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2024-03-31-accounts

Charity no. 1162750

Council on Training in Architectural Conservation Report and Unaudited Financial Statements

31 March 2024

Council on Training in Architectural Conservation

Reference and administrative details

For theyear ended 31 March 2024 For theyear ended 31 March 2024
Charity number 1162750
Registered office and The Building Crafts College
operational address Kennard Road
London
E15 1AH
Trustees The trustees who served during the year and up to the date of this report
were as follows:
David Gundry
Steven Houchin
Fred Markland
David McDonald
Paul McMahon
Michael Netter
John Taylor
Tim Yates Chair
Hon. Secretary Michael Netter
Bankers NatWest
Piccadilly and New Bond Street
63-65 Piccadilly
London
W1J 0AJ
Independent examiners Godfrey Wilson Limited
Chartered accountants and statutory auditors
5th Floor Mariner House
62 Prince Street
Bristol
BS1 4QD

1

Council on Training in Architectural Conservation

Report of the trustees

For the year ended 31 March 2024

The Trustees present their report together with the financial statements of the charity for the period ended 31 March 2024. The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and the Statement of Recommended Practice - Accounting and Reporting by Charities (effective from 1 January 2019).

Name of the charity

The charity is called Council on Training in Architectural Conservation, but it is well known as "COTAC".

Charitable purpose and objectives

The Trustees have had due regard to the guidance issued by the Charity Commission on public benefit when reviewing the charitable company's objectives and planning future activities.

The object of the charity is to advance the education of the public in the protection and preservation of building and structures (and their surroundings) which are of architectural or historical value, and to provide training in the arts and skills to protect and preserve such buildings and structures.

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) incorporated on 21 July 2015 (registered charity number 1162750). It was formed to convert an unincorporated charity (registered charity number 1036263, now dissolved) to CIO status.

Membership of the Council is open to all interested in furthering the purpose and who by applying for membership have indicated their agreement to accept the Duty of Members set out In the Constitution.

As required by the Constitution, one third of the Trustees retire by rotation at the AGM. New Trustees are elected from nominations put forward by the Nominations Committee.

Trustees and meetings

The Trustees in office during the year and as at the date of this report are set out on page 1.

Trustees are appreciative of the continuing and welcomed support offered to COTAC by The Building Crafts College, Stratford, London in accordance with the MoU between the organisations. The relationship between IHBC and COTAC remains in place but without a formal MoU and the trustees would once again like to thank IHBC for their extensive support for the COTAC during the year.

During the period COTAC Trustee meetings were held on 13 June 2023, 25 September 2023, 04 December 2023 in advance of the AGM which was held later on 04 December 2023, and 11 March 2024. All the meetings were held remotely using Zoom. Subsequent agreed Minutes and actions were prepared and issued.

COTAC’s Annual Return and Trustees Annual Report and Accounts for the period ending 31/03/23 was submitted to the Charity Commission on 07 December 2023.

The 5-year COTAC Corporate Plan 2019-2024, endorsed by Trustees and launched on the www.cotac.global website in January 2019, remains the framework within which COTAC is working.

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Council on Training in Architectural Conservation

Report of the trustees

For the year ended 31 March 2024

COTAC Management Group

With the continued agreement of the trustees, the Management Group has remained dormant and Project groups have been formed as and when needed. Responsibility for the direction of COTAC and the projects supported continues to lie with the Trustees.

Project Groups

Steps to sustainability - VLE

During the 2021-22 COTAC engaged with the National Lottery Heritage Fund (NLHG) / Social Enterprise Academy (SEA) ‘Steps to Sustainability Project’. After participating in a series of workshops a proposal was made for funding to support the development of a Virtual Learning Environment (VLE) and Learning Management System (LMS). The bid was successful and a grant of £10k awarded.

The main aim of the project is to integrate the existing COTAC Insight 1 content to a Virtual Learning Environment (VLE) which allows learning to assessed and accredited. The project started on 01 April 2022 was due for completion in Autumn 2023. The main body of the work was finished within this time scale but the final launch of the VLE is still to take place as a result of lengthy discussions with NOCN on the accreditation of the scheme.

