2021-06-30-accounts - Ember Choral Society

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

From 1.7.2020 Period start date To 31.6.2021 Period end date

Charity name: Ember Choral

Charity registration number: 1162685

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of the charity is to promote, improve, develop and maintain public education in, and appreciation of, the art and science of choral music in all its aspects by the presentation of public choral concerts and for such other purposes as shall be exclusively charitable as the Committeemayfromtime to time decide.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Provision of subsidised concerts of traditional choral music to the general public, usually, but not always, performed with a small professional orchestra and soloists. Provision of the opportunity to join a non- audition choir for anyone who wishes to come and enjoy choral singing, regardless of their ability.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees have discussed, and understand, the principles of public benefit and how it applies to our charity.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference

Not applicable Para 1.38 Policy on grant making Not applicable Para 1.38 Policy on social investment including program related investment


Contribution made by volunteers	Para 1.38	We have no paid staff so rely on volunteers to run our choir as Trustees and Committee members, and other members to perform important roles such as Librarian.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	COVID and lockdown made it exceptionally difficult for us to remain active as a choir. However, the choir was determined to continue so we rapidly converted to virtual rehearsals using Zoom. A detailed risk assessment was prepared and published. As COVID measure eased, we were able to combine a small rehearsal choir in our hall with Zoom for everyone else. Finally, in June 2021 we were able to perform the Faure Requiem and the Poulenc Gloria to a small, suitably masked, audience. This was an emotional event for the musicians and the audience who has missed the experience of live music.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set Investment performance Para 1.41 against objectives Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The choir remains financially stable, aiming, and achieving, a breakeven budget every year in order to protect reserves. Because we were unable to put on performances involving an orchestra, and we were only able to deliver one concert, our expenses were relatively low. In addition, our Music Director decided not to take his fees. As a result, our reserves rose by £3,507.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Despite the recent rise in reserves due to COVID, our income remains a risk if choir numbers fall, or if audiences are below the numbers required. Once we return to performing with an orchestra we will have to carefully manage our reserves so that we cansurviveinthelong term.
Amount of reserves held	Para 1.22	£20,091
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	We have been a much bigger choir in the past, up to 90 members. As the numbers are reducing we are re-examining the financial model we operate with to ensure we can continue as a small choir with different uses of external musicians.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s trusts:		Not applicable
Type of governing document (trust deed, royal charter)	Para 1.25	Memorandum & Articles of Association
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	This is all set out in our Mem & Arts. New officials are elected by the members at each AGM.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Ember Choral Society
Other name the charity uses	EmberChoral
Registered charity number	1162685
Charity’s principal address	35 Leigh Road, Cobham, Surrey KT11 2LF

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee(if any)
Linda Bridges	Chair	Members
Valerie Thompson	Treasurer	Members
Robert Cotterill		Members
Angela Springett		Members
Pauline Terry		Members
Pamela Goring- Thomas		Members

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	Valerie Thompson
	Valerie Thompson
	Treasurer
	3.2.2022
	3.2.2022

EMBER CHORAL SOCIETY INCOME & EXPENDITURE FOR THE 12 MONTHS ENDED 30 JUNE 2021

2019/20
£		INCOME	£
	7,060	Membership subscriptions		6,025
	1,638	Fundraising income		0
	1,010	Donations		125
	1,259	Recovery of Gift Aid		1,421
		Cpncert income		31
	103	Interest (net of bank charges)		133
	300	Music hire to choir		465
	11,370			8,200
		EXPENDITURE
	6,600	Honoraria		1,910
	1,037	Rehearsal hall		324
	466	Fundraising costs		100
		Concert Expenditure		1,125
	243	MM, subs & insurance		183
	609	Hire music costs		545
	176	Administration and misc. exp		506
	5,610
	14,741			4,693
	-3,371	Surplus for year		3,507
		BALANCE SHEET AS AT 30 JUNE 2021
	19,874	Accumulated Fund as at 1 July 2020		16,584
	-3,371	Surplus/(Defcit) for year		3,507
	80	Creditors paid in advance		0
	0	Adjustment from previous year		0
	16,584	Accumulated Fund as at 30 June 2021		20,091
		Represented by:
	1	Investment		1
	0	Gift Aid Recoverable		0
	250	Debtors & advance payments		250
	12,976	Savings Account		13,109
	3,357	Bank current account		6,731
	16,584			20,091
		Liabilities
	0	Creditors & prepayments		0
	16,584			20,091

STATEMENT A - CONCERTS 2020/21

INCOME Tickets Advertising Interval drinks Sponsor/grant Total EXPENDITURE Professional Fees Premises, staging etc. Hire of scores Bar/catering Printing & Publicity Total SURPLUS/(DEFICIT) As stated in the Income and Expenditure Account	November March June Totals £ £ £ 0 0 31 31 0 0 0 0 0 0 0 0 0 0 0 0
	0 0 31 31
	0 0 1,125 1,125 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,125 1,125
	0 0 -1,094 -1,094

VALERIE THOMPSON

Hon Treasurer

04 July 2021

INDEPENDENT EXAMINER'S REPORT

In my opinion the foregoing Balance Sheet, Income and Expenditure Account and the supporting information in Statement A give a true and fair view of the state of affairs of the Ember Choral Society at 30 June 2020 and of the income and expenditure for the year ended on that date.

Terry Price Hon Independent Examiner