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2025-03-31-accounts

YOUTH RESOURCE SERVICES (The Rendezvous, Sherborne) Ltd

Report and Financial Statements for the year ended 31 March 2025

Charity no: 1162722 Company registered no: 07592624

1

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Legal and administrative information 3
Report of the trustees 4 - 11
Report of the independent examiner 12
Statement of financial activities 13
Balance sheet 14
Notes forming part of the financial statements 15-27

2

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Registered charity No. 1162722 Registered company No. 07592624

Legal and administrative information

Trustees

Stephen Uden (Chair) Anthony Smith Linda Bygrave Martin Singer Julie Warren (resigned 16 May 2025) Alison Hoffman Natalie Giles (resigned 18[th] September 2024) Christopher Cooper (appointed 24[th] September 2024) Nigel Chappell (Treasurer appointed 24[th] September 2024) Alexander Boyd-Williams (appointed 24[th] September 2024) Georgina Smith (appointed 12 May 2025)

Key Management Personnel

Chief Executive Helen Da Silva Wood Volunteer & Training Manager Julie Bartle

Charity Offices

The Rendezvous Under Cheap Street Church Sherborne Dorset DT9 3BJ

Independent Examiner:

Michelle Ferris FCA DChA Albert Goodman LLP Chartered Accountants Goodwood House Blackbrook Park Avenue Taunton TA1 2PX

Principal Bankers:

The Co-operative Bank plc PO Box 101 1 Balloon Street Manchester M60 4EP

Solicitors:

Mogers Drewett LLP Spring House East Mill Lane Sherborne Dorset DT9 3DP

3

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Trustees Report for the year ended 31 March 2025

Structure, governance and management

Youth Resource Services (The Rendezvous Sherborne) Ltd ('the Charity') is constituted as a company limited by guarantee and not having a share capital. The Trustees, who are also Directors of the Charity for the purposes of the Companies Act, present their report along with the financial statements of the Charity for the year ended 31 March 2025.

The financial statements have been prepared in accordance with the accounting policies set out on pages 15-17 and comply with the current statutory requirements and the Charity’s governing document.

Trustees

The Trustees named on page 3 have served during the year. Appointment of trustees is in accordance with the Charity's Articles of Association. The board is authorised to appoint new trustees to fill vacancies arising during the year. The Members of the Charity (who can also be Trustees) confirm the appointment of new trustees at each year's Annual General Meeting.

New Trustees undergo induction training to appraise them of their legal obligations under charity and company law, the Charity Commission guidance on public benefit, the content of the Articles of Association, the committee and decision-making processes, the business plan and the recent financial performance of the charity.

The Trustees are responsible for the governance of the Charity. The Board meet regularly six times a year. They have delegated authority for the day to day running of the charity to the Chief Executive. The Finance Group is responsible for overseeing the finances of the Charity and making recommendations to the full Board. The Chief Executive attends all meetings of the Board and Finance Group.

Investment Powers

The Trust Deed authorises the Trustees to make and hold investments using the general funds of the Charity, but no such investments are presently held.

Risk Management

Each year the Trustees actively review the major risks which the Charity faces and have established systems in place to mitigate these risks. A business plan is prepared each year and approved by the Trustees. As part of this process expected income and expenditure is carefully assessed to ensure the financial viability of the company.

Objects and Activities

The Charity's objects as set out in its Articles of Association are to help and educate young people in the Sherborne area through leisure activities and through advice, guidance, information, education and formal and informal training and to provide a meeting place and Youth Advice Centre where young people can meet in a safe and relaxed atmosphere.

4

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Trustees Report for the year ended 31 March 2025 Contd

Our Vision:

A world where all young people can thrive

Our Mission:

To improve the mental health and wellbeing of young people facing disadvantage (13-25) in the North Dorset/South Somerset area, providing them with the tools they need to live happy, healthy and fulfilling lives.

By the end of the year 79% continued to engage with us or had moved on to positive destinations. They include: 24 – college, 17 – work, 10 - apprenticeships

Overview

The Rendezvous has had another busy and successful year with continued high demand for help and helped over 400 young people through 1:1 support or targeted groupwork. The young people we saw arrived anxious and lacking confidence but we are proud to say that thanks to the care and expertise of our staff and volunteers, 78% have grown in confidence and are either still with us or have left us to move into education, training or employment.

