## YOUTH RESOURCE SERVICES (The Rendezvous, Sherborne) Ltd 

Report and Financial Statements for the year ended 31 March 2024 

Charity no: 1162722 Company registered no: 07592624 

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## YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD 

|Legal and administratve informaton|3|
|---|---|
|Report of the trustees|4 - 10|
|Report of the independent examiner|11|
|Statement of fnancial actvites|12|
|Balance sheet|13|
|Notes forming part of the fnancial statements|14-26|



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## YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD 

Registered charity No. 1162722 Registered company No. 07592624 

## Legal and administratve informaton 

Trustees Stephen Uden (Chair) Anthony Smith (Treasurer appointed 19[th] July 2023) Linda Bygrave Carol Johnson (resigned 14[th] September 2023) Martin Singer Julie Warren Alison Hoffman Natalie Giles Sue Prescott (resigned 14[th] September 2023) 

Key Management Personnel Chief Executive Helen Da Silva Wood Volunteer & Training Manager Julie Bartle 

Charity Ofces The Rendezvous Under Cheap Street Church Sherborne Dorset DT9 3BJ 

Independent Examiner: Michelle Ferris FCA DChA Albert Goodman LLP Chartered Accountants Goodwood House Blackbrook Park Avenue Taunton TA1 2PX 

Principal Bankers: The Co-operative Bank plc PO Box 101 1 Balloon Street Manchester M60 4EP 

Solicitors: Mogers Drewett LLP Spring House East Mill Lane Sherborne Dorset DT9 3DP 

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## YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD 

## Trustees Report for the year ended 31 March 2024 

## Structure, governance and management 

Youth Resource Services (The Rendezvous Sherborne) Ltd ('the Charity') is constituted as a company limited by guarantee and not having a share capital. The Trustees, who are also Directors of the Charity for the purposes of the Companies Act, present their report along with the financial statements of the Charity for the year ended 31 March 2024. 

The financial statements have been prepared in accordance with the accounting policies set out on pages 14-16 and comply with the current statutory requirements and the Charity’s governing document. 

## Trustees 

The Trustees named on page 3 have served during the year. Appointment of trustees is in accordance with the Charity's Articles of Association. The board is authorised to appoint new trustees to fill vacancies arising during the year. The Members of the Charity (who can also be Trustees) confirm the appointment of new trustees at each year's Annual General Meeting. 

New Trustees undergo induction training to appraise them of their legal obligations under charity and company law, the Charity Commission guidance on public benefit, the content of the Articles of Association, the committee and decision-making processes, the business plan and the recent financial performance of the charity. 

The Trustees are responsible for the governance of the Charity. The Board meet regularly six times a year. They have delegated authority for the day to day running of the charity to the Chief Executive. The Finance Sub-Committee is responsible for overseeing the finances of the Charity and making recommendations to the full Board. The Chief Executive attends all meetings of the Board and Finance Committee. 

## Investment Powers 

The Trust Deed authorises the Trustees to make and hold investments using the general funds of the Charity, but no such investments are presently held. 

## Risk Management 

Each year the Trustees actively review the major risks which the Charity faces and have established systems in place to mitigate these risks.  A business plan is prepared each year and approved by the Trustees.  As part of this process expected income and expenditure is carefully assessed to ensure the financial viability of the company. 

## Objects and Actvites 

The Charity's objects as set out in its Articles of Association are to help and educate young people in the Sherborne area through leisure activities and through advice, guidance, information, education and formal and informal training and to provide a meeting place and Youth Advice Centre where young people can meet in a safe and relaxed atmosphere. 

4 



## YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD 

## Trustees Report for the year ended 31 March 2024 Contd 

Our Vision A world where all young people can thrive Our Mission To improve the mental health and wellbeing of young people facing disadvantage (1325) in the North Dorset/South Somerset area, providing them with the tools they need to live happy, healthy and fulfilling lives. 

## Overview 

The Rendezvous has had a busy and productive year working with nearly 300 young people (13-25). Mental health and wellbeing support has continued to be the major focus of our work along with our rapidly growing learning provision and our ability to deliver is only constrained by staff capacity and funding. 

We are proud of the positive difference we have made to the young people we work with and the respect and positive relationships we have built with our colleagues in institutions ranging from schools and GP surgeries, Dorset and Somerset CAMHS, social care and others in the voluntary sector.  As a result of our interventions, young people have built their confidence, self-esteem and resilience and many have started to re-engage with the world outside.  They've “I have not self-harmed in 1 year tried things, done things, gone places, started to learn, sat exams and 1 month! (Since I started and planned for their future, prepared CVs, attended college working with you)”. – 14yo girl open days and been offered college places all of which gives them a greater chance of succeeding as they move towards adulthood. 

“I have not self-harmed in 1 year and 1 month! (Since I started working with you)”. – 14yo girl 

Parents tell us that by working with their children it has reduced parental stress and anxiety and improved whole family relations often giving parents/carers the space and time back to look after the needs of other children and themselves too.  Our volunteers see benefits too.  They cite the pleasure and sense of purpose they get from helping a young person to achieve and for some it is the focus of their week. 

“She was absolutely buzzing after her first session with you. I am so happy as she was adamant that she wasn't going to engage and that she didn't want support.” (Parent) 

Throughout the year, we have continued to offer a comprehensive range of services. 

