS WORK ARE DIZZYINGLY ECLECTIC, FROM LIVE CINEMA AND POETRY TO SWIMMING POOL INSTALLATIONS AND FREE FAMILY FILMS IN PARKS. NO MATTER THE FORMAT, WITH THE RIGHT INGREDIENTS A FILM EVENT CAN SPARK MEANINGFUL CONNECTIONS AND TRANSFORM LIVES. THOSE INGREDIENTS: SHOWING AMAZING WORK P10 BRINGING PEOPLE TOGETHER P16 NURTURING CREATIVITY P20 ILLUMINATING PLACE P22 + PARTNERSHIPS & CHARITY INFO P26** ANNUAL REPORT 2022/23 — P.9 SHOWING AMAZING WORK ## **FLATPACK FESTIVAL 2023** Special guests Ukrainian musicians Roksana Smirnova and Misha Kalinin launched the 17th festival with their stunning live score to 1920s experimental documentary In Spring, performing to a spell-bound audience in the (drained) swimming pool Moseley Road Baths. **SHOWING AMAZING WORK** While in Birmingham, Misha and Roksana worked with Birmingham-based mixed media artist and musician Sarah Farmer on a brand new live score for pioneer filmmaker Dziga Vertov’s landmark silent film Man with a Movie Camera, supported by the British Council. Other audiovisual treats at Flatpack 2023 included: - Mesmerising illuminations and electroacoustic soundscapes coming to Birmingham from Montreal courtesy of digital artist and performer Myriam Bleau - Radical tech met art met science in award-winning German artist Ralf Baecker’s real-time projections of shape-shifting liquid metal - A visual and electronic reinterpretation of Terry Riley’s seminal work ‘In C’ from France-based ensemble Julien Sénélas, Jérôme Vassereau and Soia. Prompting some great audience feedback from “Best version of In C I’ve ever heard!” to “Incredible! I feel like my mind has been cleared” **99% of our audience rated programme quality good or very good** ANNUAL REPORT 2022/23 — P.10 **“NEVER SEEN ANYTHING LIKE THIS BEFORE. FANTASTIC. MORE PLEASE”** AUDIENCE MEMBER SHOWING AMAZING WORK ## **GUEST CURATION** Flatpack’s Open Call continues to enrich and expand the festival programme each year, with screenings and events programmed by curators from underrepresented groups. In 2023: - Philippa Walusimbi explored expressions of Black womanhood with three short films and a live demonstration of Ampe, a rhythmic, high-energy Ghanaian game. - Selene’s Archive shared 1985 documentary The Year of the Beaver with a panel discussion centred around the Grunwick Dispute, a two-year strike at a photo-processing plant in North London led predominantly by a workforce of South Asian women. - Beth Steventon-Crinks hosted ‘Queer living: Wanna get into my drawers?’ an immersive screening and exploration of Queer living, chosen family and the stories that can be found on a bedside table. - Abiba Coulibaly paired two short documentaries exploring the varied and overlooked importance of driving and car culture amongst British-South Asian communities. **----- Start of picture text -----**
SHOWING
AMAZING
WORK
**----- End of picture text -----**
ANNUAL REPORT 2022/23 — P.12 **“IT WAS THE FIRST TIME I SAW A WOMAN ON THE SCREEN, WHO LOOKED LIKE ME - DEAF, ASIAN FEMALE. LISTENING TO HER STORY MOVED ME. THANK YOU FOR SHARING DIVERSE STORIES. THEY MATTER.”** AUDIENCE MEMBER FLATPACK 2023 ON FILM ANNUAL REPORT 2022/23 — P.14 **“WORKING WITH FLATPACK HAS RAISED THE BAR IN TERMS OF WHAT WE CAN ACHIEVE WITH THE SAHELI PROGRAMME. OUR COLLABORATION ON THE BAZAAR CREATED AN OPPORTUNITY FOR SHARING AND CELEBRATION. IT BROUGHT NEW PEOPLE THROUGH OUR DOORS, AND HELPED TO SPARK NEW ACTIVITY INCLUDING THE RESILE SOCIAL ENTERPRISE SET UP BY ONE OF OUR STAFF”** SHEBINA GILL, SAHELI HUB MANAGER BRINGING PEOPLE TOGETHER ## **WALDORF CINEMA CLUB** **BRINGING PEOPLE TOGETHER** In June 2022 we worked with Birmingham Indian Film Festival to transform a Hindu temple in Sparkbrook back into a cinema for the day, 40 years after it closed its doors as the Waldorf Cinema. The event was a resounding success, with pleas for more of the same, so for spring/ summer 2023 we launched Waldorf Cinema Club. Members of the local community attended the club for a surprise film, special guests and a chance to chat and reminisce over free chai. ## **OUTDOOR CINEMA** We