**REGISTERED CHARITY NUMBER: 1162751** ## **REPORT OF THE TRUSTEES AND** **UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 17 DECEMBER 2023** ## **FOR** **SHINE OUT OF SCHOOL CLUBS** Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT **SHINE OUT OF SCHOOL CLUBS** **CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 17 December 2023** |||**Page**|| |---|---|---|---| |**Report of the Trustees**||1|| |**Independent Examiner's Report**||2|| |**Statement of Financial Activities**||3|| |**Balance Sheet**|4|to|5| |**Notes to the Financial Statements**|6|to|11| |**Detailed Statement of Financial Activities**||12|| **SHINE OUT OF SCHOOL CLUBS** ## **REPORT OF THE TRUSTEES for the year ended 17 December 2023** The trustees present their report with the financial statements of the charity for the year ended 17 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). The narrative report appears at te end of this document. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes a charitable incorporated organisation, as defined by the Charities Act 2011. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1162751 ## **Trustees** Chris Sheehan Annette France Glen Lyon (appointed April 2023) Mariia Shumylo David Roberts (appointed April 2023) ## **Independent Examiner** Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT Approved by order of the board of trustees on 11 October 2024 and signed on its behalf by: ........................................................................ Chris Sheehan - Trustee Page 1 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SHINE OUT OF SCHOOL CLUBS** ## **Independent examiner's report to the trustees of Shine Out Of School Clubs ('the Charity')** I report to the charity trustees on my examination of the accounts of the Charity for the year ended 17 December 2023. ## **Responsibilities and basis of report** As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act'). I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by Section 130 of the 2011 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable regulations concerning the form and content of accounts as set out in the Charities (Accounts and Reports) Regulation 2008 other than any requirement that the accounts give a true and fair view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Gregg Olner MPhil BA(Hons) FCA For and on behalf of Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT Date: 11 October 2024 Page 2 ## **SHINE OUT OF SCHOOL CLUBS** ## **STATEMENT OF FINANCIAL ACTIVITIES for the year ended 17 December 2023** |Unrestricted
Restricted
fund
fund
Notes
£
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**28,332**
**35,291**
Other trading activities
2
**8,997 **
**-**
**Total**
**37,329**
**35,291 **
**EXPENDITURE ON**
Raising funds
3
**2,611**
**-**
**Charitable activities**
Out of school clubs
**32,911**
**27,514**
**Total**
**35,522**
**27,514**
**NET INCOME/(EXPENDITURE)**
**1,807**
**7,777**
**Transfers between funds**
13
**4,913**
**(4,913)**
**Net movement in funds**
**6,720**
**2,864**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**(12,285)**
**6,128**
**TOTAL FUNDS CARRIED FORWARD**
**(5,565)**
**8,992 **|**2023**
**Total**
**funds**
**£**
**63,623**
**8,997 **
**72,620**
**2,611**
**60,425**
**63,036**
**9,584**
**-**
**9,584**
**(6,157)**
**3,427**|2022
Total
funds
£
37,164
9,737
46,901
2,375
48,001
50,376
(3,475)
-
(3,475)
(2,682)
(6,157)| |---|---|---| The notes form part of these financial statements Page 3 ## **SHINE OUT OF SCHOOL CLUBS** ## **BALANCE SHEET 17 December 2023** |Unrestricted
Restricted
fund
fund
Notes
£
£
**FIXED ASSETS**
Tangible assets
8
**-**
**8,992**
**CURRENT ASSETS**
Debtors
9
**1,156**
**-**
Cash at bank
**2,294 **
**-**
**3,450**
**-**
**CREDITORS**
Amounts falling due within one year
10
**(7,205)**
**-**
**NET CURRENT ASSETS/(LIABILITIES)**
**(3,755)**
**-**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**(3,755)**
**8,992**
**CREDITORS**
Amounts falling due after more than one year
11
**(1,810)**
**-**
**NET ASSETS/(LIABILITIES)**
**(5,565)**
**8,992 **
**FUNDS**
13