- Mental health and wellbeing support – 78 young people (+23%) 

Face-to-face, school-based, and telephone-based one-on-one support. 

- Learning & Employability – 61 young people (+17%) Weekly face-to-face sessions in Sherborne and Yeovil have provided English and Maths tuition and Level 2 qualifications. Our Future Is Yours programme has offered one to one 

“I got really angry at the weekend, I used the rectangle breathing to calm myself down, 

it really helped.” – 17yo boy “My sessions have really helped me control my anger and I am much more level-headed. I know how to respond differently in situations rather than getting angry.” – 15yo boy 

5 



support for those young people needing direction and help to move back into formal education, employment, an apprenticeship or volunteering. 

- Advice and informaton – 47 young people (-22%) We offer practical help and support with housing and benefits as well as being able to offer sexual health advice and distribute condoms. 

 Group support – 98 young people (-6%) Whilst the surge in anxiety has led to an increase in our 1:1 work we keep numbers low in our group sessions so as not to overwhelm the most anxious and socially isolated.  Anxious to Awesome and Bekah’s Kitchen both help groups of young people learn to come together and build their social confidence and prove a valuable bridging stage between 1:1 learning and going back into education or starting work.  Meanwhile, we have continued to facilitate young parent support groups in Sherborne and Gillingham, giving young mums (and sometimes dads) the opportunity to build their own peer support network and access informal support and advice as well as offering 1:1 home visits if needed. 

 Outreach – 35 young people (-50%) Our two small summer-based outreach programmes in Sherborne and Gillingham were affected by atrocious weather across the summer but did result in making new connections with young people. 

- Gillingham Youth Collectve – Media Makers: 41 young people (+127%) 

Media-Makers programme participants (Rendezvous led programme) - we have been delivering on a National Lottery Community Fund partnership project in Gillingham working with Gillingham Youth Club to offer development opportunities to young people through the club and through a media project. Gillingham Youth Club delivered leadership opportunities for 15 young leaders and together we provided a further 50+ young people with positive activities. 

“I’ve got friends now and my anxiety is reduced.” - group 

“I most liked getting to do things you wouldn’t normally get to do and getting to be myself for once. “ - Media Makers participant 

“When the Rendezvous started working with my daughter she was all over the place with her emotions and not being able to go to school due to her anxiety being all over the place and her other health issues. After a lot of hard work and having meetings with the school, my daughter is now back in school full time and has now got an amazing friendship group. Without the help of the Rendezvous I don't know where we would be today and I don't really want to think about that.” - parent 

## The need 

High levels of anxiety are prevalent across our user groups and more than ever we continue to receive more enquiries from parents and carers seeking mental health and/or wellbeing support for their children, many of whom are struggling to stay in school.   Our Mental Health and Learning teams are becoming increasingly intertwined and staff working much closer together to achieve the best outcomes for the young people involved with internal referrals working both ways between learning and mental health and wellbeing support. 

The initiation of our new Emotional Wellbeing support programme has been a real highlight of the year. Funded by the Highway One Trust, we recruited 4 volunteers to support young people with low level 

6 



wellbeing needs. After developing a rigorous recruitment and induction process, the volunteers began in earnest in the autumn.  By March 2024 they had supported 10 young people who all left us happier and able to get on with their lives and six months continuation funding has been secured thanks to the Friends of the Yeatman Hospital. 

## Delivering beyond Sherborne 

Sherborne, and our premises under the Cheap Street Church, remains the heart of the organisation but we have continued to provide services in Yeovil (learning) and Gillingham (young parents and Gillingham Youth Collective Activities).  However, with so few services available to young people living in rural areas and small market towns in this area we have also attracted young people from as far afield as Bridport in the south of the county (23m) and Langport and Somerton in Somerset. 

## Staf welfare and development 

The staff team are the charity’s greatest asset.  They remain committed to the charity and their commitment, motivation and professionalism is much in evidence as they continue to go the extra mile to support young people. 

Pairing our Mental Health and Learning and Volunteer Leads to work together on the Wellbeing Volunteer pilot provided excellent peer learning and development opportunities which forms part of our plan to support the development of a senior team. 

Meanwhile our Business Administrator Apprentice is approaching the end of her Level 3 qualification and we look forward to being able to offer her a permanent role when it comes to an end in summer 2024. 

## Volunteers 

Our group of nearly 40 volunteers continue to be a core and much valued part of the Rendezvous.  From delivering educational sessions to managing our database, providing low level mental health and wellbeing support to helping with the annual sort out their contribution is huge.   Managing our volunteers is a big job led by our Learning and Volunteer Manager, and although the majority of our volunteers stay with us for many years (two for nearly ten years), there are always a small number of people who leave us.  This makes recruitment an ongoing task particularly as the numbers of young people looking for help to gain English and Maths qualifications grows.  But, our volunteers enjoy their time with us and as such are our best recruitment tool – we have three husband and wife teams and most of our volunteers come to us because they know someone already volunteering with us. 

## Behind the scenes 

We have continued to focus on improving our back office systems.  We were supported by Lloyds Bank Foundation to work with Cosmic, a west country-based technology Community Interest Company who have helped us to move to cloud based-working.  This has helped us work better together when staff may be working in different locations at different times. 

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## Public Beneft 

Our work continues to align with the Charity Commission's guidance on public benefit, as outlined in the Charities Act 2011. The impact we have on the health, wellbeing, and economic futures of the young people we serve remains evident. 