packed in a lot of al fresco cinema this year. Folk and aquatic horror at Dudley Castle, forest sprites and cat buses at Botanical Gardens and free neighbourhood events in parks across Birmingham. The scene setting and wraparound activity made these events extra special, whether that be spoken word and live music or beautiful lighting projections combined with atmospheric soundtracks. ANNUAL REPORT 2022/23 — P.16 **“HAD A REALLY WELCOMING AND HEART-WARMING EXPERIENCE CONNECTING TO OTHER PEOPLE AND CULTURES IN BRUM”** WALDORF CINEMA CLUB ATTENDEE BRINGING PEOPLE TOGETHER ## **BALSALL HEATH BAZAAR** Summer 2023 also saw the return of the Balsall Heath Bazaar in collaboration with Sähëlï Hub. The programme included an art market, live music, a talent show, free food, zine workshops with artist Gugan Gill, plant and seed giveaways from Fruit & Nut Village and a reading corner and book swap with Back to Books Brum. **BRINGING PEOPLE TOGETHER** ## **TWENTY YEARS OF 7INCH CINEMA** The first seedlings of Flatpack Festival were sown in June 2003, when a new film night launched at the recently-rejuvenated Rainbow pub in Digbeth. 2023 marked 20 years of bringing people together to watch unique films in unlikely places. We celebrated with a throwback evening of locally made shorts alongside pre-YouTube online discoveries, archive oddities, DJs and live scores. ANNUAL REPORT 2022/23 — P.18 **“7 INCH CINEMA GIGS ARE SOME OF THE BEST TIMES I’VE HAD IN BIRMINGHAM. IT PRESENTED A NEW WORLD OF NETWORKS IN A NEW CITY. I HAD GREAT FUN SOCIALISING, WATCHING AND EXPERIMENTING - THE VIBE WAS AWESOME. EVENTS LIKE THESE HELP YOU TO FIND YOUR ‘CREW’ OF PEOPLE - A PLACE TO FEEL AT HOME”** SIMA GONSAI, FILMMAKER AND EARLY DAYS 7INCH ATTENDEE NURTURING CREATIVITY ## **BUILD YOUR OWN FILM NIGHT** Our film exhibition development scheme saw fifty 16-25 year olds plan, propgramme and produce their own film events, including: - A youth charity in rural Herefordshire curate a short film festival themed around sports and getting active - Broadway Cinema in Nottingham set up a regular Young People’s Programmers Group - Pocket Film Festival in Staffs encouraging locals to select films ## **NURTURING CREATIVITY** - Coventry University embed BYOFN into their BA in Film Studies course, leading to Coventry Phoenix Film Festival attracting over 1200 film fans ## **COLOUR BOX** Our monthly family screenings in partnership with Midlands Arts Centre continue to go from strength to strength, growing a loyal audience. Families can watch non-mainstream films in a relaxed cinema environment and take part in creative workshops led by artists and filmmakers, using their imaginations to bring the magic of cinema to life. ## **WE CALLED IT CAGES** We teamed up with The GAP for an evening of film and poetry curated by the GAP’s Culture Collective, a group of young people who meet regularly to explore, express and experiment with their ideas in a safe space. The evening included a first time screening of Birmingham-based poet Zakariye’s short spoken word film Cages. ANNUAL REPORT 2022/23 — P.20 **”HAD A NEW EXPERIENCE WITH MY DAUGHTER. HER FIRST CINEMA EXPERIENCE.”** - COLOUR BOX ATTENDEE ILLUMINATING PLACE ## **WONDERLAND** Autumn 2022 saw the culmination of Flatpack’s hugely popular Wonderland exhibition at Birmingham Museum & Art Gallery, including numerous school visits and a city-wide treasure hunt. The project has continued to evolve, with a team of volunteers and interns helping to develop our online resource and neighbourhood cinema walks taking place across the city. The Wonderland archive has helped support campaigns to protect cinemas at risk including Sutton Empire and the Electric, demonstrating the vital community role of these venues. ## **BHTV** We were delighted to be part of the Living Room project at Moseley Road Baths, producing an enormous retro TV installation in the empty Gala Pool and using it to screen a selection of family films and Balsall Heath archive material for over 2000 visitors. The project was a fun, interactive way of sharing hyperlocal content, and became a focal point of the Living Room programme. ## **SPOTLIGHT** Since 2016 Flatpack have led on a series of place-based interventions, collaborating with local partners to boost film culture and spark sustainable activity. Recognising this approach as a model of good practice, in 2023 the BFI rolled out Spotlight to Film Hubs across the UK. The initiative creates the space to focus on a particular area for three years, and in Flatpack’s case we have begun to build a range of partnerships with exhibitors and community groups in Staffordshire. **----- Start of picture text -----**
