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2023-03-31-accounts

YOUTH RESOURCE SERVICES (The Rendezvous, Sherborne) Ltd

Report and Financial Statements for the year ended 31 March 2023

Charity no: 1162722 Company registered no: 07592624

1

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Legal and administrative information 3
Report of the trustees 4 - 10
Report of the independent examiner 11
Statement of financial activities 12
Balance sheet 13
Notes forming part of the financial statements 14-26

2

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Registered charity No. 1162722 Registered company No. 07592624

Legal and administrative information

Trustees

Stephen Uden (Chair) Sue Prescott (Treasurer) Linda Bygrave Carol Johnson Martin Singer Julie Warren Alison Hoffman Amanda Whitlock (resigned 7[th] March 2023) Natalie Giles (appointed 25[th] January 2023)

Key Management Personnel

Chief Executive Helen Da Silva Wood Volunteer & Training Manager Julie Bartle

Charity Offices

The Rendezvous Under Cheap Street Church Sherborne Dorset DT9 3BJ

Independent Examiner:

Michelle Ferris FCA DChA Albert Goodman LLP Chartered Accountants Goodwood House Blackbrook Park Avenue Taunton TA1 2PX

Principal Bankers:

The Co-operative Bank plc PO Box 101 1 Balloon Street Manchester M60 4EP

Solicitors:

Mogers Drewett LLP Spring House East Mill Lane Sherborne Dorset DT9 3DP

3

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Trustees Report for the year ended 31 March 2023

Structure, governance and management

Youth Resource Services (The Rendezvous Sherborne) Ltd ('the Charity') is constituted as a company limited by guarantee and not having a share capital. The Trustees, who are also Directors of the Charity for the purposes of the Companies Act, present their report along with the financial statements of the Charity for the year ended 31 March 2023.

The financial statements have been prepared in accordance with the accounting policies set out on pages 14-16 and comply with the current statutory requirements and the Charity’s governing document.

Trustees

The Trustees named on page 3 have served during the year. Appointment of trustees is in accordance with the Charity's Articles of Association. The board is authorised to appoint new trustees to fill vacancies arising during the year. The Members of the Charity (who can also be Trustees) confirm the appointment of new trustees at each year's Annual General Meeting.

New Trustees undergo induction training to appraise them of their legal obligations under charity and company law, the Charity Commission guidance on public benefit, the content of the Articles of Association, the committee and decision-making processes, the business plan and the recent financial performance of the charity.

The Trustees are responsible for the governance of the Charity. The Board meet regularly six times a year. They have delegated authority for the day to day running of the charity to the Chief Executive. The Finance Sub-Committee is responsible for overseeing the finances of the Charity and making recommendations to the full Board. The Chief Executive attends all meetings of the Board and Finance Committee.

Investment Powers

The Trust Deed authorises the Trustees to make and hold investments using the general funds of the Charity, but no such investments are presently held.

Risk Management

Each year the Trustees actively review the major risks which the Charity faces and have established systems in place to mitigate these risks. A business plan is prepared each year and approved by the Trustees. As part of this process expected income and expenditure is carefully assessed to ensure the financial viability of the company.

Objects and Activities

The Charity's objects as set out in its Articles of Association are to help and educate young people in the Sherborne area through leisure activities and through advice, guidance, information, education and formal and informal training and to provide a meeting place and Youth Advice Centre where young people can meet in a safe and relaxed atmosphere.

4

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Trustees Report for the year ended 31 March 2023 Contd

Our Vision

A world where all young people are able to thrive

Our Mission

To improve the mental health and wellbeing of young people facing disadvantage (13-25) in the N Dorset/S Somerset area, providing them with the tools they need to live happy, healthy and fulfilling lives.

Overview

The Rendezvous has faced a year filled with challenges due to the ongoing impact of the pandemic and the emerging cost of living crisis but we are proud of the work we have done to make a difference to young people’s lives. It is clear that the “post Covid normal” differs significantly from what went before. Lockdowns and the disruption to education have had a profound impact on young people. For some this has resulted in increased anxiety, fear, and a decreased inclination and confidence to participate. Many remain hidden at home, maintaining the habits formed during the lockdown period whilst others have reacted by displaying reckless behaviour putting themselves, and sometimes others, at significant risk. Our challenge has been to find ways to support young people whatever their needs in this changing environment.