## Future Developments 

Our organisational priorities remain unchanged: 

1. Provide a range of mental health and wellbeing services: emotional support sessions through individual support and group work 

“I wouldn't of gotten this far without the support and would not of even thought of attempting to get my life back on track. The support has made life in general look a little less daunting.” – young parent 

2. Offer English/Maths qualifications and support: helping young people achieve qualifications and facilitating their transition into education and employment. 

3. Develop our work across North Dorset and South Somerset 

4. Secure long-term sustainability: seeking financial stability, maintaining an excellent reputation for our work, and being a responsible employer. 

## Fundraising 

The charity is working to maintain a diverse mixture of revenue streams and the allocation of free reserves to invest in a Partnerships and Community Fundraiser, to build on our high standing in the community, which forms a major part of our fundraising strategy. 

As always we remain grateful to our regular donors and grant-giving trusts and foundations. In the past year, we have managed nearly 40 grants of varying sizes, some of which concluded during the year, while others will continue into the next. 

Multi-year funding from organisations including, Lloyds Bank Foundation, BBC Children in Need, CABWI and Garfield Weston has provided us with increased security that helps us plan for the future. Special note must be paid to Lloyds Bank Foundation whose non-financial support has been hugely beneficial in terms of our development as a charity. Through them, access to specialist support has enabled us to embrace new technology to improve and simplify our systems, promote our offer and achievements through social media in a considered way and develop our fundraising plan.  The two-year Lloyds’ grant ended on 31 March 2024 whilst BBC Children in Need, CABWI, Garfield Weston Foundation will end on 31 March 2025 making forward planning essential for 2024-2025. 

Mindful of this, the Trustees approved the creation of a Partnerships and Community Fundraising role for April 2024 to be funded by free reserves.  The aim of this role is to maximise local support, to support the Volunteer recruitment manager with the recruitment of volunteers and identify opportunities for partnerships within the local charity, voluntary and business sectors. 

Part of the remit of the Partnership and Community Fundraiser will be to build a sustainable local funding programme and support and liaise with local fundraising groups and initiatives which form an essential part of the charity’s fundraising plan – these include the ongoing support of Classics at the Castle, Dorset Council, both the Dorset and Somerset Community Foundations, the Friends of the Yeatman Hospital, Faith in Action, Sherborne Town Council, Sherborne Castle Country Fair, and the United Reformed and Methodist Church who are the most supportive of landlords. 8 



## Financial Review 

The year ending 31[st] March 2024 saw a similar level of income to the previous year, taking into account a £25k grant from Lloyds recorded in the year ending 31[st] March 2023 accounts but scheduled for expenditure in the financial year ending 31[st] March 2024.  The largest grant was from The National Lottery Community Fund, a five year grant starting on 1[st] January 2022. Projects funded by this grant have been delayed and will be spent over the next three years. This is reflected in the increase of the restricted funds balance. 

The Charity completed the year with a surplus of £35,930 (2022/23: £74,174 surplus) and total reserves of £250,939 (2022/23 £215,009).  The bank balances reflect the receipt of grants received prior to the end of the financial year but which were for work scheduled to start after 1[st] April 2024, the majority of which are treated as deferred income (see Note 11) for 2023/24 to meet the charity SORP requirements. They also reflect income from grants funding projects that continue beyond 31[st] March 2024 (see Note 2) into the next financial year.  The unrestricted reserve balance is £156,152 (2022/23: £152,821). Of this balance, £30,308 are designated reserves, specifically for the funding of a new community fundraiser and for the refurbishment of the Rendezvous centre. £22,168 has been allocated from free reserves for the funding of the community fundraiser and a £10,000 grant, of which £1,860 has been spent in the year ending 31[st] March 2024, towards some refurbishment. 

After allowing for the Trustees provision of £90,000, the free reserves (excluding Fixed Assets at the end of the year) are £34,731. 

|Total Unrestricted Reserves as at 31stMarch 2024|£156,152|
|---|---|
|Less:<br>Designated Unrestricted Reserves|£(30,308)|
|Trustees Provision|£(90,000)|
|Fixed Assets|£(1,113)|
|Free reserves|£34,731|



The budget for 2024/25 reflects an increase in expenditure as a result of the rising cost of living and staff costs. This has resulted in a funding gap which reflects the increasingly challenging funding landscape but the Board believe is achievable. Our free reserves have been decreasing as planned year on year but our emergency reserves remain intact as nominated Trustees provision and they have considered it prudent to identify the free reserves for filling any gap in 2024/25. 

## Reserves Policy 

The total reserves held by the Charity as at 31[st] March 2024 was £250,939, of which £94,787 was restricted.  In order to provide the Charity with adequate security and the means to meet its charitable objectives, the Trustees agreed that the Charity’s reserves should ideally be around 6 months of operational expenditure, valued at £90,000.  Free reserves (excluding Fixed Assets and designated unrestricted reserves) as at 31[st] March 2024 are £124,731, the Charity is therefore working within its reserves policy. 

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## YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD 

## Trustees Report for the year ended 31 March 2024 Contd 

Statement of Trustees’ responsibilites 

The trustees are responsible for preparing the Trustees’ Report (incorporating the directors’ report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). 

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure, of the charitable company for that period.  In preparing these financial statements, the trustees are required to: 

- Select suitable accounting policies and then apply them consistently; 

- Observe the methods and principles in the charities SORP; 

- Make judgements and accounting estimates that are reasonable and prudent; 

- State whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements, and 

- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business 

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006.  They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website.  Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. 