ILLUMINATING
PLACE
ANNUAL REPORT 2022/23 — P.22
**----- End of picture text -----**
**“FLATPACK’S COMMISSION WAS THE BEATING HEART OF THE PROJECT, PROVIDING AN EVER-CHANGING LENS TO INFORM AND ENTERTAIN OUR VISITORS FROM BALSALL HEATH AND BEYOND, ENRICH OUR COMMUNITY EVENTS AND TRULY TURN THE EDWARDIAN SWIMMING POOL INTO A ‘LIVING ROOM.”** TIM HODGSON, TICKER TAPE PRODUCTIONS MAKING IT HAPPEN ## **WHO WE ARE** Flatpack is a mobile arts organisation born out of a monthly film and mixed-media night in Digbeth. Every May you’ll find us taking over venues across Birmingham with the “magnificently eclectic” Flatpack Festival, while throughout the year we pop up across the Midlands with everything from family activities to al fresco horror. Our mission? To enrich people’s lives through imaginative film events. ## **FILM HUB MIDLANDS** ## **MAKING IT HAPPEN** Flatpack is a lead partner in Film Hub Midlands, an initiative as part of the BFI Film Audience Network to develop a thriving film culture in the Midlands, and among other things this means working with partners across the region, sending out monthly Filmwire bulletins and breeding the next generation of exhibitors through Build Your Own Filmnight. ## **INNOVATIVE PRACTICE** We’re committed to continued development and innovation in order to care for our staff, stakeholders and planet. In 2022-23 we took part in the UK’s 4 day week pilot programme, a coordinated, 6-month trial of a 32-hour week, with no reduction in pay or benefits for staff, and have now permanently implemented this new way of working. We also trialled our first battery-powered cinema screenings in parks around the Midlands. ## **THE TEAM** Everything we do at Flatpack is achieved with a core team of six staff members alongside a pool of freelancers and volunteers. ANNUAL REPORT 2022/23 — P.24 **“LIKE MANY OTHER ORGANISATIONS, WE’VE REFLECTED ON HOW INCLUSIVE WE ARE AND OVERHAULING HOW WE DO THINGS, WHICH HAS INCLUDED SOME OPEN AND HONEST CONVERSATIONS ABOUT WORKLOAD AND OFFICE CULTURE. RUNNING A FESTIVAL IS EXCITING AND REWARDING, BUT INVOLVES PERIODS OF VERY INTENSIVE WORK. WE WANTED TO EXPLORE WAYS OF OFFERING BALANCE IN THE FACE OF THIS, AND REMOVE BARRIERS FOR THOSE WHO MIGHT FIND A TYPICAL 40 HOUR WEEK CHALLENGING.”** ABBE ELLISTON, HEAD OF OPERATIONS AT FLATPACK Flatpack Projects is a Charitable Incorporated Organisation, reg no 1162754 Our core funders are Arts Council England and the British Film Institute. In partnership with Broadway in Nottingham, Flatpack also co-lead Film Hub Midlands as part of the BFI Film Audience Network. Along with core funding and earned income, Flatpack’s work would not be possible without the support of a huge range of partners, trusts & foundations and cultural institutes. In 2022/23, these included: - The British Council - The Active Wellbeing Society ## **THANK YOU** - Embassy of the Kingdom of the Netherlands - Goethe Institute - Polish Cultural Institute - Birmingham City Council - Canal and River Trust - Birmingham Museums Trust - Compton Verney - Punch Records - Midlands Arts Centre - Dudley Castle - Sense - The GAP - Moseley Road Baths - Saheli Hub - Birmingham Indian Film Festival - The Barber Institute - Mockingbird Cinema ANNUAL REPORT 2022/23 — P.26 ## PUBLIC BENEFIT STATEMENT The Trustees confirm that they have complied with the duty in Section 4 of the Charities Act 2006 to have due regard to the Charity Commission’s general guidance on public benefit, ‘Charities