COTAC Digital Sub-group

COTAC’s Digital Sub-group was not active in 2023-2024.

Regional Studies - The Potteries and East Anglia

Work continued on these two studies with the focus on responding to potential copyright issues. In particular, by securing permission from copyright owners for the images in the Potteries study, and the replacement of images, where required, to comply with copyright requirements. This study is now available as Insight 3 ‘The Potteries and Surrounding Areas: Introductory Presentation + Presentation Support Notes. Part 1: Understanding the Region, Part 2: Appreciating the Region'.

The East Anglia Study is nearing completion. As with the Potteries Study much time has been spent researching images to minimize any risks of copyright infringement. It is anticipated that the Study will be available on the website during Q4 of 2024. The trustees would like to thank Barry Bridgwood and Ingval Maxwell for all their work on this matter.

Edinburgh Group

The pan-professional Edinburgh Group meetings were enabled and supported by COTAC on 10 May 2023 and 08 November 2023. Both meetings were hosted online.

BIM4Heritage voluntary work

COTAC make voluntary input to the re-initiation meeting of BIM4Heritage as and when required.

Annual Conference

There was no conference in 2022-23. One was planned for Spring 2024 but it was postponed until the launch of the VLE project. It is not anticipated that it will take place in Q1 or Q2 of 2025.

Formal representation

COTAC interests continued to be formally represented during the period on the following organisations and bodies:

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Council on Training in Architectural Conservation

Report of the trustees

For the year ended 31 March 2024

Financial review

Income for the year reduced to £2,479 compared to £7,400 for 2022-23 which was boosted by the one-time STOS funding. Expenditure decreased to £1,974 from £2,500 in 2023. Restricted funds at the end of the year stand at £34,652 (2023: £34,692) being the HBCG funds brought forward and held to be applied solely in support of education and training in traditional building skills as well as the £5,000 grant fund from the NLHF/SEA. No movement of funds occurred in 2022-23.

Total funds held at 31 March 2024 stand at £51,219 (£50,674 in 2023).

Reserves policy

The Trustee's policy is to maintain a reserve of £1,000, being the estimated costs should it be necessary to wind up the charity, based on the level of unrestricted free reserves held at the end of the year of £16,567 (2022-23: £15,982), the reserve policy is exceeded. The Trustees are mindful that it will take years for the CIO to build up unrestricted income from membership fees and other such sources to the point where core activities will become self-sustaining. In the interim, the balance of unrestricted funds will be applied to the charitable objects in accordance with the future developments of the charity, as detailed below.

Future developments

The 5-year COTAC Corporate Plan covering the period 2019-2024 was endorsed by Trustees and formally launched on the www.cotac.global website in January 2019.

With the aim of supporting and influencing the Conservation, Repair and Maintenance (CRM) industry sector, COTAC's priorities over the 2019-2024 Plan period include:

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Council on Training in Architectural Conservation

Report of the trustees

For the year ended 31 March 2024

It is anticipated that a plan for 2024-2029 will be developed during 2024-2025. In developing the plan the trustees are mindful of the need to attract and involve a wider number of people in the work to allow COTAC to continue to develop new areas of work.

Statement of responsibilities of the trustees

The trustees are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and the incoming resources and application of resources, including the net income or expenditure, of the charity for the year. In preparing those financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Members of the charity have no liability to contribute to the assets of the charity in the event of winding up. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.

Independent examiners

Godfrey Wilson Limited were re-appointed as independent examiners to the charity during the year and have expressed their willingness to continue in that capacity.