## Approval 

This report was approved by the trustees on ……………………….. and signed on their behalf. 

Stephen Uden Chair of the Trustees 

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## YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD 

Independent examiner’s report to the trustees of Youth Resource Services (The Rendezvous, Sherborne) Limited 

I report to the Charity Trustees on my examination of the accounts of Youth Resource Services (The Rendezvous, Sherborne) Limited for the year ended 31[st] March 2024. 

## Responsibilites and basis of report 

As the Charity’s Trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2002 (“the 2006 Act”). 

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for the independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”).  In carrying our my examination I have followed the Directors given by the Charity Commission under section 145(5)(b)of the 2011 Act. 

## Independent examiner’s statement 

Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. 

I have completed my examination.  I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 

2. the accounts do not comply with these records; or 

3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination; or 

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Albert Goodman LLP Chartered Accountants Goodwood House Blackbrook Park Avenue Taunton Michelle Ferris FCA DChA TA1 2PX 

Date: 

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## YOUTH RESOURCE SERVICES 

## (THE RENDEZVOUS, SHERBORNE) LTD 

## Statement of Financial Actvites (including an income and expenditure account) for the year ended 31 March 2024 

|Incoming<br>Resources<br>Notes<br>Donatons,<br>grants &<br>legacies<br>2<br>Charitable<br>actvites<br>3<br>Other<br>fundraising<br>actvites<br>4<br>Investment<br>income<br>Resources<br>expended<br>Charitable<br>actvites<br>5<br>Other<br>fundraising<br>actvites<br>6<br>Premises &<br>administraton<br>7<br>Net movement<br>in funds & net<br>incoming /<br>(outgoing)<br>resources for<br>the year|Non-<br>designated<br>Unres-<br>tricted<br>66,782<br>1,156<br>591<br>4,409<br>72,938<br>45,382<br>154<br>32,211<br>77,747<br>(4,809)|Designated<br>Unres-<br>tricted<br>10,000<br>-<br>-<br>-<br>10,000<br>-<br>-<br>1,860<br>1,860<br>8,140|Restricted<br>187,811<br>-<br>-<br>-<br>187,811<br>119,545<br>79<br>35,588<br>155,212<br>32,599|2024<br>264,593<br>1,156<br>591<br>4,409<br>270,749<br>164,927<br>233<br>69,658<br>234,819<br>35,930|Unres-<br>tricted<br>167,115<br>1,825<br>1,708<br>680<br>171,328<br>71,180<br>292<br>43,299<br>114,771<br>56,557|Restricted<br>133,303<br>6,819<br>-<br>-<br>140,122<br>103,610<br>-<br>18,895<br>122,505<br>17,617|2023<br>300,418<br>8,644<br>1,708<br>680|
|---|---|---|---|---|---|---|---|
||||||||311,450|
||||||||174,790<br>292<br>62,194|
||||||||237,276|
||||||||74,174|



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|Total funds<br>brought forward<br>Total funds<br>carried forward|130,653<br>125,844|22,168<br>30,308|62,188<br>94,787|215,009<br>250,939|96,264<br>152,821|44,571<br>62,188|140,835|
|---|---|---|---|---|---|---|---|
||||||||215,009|



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## YOUTH RESOURCE SERVICES 

(THE RENDEZVOUS, SHERBORNE) LTD Balance Sheet as at 31 March 2024 Company Number 07592624 

|Notes<br>FIXED ASSETS<br>Tangible fxed assets<br>9<br>CURRENT ASSETS<br>Debtors<br>10<br>Cash at bank and in hand<br>CREDITORS: Amounts falling<br>due within one year<br>11<br>NET CURRENT ASSETS<br>NET ASSETS<br>FUNDS<br>Non-designated Unrestricted funds<br>12.1<br>Designated Unrestricted funds<br>Restricted funds<br>12.2|2024<br>1,113<br>12,877<br>285,055<br>297,932<br>48,106<br>249,826<br>250,939<br>125,844<br>30,308<br>94,787<br>250,939|2023<br>265|
|---|---|---|
|||1,766<br>263,712|
|||265,478<br>50,734|
|||214,744|
|||215,009|
|||152,821<br>62,188|
|||215,009|



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These accounts have been prepared and delivered in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) 

For the period in question, the charitable company was entitled to exemption from an audit under section 477 of the Companies Act 2006 

The members have not required the charitable company to obtain an audit of its accounts for the period in question in accordance with section 476 of the Act 

The trustees/directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. 

Approved and authorised by the trustees on …………………………….. and signed on their behalf. 

A Smith 

Treasurer 

## YOUTH RESOURCE SERVICES 

## (THE RENDEZVOUS, SHERBORNE) LTD 

## Notes to the accounts for the year ended 31 March 2024 

## 1.  Accountng policies 

## 1.1 General informaton and basis of preparaton of accounts. 

The financial statements have been prepared under the historical cost basis and in accordance with the Accounting and reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) – (Charities SORP (FRS 102)). 

The charity meets the definition of public benefit under FRS 102.  Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy. 

## 1.2 Income 

All income is shown and included in the statement of financial activities when the charity is entitled to the income and the income and the amount can be quantified with reasonable accuracy. 