and Public Benefit’. ## SUMMARY OF THE OBJECTS OF THE CHARITY SET OUT IN ITS GOVERNING DOCUMENT 1. To promote appreciation of and education in the arts and their associated technologies, especially but not exclusively those of the cinema, film and other forms of moving images, through the production and performance of festivals, workshops, seminars, projects, events, online resources, new media and in any other ways as the CIO may decide from time to time. 2. To advance the education of the public in the history, culture, aesthetics, practice and theory of arts, cinema, film and other moving images. ## STATEMENT OF THE CHARITY’S POLICY ON RESERVES It is the policy of Flatpack Projects (CIO) to retain sufficient reserves to cover the organisation’s overheads for a 3 month period should there be any unexpected costs or delays in receiving any funds owed. ## **CHARITY INFORMATION** The trustees have regard to the guidance issued by the charity commission on public benefit. Approved by order of the board of trustees on 15 June 2024 and signed on its behalf by: Dan Lawson - Chair of Trustees ANNUAL REPORT 2022/23 — P.27 **REGISTERED COMPANY NUMBER: CE005084 (England and Wales) REGISTERED CHARITY NUMBER: 1162754** Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 August 2023 for Flatpack Projects CJM Associates St Thomas House 83 Wolverhampton Road Cannock Staffordshire WS11 1AR Flatpack Projects Contents of the Financial Statements for the Year Ended 31 August 2023 |||Page|| |---|---|---|---| |Report of the Trustees||1|| |Statement of Financial Activities||2|| |Balance Sheet|3|to|4| |Cash Flow Statement||5|| |Notes to the Cash Flow Statement||6|| |Notes to the Financial Statements|7|to|13| |Detailed Statement of Financial Activities|14|to|15| Flatpack Projects ## Report of the Trustees for the Year Ended 31 August 2023 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Registered Company number** CE005084 (England and Wales) ## **Registered Charity number** 1162754 ## **Registered office** Unit 304 The Custard Factory Gibb Street Digbeth, Birmingham West Midlands B9 4AA ## **Trustees** I Francis (Director) (resigned 4.10.23) J Grimley D Lawson (Chair) L Page (resigned 4.1.24) L Cowling B Dosanjh (resigned 5.4.23) K Lucas (appointed 11.1.23) P Foxwood (appointed 11.1.23) R Carter (appointed 5.10.22) E Quansah (appointed 5.10.22) Approved by order of the board of trustees on ............................................. and signed on its behalf by: .......................................................................... D Lawson - Trustee Page 1 Flatpack Projects ## Statement of Financial Activities ## for the Year Ended 31 August 2023 |Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
283,854
Other trading activities
3
265,631
**Total**
549,485
**EXPENDITURE ON**
Raising funds
4
2,302
Other
538,148
**Total**
540,450
**NET INCOME/(EXPENDITURE)**
9,035
**RECONCILIATION OF FUNDS**
Total funds brought forward
171,726
**TOTAL FUNDS CARRIED FORWARD**
180,761|Restricted
fund
£
-
-
-
-
6,600
6,600
(6,600)
6,600
-|31.8.23
Total
funds
£
283,854
265,631
549,485
2,302
544,748
547,050
2,435
178,326
180,761|31.8.22
Total
funds
£
499,230
321,115
820,345
6,782
780,536
787,318
33,027
145,299
178,326| |---|---|---|---| The notes form part of these financial statements Page 2 Flatpack Projects ## Balance Sheet ## 31 August 2023 |Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
10
12,562
**CURRENT ASSETS**
Debtors
11
84,036
Prepayments and accrued income
16,077
Cash at bank and in hand
87,788
187,901
**CREDITORS**
Amounts falling due within one year
12
(19,702)
**NET CURRENT ASSETS**
168,199
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
180,761
**NET ASSETS**
180,761
**FUNDS**
13
Unrestricted funds:
General fund
Restricted funds:
Designated Fund
**TOTAL FUNDS**|Restricted
fund
£
-
-
-
-
-
-
-
-
-|31.8.23
Total
funds
£
12,562
84,036
16,077
87,788
187,901
(19,702)
168,199
180,761
180,761
180,761
-
180,761|31.8.22
Total
funds
£
17,205
58,903
-
116,146
175,049
(13,928)
161,121
178,326
178,326
171,726
6,600