The need

We operate in rural North Dorset, an area with poor transport and limited opportunities. For many, travelling to services 20 miles away is unmanageable. The young people we support often face poverty, disrupted education and isolation. Under-16s are frequently school-refusers; 16–19-year-olds are often NEET (not in education, employment or training). Many have experienced trauma, and a growing number are neurodivergent.

This year, over 75% were under 19, and more than 30% under 16. Demand for education support has doubled in three years, with over 70 learners engaged.

“When I first met her, there “The Rendezvous has “She got the job! She was no eye contact and she helped me in so many ways. wouldn’t have made it to refused to try. Now she I can control myself better. that point without your chats and laughs. Such a They’ve helped me become help and support. What you transformation.” happier and they are like a do really changes lives.” Volunteer Tutor family to me.“ Parent of under 19 Young person, under 16

Meeting the need

Young people all have different starting points but continue to engage with us in a way that suits their needs. Some join 1:1 sessions or group work whilst others first connect with us through outreach where engagement happens on their terms and connection starts in small ways - a nod of recognition or a quick chat that builds into a deeper engagement.

5

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Trustees Report for the year ended 31 March 2025 Contd

Mental Health & Wellbeing

Over the year we have continued to deliver non therapeutic support on an individual basis and informal early intervention work through 1:1 wellbeing sessions and targeted group work including:

“I only came to school today because I needed to talk to you.” Young person, under 16

Outcomes include:

Learning and Employability

Demand has trebled as our reputation has spread. Our 1:1 tutoring, delivered by skilled volunteers, to help young people gain vital English and maths qualifications and build confidence ran in Sherborne and Yeovil with tremendous results.

This year:

“I can finally control my emotions and not feel like a raging ball of fire.” Young person, under 16

“I can now get my own bus ticket instead of getting someone else to do it for me. I use the coping strategies you taught me.“ Young person, 16-19

“ When you started working with my daughter she was not able to go to school due to her anxiety. She is now back in school full time and has got an amazing friendship group. Without the Rendezvous’ help I don't know where we would be today ” Parent of school refuser

Gillingham Youth Collective

Thanks to The National Lottery Community Fund, we’ve continued to support a grassroots partnership with the town’s youth club. As the lead organisation we have helped it transition to a more stable future under the umbrella of the Three Rivers Partnership , giving it stronger governance and growing sustainability.

“Thank you to your tutors. I never thought I’d see him pass any exams – I’m so pleased for him.” Parent

6

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Trustees Report for the year ended 31 March 2025 Contd

This year:

Staff welfare and development

The staff team remains stable and committed to the charity and the young people they work with. We are improving our organisational resilience by developing deputy roles for each of our work areas. Starting with the Learning Programme our new Yeovil lead has proved to be a valuable addition to the team and we plan to extend this model to support our MHWB Lead next.

Volunteers

From nearly 40 volunteers in 2024 to over 60 volunteers in 2025, our volunteers continue to power everything we do:

They are a key part of ‘the Rendezvous family’ and they are much valued. The annual learner awards, summer cream tea, and Christmas drinks are highlights in the calendar and this year again allowed us to celebrate their successes and thank them for all that they do.

Organisational resilience

Admin capacity : With the increase in volunteers and young people enrolled with us our administrative needs have continued to grow. Plans put in place proved insufficient and in 2025–26 we will commit extra support to ensure the services are manageable.

Premises : Having considered a refurbishment of our premises, listed building status and the ongoing financial challenge caused us to rethink. Our Associate Trustee led on the creative redecoration of the centre with a local artist and the result has improved the environment for everyone. Space, however, remains tight and is a limiting factor. We continue to rent space on a sessional basis in both Yeovil and Gillingham.

Safeguarding

Our safeguarding practice remains robust. A new trustee lead and appointing our Gillingham Youth Resource Worker as in-house training coordinator allows us to run regular refresher sessions and ensure best practice across the team.

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YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Trustees Report for the year ended 31 March 2025 Contd

Governance

We have strengthened our board by welcoming four new trustees, including:

Associate Trustees (non-legal roles) have brought additional skills to support project delivery, including the recent employability programme, premises refresh and access to other local funders.