Grants and donations in the form of corporate and individual donations are recognised when there is evidence of 

15 



entitlement, and when the receipt is certain and measurable. 

Income from government grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received, and the amount can be measured reliably and is not deferred.  When no conditions are attached to the grant income they are recognised within donations and legacies and where conditions relating to performance of services are attached, grant income is recognised in income from charitable activities within the Statement of Financial Activity. 

Income from gift aid is included when there is evidence of entitlement, and when the receipt is certain and measurable. 

## 1.3 Expenditure 

Expenditure is accounted for on an accruals basis.  Liabilities are recognised in the accounting period to which they relate. 

Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice. 

Support costs are shown under the costs in furtherance of the charitable activities. 

Value Added Tax is not recoverable by the charity, and as such is reported as part of the expenditure to which it relates. 

16 



## YOUTH RESOURCE SERVICES 

## (THE RENDEZVOUS, SHERBORNE) LTD 

## Notes to the accounts for the year ended 31 March 2023 Contd 

## 1.4 Tangible fxed assets for use by the charity and depreciaton 

Tangible fixed assets are for use by the charity are stated at cost less accumulated depreciation. 

Depreciation is provided at rates calculated to write off the cost of valuation of each asset less 

its estimated residual value, over its expected useful life on the following basis: 

Computers 33% straight line basis Sound recording equipment 25% straight line basis Furniture, fittings and equipment 15% straight line basis Improvements to premises 15% straight line basis 

## 1.5  Debtors 

Trade Debtors and other debtors are recognised at the settlement amount due. 

## 1.6  Cash at bank and in hand 

Cash at bank and in hand comprise cash on hand that is readily convertible to a known amount of cash and are subject to insignificant risk of change in value. 

## 1.7  Creditors 

Creditors and provisions where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably.  Creditors are recognised at their settlement amount. 

## 1.8  Taxaton 

The charity applies all income and gains for charitable purposes and is therefore not liable to corporation tax. 

17 



## 1.9  Fund accountng 

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the 

general objectives of the charity. 

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal. 

## 1.10  Financial instruments 

The charity only holds basic financial instruments as defined in FRS 102.  The financial assets and liabilities of the charity and their measurements are as follows: 

Financial assets – trade and other debtors are basic financial instruments and are debt instruments measured at amortised cost. 

Cash at bank – is classified as a basic financial instrument and is measured at face value. 

## YOUTH RESOURCE SERVICES 

## (THE RENDEZVOUS, SHERBORNE) LTD 

## Notes to the accounts for the year ended 31 March 2023 Contd 

Financial liabilities – trade creditors, accruals and other creditors are financial instruments, and are measured at amortised cost.  Taxation and social security are not included in the financial instruments disclosure definition. Deferred income is not deemed to be a financial liability. 

18 



## YOUTH RESOURCE SERVICES 

## (THE RENDEZVOUS, SHERBORNE) LTD 

## Notes to the accounts for the year ended 31 March 2024 Contd 

## INCOMING RESOURCES 

## 2.  Donatons, grants and legacies 

|Donatons<br>Grants|Unres-<br>tricted<br>35,282<br>41,500<br>76,782|Res-<br>tricted<br>-<br>187,811<br>187,811|2024<br>35,282<br>229,311<br>264,593|Unres-<br>tricted<br>24,405<br>142,710<br>167,115|Res-<br>tricted<br>500<br>132,803<br>133,303|2023<br>24,905<br>275,513|
|---|---|---|---|---|---|---|
|||||||300,418|



## 3.  Charitable actvites 

|3.  Charitable actvites|||||||
|---|---|---|---|---|---|---|
|Outreach<br>Learning and<br>educaton|Unres-<br>tricted<br>-<br>1,156<br>1,156|Res-<br>tricted<br>-<br>-<br>-|2024<br>-<br>1,156<br>1,156|Unres-<br>tricted<br>-<br>1,825<br>1,825|Res-<br>tricted<br>6,819<br>-<br>6,819|2023<br>6,819<br>1,825|
|||||||8,644|



4. Other fundraising actvites 

|Partnership income<br>Young parents<br>Miscellaneous|Unres-<br>tricted<br>170<br>149<br>272<br>591|Rest-<br>ricted<br>-<br>-<br>-<br>-|2024<br>170<br>149<br>272<br>591|Unres-<br>tricted<br>733<br>670<br>305<br>1,708|Res-<br>tricted<br>-<br>-<br>-<br>-|2023<br>733<br>670<br>305|
|---|---|---|---|---|---|---|
|||||||1,708|



19 



## YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD 

## Notes to the accounts for the year ended 31 March 2024 Contd 

## RESOURCES EXPENDED 

## 5. Charitable Actvites 

|5.<br>Charitable Actvites||||||
|---|---|---|---|---|---|
|Unres-<br>tricted<br>Salaries<br>40,199<br>Staf training,<br>recruitment & welfare<br>1,380<br>Travel and subsistence<br>425<br>Sundry expenses<br>694<br>Client support<br>2,684<br>45,382<br>6.<br>Other Funding Actvites<br>Unres-<br>tricted<br>Sundry expenses<br>154<br>154|Res-<br>tricted<br>93,939<br>1,104<br>1,325<br>601<br>22,576<br>119,545<br>Res-<br>tricted<br>79<br>79|2024<br>134,138<br>2,484<br>1,750<br>1,295<br>25,260<br>164,927<br>2024<br>233<br>233|Unres-<br>tricted<br>48,753<br>624<br>604<br>1,603<br>19,596<br>71,180<br>Unres-<br>tricted<br>292<br>292|Res-<br>tricted<br>79,566<br>921<br>1,132<br>1,510<br>20,481<br>103,610<br>Res-<br>tricted<br>-<br>-|2023<br>128,319<br>1,545<br>1,736<br>3,113<br>40,077|
||||||174,790|
||||||2023<br>292|
||||||292|