178,326| |---|---|---|---| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2023. The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2023 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for - (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and - (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. The notes form part of these financial statements continued... Page 3 Flatpack Projects ## Balance Sheet - continued 31 August 2023 These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: ............................................. D Lawson - Trustee The notes form part of these financial statements Page 4 Flatpack Projects Cash Flow Statement for the Year Ended 31 August 2023 |Notes
**Cash flows from operating activities**
Cash generated from operations
1
Net cash used in operating activities
**Cash flows from investing activities**
Purchase of tangible fixed assets
Net cash (used in)/provided by investing activities
**Change in cash and cash equivalents in the**
**reporting period**
**Cash and cash equivalents at the beginning**
**of the reporting period**
**Cash and cash equivalents at the end of the**
**reporting period**|31.8.23
£
(27,067)
(27,067)
(1,291)
(1,291)
(28,358)
116,146
87,788|31.8.22
£
(85,197)
(85,197)
-
-
(85,197)
201,343
116,146| |---|---|---| The notes form part of these financial statements Page 5 Flatpack Projects Notes to the Cash Flow Statement for the Year Ended 31 August 2023 |**1.**|**RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM**|**OPERATING ACTIVITIES**|**OPERATING ACTIVITIES**| |---|---|---|---| |||31.8.23|31.8.22| |||£|£| ||**Net income for the reporting period (as per the Statement of Financial**||| ||**Activities)**|2,435|33,027| ||**Adjustments for:**||| ||Depreciation charges|5,935|6,709| ||Increase in debtors|(41,211)|(9,522)| ||Increase/(decrease) in creditors|5,774|(115,411)| ||**Net cash used in operations**|(27,067)|(85,197)| ## **2. ANALYSIS OF CHANGES IN NET FUNDS** |**Net cash**|At 1.9.22
£|Cash flow
£|At 31.8.23
£|At 31.8.23
£| |---|---|---|---|---| |Cash at bank and in hand|116,146|(28,358)||87,788| ||116,146|(28,358)||87,788| |**Total**|116,146|(28,358)||87,788| The notes form part of these financial statements Page 6 Flatpack Projects Notes to the Financial Statements for the Year Ended 31 August 2023 ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |Fixtures and fittings|- 25% on reducing balance| |---|---| |Computer equipment|- 25% on cost| ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. DONATIONS AND LEGACIES** |Arts Council England
British Film Institute
Grants
Trusts & foundations|31.8.23
£
112,024
125,470
35,660
10,700
283,854|31.8.22
£
133,970
352,153
11,107
2,000
499,230| |---|---|---| continued... Page 7 ## Flatpack Projects Notes to the Financial Statements - continued for the Year Ended 31 August 2023 |**3.**
**OTHER TRADING ACTIVITIES**
Bar takings
Booking fee
Box office
Programme partners
Submission fees
Merchandise sales
Year round projects
Broadway
Colour box at home
**4.**
**RAISING FUNDS**
**Other trading activities**
Cost of raising funds
**5.**
**SUPPORT COSTS**
Management
£
Other resources expended
196,156
**6.**
**NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets|31.8.23
£
1,470
8
16,980
110,676
14,425
756
7,923
113,393
-
265,631
31.8.23
£
2,302
Governance
Finance
costs
£
£
535
3,582
31.8.23
£
5,934|31.8.22
£
2,980
569
26,690
138,229
15,617
2,474
19,700
113,912
944
321,115
31.8.22
£
6,782
Totals
£
200,273
31.8.22
£
6,710| |---|---|---| continued... Page 8 Flatpack Projects Notes to the Financial Statements - continued for the Year Ended 31 August 2023 ## **7. TRUSTEES' REMUNERATION AND BENEFITS** During the period remuneration of £46,350 was paid to the director of the organisation who was also a trustee of the charity. ## **Trustees' expenses** Trustees' incurred expenses totalling £149.37 during the year to 31st August 2023. ## **8. STAFF COSTS** |Wages and salaries
The average monthly number of employees during the year was as follows:
Director
Other staff
No employees received emoluments in excess of £60,000.