Throughout the year, we have continued to offer a comprehensive range of services. The team have been working at full capacity although our numbers are slightly reduced as a result of the needs being more complex resulting in young people needing more support for longer. Our nurture groups have proved invaluable helping the most anxious and socially isolated young people learn to mix again with others and prepare them for re-entry into school or college, apprenticeships or employment. This increased complexity of need has unavoidably resulted in waiting lists.

5

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Trustees Report for the year ended 31 March 2023 Contd

In their own words…

“On outreach last night you spoke to my little brother and his friend!!! We’ve had really, really, really bad week as a family and it uplifted him. He came home happy for the first time all week, so thank you!!” – Young Person

6

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Trustees Report for the year ended 31 March 2023 Contd

The Numbers

Delivering beyond Sherborne

While our core operations are based in Sherborne, with the support of local grants, we have continued to offer services in Gillingham, Shaftesbury, and Yeovil. Highlights include the Young Parents Group in Gillingham and the Yeovil Learning project. Additionally, our Gillingham Youth Collective, funded by The National Lottery Community Fund, has allowed us to work collaboratively with Gillingham Youth Club and deliver a range of activities ranging from parkour and graffiti workshops to young leadership programmes and film-making.

Staff welfare and development

“I absolutely love being part of The Rendezvous. We have a small but amazing staff team and not only do we help young people, but we encourage, motivate, and look after each other too. I have been here for 17 years, that speaks louder than words about what it's like to work here!” – team member

Our staff team has been facing increasing pressures as the needs of young people have become more complex. Nevertheless, their commitment, motivation and professionalism remain unwavering. They have embraced a mix of centre-based and remote work, attending training sessions, visiting other organizations, participating in supervision, and engaging in multi-agency meetings to share with and learn from other professionals. We value the well-being and development of our staff, recognizing that their dedication is what makes The Rendezvous so effective.

7

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Trustees Report for the year ended 31 March 2023 Contd

Volunteers

“The Rendezvous is an excellent body doing a brilliant job. I feel both humble and proud to be part of it. As a retired primary teacher it is so rewarding to be able help, in my small way, children who have lost their way in the education system.” – Volunteer tutor

Our volunteers play an invaluable role in our organization. From delivering educational sessions to managing our database, their contributions are greatly valued. We were pleased to be able to resume our annual events again, such as the summer Cream Tea for Volunteers and the Christmas drinks. Through the "Room to Reward" scheme, we even had the opportunity to reward our longest-standing volunteer with a voucher for a weekend getaway. Volunteers remind us of our connection to the community and working with young people at The Rendezvous is a privilege they cherish.

Behind the scenes

We have dedicated this year to enhancing our internal systems and processes. Thanks to the financial support from Lloyds Bank Foundation, we have appointed a part-time accountant to manage our increasingly complex financial needs and implement new software packages. Our back-office functions are under review, and will continue to be a focus for development in the coming year to ensure that they need the needs of the charity which has grown considerably in recent years.

Public Benefit unchanged

“I just want to thank you for helping “L” yesterday and for all your help so far. You have really helped “L” and taken a huge weight from our shoulders, thank you.” - Parents

Our work continues to align with the Charity Commission's guidance on public benefit, as outlined in the Charities Act 2011. The impact we have on the health, wellbeing, and economic futures of the young people we serve remains evident. Testimonials from parents, young people, and the community demonstrate the positive and tangible difference we make.

Future Developments

Our organisational priorities for the next three years are to:

  1. Provide a range of mental health and wellbeing services: This includes offering direct emotional support sessions and indirectly improving personal circumstances through group work and individual support.

  2. Offer English/Maths qualifications and support: We will continue to provide educational support, helping young people achieve qualifications and facilitating their transition into education and employment.

  3. Develop our work across North Dorset and South Somerset

  4. Secure long-term sustainability: Our focus is on achieving financial stability, maintaining an excellent reputation for our work, and being a responsible employer.

8

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Trustees Report for the year ended 31 March 2023 Contd

Fundraising

As always we remain grateful to our regular donors and grant-giving trusts and foundations. In the past year, we managed 33 grants of varying sizes, some of which concluded during the year, while others will continue into the next.

Multi-year funding from organizations like BBC Children in Need, CABWI, Garfield Weston Foundation, Lloyds Bank Foundation, and The National Lottery Community Fund provide us with increased security that helps us plan for the future.