## 7. Premises & Administraton 

|Salaries<br>Premises<br>Other administraton<br>Depreciaton|Unres-<br>tricted<br>261<br>16,614<br>16,929<br>267<br>34,071|Res-<br>tricted<br>34,413<br>40<br>1,135<br>-<br>35,588|2024<br>34,674<br>16,654<br>18,063<br>267<br>69,658||Unres-<br>tricted<br>14,833<br>15,163<br>13,204<br>99<br>43,299|Res-<br>tricted<br>18,655<br>240<br>-<br>-<br>18,895|
|---|---|---|---|---|---|---|
||||||||
||||||||
|||||||2024|



21 



||£|£|
|---|---|---|
|Surplus/(defcit) is stated afer charging:|||
|Depreciaton|267|99|
|Operatng  leases – property rent|6,150|5,880|
|Independent Examiner’s remuneraton – current examiner|1,200|1,200|
||7,617|7,179|



22 



## YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2024 Contd 

## 8. Staf Costs 

|8.<br>StafCosts|||
|---|---|---|
|Wages and salaries<br>Social security<br>Pension|Tot<br>al 2024<br>159,718<br>5,302<br>3,792<br>168,812|Total<br>2023<br>153,448<br>4,967<br>3,392|
|||161,807|



No individual employee was paid over £60,000 (2023 – none). 

The average number of employees for the year was as follows: 

||2024|2023|
|---|---|---|
|||12|
|Charity work|15||



## Defned contributon pension scheme 

The charity operates a defined contribution scheme.  The pension cost charge for the period represents contributions payable by the charity to the scheme and amounted to £3,792 (2023: £3,392). 

## Key management personnel 

The key management personnel of the charity are considered to be the Chief Executive and 40% of The Volunteer and Training Manager. 

The total costs to the Charity of employee benefits for the key management personnel were £57,538 (2023: £55,933). 

## Trustees’ renumeraton 

During the year, no travel expenses or subsistence was reimbursed to trustees (2023: £nil) No trustees received wages for their services during the year (2023: £nil) 

23 



## YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD 

## Notes to the accounts for the year ended 31 March 2024 Contd 

## 9.  Tangible fxed assets for use by the charity 

|Cost or valuaton<br>31 March 2023<br>Additons<br>Disposals<br>As at 31 March 2024<br>Depreciaton<br>31 March 2023<br>Charge for the year<br>Depreciaton on<br>disposals<br>As at 31 March 2024<br>Net book value<br>As at 31 March 2023|Recording<br>Studio<br>£<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-|Furniture<br>Fitngs<br>£<br>7,603<br>1,115<br>-<br>8,718<br>7,338<br>267<br>-<br>7,605<br>265|Computers<br>£<br>17,630<br>-<br>17,630<br>17,630<br>-<br>-<br>17,630<br>-|Premises<br>Improvements<br>£<br>2,775<br>-<br>-<br>2,775<br>2,775<br>-<br>-<br>2,775<br>-|Total<br>£<br>28,008<br>1,115<br>-|
|---|---|---|---|---|---|
||||||29,123|
||||||27,743<br>267<br>-|
||||||28,010|
||||||265|



Net book value 

24 



|As at 31 March 2024<br>-<br>10.  Debtors<br>Trade Debtors<br>Sundry debtors<br>Prepayments<br>11.  Creditors: amount falling due within one<br>Trade creditors<br>Other taxes and social security costs<br>Accruals & Deferred Income|1,113<br>year|-||-<br>2024<br>8,238<br>2,466<br>2,173<br>12,877<br>2024<br>1,842<br>2,006<br>44,258<br>48,106||1,113|
|---|---|---|---|---|---|---|
|||||||2023<br>50<br>701<br>1,015|
|||||||1,766|
|||||||2023<br>1,245<br>2,592<br>46,897<br>50,734|
||||||||



## YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD 

## Notes to the accounts for the year ended 31 March 2024 Contd 

|Deferred Income|||
|---|---|---|
||2024|2023|
|Deferred Income as at 1stApril|44,723|24,770|
|Released during year|(44,723)|(24,770)|
|Resources deferred in the year|39,915|44,723|



25 



Deferred Income as at 31 March 

39,915 

44,723 

At the balance sheet date the charity was holding funds received in advance for grants commencing April 2024 from: 

Alice Ellen Cooper Dean Somerset Community Foundation Children in Need Valentines 