**9.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
499,230
Other trading activities
321,115
**Total**
820,345
**EXPENDITURE ON**
Raising funds
6,782
Other
780,536
**Total**
787,318
**NET INCOME**
33,027
**RECONCILIATION OF FUNDS**
Total funds brought forward
138,699|31.8.23
£
221,976
221,976
31.8.23
1
5
6
Restricted
fund
£
-
-
-
-
-
-
-
6,600|31.8.22
£
253,647
253,647
31.8.22
1
5
6
Total
funds
£
499,230
321,115
820,345
6,782
780,536
787,318
33,027
145,299| |---|---|---| continued... Page 9 Flatpack Projects Notes to the Financial Statements - continued for the Year Ended 31 August 2023 |**9.**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|| |---|---|---|---|---| |||Unrestricted|Restricted|Total| |||fund|fund|funds| |||£|£|£| ||**TOTAL FUNDS CARRIED FORWARD**|171,726|6,600|178,326| |**10.**|**TANGIBLE FIXED ASSETS**|||| ||**COST**|Fixtures
and
fittings
£|Computer
equipment
£|Totals
£| ||At 1 September 2022|9,688|29,674|39,362| ||Additions|-|1,291|1,291| ||At 31 August 2023|9,688|30,965|40,653| ||**DEPRECIATION**|||| ||At 1 September 2022|6,406|15,751|22,157| ||Charge for year|820|5,114|5,934| ||At 31 August 2023|7,226|20,865|28,091| ||**NET BOOK VALUE**|||| ||At 31 August 2023|2,462|10,100|12,562| ||At 31 August 2022|3,282|13,923|17,205| |**11.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||| ||Trade debtors||31.8.23
£
46,375|31.8.22
£
47,969| ||Other debtors||20,292|-| ||VAT||2,985|6,128| ||Prepayments||14,384|4,806| ||||84,036|58,903| |||||| continued... Page 10 Flatpack Projects Notes to the Financial Statements - continued for the Year Ended 31 August 2023 ## **12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** |Trade creditors
Social security and other taxes
Other creditors
Accrued expenses
**13.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**Restricted funds**
Designated Fund
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
General fund
**Restricted funds**
Designated Fund
**TOTAL FUNDS**|At 1.9.22
£
171,726
6,600
178,326
Incoming
resources
£
549,485
-
549,485|31.8.23
31.8.22
£
£
5,553
9,721
10,227
4,703
1,672
(2,496)
2,250
2,000
19,702
13,928
Net
movement
At
in funds
31.8.23
£
£
9,035
180,761
(6,600)
-
2,435
180,761
Resources
Movement
expended
in funds
£
£
(540,450)
9,035
(6,600)
(6,600)
(547,050)
2,435| |---|---|---| continued... Page 11 Flatpack Projects Notes to the Financial Statements - continued for the Year Ended 31 August 2023 ## **13. MOVEMENT IN FUNDS - continued** ## **Comparatives for movement in funds** |At 1.9.21
£
**Unrestricted funds**
General fund
138,699
**Restricted funds**
Designated Fund
6,600
**TOTAL FUNDS**
145,299
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
820,345
**TOTAL FUNDS**
820,345
A current year 12 months and prior year 12 months combined position is as follows:
At 1.9.21
£
**Unrestricted funds**
General fund
138,699
**Restricted funds**
Designated Fund
6,600
**TOTAL FUNDS**
145,299|Net
movement
At
in funds
31.8.22
£
£
33,027
171,726
-
6,600
33,027
178,326
Resources
Movement
expended
in funds
£
£
(787,318)
33,027
(787,318)
33,027
Net
movement
At
in funds