We are also grateful for the continuing support from Classics at the Castle, Dorset Council, Dorset Community Foundation, Friends of the Yeatman Hospital, Faith in Action, Sherborne and Gillingham Town Councils, Somerset Community Foundation, Sherborne Castle Country Fair, and the United Reformed and Methodist Church.

Financial Review

The year ending 31[st] March 2023 saw a significant increase in income as a result of pursuing new restricted and unrestricted grant funding which is reflected in the increase of restricted reserves and balance. The largest grant was from The National Lottery Community Fund started on 1[st] January 2022 and as one of several restricted grants assigned to new projects they will link directly to the increase in expenditure as the projects are implemented.

The Charity completed the year with a surplus of £74,174 (2021/22: £40,469 deficit) and total reserves of £215,009 (2021/22 £140,835). The bank balances reflect the receipt of grants received prior to the end of the financial year but which were for work scheduled to start after 1[st] April 2023. Some of these are treated as deferred income (see Note 11), but the grant received from Lloyds Bank Foundation for 2023/24 has been included in grants (see Note 2) for 2022/23 to meet the charity SORP requirements. The unrestricted reserve balance is £152,821 (2021/22: £96,264), after allowing for the Trustees provision of £90,000 and the Lloyds grant of £25,000, the free reserves (excluding Fixed Assets at the end of the year) are £37,556. The budget for 2023/24 reflects the challenge of obtaining funding and shows a shortfall, although, it is hoped that some of this gap will be filled by obtaining new funding, this is becoming more challenging each year, thus the Trustees consider it prudent to identify the free reserves for filling any gap in 2023/24.

Reserves Policy

The total reserves held by the Charity as at 31[st] March 2023 was £215,009, of which £62,188 was restricted. In order to provide the Charity with adequate security and the means to meet its charitable objectives, the Trustees agreed that the Charity’s reserves should ideally be around 6 months of operational expenditure, valued at £90,000. Free reserves (excluding Fixed Assets) as at 31[st] March 2023 are £152,821, the Charity is therefore working within its reserves policy.

9

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Trustees Report for the year ended 31 March 2023 Contd

Statement of Trustees’ responsibilities

The trustees are responsible for preparing the Trustees’ Report (incorporating the directors’ report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Approval

This report was approved by the trustees on ……………………….. and signed on their behalf.

Stephen Uden Chair of the Trustees

10

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Independent examiner’s report to the trustees of Youth Resource Services (The Rendezvous, Sherborne) Limited

I report to the Charity Trustees on my examination of the accounts of Youth Resource Services (The Rendezvous, Sherborne) Limited for the year ended 31[st] March 2023.

Responsibilities and basis of report

As the Charity’s Trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2002 (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for the independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying our my examination I have followed the Directors given by the Charity Commission under section 145(5)(b)of the 2011 Act.

Independent examiner’s statement

Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not comply with these records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Michelle Ferris FCA DChA

Albert Goodman LLP Chartered Accountants Goodwood House Blackbrook Park Avenue Taunton TA1 2PX

Date:

11

YOUTH RESOURCE SERVICES

(THE RENDEZVOUS, SHERBORNE) LTD

Statement of Financial Activities

(including an income and expenditure account) for the year ended 31 March 2023

Incoming
Resources
Notes
Donations, grants
& legacies
2
Charitable
activities
3
Other fundraising
activities
4
Investment
income
Resources
expended
Charitable
activities
5
Other fundraising
activities
6
Premises &
administration
7
Net movement in
funds & net
incoming /
(outgoing)
resources for the
year
Total funds
brought forward
Total funds
carried forward		 Unres-
tricted
167,115
1,825
1,708
680
171,328
71,180
292
43,299
114,771
56,557
96,264
152,821		 Res-
tricted
133,303
6,819
-
-
140,122
103,610
-
18,895
122,505
17,617
44,571
62,188		 2023
300,418
8,644
1,708
680
311,450
174,790
292
62,194
237,276
74,174
140,835
215,009		 Unres-
tricted
49,106
6,358
5,392
591
61,447
71,119
1,733
50,333
123,185
(61,738)
158,002
96,264		 Res-
tricted
90,114
5,742
-
-
95,856
66,202
-
8,385
74,587
21,269
23,302
44,571		 2022
139,220
12,100
5,392
591
157,303
137,321
1,733
58,718
197,772
(40,469)
181,304
140,835

