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2022-03-31-accounts

Charity no. 1162750

Council on Training in Architectural Conservation Report and Unaudited Financial Statements

31 March 2022

Council on Training in Architectural Conservation

Reference and administrative details

For theyear ended 31 March 2022
Charity number 1162750
Registered office and The Building Crafts College
operational address Kennard Road
London
E15 1AH
Trustees The trustees who served during the year and up to the date of this report
were as follows:
David Gundry
David McDonald
Fred Markland
Ingvar Maxwell (Resigned 4 March 2022)
John Taylor
Michael Netter
Paul McMahon
Richard Davies (Resigned 4 March 2022)
Steven Houchin
Tim Yates
Hon. Secretary Michael Netter
Bankers NatWest
Piccadilly and New Bond Street
63-65 Piccadilly
London
W1J 0AJ
Auditors Godfrey Wilson Limited
Chartered accountants and statutory auditors
5th Floor Mariner House
62 Prince Street
Bristol
BS1 4QD

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Council on Training in Architectural Conservation

Report of the trustees

For the year ended 31 March 2022

The Trustees present their report and the financial statements for the year ended 31 March 2022. Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities (effective from January 2019).

Name of the charity

The charity is called Council on Training in Architectural Conservation, but it is well known as "COTAC'.

Charitable purpose and objectives

The Trustees have had due regard to the guidance issued by the Charity Commission on public benefit when reviewing the charitable company's objectives and planning future activities.

The object of the charity is to advance the education of the public in the protection and preservation of building and structures (and their surrounding) which are of architectural or historical value, and to provide training in the arts and skills to protect and preserve such buildings and structures.

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) incorporated on 21 July 2015 (registered charity number 1162750). It was formed to convert an unincorporated charity (registered charity number 1036263, now dissolved) to CIO status.

Membership of the Council is open to all interested in furthering the purpose and who by applying for membership have indicated their agreement to accept the Duty of Members set out in the Constitution.

As required by the Constitution, one third of the Trustees retire by rotation at the AGM. New Trustees are elected from nominations put forward by the Nominations Committee.

Trustees and meetings

The Trustees in office during the year and as at the date of this report are set out on page 1.

Trustees are appreciative of the continuing and welcomed support offered to COTAC by The Building Crafts College, Stratford, London. During the period COTAC Trustee meetings were held on 23 June 2021, 21 September 2021, 2 November 2021 in advance of the AGM which was held on 1 December 2021, and 2 March 2022. All the meetings were held remotely using Zoom. Subsequent agreed minutes and actions were prepared and issued.

COTAC’s Annual Return and Trustees Annual Report and Accounts for the period ending 31 March 2021 was submitted to the Charity Commission on 2 December 2021.

One significant issue related to COTAC governance and management was considered by the Trustees. It related to the use of images from the web that were copyrighted agencies. A summary of the issue and the follow up work to resolve was produced as a COTAC Management Group Paper. This paper notes that “the strong message which arises from this incident will impact on all future activities by COTAC. It is acknowledged that care needs to be exercised to take copyright matters fully into account whenever future on-line publications or any other usage of images are anticipated.” This issue has been added to the Risk Register.

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Council on Training in Architectural Conservation

Report of the trustees

For the year ended 31 March 2022

The 5-year COTAC Corporate Plan 2019-2024, endorsed by Trustees and launched on the www.cotac.global website in January 2019, remains the framework within which COTAC is working.

COTAC Management Group

Full Management Group meetings were held on 27 May 2021, 15 July 2021, 7 September 2021, 27 October 2021, 9 December 2021, 2 February 2022, and 30 March 2022 with IHBC Observers in attendance. In addition, a considerable number of related voluntary management and developmental meetings were arranged and held along with ad-hoc meetings as needed. All meetings were remote either by phone or Zoom resulting in considerably reduced expenditure on travel needs.

The required Annual Review meeting to jointly check progress on the agreed 3-year COTAC/IHBC Memorandum of Understanding was held in Edinburgh on 1 May 2021. The relationship between IHBC and COTAC remains in place but without a formal MoU.