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|**2023**
**Total**
**funds**
**£**
**8,992**
**1,156**
**2,294 **
**3,450**
**(7,205)**
**(3,755)**
**5,237**
**(1,810)**
**3,427**
**(5,565)**
**8,992 **
**3,427**|2022
Total
funds
£
-
1,156
1,543
2,699
(8,856)
(6,157)
(6,157)
-
(6,157)
(12,285)
6,128
(6,157)| |---|---|---| The notes form part of these financial statements continued... Page 4 **SHINE OUT OF SCHOOL CLUBS** ## **BALANCE SHEET - continued 17 December 2023** The financial statements were approved by the Board of Trustees and authorised for issue on 11 October 2024 and were signed on its behalf by: ............................................. Chris Sheehan - Trustee The notes form part of these financial statements Page 5 **SHINE OUT OF SCHOOL CLUBS** ## **NOTES TO THE FINANCIAL STATEMENTS for the year ended 17 December 2023** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the Charitable Incorporated Organisation, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)'. Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. ## **Going concern** At the time of approving the financial statements, the trustees have assessed whether the use of going concern is appropriate and made this assessment for a period of at least one year from the date of approval of these financial statements. The trustees have given due consideration to the current risks facing the charity and are confident that there is a reasonable expectation that the charity has adequate resources to continue to meet its obligations as they fall due ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Motor vehicles - 20% on cost ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **Financial instruments** The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method. Page 6 continued... **SHINE OUT OF SCHOOL CLUBS** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 17 December 2023** ## **2. OTHER TRADING ACTIVITIES** ## **3.** |**OTHER TRADING ACTIVITIES**||| |---|---|---| ||**2023**|2022| ||**£**|£| |Club income|**8,997 **|9,737| |**RAISING FUNDS**||| |**Raising donations and legacies**||| ||**2023**|2022| ||**£**|£| |Support costs|**2,611**|2,375| ## **4. NET INCOME/(EXPENDITURE)** Net income/(expenditure) is stated after charging/(crediting): ||**2023**|2022|| |---|---|---|---| ||**£**|£|| |Depreciation - owned assets|**2,248**||-| ## **5. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 17 December 2023 nor for the year ended 17 December 2022. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 17 December 2023 nor for the year ended 17 December 2022. ## **6. STAFF COSTS** The average monthly number of employees during the year was as follows: |Club staff
No employees received emoluments in excess of £60,000.
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
5,070
Other trading activities
9,737
**Total**
14,807
**EXPENDITURE ON**
Raising funds
2,375|**2023**
**11**
Restricted
fund
£
32,094
-
32,094
-|2022
11
Total
funds
£
37,164
9,737
46,901
2,375|2022
11
Total
funds
£
37,164
9,737
46,901
2,375| |---|---|---|---| ||||| ||||46,901| ||||2,375| ## **7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** continued... Page 7 ## **SHINE OUT OF SCHOOL CLUBS** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 17 December 2023** |**7.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**
Unrestricted
Restricted
fund
fund
£
£
**Charitable activities**
Out of school clubs
36,156
11,845
**Total**
38,531
11,845
**NET INCOME/(EXPENDITURE)**
(23,724)
20,249
**Transfers between funds**
14,121
(14,121)
**Net movement in funds**
(9,603)
6,128
**RECONCILIATION OF FUNDS**
Total funds brought forward
(2,682)
-
**TOTAL FUNDS CARRIED FORWARD**
(12,285)
6,128
**8.**
**TANGIBLE FIXED ASSETS**
**COST**
Additions
**DEPRECIATION**
Charge for year
**NET BOOK VALUE**
At 17 December 2023
At 17 December 2022
**9.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
**2023**
**£**
Employee loans
**1,156**|Total
funds
£
48,001
50,376
(3,475)
-
(3,475)
(2,682)
(6,157)
Motor
vehicles
£
**11,240**
**2,248**
**8,992 **
-
2022
£