12

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Balance Sheet as at 31 March 2023 – Company Number 07592624

Notes
FIXED ASSETS
Tangible fixed assets
9
CURRENT ASSETS
Debtors
10
Cash at bank and in hand
CREDITORS: Amounts falling
due within one year
11
NET CURRENT ASSETS
NET ASSETS
FUNDS
Unrestricted funds
12.1
Restricted funds
12.2		 2023
265
1,766
263,712
265,478
50,734
214,744
215,009
152,821
62,188
215,009		 2022
364
2,585
167,705
170,290
29,819
140,471
140,835
96,264
44,571
140,835

These accounts have been prepared and delivered in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)

For the period in question, the charitable company was entitled to exemption from an audit under section 477 of the Companies Act 2006

The members have not required the charitable company to obtain an audit of its accounts for the period in question in accordance with section 476 of the Act

The trustees/directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved and authorised by the trustees on …………………………….. and signed on their behalf.

S Prescott, ACMA, CGMA Treasurer

13

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2023

1. Accounting policies

1.1 General information and b asis of preparation

of accounts.

The financial statements have been prepared under the historical cost basis and in accordance with the Accounting and reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) – (Charities SORP (FRS 102)).

The charity meets the definition of public benefit under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

1.2 Income

All income is shown and included in the statement of financial activities when the charity is entitled to the income and the income and the amount can be quantified with reasonable accuracy.

Grants and donations in the form of corporate and individual donations are recognised when there is evidence of entitlement, and when the receipt is certain and measurable.

Income from government grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received, and the amount can be measured reliably and is not deferred. When no conditions are attached to the grant income they are recognised within donations and legacies and where conditions relating to performance of services are attached, grant income is recognised in income from charitable activities within the Statement of Financial Activity.

Income from gift aid is included when there is evidence of entitlement, and when the receipt is certain and measurable.

1.3 Expenditure

Expenditure is accounted for on an accruals basis. Liabilities are recognised in the accounting period to which they relate.

Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice.

Support costs are shown under the costs in furtherance of the charitable activities.

Value Added Tax is not recoverable by the charity, and as such is reported as part of the expenditure to which it relates.

14

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2023 Contd

1.4 Tangible fixed assets for use by the charity and depreciation

Tangible fixed assets are for use by the charity are stated at cost less accumulated depreciation.

Depreciation is provided at rates calculated to write off the cost of valuation of each asset less its estimated residual value, over its expected useful life on the following basis:

Computers 33% straight line basis Sound recording equipment 25% straight line basis Furniture, fittings and equipment 15% straight line basis Improvements to premises 15% straight line basis

1.5 Debtors

Trade Debtors and other debtors are recognised at the settlement amount due.

1.6 Cash at bank and in hand

Cash at bank and in hand comprise cash on hand that is ready convertible to a known amount of cash and are subject to insignificant risk of change on value.

1.7 Creditors

Creditors and provisions where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are recognised at their settlement amount.

1.8 Taxation

The charity applies all income and gains for charitable purposes and is therefore not liable to corporation tax.

1.9 Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

1.10 Financial instruments

The charity only holds basic financial instruments as defined in FRS 102. The financial assets and liabilities of the charity and their measurements are as follows:

Financial assets – trade and other debtors are basic financial instruments and are debt instruments measured at amortised cost.

Cash at bank – is classified as a basic financial instrument and is measured at face value

15

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2023 Contd

Financial liabilities – trade creditors, accruals and other creditors are financial instruments, and are measured at amortised cost. Taxation and social security are not included in the financial instruments disclosure definition. Deferred income is not deemed to be a financial liability.