Public Benefit

Our work clearly aligns with the Charity Commission’s public benefit guidance (Charities Act 2011), improving the mental health, confidence and future prospects of young people across our area.

Future Developments

As we enter the final year of our development strategy in 2025, our organisational priorities remain unchanged:

Fundraising

Fundraising continues to be challenging whilst the demand for services and cost continues to go up. We are always mindful of the risks of becoming over-reliant on a single income source and continue to have a diverse income mix.

Income breakdown 2024–25

Trusts and foundations 65% Local and community fundraising 19% (including corporate partnerships) Council/Local authority 13% Miscellaneous 3%

Trusts and foundations remain the mainstay of our funding, with a mix of long-term core support and shorter-term project grants. Several key multi-year grants came to an end in 2025 including Garfield Weston, BBC Children in Need, and CABWI. While BBC Children in Need has confirmed a new three-year core grant for a Front of House role, competition for trust funding has intensified. For example, one regular funder received £7m in requests for an £800k pot and after three years of funding is unable to fund us again this cycle. We will mitigate this shortfall with new funding from the Semma Fund (£20,000) but it highlights the challenges facing the charity sector and we remain grateful to trusts and foundations such as Alice Ellen Cooper Dean Charitable Foundation, the Valentine Trust, Highway One Trust and Friends of the Yeatman Hospital as well as both Dorset and Somerset Community Foundations for their regular support.

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YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Trustees Report for the year ended 31 March 2025 Contd

Meanwhile, we continue to develop other funding streams - primarily local fundraising and corporate support - and expect these proportions to shift in the longer term.

A part-time Community Fundraiser was appointed in April 2024 (fixed-term, two years) and this added capacity is already delivering results by developing a local fundraising team, running regular fundraising activities and building strong partnerships with local businesses. Recent highlights include:

Financial Review

The financial year ending 31 March 2025 presented its usual array of funding challenges but despite this we have ended the year in a healthy financial position.

Total incoming resources for the year stood at £265,441 down from £270,749 in 2024. This includes income from grants for funding projects that continued beyond March 31 2025 and into the next financial year.

Meanwhile, our costs increased by 20%, from £234,819 to £281,651. Much of this is the result of increased salary costs (17% increase of £29k) resulting from changes in government legislation and an increase in running costs including investment in a community fundraiser.

Highlights

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YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Trustees Report for the year ended 31 March 2025 Contd

Reserves Policy

The total reserves held by the Charity as at 31[st] March 2025 was £234,729, of which £70,375 was restricted.

To provide the Charity with adequate security and the means to meet its charitable objectives, the Trustees agreed that the Charity’s reserves should sit at 6 months of operational expenditure, valued at £90,000. Free reserves as of 31[st] March 2025 are £155,466. The Charity continues to work within its reserves policy.

After allowing for the Trustees provision of £90,000, the free reserves (excluding Fixed Assets at the end of the year) are £65,466:

Total Unrestricted Reserves as at 31 March 2025 £164,354 Less: Trustees Provision £(90,000) Designated Unrestricted Reserves £(8,042) Fixed Assets £(846) Free Reserves £65,466

Future reserves

Free reserves (unrestricted and non-designated) grew from £124,731 to £155,466, strengthening the buffer for future uncertainties and enhancing our capacity to plan with confidence.

Our current three-year development plan draws to an end in March 2026 and 2025 will see us enter a strategic review and planning phase for 2026–2029. The Board has therefore agreed to retain unrestricted reserves for strategic development without further designation until this process is complete. This will enable us to make informed decisions about how best to deploy our reserves to support and strengthen delivery of our mission in the years ahead.

Conclusion and Outlook

Despite fluctuations in our income and expenditure the charity remains in a stable position with good financial reserves and strong financial management to support development of our services to young people in the years to come.

10

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Trustees Report for the year ended 31 March 2025 Contd

Statement of Trustees’ responsibilities

The trustees are responsible for preparing the Trustees’ Report (incorporating the directors’ report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Approval

This report was approved by the trustees on 20 August 2025 and signed on their behalf.