1,156| |---|---| ||| ||| ||| ||| continued... Page 8 ## **SHINE OUT OF SCHOOL CLUBS** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 17 December 2023** |**10.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Bank loans and overdrafts (see note 12)
Trustee loans
**11.**
**CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR**
Bank loans (see note 12)
**12.**
**LOANS**
An analysis of the maturity of loans is given below:
Amounts falling due within one year on demand:
Bank loans
Amounts falling between one and two years:
Bank loans - 1-2 years
**13.**
**MOVEMENT IN FUNDS**|**2023**
**£**
**1,123**
**6,082 **
**7,205**

**2023**
**£**
**1,810**
**2023**
**£**
**1,123**
**1,810**|2022
£
4,056
4,800| |---|---|---| |||8,856| |||2022
£
-| |||2022
£
4,056| |||-| |||| |**MOVEMENT IN FUNDS**||||| |---|---|---|---|---| |||Net|Transfers|| ||At|movement|between|At| ||18.12.22|in funds|funds|17.12.23| ||£|£|£|£| |**Unrestricted funds**||||| |General fund|**(12,285)**|**1,807**|**4,913**|**(5,565)**| |**Restricted funds**||||| |Holiday club fund|**6,128**|**7,777**|**(4,913)**|**8,992**| |**TOTAL FUNDS**|**(6,157)**|**9,584 **|**-**|**3,427**| |Net movement in funds, included in the above are as follows:||||| |||Incoming|Resources|Movement| |||resources|expended|in funds| |||£|£|£| |**Unrestricted funds**||||| |General fund||**37,329**|**(35,522)**|**1,807**| |**Restricted funds**||||| |Holiday club fund||**35,291**|**(27,514)**|**7,777**| |**TOTAL FUNDS**||**72,620**|**(63,036)**|**9,584 **| continued... Page 9 **SHINE OUT OF SCHOOL CLUBS** ## **NOTES TO THE FINANCIAL STATEMENTS - continued** ## **for the year ended 17 December 2023** ## **13. MOVEMENT IN FUNDS - continued** ## **Comparatives for movement in funds** ||||Net|Transfers|| |---|---|---|---|---|---| ||At||movement|between|At| ||18.12.21||in funds|funds|17.12.22| ||£||£|£|£| |**Unrestricted funds**|||||| |General fund|(2,682)||(23,724)|14,121|(12,285)| |**Restricted funds**|||||| |Holiday club fund||-|20,249|(14,121)|6,128| |**TOTAL FUNDS**|(2,682)||(3,475)|-|(6,157)| Comparative net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement| |---|---|---|---| ||resources|expended|in funds| ||£|£|£| |**Unrestricted funds**|||| |General fund|14,807|(38,531)|(23,724)| |**Restricted funds**|||| |Holiday club fund|32,094|(11,845)|20,249| |**TOTAL FUNDS**|46,901|(50,376)|(3,475)| A current year 12 months and prior year 12 months combined position is as follows: ||||Net|Transfers|| |---|---|---|---|---|---| ||At||movement|between|At| ||18.12.21||in funds|funds|17.12.23| ||£||£|£|£| |**Unrestricted funds**|||||| |General fund|(2,682)||(21,917)|19,034|(5,565)| |**Restricted funds**|||||| |Holiday club fund||-|28,026|(19,034)|8,992| |**TOTAL FUNDS**|(2,682)||6,109|-|3,427| continued... Page 10 **SHINE OUT OF SCHOOL CLUBS** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 17 December 2023** ## **13. MOVEMENT IN FUNDS - continued** A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement| |---|---|---|---| ||resources|expended|in funds| ||£|£|£| |**Unrestricted funds**|||| |General fund|52,136|(74,053)|(21,917)| |**Restricted funds**|||| |Holiday club fund|67,385|(39,359)|28,026| |**TOTAL FUNDS**|119,521|(113,412)|6,109| The restricted fund relates to the holiday activity clubs run by the charity. ## **14. RELATED PARTY DISCLOSURES** Certain trustees provide cash flow support to the charity as and when required. The balances due back to these ad-hoc funders are noted within trustee loans on the balance sheet. Page 11 ## **SHINE OUT OF SCHOOL CLUBS** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 17 December 2023** ||2023|2022| |---|---|---| ||£|£| |**INCOME AND ENDOWMENTS**||| |**Donations and legacies**||| |Donations|**2,780**|30| |Grants|**60,843**|37,134| ||**63,623**|37,164| |**Other trading activities**||| |Club income|**8,997 **|9,737| |**Total incoming resources**|**72,620**|46,901| |**EXPENDITURE**||| |**Charitable activities**||| |Wages|**41,553**|36,420| |Motor expenses|**1,718**|-| |Food|**12,224**|2,652| |Hall hire|**-**|8,426| |Staff training|**246**|66| |Toys and equipment|**2,436**|437| |Motor