16

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2023 Contd

INCOMING RESOURCES

2. Donations, grants and legacies
Unres-
tricted
Donations
24,405
Grants
142,710
Job Retention Scheme
-
Legacies
-
167,115
3. Charitable activities
Unres-
tricted
Outreach
-
Young people
development
-
Advice, information
and guidance
-
Learning and
education
1,825
1,825
4. Other fundraising activities
Unres-
tricted
Partnership income
733
Young parents
670
Miscellaneous
305
1,708		 Res-
tricted
500
132,803
-
-
133,303
Res-
tricted
6,819
-
-
-
6,819
Rest-
ricted
-
-
-
-		 2023
24,905
275,513
-
300,418


2023
6,819
-
-
1,825
8,644

2023
733
670
305
1,708		 Unres-
tricted
28,871
19,823
412
-
49,106
Unres-
tricted
-
4,438
1,920
6,358
Unres-
tricted
2,307
276
2,809
5,392		 Res-
tricted
500
89,614
-
-
90,114
Res-
tricted
5,742
-
-
-
5,742
Res-
tricted
-
-
-
-		 2022
29,371
109,437
412
-
139,220
2022
5,742
4,438
-
1,920
12,100
2022
2,307
276
2,809
5,392

17

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2023 Contd

RESOURCES EXPENDED

5. Charitable Activities

Unres-
tricted
Res-
tricted
2023
Salaries
48,753
79,566
128,319
Staff training,
recruitment & welfare
624
921
1,545
Travel and subsistence
604
1,132
1,736
Sundry expenses
1,603
1,510
3,113
Client support
19,596
20,481
40,077
71,180
103,610
174,790
6. Other Funding Activities
Unres-
tricted
Res-
tricted
2023
Coffee bar
-
-
-
Function costs
-
-
-
Sundry expenses
292
-
292
292
-
292
7. Premises & Administration
Unres-
tricted
Res-
tricted
2023
Salaries
14,833
18,655
33,488
Premises
15,163
240
15,403
Other administration
13,204
-
13,204
Depreciation
99
-
99
Sale of assets
-
-
-
43,299
18,895
62,194
Surplus/(deficit) is stated after charging:
Depreciation
Operating leases – property rent
Independent Examiner’s remuneration – prior examiner
Independent Examiner’s remuneration – current examiner		 Unres-
tricted
58,292
1,443
740
1,936
8,708
71,119
Unres-
tricted
6
-
1,727
1,733
Unres-
tricted
21,615
15,977
11,567
1,174
-
50,333		 Res-
tricted
49,012
386
898
747
15,159
66,202
Res-
tricted
-
-
-
-
Res-
tricted
7,385
1,000
-
-
-
8,385
2023
£
99
5,880
1,200
7,179		 2022
107,304
1,829
1,638
2,683
23,867
137,321
2022
6
-
1,727
1,733
2022
29,000
16,977
11,567
1,174
-
58,718
2022
£
1,174
5,760
600
1,200
8,734

18

YOUTH RESOURCE SERVICES

(THE RENDEZVOUS, SHERBORNE) LTD

Notes to the accounts for the year ended 31 March 2023 Contd

8. Staff Costs

Wages and salaries
Social security
Pension
No individual employee was paid over £60,000 (2022 – none).
The average number of employees for the year was as follows:
Charity work		 Total
2023
153,448
4,967
3,392
161,807
2023
12		 Total
2022
128,655
4,966
2,683
136,304
2022
12

Defined contribution pension scheme

The charity operates a defined contribution scheme. The pension cost charge for the period represents contributions payable by the charity to the scheme and amounted to £3,392 (2022: £2,683).

Key management personnel

The key management personnel of the charity are considered to be the Chief Executive and 40% of The Volunteer and Training Manager.

The total costs to the Charity of employee benefits for the key management personnel were £55,933 (2022: £54,182).

Trustees’ renumeration

During the year, no travel expenses or subsistence was reimbursed to trustees (2022: £nil) No trustees received wages for their services during the year (2022: £nil)

19

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2023 Contd

9. Tangible fixed assets for use by the charity

Recording
Furniture
Studio
Fittings
£
£
Cost or valuation
31 March 2022
3,463
7,603
Additions
-
-
Disposals
(3,463)
-
As at 31 March 2023
-
7,603
Depreciation
31 March 2022
3,463
7,239
Charge for the year
-
99
Depreciation on
disposals
(3,463)
-
As at 31 March 2023
-
7,338
Net book value
As at 31 March 2022
-
364
Net book value
As at 31 March 2023
-
265
10. Debtors
Trade Debtors
Sundry debtors
Prepayments
11. Creditors: amount falling due within one year
Trade creditors
Other taxes and social security costs
Accruals & Deferred Income		 Computers
£
17,630
-

