## **Trustees’ Annual Report for the period** ## **From 1.7.2023 Period start date To: 31.6.2024 Period end date** ## **Charity name: Ember Choral** ## **Charity registration number: 1162685** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the charity is to promote,
improve, develop and maintain public
education in, and appreciation of, the art
and science of choral music in all its
aspects by the presentation of public choral
concerts and for such other purposes as
shall be exclusively charitable as the
Committee may from time to time decide.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Provision of subsidised concerts of
traditional choral music to the general
public, usually, but not always, performed
with a small professional orchestra and
soloists.

Provision of the opportunity to join a non-
audition choir for anyone who wishes to
come and enjoy choral singing, regardless
of their ability.
| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have discussed, and understand,
the principles of public benefit and how it
applies to our charity.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference **Not applicable** Para 1.38 Policy on grant making **Not applicable** Para 1.38 Policy on social investment including program related investment |Contribution made by
volunteers|Para 1.38|We have no paid staff so rely on volunteers
to run our choir as Trustees and Committee
members, and other members to perform
important roles such as Librarian.| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s work
has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We had a very successful Xmas concert
where we sang the St Saens Oratorio and
A Ceremony of Carols by Britten plus
carols for the audience to join in. Tickets
were kept to £15 and the losses covered
by our reserves.
We also invited members to donate to a loca
foodbank and this was very successful.
For our Spring mid-week concert we
had a mixed programme of Rutter
pieces and part songs. This was well
attended.
Finally for our summer concert we
performed the Faure Requiem and Franck’s
Mass in A Major. Our audience gave us
some really positive feedback for the quality
of the performance.| |||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |||| Para 1.41 Investment performance against objectives Other ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The choir remains financially stable and
managed to make a small (£612) surplus
despite subsidising the price of the concert
tickets.
Reserves remain at a good level and are
monitored carefully by the Treasurer and
Committee.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Our policy is to hold a minimum of 6
months operating costs.| |Amount of reserves held|Para 1.22|**£17,743**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Three major factors influence our going
concern status.
1.
The number of members and the
annual fee they pay
2.
The financial cost of concerts
determined by the amount of
professional musicians involved, the
size of the audience, and the ticket
price.
3.
General increases in all our
expenses
This is all regularly reviewed and actions
taken to mitigate any major risks.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Membership subscriptions
Ticket sales
Gift Aid| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We hold most of our reserves in a 2 year
interest earning (5%) account.| |A description of the principal
risks facing the charity|Para 1.46|Declining membership
Declining audiences| Increasing costs of orchestra and soloists Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||Not applicable| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Memorandum & Articles of Association| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|This is all set out in our Mem & Arts. New
officials are elected by the members at
each AGM.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other ## **Reference and Administrative details** |Charity name|Ember Choral Society| |---|---| |Other name the charity uses|Ember Choral| |Registered charity number|1162685| |Charity’s principal address|35 Leigh Road, Cobham, Surrey KT11 2LF| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Linda Bridges|||| ||Valerie Thompson|Treasurer||| ||Robert Cotterill|||| ||Angela Springett||From 14.2.22|| ||John Alpass|Chairman|From 7.9.22|| ||Pat Price|Secretary|From 14.2.22|| ||LesleyMitchell||From 14.2.22|| ||Jackie Allen|Vice President||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** Valerie Thompson **Full name(s)** Valerie Thompson **Position (eg Secretary,** Treasurer **Chair, etc)** **Date** 12.10.2024 ## **INCOME & EXPENDITURE FOR THE 12 MONTHS ENDED 30 JUNE 2024** |**2022/23**
**£**
**INCOME**
6,760 Membership subscriptions
777 Fundraising income
58 Donations
1,142 Recovery of Gift Aid
6,448 Concert Income
181 Interest (net of bank charges)
919 Music hire to choir
16,286
**EXPENDITURE**
5,900 Honoraria
1,152 Rehearsal hall
0 Publicity
56 Fundraising costs
7,297 Concert expenditure
186 MM, subs & insurance
924 Hire music costs
673 Administration and misc. exp
16,188
98 Surplus for year
**BALANCE SHEET AS AT 30 JUNE 2024**
17,033 Accumulated Fund as at 1 July 2023
98 Surplus/(Deficit) for year
Creditors paid in advance
Adjustment from previous year
**17,131** Accumulated Fund as at 30 June 2024
**Represented by:**
1 Investment
0 Gift Aid Recoverable
50 Debtors & advance payments
13,000 Savings Account
4,080 Bank current account
**17,131**
**Liabilities**
0 Creditors & prepayments
**17,131**|**2023/24**
**£**|8,450
1,032
87
1,583
6,541
182
675| |---|---|---| |||**18,550**| |||6,890
1,152
34
226
8,034
268
688
646| |||**17,938**| |||**612**| |||17,131
612
0
0| |||**17,743**| |||1
0
50
13,000
4,692| |||**17,743**| |||0
**17,743**| ## **STATEMENT A - CONCERTS 2023/24** |**INCOME**
Tickets
Advertising
Interval drinks
Sponsor/grant
Programmes
**Total**
**EXPENDITURE**
Professional Fees
Premises, staging etc.
Hire of scores
PRS
Bar/catering
Printing & Publicity
**Total**
**SURPLUS/(DEFICIT)**|**December**
**March**
**June**
**Totals**
£
£
£
2,100
1,056
2,070
**5,226**
0
0
0
**0**
291
55
365
**711**
500
0
0
**500**
35
0
69
**104**
**2,926**
**1,111**
**2,504**
**6,541**
3,575
250
2,705
**6,530**
430
120
480
**1,030**
0
0
55
**55**
0
0
0
**0**
116
90
77
**283**
89
0
47
**137**| |---|---| ||**4,210**
**460**
**3,364**
**8,034**| ||**-1,283**
**650**
**-860**
**-1,493**| ## **VALERIE THOMPSON** Hon Treasurer 02 July 2024 ## **INDEPENDENT EXAMINER'S REPORT** In my opinion the foregoing Balance Sheet, Income and Expenditure Account and the supporting information in Statement A give a true and fair view of the state of affairs of the Ember Choral Society at 30 June 2024 and of the income and expenditure for the year ended on that date. Terry Price Hon Independent Examiner