vehicles|**2,248**|-| ||**60,425**|48,001| |**Support costs**||| |**Management**||| |Insurance|**561**|846| |Telephone|**-**|223| |Marketing|**462**|144| |Sundries|**1,230**|35| |Computer software|**-**|647| |Loan|**89**|170| ||**2,342**|2,065| |**Finance**||| |Bank charges|**269**|310| |Total resources expended|**63,036**|50,376| |**Net income/(expenditure)**|**9,584 **|(3,475)| This page does not form part of the statutory financial statements Page 12 ## Trustee’s Annual Report 2023 ## Aims and objectives: Shine was formed in April 2015 as a not for profit, Christian community initiative in order to offer wrap around care for children in Evesham attending Church of England schools and to fund community Christian projects. The objectives remain to: - Provide out of school care to children between the ages of 3 and 10 - Support parents with affordable childcare provision - Promote inclusive values to support children from all schools, needs and means where possible - Become financially sustainable to support future growth and expansion - Utilise profits to provide funding to other community initiatives - Provide subsidies to allow disadvantaged children to attend Shine out of school clubs ## Performance and financial review: ## Achievements and Performance: 2023 proved to be another challenging year mainly due to the amount of licence fee required by our licensor. Despite this we have continued to manage cash flows and taken advantage of available grants where possible enabling us to just about remain viable while mounting a very successful fundraising campaign for a minibus. We added two new trustees David Roberts and Glen Lyon to complement the team. We thank Will Saunders for his support as he leaves the Shine trustee group Based on our previous years’ performance and our objectives in 2023 we have not only been able to build on one of our specific objectives but also seek specific funds towards a significant new project:- - The continued offering of the HAF (holidays, activities and food programme at Easter, Summer and Christmas holidays in 2023. In this way we were able to support 40 children and their families to free or subsidised childcare - In addition in July 2023 following successful fundraising we were able to purchase a 16 seater minibus for collection of the children after school which has not only been very well received by children and parents alike but also provides the opportunity for further donation income to be obtained. - Dialogue was opened and is still ongoing with the Evesham Methodist Church with regard to our ongoing occupation of their premises and an adjustment of the licence fee more reflective of our ability to pay and the market rate. ## Income and Expense Total income was £72,620 This compares to income previous year of £46,901 Outgoings were £63,036 compared to £50,376 the previous year Surplus this year was £3,427 against a loss previous year of £6,157 ## Challenges and Future: We have a significant cash flow issue while we continue to grow child numbers attending the Shine after school club at our new venue. We have been supported by and continue to seek new grant funding as well as donations especially from the minibus usage which accounts for the surplus to cover repairs and running expenses. We continue to offer high quality after school care with a focus on offering safe inclusive space. ## 2024 Outlook The numbers of children attending the club have been slowly increasing each week which is pleasing on several levels. However the number of children using Shine every day is small with family and friends and multiple jobs all playing their part to making a fee-paying only model increasingly unsustainable despite the grant funding by HAF and for the minibus fundraising campaign. We will continue to build on the special party events which have proved popular with children and their families. The HAF holiday clubs will both support vulnerable families with high quality childcare supporting our aims, offer paid places to other children and ensure that cash flow is maintained beyond this current cash flow difficulty.