## **Shine Out of School Clubs** **Registered Charity no: 1162751** **Trustees Report and Financial Statements** **18 December 2020 to 17 December 2021** ## **Shine Out of School Clubs** ## **Registered Charity no: 1162751** ## **Trustees Report and Financial Statements** ## **18 December 2020 to 17 December 2021** ## **Contents** ||**Page**| |---|---| |**Trustees Report**|**1 - 2**| |**Independent Examiners Report**|**3**| |**Receipts and Payments**|**4**| |**Balance Sheet**|**5**| |**Restricted Funds**|**6**| ## Trustee’s Annual Report 2021 Trustees responsible for Governance of Shine during this year - Sarah Hewitt, Managing Director - Chris Sheehan, Finance - Simon Hill (stood down July 2021 due to work pressures) - Emma Terry (stood down June 2021 due to relocation) - Hannah Butler ## Aims and objectives: Shine was formed in May 2015 as a not for profit, Christian community initiative in order to offer wrap around care for children in Evesham attending Church of England schools and to fund community Christian projects. The objectives remain to: - Support parents with affordable childcare provision - Promote inclusive values to support children from all schools, needs and means where possible - Become financially sustainable to support future growth and expansion - Utilise profits to provide funding to other community initiatives - Provide subsidies to allow disadvantaged children to attend Shine out of school clubs ## Performance and financial review: ## Achievements and Performance: 2021 has continued to be challenging due to school closures due to Covid. We have continued to manage cash flows and taken advantage of the JRS scheme until summer of 2021. We continued to repay credits that had built up on parents’ accounts amounting to a total of £2114.04. Based on our previous years’ performance and our objectives 2021 has seen two very significant new projects: - One new and very significant development was our participation in the HAF scheme run by Wychavon Council. We ran a 20 day club, 6 hours per day catering for up to 30 children eligible for free school meals at no cost to their parents in August 2021. This scheme was put together with very little notice but the children and parents benefitted from fund holiday clubs, an individual hot lunch whose menu changed daily and allowed parents to work as their child care was covered. We took in children from a range of schools. While we have effectively had to start attracting children from scratch in the new setting, and offering walking bus pick-ups from local schools numbers have been steadily increasing. - In addition in July 2021 we took the decision to move our clubs location to a stand-alone facility at Broadway Road Church Hall leaving both St Richards and Bengeworth schools. This was motivated by the continuing high hall costs at Bengeworth School and our inability to offset that by allowing children from other schools to enjoy Shine’s after school clubs wrap around care. This has taken a considerable amount of preparation and discussion. The Broad way Road Hall committee have worked with us to make the change as easy as possible. We continue to work to overcome negative impressions about Shine’s ability to pay bills based on the factors identified in our previous annual report. Page 1 ## Income and Expenses Total income was £43,207.13 of which £19,107.63 was HMRC job retention scheme. This compares to income previous year of £64,449.18 Outgoings were £54,934.32 compared to £60,491.99 the previous year Loss this year was £11,726.49 against a surplus previous year of £3,957.19 ## Challenges and Future: We have a significant cashflow issue while we rebuild child numbers attending the Shine after school club in the Broadway Road Hall. We have applied for HSBC overdraft (£5000 which was approved) and have also approached John Martins’ charity, the Evesham Relief in Need scheme and local churches to help us bridge to a point of positive cashflow. We continue to offer high quality after school care. Three of our staff have left to seek more paid hours which while a sadness has meant that our staff costs will decrease in the coming months. We have been accepted on the December holiday HAF scheme and will run the HAF holiday club for 6 days in December. In 2022 this scheme has already been funded for the whole year which is great news for the parents and children we support. ## 2022 Outlook The numbers of children attending the club have been increasing each week since we opened in September 2021 at Broadway Road