Stephen Uden Chair of the Trustees

11

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Independent examiner’s report to the trustees of Youth Resource Services (The Rendezvous, Sherborne) Limited

I report to the Charity Trustees on my examination of the accounts of Youth Resource Services (The Rendezvous, Sherborne) Limited for the year ended 31[st] March 2025.

Responsibilities and basis of report

As the Charity’s Trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2002 (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for the independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying our my examination I have followed the Directors given by the Charity Commission under section 145(5)(b)of the 2011 Act.

Independent examiner’s statement

Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not comply with these records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Albert Goodman LLP Chartered Accountants Goodwood House Blackbrook Park Avenue Taunton TA1 2PX

Michelle Ferris FCA DChA

Date: 28 August 2025

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YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Statement of Financial Activities (including an income and expenditure account) for the year ended 31 March 2025

Incoming
Resources
Notes
Donations, grants
& legacies
2
Charitable
activities
3
Other fundraising
activities
4
Investment
income
Resources
expended
Charitable
activities
5
Other fundraising
activities
6
Premises &
administration
7
Net movement in
funds & net
incoming /
(outgoing)
resources for the
year
Total funds
brought forward
Total funds
carried forward		 Non-
designated
Unres-
tricted
114,238
2,371
12,985
6,251
135,845
58.993
4,331
42,053
105,377
30,468

125,844
156,312		 Designated
Unres-
tricted
-
-
-
-
-
17,977
4,191
98
22,266
(22,266)
30,308
8,042		 Restricted
129,596
-
-
-
129,596
125,351
-
28,657
154,008
(24,412)
94,787
70,375		 2025
243,834
2,371
12,985
6,251
265,441
202,321
8,522
70,808
281,651
(16,210)
250,939
234,729		 Non-
designated
Unres-
tricted
66,782
1,156
591
4,409
72,938
45,382
154
32,211
77,747
(4,809)
130,653
125,844		 Designated
Unres-
tricted
10,000
-
-
-
10,000
-
-
1,860
1,860
8,140
22,168
30,308		 Restricted
187,811
-
-
-
187,811
119,545
79
35,588
155,212
32,599
62,188
94,787		 2024
264,593
1,156
591
4,409
270,749
164,927
233
69,658
234,819
35,930
215,009
250,939

13

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Balance Sheet as at 31 March 2025 Company Number 07592624 Notes 2025 2024 FIXED ASSEts Tangible fixed assets 846 1.113 CURftEKf ASSErs Debtors Cash at bank and in hand io 6,530 263,090 269.620 12,877 285.055 297,932 CRED￿0￿5. Amounts falling due within one year li 35,737 48,106 CURRENT ASSErs 233,883 249.826 234,729 250,939 FUNDS Non-designated Unrestritted funds Designated Unrestricted fund5 Re5trirted funds 12.1 156.312 8.042 70.375 234.729 125,844 30,308 94.787 250,939 12.2 These accounts have been prepared and delivered in accordance with the special provisions relating to Small companies within Part 15 of the Companies Act 21x16 and the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. For the period in question, the charitable company was entFtled to exemption from an audit under section 477 of the Companies Art 2(Ki6. The members have not required the charitable company to obtain an audit of its accounts for the period in question in accordan￿ with section 476 of the ACL The trustees/directors acknowledge their responsibilities for complying wtth the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. Approved and authorised by the trustees on .......... . and signed on their behalf. N Chappell Tiea5urer 14

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2025

1. Accounting policies

1.1 General information and basis of preparation of accounts.

The financial statements have been prepared under the historical cost basis and in accordance with the Accounting and reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) – (Charities SORP (FRS 102)).

The charity meets the definition of public benefit under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

1.2 Income

All income is shown and included in the statement of financial activities when the charity is entitled to the income and the income and the amount can be quantified with reasonable accuracy.

Grants and donations in the form of corporate and individual donations are recognised when there is evidence of entitlement, and when the receipt is certain and measurable.

Income from government grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received, and the amount can be measured reliably and is not deferred. When no conditions are attached to the grant income they are recognised within donations and legacies and where conditions relating to performance of services are attached, grant income is recognised in income from charitable activities within the Statement of Financial Activity.

Income from gift aid is included when there is evidence of entitlement, and when the receipt is certain and measurable.

1.3 Expenditure

Expenditure is accounted for on an accruals basis. Liabilities are recognised in the accounting period to which they relate.

Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice.

Support costs are shown under the costs in furtherance of the charitable activities.

Value Added Tax is not recoverable by the charity, and as such is reported as part of the expenditure to which it relates.

15

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2025 Contd

1.4 Tangible fixed assets for use by the charity and depreciation

Tangible fixed assets are for use by the charity are stated at cost less accumulated depreciation.

Depreciation is provided at rates calculated to write off the cost of valuation of each asset less its estimated residual value, over its expected useful life on the following basis:

Computers 33% straight line basis Sound recording equipment 25% straight line basis Furniture, fittings and equipment 15% straight line basis Improvements to premises 15% straight line basis

1.5 Debtors

Trade Debtors and other debtors are recognised at the settlement amount due.

1.6 Cash at bank and in hand

Cash at bank and in hand comprise cash on hand that is readily convertible to a known amount of cash and are subject to insignificant risk of change in value.

1.7 Creditors

Creditors and provisions where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are recognised at their settlement amount.

1.8 Taxation

The charity applies all income and gains for charitable purposes and is therefore not liable to corporation tax.

1.9 Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

1.10 Financial instruments

The charity only holds basic financial instruments as defined in FRS 102. The financial assets and liabilities of the charity and their measurements are as follows:

Financial assets – trade and other debtors are basic financial instruments and are debt instruments measured at amortised cost.

Cash at bank – is classified as a basic financial instrument and is measured at face value.

16

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Notes to the accounts for the year ended 31 March 2025 Contd

Financial liabilities – trade creditors, accruals and other creditors are financial instruments, and are measured at amortised cost. Taxation and social security are not included in the financial instruments disclosure definition. Deferred income is not deemed to be a financial liability.

17

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2025 Contd

INCOMING RESOURCES

2. Donations, grants and legacies

Unres-
tricted
Donations
67,738
Grants
46,500
114,238
3. Charitable activities
Unres-
tricted
Outreach
-
Learning and
education
2,371
2,371
4. Other fundraising activities
Unres-
tricted
Partnership income
240
Events
12,644
Young parents
101
Miscellaneous
-
12,985		 Res-
tricted
-
129,596
129,596
Res-
tricted
-
-
-
Rest-
ricted
-
-
-
-
-		 2025
67,738
176,096
243,834


2025
-
2,371
2,371

2025
240
12,644
101
-
12,985		 Unres-
tricted
35,282
41,500
76,782
Unres-
tricted
-
1,156
1,156
Unres-
tricted
170
-
149
272
591		 Res-
tricted
-
187,811
187,811
Res-
tricted
-
-
-
Res-
tricted
-
-
-
-
-		 2024
35,282
229,311
264,593
2024
-
1,156
1,156
2024
170
-
149
272
591

18

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2025 Contd

RESOURCES EXPENDED

5. Charitable Activities

Salaries
Staff training,
recruitment & welfare
Travel and subsistence
Sundry expenses
Client support		 Unres-
tricted
69,588
1,830
3
3,973
1,576
76,970		 Res-
tricted
89,878
1,511
1,473
738
31,751
125,351		 2025
159,466
3,341
1,476
4,711
33,327
202,321		 Unres-
tricted
40,199
1,380
425
694
2,684
45,382		 Res-
tricted
93,939
1,104
1,325
601
22,576
119,545		 2024
134,138
2,484
1,750
1,295
25,260
164,927

6. Other Fundraising Activities

Unres-
tricted
Res-
tricted
2025
Event Costs
4,935
-
4,935
Sundry expenses
3,587
-
3,587
8,522
-
8,522
7. Premises & Administration
Unres-
tricted
Res-
tricted
2025
Salaries
10,513
27,988
38,501
Premises
16,392
-
16,392
Other administration
14,979
669
15,648
Depreciation
267
-
267
42,151
28,657
70,808
Surplus/(deficit) is stated after charging:
Depreciation
Operating leases – property rent
Independent Examiner’s remuneration – current examiner		 Unres-
tricted
-
154
154
Unres-
tricted
261
16,614
16,929
267
34,071		 Res-
tricted
-
79
79
Res-
tricted
34,413
40
1,135
-
35,588
2025
£
267
6,300
1,560
8,127		 2024
-
233
233
2024
34,674
16,654
18,063
267
69,658
2024
£
267
6,150
1,200
7,617