5

Council on Training in Architectural Conservation

Report of the trustees

For the year ended 31 March 2024

Approved by the trustees on 2 December 2024 and signed on their behalf by

Tim Yates - Chairman

6

Independent examiner's report

To the trustees of

Council on Training in Architectural Conservation

I report to the trustees on my examination of the accounts of Council on Training in Architectural Conservation (the CIO) for the year ended 31 March 2024, which are set out on pages 8 to 15.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the CIO’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

William Guy Blake

Date: 2 December 2024 William Guy Blake ACA Member of the ICAEW

For and on behalf of:

Godfrey Wilson Limited

Chartered accountants and statutory auditors 5th Floor Mariner House 62 Prince Street Bristol BS1 4QD

7

Council on Training in Architectural Conservation

Statement of financial activities

For the year ended 31 March 2024

Note
Income from:
Donations
3
Charitable activities
4
Investments
Total income
Expenditure on:
Charitable activities
Total expenditure
5
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
11
Net income and net
movement in funds		 Restricted Unrestricted
£
£
-
2,200
-
-
-
279
-
2,479
40
1,894
40
1,894
(40)
585
34,692
15,982
34,652
16,567		 2024
Total
£
2,200
-
279
2,479
1,934
1,934
545
50,674
51,219		 2023
Total
£
2,200
5,000
200
7,400
2,500
2,500
4,900
45,774
50,674

All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in note 11 to the accounts.

8

Council on Training in Architectural Conservation

Balance sheet

As at 31 March 2024

Note
Current assets
Cash at bank and in hand
Liabilities
Creditors: amounts falling due within 1 year
9
Net current assets
Net assets
10
Funds
11
Restricted funds
Unrestricted funds
General funds
Total charity funds		 £
52,359
52,359
1,140		 2024
£
51,219
51,219
34,652
16,567
51,219		 2023
£
52,174
52,174
1,500
50,674
50,674
34,692
15,982
50,674

Approved by the trustees on 2 December 2024 and signed on their behalf by

Tim Yates - Chairman

9

Council on Training in Architectural Conservation

Notes to the financial statements

For the year ended 31 March 2024

1. Accounting policies

a) Basis of preparation

Council on Training in Architectural Conservation is an charitable incorporated organisation registered in England and Wales. The registered office address is The Building Crafts College, Kennard Road, London, E15 1AH.

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Council on Training in Architectural Conservation meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.

b) Going concern basis of accounting

The accounts have been prepared on the assumption that the charity is able to continue as a going concern, which the trustees consider appropriate having regard to the current level of unrestricted reserves of £16,567 and a cash balance held of £52,359. There are no material uncertainties about the charity's ability to continue as a going concern.

c) Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from the government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

d) Donated services and facilities

Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item, is probable and the economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

e) Interest receivable

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Council on Training in Architectural Conservation

Notes to the financial statements

For the year ended 31 March 2024

f) Funds accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.

g) Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

h) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

i) Creditors

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

j) Financial instruments

The trust only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method.

2. Prior period comparatives: statement of financial activities

Income from:
Donations
Charitable activities
Investments
Total income
Expenditure on:
Charitable activities
Total expenditure
Net income and net movement in funds		 Restricted
£
£
-
2,200
5,000
-
-
200
5,000
2,400
312
2,188
312
2,188
4,688
212
Unrestricted		 2023
Total
£
2,200
5,000
200
7,400
2,500
2,500
4,900

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Council on Training in Architectural Conservation

Notes to the financial statements

For the year ended 31 March 2024

3. Income from donations

Income from donations
Donations
Donated facilities
Total income from donations		 Restricted
£
£
-
2,000
-
200
-
2,200
Unrestricted		 2024
Total
£
2,000
200
2,200		 2023
Total
£
2,000
200
2,200

In the prior period all income from donations was unrestricted.

