## **THE LAMPS COLLECTIVE** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024** The trustees present their annual report and financial statements of the charity for the year ended 31st March 2024 The financial statements have been prepared on a Receipts and Payments basis and comply with the charity’s trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The LAMPS Collective is a Charitable Incorporated Organisation (CIO) which was established under a Constitution which set out the objectives and powers of the CIO. The LAMPS Collective is currently staffed by volunteer staff members: a Creative Director, who advises the trustees on the productions which should be mounted, a Treasurer, a Tours and Bookings Coordinator and a Website Manager. ## **RECRUITMENT AND APPOINTMENT OF TRUSTEES** The trustees of the charity have the responsibility for managing the affairs of LAMPS Collective. The Constitution of the Charity requires that there should be a minimum of three and a maximum of twelve trustees and that every trustee has to be appointed by a resolution passed at a properly convened meeting of the charity trustees. Trustees bring a variety of skills to the board, including organisational, charity and financial management and a passion for the arts. The board of trustees continues to explore the recruitment of additional trustees and will seek to make sure that the composition of the board is adequate to ensure the strategic development of the charity’s work and the proper oversight of its operations. Any new trustees are likely to be sought from people known to the trustees or the Executive Team of the charity and will be those who can provide the necessary specialist skills and experience to ensure the proper working of the trustees and the development of The LAMPS Collective’s ministry. We are pleased to have been able to recruit two new trustees in the year 2023-2024. ## **TRUSTEE INDUCTION AND TRAINING** New Trustees are given a copy of the Constitution and a copy of the Charity Commission's booklet "The Role and Responsibility of Charity Trustees" and the role and responsibilities of trustees are explained to them. New Trustees are expected to spend some time with the Executive Team to gain a proper understanding of the work of LAMPS Collective. The need for Trustee training is kept under review and appropriate training will be undertaken as needs are identified. Trustees are reminded of their responsibilities at each meeting of the board. Currently the trustees are drawn from a variety of professional and charity backgrounds relevant to the work of the charity. In November, a number of the Board took part in free training during National Trustee Week. ## **TRUSTEES** Trustees who served during the period were: Roland Fuggle Marion Haynes Philip Henderson Charles Milward Tony Rogerson Rev Mandy Marriott Sarah McKearney Bob Sands ## **RISK MANAGEMENT** A Risk Management review is carried out each year and records the risks identified, the steps in place to mitigate those risks and any actions required to further improve risk. management. Procedures are also in place to safeguard the health and safety of the production and creative teams in performance, and a prior risk assessment review is required at performance venues. Internal financial control risks are minimised by the implementation of appropriate systems and procedures, including the dual authorisation of expenditure and payments. On 19 June 2023 we conducted a review of all our policies. ## **OBJECTIVES AND ACTIVITIES** The LAMPS Collective is a Charitable Incorporated Organisation which was registered by the Charity Commission on 16th July 2015. The purpose of The LAMPS Collective is to advance the Christian faith for the benefit of the public by: a. The re-telling of stories for the public benefit, through high quality performances involving theatre, music, puppets, poetry and other art forms, b. The production of media resources which are of educational, cultural and spiritual value to the community and based on Christian principles, c. Teaching, training and encouraging churches and the wider public in the art of song-writing and storytelling through workshops and other media. ## **PUBLIC BENEFIT STATEMENT** The Trustees are mindful of their responsibilities regarding public benefit and seek to meet these criteria in a number of different ways. Through its performances, the charity entertains, challenges and encourages people of all ages to live a life full of meaning and purpose, seeking to motivate and change society for the better. ## **ACHIEVEMENTS AND PERFORMANCES 2023-2024** ## **Salt and Light tour 2023** This was a very well received nine show tour; four were at brand new churches and three were booked through local connections. Approximately seven hundred and fifty people saw the shows. Emma had to be replaced fairly last minute due to illness which raised challenges; her replacement Dawn Bush rose to the challenge. The other three applicants have been kept on file. The new technician (Tubs) blossomed during the tour. He had worked with many professional companies, but reported he had never been so well fed and cared for. He felt the cast had a joy and a real spiritual anchor and would love to work with LAMPS again. Sam & Heidi