The trustees would also like to thank IHBC for their extensive support for the COTAC conference in November 2021 (see below).

COTAC Digital Sub-group

The voluntary members of the COTAC’s Digital Sub-group continued to refine COTAC’s forward Digital Strategy, the updating of the 'COTAC Global' website and understandingconservation.org website. Meetings were held on 27 May 2021 (jointly with the Management Group) 14 June 2021, and 5 July 2021 (jointly with the Management Group). In addition, there were more than 25 ad hoc meetings related to the development of the two COTAC websites.

Edinburgh Group

The pan-professional Edinburgh Group meetings were enabled and supported by COTAC on 11 May 2021 and 11 November 2021. Both meetings were hosted online.

BIM4Heritage voluntary work

COTAC make voluntary input to the re-initiation meeting of BIM4Heritage. Five online meetings took place in 2021-22 with a focus on revisions to group objectives and the updating of the BIM4H website.

Conference 23-24 November 2021

The annual COTAC conference ‘Protecting our world, protecting our heritage’ - Developing skills, training, and expertise for the challenges ahead took place online on 23-24 November 2021. Ten presentations were given to more than 50 paying delegates. As part of the planning 8 online meetings were held between 20 April 2021 and 16 November 2021. The presentations and a report have been made available on the COTAC Global website.

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Council on Training in Architectural Conservation

Report of the trustees

For the year ended 31 March 2022

Formal representation

COTAC interests continued to be formally represented during the period on the following organisations and bodies:

Regional studies

The Potteries

Whilst the report was launched on 26 May 2019 at the Gladstone Museum, Stoke-on-Trent, further activity occurred during 2020-21 involving checking and acknowledging the incorporated images as part of the COTAC response to the copyright issue.

East Anglia

Following the preliminary online publication of ‘The Potteries’ regional study, and discussions within the Digital Sub-group it was agreed to develop a regional study for East Anglia. Work commenced in January 2020 and has continued in 2020-21 with the preparation of the studies for the website. The launch of the study reports is included in the overall plan for COTAC newsletters and publications with a planned date of March 2022 for this release, but this was delayed by the need to respond to the copyright issue.

Proposals

During the 2021-22 COTAC engaged with the National Lottery Heritage Fund (NLHG) / Social Enterprise Academy (SEA) ‘Steps to Sustainability Project’. After participating in a series of workshops a proposal was made for funding to support the development of a Virtual Learning Environment (VLE) and Learning Management System (LMS). The bid was successful and a grant of £10k awarded, with the first tranche of £5k disbursed in the 2021/22 financial year. The remaining £5k is expected in the next financial year. The project started on 1 April 2022 and will last for one year.

Financial review

Unrestricted income for the year was £3,120 compared to £2,161 for 2020-21 due to the hosting of a conference during the year. Expenditure increased to £3,112 from £1,860 in 2021 due to conference costs arising. Restricted funds at the end of the year stand at £30,004 (2021: £25,004) being the HBCG funds brought forward and held to be applied solely in support of education and training in traditional building skills as well as the £5,000 grant fund from the NLHF/SEA. No transfers between funds occurred in 2021-22.

Total funds held at 31 March 2022 stand at £45,774 (£40,766 in 2021).

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Council on Training in Architectural Conservation

Report of the trustees

For the year ended 31 March 2022

Reserves policy

The Trustee's policy is to maintain a reserve of £1,000, being the estimated costs should it be necessary to wind up the charity, based on the level of unrestricted free reserves held at the end of the year of £15,770 (2020-21: £15,762), the reserve policy is exceeded. The Trustees are mindful that it will take years for the CIO to build up unrestricted income from membership fees and other such sources to the point where core activities will become self-sustaining. In the interim, the balance of unrestricted funds will be applied to the charitable objects in accordance with the future developments of the charity, as detailed below.

Future developments

The 5-year COTAC Corporate Plan covering the period 2019-2024 was endorsed by Trustees and formally launched on the www.cotac.global website in January 2019.