17,630
17,630
-
-
17,630
-
-		 Premises
Improvements
£
2,775
-
-
2,775
2,775
-
-
2,775
-
-
2023
50
701
1,015
1,766
2023
1,245
2,592
46,897
50,734		 Total
£
31,471
-
(3,463)
28,008
31,107
99
(3,463)
27,743
364
265
2022
582
672
1,331
2,585
2022
1,009
2,459
26,351
29,819

20

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD

Notes to the accounts for the year ended 31 March 2023 Contd

Deferred Income
Deferred Income as at 1stApril
Released during year
Resources deferred in the year
Deferred Income as
at 31 March 2023		 2023
24,770
(24,770)
44,723
44,723		 2022
8,000
(8,000)
24,770
24,770

At the balance sheet date the charity was holding funds received in advance for grants commencing April 2023 from:

Alice Ellen Cooper Deane Dorset Community Fund Somerset Community fund Children in Need

21

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2023 Contd

12. Statement of Funds

2023
Restricted Funds
Mental Health and Wellbeing
BBC Children in Need
DCF-The Corton Hill Fund
Dorset Council Ansbury
Dorset Council Ansbury 2022-23
Friends of the Yeatman Hospital
Learning and Employability
CABWII
Dorset Council Youth Fund 21-22
Dorset Community & Culture
Investec
SCF – CYP Fund
Young Parents
DCF-Wessex Water Community
Friends of the Yeatman Hospital
Gateway projects
DCF-The Gladys Watson Fund
DCF-Toby’s of Shaftesbury
Gillingham Town Council
Gillingham Town Council 2022-23
Magic Little Fund
The National Lottery Community
Fund
Shaftesbury Town Council
Total Restricted Funds
Unrestricted Funds
TOTAL FUNDS		 Balance
as at
1.4.2022
0
1,013
3,969
0
4,670
0
835
0
0
3,483
2,269
0
1,318
389
3,938
0
0
22,687
0
44,571
96,264
140,835		 Income
10,132
0
0
11,925
2,500
20,000
0
4,770
5,885
0
0
7,500
0
0
2,650
4,169
500
68,730
1,361
140,122
171,328
311,450		 Expenditure
(8,530)
(1,013)
(3,969)
(6,918)
(7,170)
(18,368)
(835)
(4,770)
(5,885)
(3,483)
(2,269)
(5,381)
(25)
(389)
(6,588)
(1,879)
(500)
(44,167)
(366)
(122,505)
(114,771)
(237,276)		 Transfers
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Balance as
at
31.3.2023
1,602
0
0
5,007
0
1,632
0
0
0
0
0
2,119
1,293
0
0
2,290
0
47,250
995
62,188
152,821
215,009

22

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2023 Contd

Purposes for which the grants were awarded

Mental Health and Wellbeing

Grants were awarded to support our work improving the mental health of young people through one to one sessions and small targeted group work. Funding from BBC Children in Need and Dorset Council supports the one to one work delivered out of school hours at the Sherborne centre and at the local Gryphon School respectively.

Learning and Employability

These restricted grants helped us to deliver our learning programme in Sherborne and Yeovil which includes recruiting and supporting volunteer tutors to work with young people and exam fees, venue costs and resources as well as staffing. The generosity of the three year grant from CABWI has underpinned much of these costs as well as enabling us to grow our fledgling employability programme, The Future is Yours.

Young Parents Support

Dorset Community Foundation (Wessex Water Community Fund) was awarded to provide advice and information sessions through to December 2022. We remain grateful for the support of the Friends of the Yeatman Hospital for their support of work with young parents in Sherborne.

Gateway Projects

These grants are restricted to various projects which have various start and end dates throughout 2022 and include outreach programmes and Bekah’s Kitchen. In the aftermath of the pandemic, delivery of some of these programmes was disrupted but remain ringfenced for those specific project.

The first instalment of a five-year National Lottery Community Fund project was received in January 2022. The “Gillingham Youth Collective” is a new partnership project led by the Rendezvous with Gillingham Youth Club to develop a broad programme of work for young people in the Gillingham area of Dorset which is going through a period of rapid growth and has a history of under-funding. Gillingham Youth Club receive funding from the grant to deliver a Young Leaders programme.