4. Income from charitable activities

Income from charitable activities
2024 2023
Restricted Unrestricted Total Total
£ £ £ £
Sponsorship:
Steps to Sustainability - - - 5,000
Total income from charitable activities - - - 5,000

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Council on Training in Architectural Conservation

Notes to the financial statements

For the year ended 31 March 2024

5. Total expenditure

Total expenditure
BIM4H/other projects
Management / office / administrative
Accountancy and independent examiner's fee
Rent
Subsistence
Sub-total
Allocation of support and governance costs
Total expenditure
Total governance costs were £1,140 (2023: £1,500)
Prior year comparative
BIM4H/other projects
Management / office / administrative
Accountancy and independent examiner's fee
Rent
Consultancy
Sub-total
Allocation of support and governance costs
Total expenditure		 Charitable
activities
£
£
205
-
349
-
-
1,140
200
-
40
-
794
1,140
1,140
(1,140)
1,934
-
Charitable
activities
£
£
190
-
298
-
-
1,500
200
-
312
-
1,000
1,500
1,500
(1,500)
2,500
-
Support and
governance
costs
Support and
governance
costs		 2024
Total
£
205
349
1,140
200
40
1,934
-
1,934
2023
Total
£
190
298
1,500
200
312
2,500
-
2,500

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Council on Training in Architectural Conservation

Notes to the financial statements

For the year ended 31 March 2024

6. Net movement in funds This is stated after charging:

Trustees' remuneration
Trustees' reimbursed expenses
Independent examination remuneration:
Independent examination (VAT exclusive)
Other services (VAT exclusive)		 2024
£
Nil
232
1,140
-		 2023
£
Nil
Nil
900
350

One trustee was reimbursed £232 in this financial year (2023: Nil). Trustees' reimbursed expenditure related to IT and subsistence costs incurred on behalf of the charity.

7. Taxation

The charity is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.

8. Staff costs

The charity has no employees. Key management personnel comprise the trustees, who received no remuneration during the year (2023: none).

9. Creditors : amounts due within 1 year

Accruals
Analysis of net assets between funds
Current assets
Current liabilities
Net assets at 31 March 2024
Prior year comparative
Current assets
Current liabilities
Net assets at 31 March 2023		 £
34,652
-
34,652
£
34,692
-
34,692
Restricted
funds
Restricted
funds		 2024
£
1,140
£
17,707
(1,140)
16,567
£
16,942
(960)
15,982
Unrestricted
funds
Unrestricted
funds		 2023
£
1,500
Total
funds
£
52,359
(1,140)
51,219
£
51,634
(960)
Total
funds
50,674

10. Analysis of net assets between funds

14

Council on Training in Architectural Conservation

Notes to the financial statements

For the year ended 31 March 2024

11. Movements in funds

Restricted funds
Steps to Sustainability
Heritage Building Contractors Group
Total restricted funds
General funds
Total unrestricted funds
Total funds
Unrestricted funds		 At 1 April
2023
£
9,688
25,004
34,692
15,982
15,982
50,674		 Income
£
-
-
-
2,479
2,479
2,479		 £
£
(40)
9,648
-
25,004
(40)
34,652
(1,894)
16,567
(1,894)
16,567
(1,934)
51,219
At 31
March 2024
Expenditure		 £
£
(40)
9,648
-
25,004
(40)
34,652
(1,894)
16,567
(1,894)
16,567
(1,934)
51,219
At 31
March 2024
Expenditure
34,652
16,567
16,567
51,219

Purposes of restricted funds

The Heritage Building Contractors Group fund is held to be applied solely in support of education and training in traditional building skills.

The Steps to Sustainability fund is held to be applied to support the development of a Virtual Learning Environment and a Learning Management System.

Prior year comparative:
Restricted funds
Steps to Sustainability
Heritage Building Contractors Group
Total restricted funds
General funds
Total unrestricted funds
Total funds
Unrestricted funds		 At 1 April
2022
£
5,000
25,004
30,004
15,770
15,770
45,774		 Income
£
5,000
-
5,000
2,400
2,400
7,400		 £
£
(312)
9,688
-
25,004
(312)
34,692
(2,188)
15,982
(2,188)
15,982
(2,500)
50,674
Expenditure
At 31
March 2023		 £
£
(312)
9,688
-
25,004
(312)
34,692
(2,188)
15,982
(2,188)
15,982
(2,500)
50,674
Expenditure
At 31
March 2023
34,692
15,982
15,982
50,674

12. Related party transactions

The trustees are not aware of any related party transactions in the current or prior year.

15