With the aim of supporting and influencing the Conservation, Repair and Maintenance (CRM) industry sector, COTAC's priorities over the 2019-2024 Plan period include:

Statement of responsibilities of the trustees

The trustees are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and the incoming resources and application of resources, including the net income or expenditure, of the charity for the year. In preparing those financial statements the trustees are required to:

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Council on Training in Architectural Conservation

Report of the trustees

For the year ended 31 March 2022

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Members of the charity have no liability to contribute to the assets of the charity in the event of winding up. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.

Independent examiners

Godfrey Wilson Limited were re-appointed as independent examiners to the charity during the year and have expressed their willingness to continue in that capacity.

Approved by the trustees on 1 December 2022 and signed on their behalf by

Tim Yates - Chairman

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Independent examiner's report

To the trustees of

Council on Training in Architectural Conservation

I report to the trustees on my examination of the accounts of Council on Training in Architectural Conservation (the CIO) for the year ended 31 March 2022, which are set out on pages 8 to 15.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the CIO’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 2 December 2022 William Guy Blake ACA Member of the ICAEW For and on behalf of:

Godfrey Wilson Limited

Chartered accountants and statutory auditors 5th Floor Mariner House 62 Prince Street Bristol BS1 4QD

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Council on Training in Architectural Conservation

Statement of financial activities

For the year ended 31 March 2022

Note
Income from:
Donations
3
Charitable activities
4
Investments
Total income
Expenditure on:
Charitable activities
Total expenditure
5
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
11
Net income / expenditure and
net movement in funds		 Restricted Unrestricted
£
£
-
1,850
5,000
1,080
-
190
5,000
3,120
-
3,112
-
3,112
5,000
8
25,004
15,762
30,004
15,770		 2022
Total
£
1,850
6,080
190
8,120
3,112
3,112
5,008
40,766
45,774		 2021
Total
£
1,850
-
311
2,161
1,860
1,860
301
40,465
40,766

All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in note 11 to the accounts.

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Council on Training in Architectural Conservation

Balance sheet

As at 31 March 2022

Note
Current assets
Cash at bank and in hand
Liabilities
Creditors: amounts falling due within 1 year
9
Net current assets
Net assets
10
Funds
11
Restricted funds
Unrestricted funds
General funds
Total charity funds		 £
46,734
46,734
960		 2022
£
45,774
45,774
30,004
15,770
45,774		 2021
£
41,775
41,775
1,009
40,766
40,766
25,004
15,762
40,766

Approved by the trustees on 1 December 2022 and signed on their behalf by

Tim Yates - Chairman

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Council on Training in Architectural Conservation

Notes to the financial statements

For the year ended 31 March 2022

1. Accounting policies

a) Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Council on Training in Architectural Conservation meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.

b) Going concern basis of accounting

The accounts have been prepared on the assumption that the charity is able to continue as a going concern, which the trustees consider appropriate having regard to the current level of unrestricted reserves of £15,770 and a cash balance held of £46,734. There are no material uncertainties about the charity's ability to continue as a going concern.

c) Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from the government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

d) Donated services and facilities

Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item, is probable and the economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

e) Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity: this is normally upon notification of the interest paid or payable by the bank.

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Council on Training in Architectural Conservation

Notes to the financial statements

For the year ended 31 March 2022

f) Funds accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.

g) Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

h) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

i) Creditors

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

j) Financial instruments

The trust only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method.

2. Prior period comparatives: statement of financial activities

Income from:
Donations
Investments
Total income
Expenditure on:
Charitable activities
Total expenditure
Net income and net movement in funds		 Restricted
£
£
-
1,850
-
311
-
2,161
-
1,860
-
1,860
-
301
Unrestricted		 2021
Total
£
1,850
311
2,161
1,860
1,860
301

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Council on Training in Architectural Conservation

Notes to the financial statements

For the year ended 31 March 2022

3. Income from donations

Income from donations
Donations
Donated facilities
Total income from donations
In the prior period all income from donations		 Restricted
£
£
-
1,650
-
200
-
1,850
was unrestricted.
Unrestricted		 2022
Total
£
1,650
200
1,850		 2021
Total
£
1,650
200
1,850