19

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Notes to the accounts for the year ended 31 March 2025 Contd

8. Staff Costs

Wages and salaries
Social security
Pension
No individual employee was paid over £60,000 (2024 – none).
The average number of employees for the year was as follows:
Charity work		 Total
2025
185,198
8,084
4,686
197,968
2025
15		 Total
2024
159,718
5,302
3,792
168,812
2024
15

Defined contribution pension scheme

The charity operates a defined contribution scheme. The pension cost charge for the period represents contributions payable by the charity to the scheme and amounted to £4,686 (2024: £3,792).

Key management personnel

The key management personnel of the charity are considered to be the Chief Executive and 40% of The Volunteer and Training Manager.

The total costs to the Charity of employee benefits for the key management personnel were £62,724 (2024: £57,538).

Trustees’ remuneration

During the year, no travel expenses or subsistence was reimbursed to trustees (2024: £nil). No trustees received wages for their services during the year (2024: £nil).

20

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2025 Contd

9. Tangible fixed assets for use by the charity

Furniture
Fittings
Computers
£
£
Cost or valuation
31 March 2024
8,718
17,630
Additions
-
-
Disposals
-
As at 31 March 2025
8,718
17,630
Depreciation
31 March 2024
7,605
17,630
Charge for the year
267
-
Depreciation on
disposals
-
-
As at 31 March 2025
7,872
17,630
Net book value
As at 31 March 2024
1,113
-
Net book value
As at 31 March 2025
846
-
10. Debtors
Trade Debtors
Sundry debtors
Prepayments
11. Creditors: amount falling due within one year
Trade creditors
Other taxes and social security costs
Accruals & Deferred Income		 Premises
Improvements
£
2,775
-
-
2,775
2,775
-
-
2,775
-
-

Total
£
29,123
-
-
29,123
28,010
267
-
28,277
1,113
846
2025
580
2,839
3,111
6,530
2025
3,368
3,285
29,084
35,737		 2024
8,283
2,466
2,173
12,877
2024
1,842
2,006
44,258
48,106

21

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Notes to the accounts for the year ended 31 March 2025 Contd

Deferred Income
Deferred Income as at 1stApril
Released during year
Resources deferred in the year
Deferred Income as
at 31 March		 2025
39,915
(39,915)
20,000
20,000		 2024
44,723
(44,723)
39,915
39,915

At the balance sheet date the charity was holding funds received in advance for grants commencing April 2025 from:

Alice Ellen Cooper Dean Valentines

22

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2025 Contd

12. Statement of Funds

2025 Restricted Funds

12. Statement of Funds
2025
Restricted Funds
Mental Health and Wellbeing
BBC Children in Need
Dorset Council Ansbury 23-24
FOYH MH1
FOYH Young Carers
FOYH MH2
Highway One Trust
Learning and Employability
CABWI
Dorset Council Youth Fund 23-24
Dorset Council Youth Fund 24-25
Dorset Council Ansbury 24-25
Bizgiv Greenfields (A) Ltd
Investec
Somerset Community Foundation
DCF - Gladys Watson Fund Vol
Young Parents
DCF - Young Parents
Gateway projects
DCF - Gladys Watson Fund
The National Lottery Community
Fund
Shaftesbury Town Council
Other restrictions
Alice Ellen Cooper Dean
Sherborne Town Council – SLA
Total Restricted Funds
Unrestricted Funds
TOTAL FUNDS		 Balance
as at
1.4.2024
1,542
2,981
5,000
-
-
-
1,950
-
1,836
-
667
4,161
-
-
-
1,293
74,608
749
-
-
94,787
156,152
250,939		 Income
9,915
-
5,000
1,510
7,254
10,000
23,500
2,980
-
11,925
-
-
5,000
3,970
9,968
-
18,574
-
10,000
10,000
129,596
135,845
265,441		 Expenditure
(11,457)
(2,981)
(10,000)
(563)
(5,646)
(5,884)
(25,450)
(2,294)
(406)
(7,950)
(667)
(4,161)
(5,000)
-
(9,968)
(1,055)
(40,526)
-
(10,000)
(10,000)
(154,008)
(127,643)
(281,651)		 Transfers
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Balance as
at
31.3.2025
-
-
-
947
1,608
4,116
-
686
1,430
3,975
-
-
-
3,970
-
238
52,656
749
-
-
70,375
164,354
234,729