Church Hall. From the first weeks when only three children attended and some days none we are now seeing up to 14 children each day. In summary we believe the increase in paying children in term time will continually increase and a break-even after Easter when between 20-25 children/day is feasible will occur. The HAF holiday clubs will both support vulnerable families with high quality childcare supporting our aims, offer paid places to other children and ensure that cashflow is maintained beyond this current cashflow difficulty. We plan to recruit additional trustees and work to widen our inclusiveness agenda. Page 2 Ind•p•nd•nt examln•rfs ff•PWt to th• inMt••A alSl4ne khopl IA•Alst•t•d Ch•rlty 110. 1162751) I report on the attounts ofshine Out of5rlwl Clubs fTh• Tru#l fry the yrlod 18" December 202Q to ir t)ecembtr 2021. whith are set wt on y8es 4 w 6. Respon￿b11ftleS and knis ol report As the charity trustees of the Tru￿ you are re5ponslble lor the pr4paration ottt* •¢¢ounts In accordance wrth requlreft*nts of th Chori1￿ Aa 20111'th• &A'). I rewn in reswt of my examlnation ot Trts51'5 actounts carrled out under 5eclknn 14S ol the 2011 kt and in carrylne oui my eltaml￿IlQTh I h•¥e folk>**d •# the •ppllc•bl• Djrnffllons I1￿rt the Charfty Comfflisslon under sertM?n 14515Hbl of the Act. Ind•pÈnOent exarnlnerfs st•tement I completed my ex•mln•tlon, I conflmi ih•t no maten•l fflattots h•ve come to my ittenilon In connertlon wrth the ex•nkn•th)n gl￿ne me cause to bell￿ th•t lfi *ny maieri•l ffjpert: •ccountiw rrfords were not kept In respect of the Tr￿t •$ requlred * settk￿ IXI ofi Att: or th• *ccourts th) Mt o(cord wlth those rI￿d$. or Ihe xcourrts th) rK>t (omth wtth the *ppllc•ble requlfements toncernlng thr tonn •Thd conltnt ol ar￿unts set oyl In the (harlties lknunt5 ar￿ RefK>rtsl Relulations 2¢￿ than irby requirement t￿% the accounts give a'true and falr v5ew vthkh h not • matter Can￿￿ered a5 Part of an lTrJepondortt *xarnlnation. I ha¥e no concerns and h￿e come across no ather matters In conne¢t4)n wlth the euminazk?n to which attent￿Tr should bt (tswn in thls rerA)rt In othr to enat4e • UnLIv￿n￿lTr8 of the accounis to bt reached. John LiwtL FCMA 2* June 2022 2 Tr* Hopkan, Clwrch Streol. Hwviwon. W￿l￿r$hOre. WRII 8PB P4e3 ## **Shine Out of School Clubs Registered Charity No. 1162751 Receipts and Payments** ## **For the Period 18 December 2020 to 17 December 2021** |**RECEIPTS**
**Grants**
John Martin
Donations
Sundry grants
HMRC JRS Grants
Wychavon Grant
**Club income**
**TOTAL RECEIPTS**
**PAYMENTS**
Accountancy
Computer software
Food
Hall Hire
Insurance
Marketing
Recruitment fees
Registration fees
Salaries & pensions
Staff training
Telephone
Toys, Equipment & Craft expenses
Sundry
**TOTAL PAYMENTS**
**Surplus for period/(loss)**
**Transfer between funds**
**FUNDS BROUGHT FORWARD**
**FUNDS CARRIED FORWARD**|**Unrestricted**
**Restricted**
**Total**
**£**
**£**
**£**
-
-
-
199.61
-
199.61
14,358.00
-
14,358.00
-
19,107.63
19,107.63
4,359.16
-
4,359.16
18,916.77
19,107.63
38,024.40
5,183.43
-
5,183.43
24,100.20
19,107.63
43,207.83
-
-
-
654.22
-
654.22
3,465.65
-
3,465.65
5,387.50
-
5,387.50
653.07
-
653.07
274.72
-
274.72
-
-
-
220.00
-
220.00
23,388.24
19,107.63
42,495.87
48.00
-
48.00
230.12
-
230.12
914.28
-
914.28
590.89
-
590.89
35,826.69
19,107.63
54,934.32
(11,726.49)
-
(11,726.49)
-
-
-
(11,726.49)
-
(11,726.49)
9,044.22
-
9,044.22
(2,682.27)
-
(2,682.27)
**Year ended 17 December 2021**|**Total**
**£**
-
-
-
18,814.77
6,334.00
**Year ended 17 December**
**2020**| |---|---|---| |||25,148.77
39,300.41| |||64,449.18| |||218.70
1,242.73
1,118.61
4,909.86
804.14
-
51.89
220.00
51,776.46
367.00
379.88
325.00
(922.28)| |||60,491.99
3,957.19
-| |||3,957.19
5,087.03| |||9,044.22| Page 4 ## **Shine Out of School Clubs Registered Charity No. 1162751 Balance Sheet As at 17 December 2021** |**Current Assets**
HSBC Community Account
Pockit/Float
Employee Loan
**Current Liabilities**
Loan
Trustee loan
**Net Assets**
**Unrestricted Fund**|**2021**
**£**
1,242.70
137.04
1,155.55
2,535.29
(4,467.56)
(750.00)
(2,682.27)
(2,682.27)|**2020**
**£**
12,724.27
164.40
1,155.55| |---|---|---| |||14,044.22
(5,000.00)
-| |||9,044.22| |||9,044.22| Page 5 ## **Shine Out of School Clubs Registered Charity No. 1162751 Restricted Funds Note For the Period 18 December 2020 to 17 December 2021** |HMRC Job Retention Scheme|Opening
Transfer to
Closing
balance
Income
Expenditure
unrestricted fund
Balance
-
19,107.63
19,107.63
-
-| |---|---| ||**-**
**19,107.63**
**19,107.63**
**-**
**-**| Page 6