4. Income from charitable activities

Conference: delegate fees
Sponsorship:
STOS
Total income from charitable activities		 Restricted
£
£
-
1,080
5,000
-
5,000
1,080
Unrestricted		 2022
Total
£
1,080
5,000
6,080		 2021
Total
£
-
-
-

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Council on Training in Architectural Conservation

Notes to the financial statements

For the year ended 31 March 2022

5. Total expenditure

Total expenditure
Conference expenses
UC School / website
BIM4H/other projects
Management / office / administrative
Independent examiner's fee
Rent
Sub-total
Allocation of support and governance costs
Total expenditure
Total governance costs were £960 (2021: £900)
Prior year comparative
Conference expenses
UC School / website
BIM4H/other projects
Management / office / administrative
Independent examiner's fee
Rent
Sub-total
Allocation of support and governance costs
Total expenditure		 Charitable
activities
£
£
500
-
734
-
325
-
393
-
-
960
200
-
2,152
960
960
(960)
3,112
-
Charitable
activities
£
£
-
-
91
-
573
-
96
-
-
900
200
-
960
900
900
(900)
1,860
-
Support and
governance
costs
Support and
governance
costs		 2022
Total
£
500
734
325
393
960
200
3,112
-
3,112
2021
Total
£
-
91
573
96
900
200
1,860
-
1,860

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Council on Training in Architectural Conservation

Notes to the financial statements

For the year ended 31 March 2022

6. Net movement in funds

This is stated after charging:

Trustees' remuneration
Trustees' reimbursed expenses
Independent examination remuneration:
Independent examination		 2022
£
Nil
830
960		 2021
£
Nil
187
900

Over the course of the year one trustee was reimbursed £787 for travel expenses and operational costs and one trustee was reimbursed £43 for travel expenses.

7. Taxation

The charity is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.

8. Staff costs

The charity has no employees. Key management personnel comprise the trustees, who received no remuneration during the year (2021: none).

9. Creditors : amounts due within 1 year

Accruals
Analysis of net assets between funds
Current assets
Current liabilities
Net assets at 31 March 2022
Prior year comparative
Current assets
Current liabilities
Net assets at 31 March 2021		 £
30,004
-
30,004
£
25,004
-
25,004
Restricted
funds
Restricted
funds		 2022
£
960
£
16,730
(960)
15,770
£
16,771
(1,009)
15,762
Unrestricted
funds
Unrestricted
funds		 2021
£
1,009
Total
funds
£
46,734
(960)
45,774
£
41,775
(1,009)
Total
funds
40,766

10. Analysis of net assets between funds

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Council on Training in Architectural Conservation

Notes to the financial statements

For the year ended 31 March 2022

11. Movements in funds

Movements in funds
Restricted funds
STOS
HBCG
Total restricted funds
General funds
Total unrestricted funds
Total funds
Unrestricted funds		 At 1 April
2021
£
-
25,004
25,004
15,762
15,762
40,766		 Income
£
5,000
-
5,000
3,120
3,120
8,120		 £
£
-
5,000
-
25,004
-
30,004
(3,112)
15,770
(3,112)
15,770
(3,112)
45,774
At 31
March 2022
Expenditure
30,004
15,770
15,770
45,774

Purposes of restricted funds

The HBCG fund is held to be applied solely in support of education and training in traditional building skills.

The STOS fund is held to be applied to support the development of a Virtual Learning Environment and a Learning Management System

Prior year comparative:
Restricted funds
HBCG
Total restricted funds
General funds
Total unrestricted funds
Total funds
Unrestricted funds		 At 1 April
2020
£
25,004
25,004
15,461
15,461
40,465		 Income
£
-
-
2,161
2,161
2,161		 £
£
-
25,004
-
25,004
(1,860)
15,762
(1,860)
15,762
(1,860)
40,766
Expenditure
At 31
March 2021		 £
£
-
25,004
-
25,004
(1,860)
15,762
(1,860)
15,762
(1,860)
40,766
Expenditure
At 31
March 2021
25,004
15,762
15,762
40,766

12. Related party transactions

The trustees are not aware of any related party transactions in the current or prior year.

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