23

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2025 Contd

Purposes for which the grants were awarded

Restricted grants have been awarded to the charity and used in line with expectations. Some have been restricted to a work area (e.g. Mental Health or Learning), others to a geographical area (e.g. Somerset only) or to fund a specific role or project. Some have been restricted to the purchase of tangible goods. All have their place and we continue to be grateful to the support shown us by our funders new and old.

Mental Health and Wellbeing

Mental Health and Wellbeing
BBC Children in Need Y3/3 year grant, U18 1:1 afterschool, group Apr 22 – Mar 25 ENDED
Dorset Council Ansbury 2023-24 U18 – 1:1 support inschool + afterschool Aug 23 – Jul 24 ENDED
FOYH MH1 General + Volunteer Wellbeing Support 6m Oct 23 – Sep 24 ENDED
CARRY
FOYH Young Carers Research and development project Dec 24 – Mar 25 FORWARD
FOYH MH2 MH support Sep 24 – Aug 25 ONGOING
Highway One Trust 1:1 + Volunteer Wellbeing Pilot Sep 24 – Aug 25 ONGOING
Learning and Employability
CABWI Y3/3 year grant, General Apr 22 – Mar 25 ENDED
Dorset Council Youth Fund 2024-25 … Sep 24 – Aug 25 ONGOING
CARRY
Dorset Council Youth Fund 2023-24 Dorset - Creative Skills project Apr 23 – Mar 24 FORWARD
Dorset Council Ansbury 2024-25 U18 – 1:1 support in school + afterschool Aug 24 – Jul 25 ONGOING
Bizgiv Greenfields (A) Ltd Audio visual resources Feb 23 – Sep 24 ENDED
Investec Exams officer + resources Sep 23 – Aug 24 ENDED
Somerset Community Fund General (Somerset) Apr 24 – Dec 24 ENDED
DCF The Gladys Watson Fund Recruit, train & support new volunteers Apr 25 – Mar 26 ONGOING
Young Parents
DCF - Young Parents General delivery May 24 – Apr 25 ONGOING
Gateway projects
CARRY
DCF-The Gladys Watson Fund North Dorset Outreach Sep 22 – Aug 23 FORWARD
The National Lottery Community
Fund Partnership project Gillingham Youth Club Jan 23 – Dec 26 ONGOING
CARRY
Shaftesbury Town Council Outreach project Sep 22 – Aug 23 FORWARD
Other restrictions
Alice Ellen Cooper Dean Chief Executive – Salary Apr 24 – Mar 25 ENDED
Sherborne Town Council – SLA Y3/3 SLA - General – Sherborne cost Apr 23 – Mar 26 ONGOING

24

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2025 Contd

12. Statement of Funds

2024
Restricted Funds
Mental Health and Wellbeing
BBC Children in Need
DCF-Neighbourhood Fund
Dorset Council Ansbury 2023-24
Dorset Council Ansbury 2022-23
Friends of the Yeatman Hospital
Highway One Trust
Learning and Employability
CABWI
Dorset Council Youth Fund
Bizgiv Greenfields (A) Ltd
Investec
SCF – CYP Fund
Young Parents
Friends of the Yeatman Hospital
Gateway projects
DCF-The Gladys Watson Fund
Gillingham Town Council 2022-23
The National Lottery Community
Fund
Shaftesbury Town Council
Other restrictions
Alice Ellen Cooper Dean
Sherborne Town Council – SLA
Total Restricted Funds
Unrestricted Funds
TOTAL FUNDS		 Balance
as at
1.4.2023
1,602
-
-
5,007
-
-
1,632
-
-
-
-
2,119
1,293
2,290
47,250
995
-
-
62,188
152,821
215,009		 Income
9,723
5,000
11,925
-
10,000
10,000
23,500
2,900
1,450
7,920
5,000
2,500
-
-
67,893
-
20,000
10,000
187,811
82,938
270,749		 Expenditure
(9,783)
(5,000)
(8,944)
(5,007)
(5,000)
(10,000)
(23,182)
(1,064)
(783)
(3,759)
(5,000)
(4,619)
-
(2,290)
(40,535)
(246)
(20,000)
(10,000)
(155,212)
(79,607)
(234,819)		 Transfers
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Balance as
at
31.3.2024
1,542
-
2,981
-
5,000
-
1,950
1,836
667
4,161
-
-
1,293
-
74,608
749
-
-
94,787
156,152
250,939