26 



## YOUTH RESOURCE SERVICES 

## (THE RENDEZVOUS, SHERBORNE) LTD 

## Notes to the accounts for the year ended 31 March 2024 Contd 

## 12.  Statement of Funds 

|2024||||||
|---|---|---|---|---|---|
|Restricted Funds||||||
||Balance as||||Balance as|
||at||||at|
||1.4.2023|Income|Expenditure|Transfers|31.3.2024|
|Mental Health and Wellbeing||||||
|BBC Children in Need|1,602|9,723|(9,783)|-|1,542|
|DCF-Neighbourhood Fund|-|5,000|(5,000)|-|-|
|Dorset Council Ansbury 2023-24|-|11,925|(8,944)|-|2,981|
|Dorset Council Ansbury 2022-23|5,007|-|(5,007)|-|-|
|Friends of the Yeatman Hospital|-|10,000|(5,000)|-|5,000|
|Highway One Trust|-|10,000|(10,000)|-|-|
|Learning and Employability||||||
|CABWII|1,632|23,500|(23,182)|-|1,950|
|Dorset Council Youth Fund|-|2,900|(1,064)|-|1,836|
|Bizgiv Greenfelds (A) Ltd|-|1,450|(783)|-|667|
|Investec|-|7,920|(3,759)|-|4,161|
|SCF – CYP Fund|-|5,000|(5,000)|-|-|
|Young Parents||||||
|Friends of the Yeatman Hospital|2,119|2,500|(4,619)|-|-|
|Gateway projects||||||



27 



|DCF-The Gladys Watson Fund<br>Gillingham Town Council 2022-23<br>The Natonal Lotery Community<br>Fund<br>Shafesbury Town Council<br>Other restrictons<br>Alice Ellen Cooper Dean<br>Sherborne Town Council – SLA<br>Total Restricted Funds<br>Unrestricted Funds<br>TOTAL FUNDS|1,293<br>2,290<br>47,250<br>995<br>-<br>-<br>62,188<br>152,821<br>215,009|-<br>-<br>67,893<br>-<br>20,000<br>10,000<br>187,811<br>82,938<br>270,749|-<br>(2,290)<br>(40,535)<br>(246)<br>(20,000)<br>(10,000)<br>0(155,212)<br>(79,607)<br>(234,819)|-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-|1,293<br>-<br>74,608<br>749<br>-<br>-|
|---|---|---|---|---|---|
||||||94,787|
||||||156,152|
||||||250,939|



## YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2024 Contd 

## Purposes for which the grants were awarded 

Restricted grants have been awarded to the charity and used in line with expectations. Some have been restricted to a work area (e.g. Mental Health or Learning), others to a geographical area (e.g. Somerset only) or to fund a specific role or project. Some have been restricted to the purchase of tangible goods. All have their place and we continue to be grateful to the support shown us by our funders new and old. 

## Mental Health and Wellbeing 

BBC Children in Need Y2/3 year grant, U18 1:1 afterschool, group Apr 22 – Mar 25 ONGOING 

28 



|DCF-Neighbourhood Fund|General delivery|Apr 23 – Mar 24|ENDED|
|---|---|---|---|
|Dorset Council Ansbury 2023-24|U18 – 1:1 support inschool + aferschool|Aug 23 – Jul 24|ONGOING|
|Dorset Council Ansbury 2022-23|U18 – 1:1 support inschool + aferschool|Aug 22 – Jul 23|ENDED|
|Friends of the Yeatman Hospital|General + Volunteer Wellbeing Support 6m|Oct 23 – Sep 24|ONGOING|
|Highway One Trust|1:1 + Volunteer Wellbeing Pilot|Apr 24 – Mar 24|ENDED|
|Learning and Employability||||
|CABWII|Y2/3 year grant, General|Apr 22 – Mar 25|ONGOING|
|Dorset Council Youth Fund|Dorset - Creatve Skills project|Apr 23 – Mar 24|ONGOING|
|Bizgiv Greenfelds (A) Ltd|Audio visual resources|Feb 23 – Sep 24|ONGOING|
|Investec|Exams ofcer + resources|Sep 23 – Aug 24|ONGOING|
|SCF – CYP Fund|General (Somerset)|Apr 23 – Mar 24|ENDED|
|Young Parents||||
|Friends of the Yeatman Hospital|General delivery|Sep 22 – Aug 23|ENDED|
|Gateway projects||||
||||CARRY|
|DCF-The Gladys Watson Fund|North Dorset Outreach|Sep 22 – Aug 23|FORWARD|
|Gillingham Town Council 2022-23|Outreach|Nov 22 – Oct 23|ONGOING|
|The Natonal Lotery Community||||
|Fund|Partnership project Gillingham Youth Club|Jan 23 – Dec 26|ONGOING|
|Shafesbury Town Council|Outreach project|Sep 22 – Aug 23|ONGOING|
|Other restrictons||||
|Alice Ellen Cooper Dean|Chief Executve – Salary|Apr 23 – Aug 24|ENDED|
|Sherborne Town Council – SLA|Y2/3 SLA - General – Sherborne cost|Apr 22 – Mar 25|ONGOING|