31.8.23
£
£
42,062
180,761
(6,600)
-
35,462
180,761| |---|---| continued... Page 12 Flatpack Projects Notes to the Financial Statements - continued for the Year Ended 31 August 2023 ## **13. MOVEMENT IN FUNDS - continued** A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: **----- Start of picture text -----**
||||| |---|---|---|---| |Incoming|Resources|Movement| |resources|expended|in funds| |£|£|£| |Unrestricted funds| |General fund|1,369,830|(1,327,768)|42,062| |Restricted funds| |-| |Designated Fund|(6,600)|(6,600)| |TOTAL FUNDS|1,369,830|(1,334,368)|35,462| **----- End of picture text -----**
## **14. RELATED PARTY DISCLOSURES** During the period, £2,161.50 (2022 - £2,643.30) was paid to Made Media Limited for the maintenance of the charity's website. J Grimley, trustee, is a person of significant control at Made Media Limited. Page 13 Flatpack Projects Detailed Statement of Financial Activities for the Year Ended 31 August 2023 |Detailed Statement of Financial Activities
for the Year Ended 31 August 2023||| |---|---|---| ||31.8.23|31.8.22| ||£|£| |**INCOME AND ENDOWMENTS**||| |**Donations and legacies**||| |Arts Council England|112,024|133,970| |British Film Institute|125,470|352,153| |Grants|35,660|11,107| |Trusts & foundations|10,700|2,000| |**Other trading activities**|283,854|499,230| |Bar takings|1,470|2,980| |Booking fee|8|569| |Box office|16,980|26,690| |Programme partners|110,676|138,229| |Submission fees|14,425|15,617| |Merchandise sales|756|2,474| |Year round projects|7,923|19,700| |Broadway|113,393|113,912| |Colour box at home|-|944| ||265,631|321,115| |**Total incoming resources**|549,485|820,345| |**EXPENDITURE**||| |**Other trading activities**||| |Cost of raising funds|2,302|6,782| |**Other**||| |Wages|82,489|107,291| |Equipment purchase|2,973|11,799| |Facilitators|530|-| |PR and Marketing|43,656|78,263| |Programme|130,714|229,568| |Technical and Venue|59,926|89,022| |Guest Care|10,661|21,470| |Other direct costs|13,526|53,799| ||344,475|591,212| |**Support costs**||| |**Management**||| |Wages|139,487|146,356| |Carried forward|139,487|146,356| This page does not form part of the statutory financial statements Page 14 Flatpack Projects Detailed Statement of Financial Activities for the Year Ended 31 August 2023 |Detailed Statement of Financial Activities
for the Year Ended 31 August 2023||| |---|---|---| ||31.8.23|31.8.22| ||£|£| |**Management**||| |Brought forward|139,487|146,356| |Rent, rates and utilities|28,690|14,087| |Insurance|4,457|2,808| |Telephone|2,051|1,102| |Printing, post and stationery|562|597| |Gifts|22|174| |IT costs|3,587|1,598| |Office running costs|1,441|1,426| |Other staff costs|4,304|3,191| |Travelling expenses|5,282|5,460| |Foreign Exchange Profit/Losses|338|1,223| |Depreciation of tangible and heritage assets|5,935|6,709| |**Finance**|196,156|184,731| |Bank charges|535|686| |**Governance costs**||| |Accountancy and legal fees|3,582|3,907| |Total resources expended|547,050|787,318| |**Net income**|2,435|33,027| |||| This page does not form part of the statutory financial statements Page 15