25

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2025 Contd

Purposes for which the grants were awarded

Restricted grants have been awarded to the charity and used in line with expectations. Some have been restricted to a work area (e.g. Mental Health or Learning), others to a geographical area (e.g. Somerset only) or to fund a specific role or project. Some have been restricted to the purchase of tangible goods. All have their place and we continue to be grateful to the support shown us by our funders new and old.

Mental Health and Wellbeing

Mental Health and Wellbeing
BBC Children in Need Y2/3 year grant, U18 1:1 afterschool, group Apr 22 – Mar 25 ONGOING
DCF-Neighbourhood Fund General delivery Apr 23 – Mar 24 ENDED
Dorset Council Ansbury 2023-24 U18 – 1:1 support inschool + afterschool Aug 23 – Jul 24 ONGOING
Dorset Council Ansbury 2022-23 U18 – 1:1 support inschool + afterschool Aug 22 – Jul 23 ENDED
Friends of the Yeatman Hospital General + Volunteer Wellbeing Support 6m Oct 23 – Sep 24 ONGOING
Highway One Trust 1:1 + Volunteer Wellbeing Pilot Apr 24 – Mar 24 ENDED
Learning and Employability
CABWI Y2/3 year grant, General Apr 22 – Mar 25 ONGOING
Dorset Council Youth Fund Dorset - Creative Skills project Apr 23 – Mar 24 ONGOING
Bizgiv Greenfields (A) Ltd Audio visual resources Feb 23 – Sep 24 ONGOING
Investec Exams officer + resources Sep 23 – Aug 24 ONGOING
SCF – CYP Fund General (Somerset) Apr 23 – Mar 24 ENDED
Young Parents
Friends of the Yeatman Hospital General delivery Sep 22 – Aug 23 ENDED
Gateway projects
CARRY
DCF-The Gladys Watson Fund North Dorset Outreach Sep 22 – Aug 23 FORWARD
Gillingham Town Council 2022-23 Outreach Nov 22 – Oct 23 ONGOING
The National Lottery Community
Fund Partnership project Gillingham Youth Club Jan 23 – Dec 26 ONGOING
Shaftesbury Town Council Outreach project Sep 22 – Aug 23 ONGOING
Other restrictions
Alice Ellen Cooper Dean Chief Executive – Salary Apr 23 – Aug 24 ENDED
Sherborne Town Council – SLA Y2/3 SLA - General – Sherborne cost Apr 22 – Mar 25 ONGOING

26

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2025 Contd

13.1 2025 Analysis of net assets between funds
Fixed Assets
Net Current Assets
Total Funds
13.2 2024 Analysis of net assets between funds
Fixed Assets
Net Current Assets
Total Funds		 Unres-
tricted
846
155,466
156,312
Unres-
tricted
1,113
124,731
125,844		 Designated
Unres-
tricted
-
8,042
8,042
Designated
Unres-
tricted
-
30,308
30,308		 Restricted

-
70,375
70,375
Restricted

-
94,787
94,787		 Total 2025
846
233,883
234,729
Total 2024
1,113
249,826
250,939

14. Related party transactions

There were no related party transactions in the financial year ending 31[st] March 2025 (2024: none).

15. Company limited by guarantee

Youth Resource Services (The Rendezvous Sherborne) Ltd is constituted as a company limited by guarantee and not having a share capital. The charity had 9 members as at 31 March 2025, and therefore the total amount guaranteed was £9.

16. Government Grants

Income from government grants comprise grants made by local authorities to fund the principal activities and objectives of the charity via core funding and funding for specific projects. No performance related grants recognised in income have had any unfulfilled conditions or any other contingencies attaching to them. See note 2 and 3 for more information. Government grants received during the year amounted to £24,905 (2024: £37,826).

27