29 



## YOUTH RESOURCE SERVICES 

## (THE RENDEZVOUS, SHERBORNE) LTD 

## Notes to the accounts for the year ended 31 March 2024 Contd 

## 12.  Statement of Funds 

## 2023 

## Restricted Funds 

|Restricted Funds||||||
|---|---|---|---|---|---|
|Mental Health and Wellbeing<br>BBC Children in Need<br>DCF-The Corton Hill Fund<br>Dorset Council Ansbury<br>Dorset Council Ansbury 2022-23<br>Friends of the Yeatman Hospital<br>Learning and Employability<br>CABWII<br>Dorset Council Youth Fund 21-22<br>Dorset Community & Culture<br>Investec<br>SCF – CYP Fund<br>Young Parents<br>DCF-Wessex Water Community<br>Friends of the Yeatman Hospital<br>Gateway projects<br>DCF-The Gladys Watson Fund<br>DCF-Toby’s of Shafesbury<br>Gillingham Town Council<br>Gillingham Town Council 2022-23<br>Magic Litle Fund<br>The Natonal Lotery Community<br>Fund<br>Shafesbury<br>Total Restricted Funds<br>Unrestricted Funds<br>TOTAL FUNDS|Balance as<br>at<br>1.4.2022<br>-<br>1,013<br>3,969<br>-<br>4,670<br>-<br>835<br>-<br>-<br>3,483<br>2,269<br>-<br>1,318<br>389<br>3,938<br>-<br>-<br>22,687<br>-<br>44,571<br>96,264<br>140,835|Income<br>10,132<br>-<br>-<br>11,925<br>2,500<br>20,000<br>-<br>4,770<br>5,885<br>-<br>-<br>7,500<br>-<br>-<br>2,650<br>4,169<br>500<br>68,730<br>1,361<br>140,122<br>171,328<br>311,450|Expenditure<br>(8,530)<br>(1,013)<br>(3,969)<br>(6,918)<br>(7,170)<br>(18,368)<br>(835)<br>(4,770)<br>(5,885)<br>(3,483)<br>(2,269)<br>(5,381)<br>(25)<br>(389)<br>(6,588)<br>(1,879)<br>(500)<br>(44,167)<br>(366)<br>0(122,505)<br>(114,771)<br>(237,276)|Transfers<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-|Balance as<br>at<br>31.3.2023<br>1,602<br>-<br>-<br>5007<br>-<br>1,632<br>-<br>-<br>-<br>-<br>-<br>2,119<br>1,293<br>-<br>-<br>2,290<br>-<br>47,250<br>995|
||||||62,188|
||||||152,821|
||||||215,009|



30 



## YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2024 Contd 

## Purposes for which the grants were awarded 

## Mental Health and Wellbeing 

Grants were awarded to support our work improving the mental health of young people through one to one sessions and small targeted group work.  Funding from BBC Children in Need and Dorset Council supports the one to one work delivered out of school hours at the Sherborne centre and at the local Gryphon School respectively. 

## Learning and Employability 

These restricted grants helped us to deliver our learning programme in Sherborne and Yeovil which includes recruiting and supporting volunteer tutors to work with young people and exam fees, venue costs and resources as well as staffing.  The generosity of the three year grant from CABWI has underpinned much of these costs as well as enabling us to grow our fledgling employability programme, The Future is Yours. 

## Young Parents Support 

Dorset Community Foundation (Wessex Water Community Fund) was awarded to provide advice and information sessions through to December 2022.  We remain grateful for the support of the Friends of the Yeatman Hospital for their support of work with young parents in Sherborne. 

## Gateway Projects 

These grants are restricted to various projects which have various start and end dates throughout 2022 and include outreach programmes and Bekah’s Kitchen.  In the aftermath of the pandemic, delivery of some of these programmes was disrupted but remain ringfenced for those specific project. 

The first instalment of a five-year National Lottery Community Fund project was received in January 2022.  The “Gillingham Youth Collective” is a new partnership project led by the Rendezvous with Gillingham Youth Club to develop a broad programme of work for young people in the Gillingham area of Dorset which is going through a period of rapid growth and has a history of under-funding. Gillingham Youth Club receive funding from the grant to deliver a Young Leaders programme. 

31 



## YOUTH RESOURCE SERVICES 

## (THE RENDEZVOUS, SHERBORNE) LTD 

## Notes to the accounts for the year ended 31 March 2024 Contd 

|13.1  2024Analysis of net assets between funds<br>Fixed Assets<br>Net Current Assets<br>Total Funds<br>13.2  2023 Analysis of net assets between funds<br>Fixed Assets<br>Net Current Assets<br>Total Funds|Unres-<br>tricted<br>1,113<br>124,731<br>125,844<br>Unres-<br>tricted<br>265<br>152,556<br>152,821|Designated<br>Unres-<br>tricted<br>-<br>30,308<br>30,308<br>Designated<br>Unres-<br>tricted<br>-<br>-<br>-|Restricted<br>-<br>94,787<br>94,787<br>Restricted<br>-<br>62,188<br>62,188|Total 2024<br>1,113<br>249,826|
|---|---|---|---|---|
|||||250,939|
|||||Total 2023<br>265<br>214,744|
|||||215,009|



## 14.  Related party transactons 

There were no related party transactions in the financial year ending 31[st] March 2024. During the year ending 31[st] March 2023, the charity received income of £10,000 from Friends of Yeatman Hospital, a charity in which A Whitlock, a trustee in the year ending 31[st] March 2023, was also a trustee. 

## 15.  Company limited by guarantee 

Youth Resource Services (The Rendezvous Sherborne) Ltd is constituted as a company limited by guarantee and not having a share capital.  The charity had 12 members as at 31 March 2024, and therefore the total amount guaranteed was £12. 

## 16.  Government Grants 

Income from government grants comprise grants made by local authorities to fund the principal activities and objectives of the charity via core funding and funding for specific projects.  No performance related grants recognised in income have had any unfulfilled conditions or any other contingencies attaching to them.  See note 2 and 3 for more information.  Government grants received during the year amounted to £37,826 (2023: £34,515). 

32