23

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2023 Contd

12. Statement of Funds

2022 Restricted Funds

Mental Health and Wellbeing
BBC Children in Need
DCF-The Corton Hill Fund
Dorset Council Ansbury
Dorset Council Information &
Service Support
Friends of the Yeatman Hospital
Sherborne Town Council
Sherborne Mental Health Fund
Learning and Employability
Dorset Council Youth Fund 21-22
ESFA Community Training Grant
Rotary Club of Yeovil
SCF
SCF – CYP Fund
Seedbed
Young Parents
DCF-Wessex Water Community
The National Lottery (Awards for
All)
Gateway projects
DCF-The Gladys Watson Fund
DCF-Toby’s of Shaftesbury
Dorset Council
Gillingham Town Council
The National Lottery Community
Fund
General
Total Restricted Funds
Unrestricted Funds
TOTAL FUNDS		 Balance
as at
1.4.2021
1,586
0
0
0
0
0
2,685
0
0
0
2,050
0
5,000
0
2,211
2,661
1,798
905
4,406
0
23,302
158,002
181,304		 Income
0
5,000
11,926
5,962
12,977
1,000
0
4,946
3,826
500
0
4,640
0
3,000
0
1,500
0
0
5,742
34,837
95,856
61,447
157,303		 Expenditure
(1,586)
(3,987)
(7,957)
(5,962)
(8,307)
(1,000)
(2,685)
(4,111)
(3,826)
(500)
(2,050)
(1,157)
(5,000)
(731)
(2,211)
(2,843)
(1,410)
(905)
(6,209)
(12,150)
(74,587)
(123,185)
(197,772)		 Transfers
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Balance as
at
31.3.2022
0
1,013
3,969
0
4,670
0
0
835
0
0
0
3,483
0
2,269
0
1,318
389
0
3,938
22,687
44,571
96,264
140,835

24

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2023 Contd

Purposes for which the grants were awarded

Mental Health and Wellbeing

Grants were awarded to support our individual one to one work with young people and small targeted group work around anxiety. The three year small grant from BBC Children in Need which funded out of school work with young people under 18 came to an end during the year whilst funding from Dorset Council and Friends of the Yeatman Hospital runs to August 2022.

Learning and Employability

These funds supported costs of our learning and employability programme in Sherborne and Yeovil with Somerset Community Foundation, the Somerset Youth Fund (Can we change this to Seedbed) and Rotary funding being restricted to Somerset and Dorset Council funding restricted to Sherborne.

Young Parents Support

Dorset Community Foundation (Wessex Water Community Fund) was awarded to provide advice and information sessions through to December 2022. TNL Awards for All funding supported general costs of running the groups and was carried over and completed from the previous year when Covid restrictions caused a pause in the group delivery.

Gateway Projects

These grants are restricted to various projects which have various start and end dates throughout 2022 and include outreach programmes, Bekah’s Kitchen and the first instalment of the National Lottery Community Fund project, “Gillingham Youth Collective” which is a five year (January 2022 to December 2026) partnership with Gillingham Youth Club developing a new programme of work for young people in that area of Dorset. Delivery of outreach in Gillingham was interrupted as a result of the pandemic but remained ring-fenced and does not include costs of producing the community film, “Find Your Way” and funds are allocated to August 2022.

25

YOUTH RESOURCE SERVICES (THE RENDEZVOUS, SHERBORNE) LTD Notes to the accounts for the year ended 31 March 2023 Contd

13.1 2023 Analysis of net assets between funds Total
Unrestricted Restricted 2023
Total 2021
Fixed Assets 265 - 265
Net Current Assets 152,556 62,188 214,744
Total Funds 152,821 62,188 215,009
13.2 2022 Analysis of net assets between funds Total
Unrestricted Restricted 2022
Total 2021
Fixed Assets 364 - 364
Net Current Assets 95,900 44,571 140,471
Total Funds 96,264 44,571 140.835

14. Related party transactions

During the year, the charity received income of £10,000 (2022:£12,977) from Friends of Yeatman Hospital, a charity in which, A Whitlock was also a trustee.

15. Company limited by guarantee

Youth Resource Services (The Rendezvous Sherborne) Ltd is constituted as a company limited by guarantee and not having a share capital. The charity had 12 members as at 31 March 2023, and therefore the total amount guaranteed was £12.

16. Government Grants

Income from government grants comprise grants made by local authorities to fund the principal activities and objectives of the charity via core funding and funding for specific projects. No performance related grants recognised in income have had any unfulfilled conditions or any other contingencies attaching to them. See note 2 and 3 for more information. Government grants received during the year amounted to £34,515 (2022: £38,042).

26