paid to have 50 scores and 150 scripts printed in separate books.30 of the scripts were sold as well as 15 scores. The remainder will be kept for the 2024 tour. Income from these went directly to Sam (writer) and Heidi (composer.) ## **Bread and Starlight 2023** Personal constraints on writerly capacity meant it proved unrealistic to create the new family show (Angels) for Christmas 2023 as originally planned. Bread and Starlight however did tour. This tour was split between two actresses, due to a vocal problem suffered by Emma Jane Peyton who has played the role of Elizabeth so far. This incurred extra cost and rehearsal time, but the new performer (Wynne Potts) proved excellent and looks set be a real asset to the LAMPS the future. Audiences were appreciative but small and generating bookings was a challenge. Attempting a new model whereby we hired a venue in Winchester and attempted to advertise at a distance was not successful. ## **The Passion 2024** We were invited to perform _The Passion_ at the Cathedrals Plus conference in January 2024. The cast of the last three years (Emma Jane Peyton, Dan Sears and Chris Matthewman) performed to delegates from most of the UK’s cathedrals’ education and outreach departments and the performance was extremely well received. Bath Abbey and Ely Cathedral have since booked LAMPS performances at their venues. Our 2024 Easter Tour of _The Passion_ was a great success; for the first time bookings necessitated two teams going out simultaneously (one in the north of England and Scotland, the other in southern England). The show was performed eighteen times and reached between 1500 and 2000 people. We welcomed a new technician (Bradley Barnes) and three new cast members (David Tarpey, Megan Blowey and Fergus Munro) all of whom were excellent and with whom we would be very happy to work again. Chris Matthewman, much loved founder of LAMPS performed for the last time as part of the southern Passion team, ending with a superb performance at Queens Road Baptist Church, Broadstairs, where he now becomes minister. Former cast member Stephen Bathurst has asked for and been granted permission to seek a producer for a dual language production of _The Passion_ in Finland in 2025. We are delighted to see our work being used further afield. ## **Financial** Accounts for 2023-2024 have now been agreed and signed off by Gerald Moscrop. See below. LAMPS Collectlve 1162692 Receipts and paym9nts accounts Forth& pgt 11412023 To 311312024 Sg¢tion A Receipts and payrnents UnreJtrt¢t•d Ert¢0w￿nt Total fund• ton•aMitt La9¢￿Ar A1 R•¢•l Oonalttyla Ind￿1￿ GrftAWI retL4imÈ 10N68 fO,OS8 18,20S L4MPS Production$ Rwurces 28,698 28.6YB 19,717 In￿str￿ent inco 13 Sub totsl 39,Q52 39,Q52 104 A2 A￿t41)d invulmtrnt F, •ts. Totalre¢eipts 3•,052 39.052 3fj,104 A3 Payffwnts LAMPS produ￿0￿ costs ReSour￿S Devdopmènl ¢o$ts Vl8b5￿￿￿nd Martetsng Offip* BndAdrnini9tr8bon expens DDDations 574 24574 2&081 700 414 Sub total 28ts32 ,632 29,793 A4 A8aetand In¥uMMHt 15,176 Totslpaymonts 24727 26,727 45.769 Notolrnc8lpW(p8ym•nts) ASTrnmshrs i*iwqgn funds A6 Cash lunds lastY￿r0nd Cash funds thlsyvr•nd 11326 16 to M•r*•te al cash funds C8$h 7.2 Cash in h￿d Total eash funts 19,134 7,2119 Unr68trl¢tsd nds lonyr•4tE R￿1￿cle0 Endowmw fundB fvndB no•r••te Dotallts l Dètails B3 Inve8tmonta880tr 84 As58ts rotaln8d forth8 charity's own use 2018 And 2019 kh un￿1￿Cle4 2911ZI22 Uareskncted 12,5Y4 Kemo%Y Microp￿ne￿ 21111122 UnreSthc￿￿ J,382 Fund bwhkh Jntdu• I￿p*onl1) Detsll$ Sffjn&l tyonèIrf￿ tnxtw on nature Print Narr Datsof CHARITY COMMISSION FOR ENGIAND AND WALES Independent examinerfs report on the accounts SeGlion A Independent Examiner's Report Reportto thetfU6tee81 member* of L￿n￿ Co1￿1•18 On •¢¢ouAtsf¢r thg year 31 March 2￿4 Charlty no any) 1162692 Sel out on pago8 I rel￿ to Ihetrustees cn my examinath￿ of trEaccounts of IfE thve d)ar"ty I'the Trust") ftrlV* year8nded R•sponslblllllgs and As the trusiees of theT￿￿t. you are re$w$￿e forlhe preparaikjn bas15 of report of the ac¢ounl$ In ￿y￿anC8W1lh Ihe r8quiwertsof th8 Ch￿Je$ Act 20111'theAcl"l. I report In resw of my 8xamffiabon of th8 Tmsfsacttsthts ¢arried£￿t uiidw ￿l1(Al 145 uf t1￿ 2011 Abt aTMI iii iairyiiw uut Iiiy exatti1t￿￿U[i. I have fdbwed the applicable Diracl¥)ns giv￿ by thg Charity CTrmmk%5bon under ￿tiOn 144SXbl of the Act. I have rny ex8mhBbon. I wnflrm Itpt no materfd matter¥have ne io my attentiDn (other Ih3nltrHt d￿c￿se￿ bebw ') In with th& &x8minalth %Yhich gnfÈs mé causgto bdievÈ Ihat in, any materLg1 IndÈpetKlent •xamIn•￿8 statoment Jnb'ng rec￿d8wer8 Th)1 k8Pt In accordanc8Wrth 130 rrf Ih8Acl ac do rN*aGGord withthe accovnting reGord5 Ihaven thlh ems and h3v8crme ￿rosS ntrol￿ matters In COnn￿l￿)n rnation ta wh￿h atterikn 8hwkJ be drawn in C*derI08n8b￿ 8 noing of ihe 8ccount810 ty8ch8d. e ths woftls in th&h￿Ck0ts rflhgy(b r￿l￿pp￿. Slgngd: Date: N•m•: Ger8ld18n bAoscrop profuslonal quallflc•tlonl81 or body Chartered Accountant Addre￿. Multvry CrAl8ge Oxford Road Clrflon HampJ8n OX14 3EW IER Octobor 2018 Section B Dis¢10sure Only Comp￿ rf Ihe examiner n88dsto NoNohl matters of c(YteFn IseeCCY2. Independent examination ol charity %counts.' diecik)ns and gU￿anCefOr examiners). Glve here brleld6ts118 of y Item* that the tnln8r wlsh95 to dtsclo5e. IER October 2018