Charity Number: 1162662 Company Registration Number: 08743407 (England and Wales) SWANAGE AND PURBECK DEVELOPMENTTRUST TRUSTEES REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 ocfoBER 2024
SWANAGE AND PURBECK DEVELOPMENTTRUST COMPANY INFORMATION Trustees Robert Foster Kim Gallagher Melvyn Norris Desmond Sutcliffe Robin Taylor Deirdre Selwyn Frank Robert5 David Williams (resigned 2 August 20241 Susan Younghusband (appointed 4 February 20241 Deborah Evans IcD-OPted 3 january 20251 Malcom Turnbull (co-opted 7 February 20251 Annabel Eady Ico-opted 6 lune 20251 Alexandria Brocklesby Ico-opted 6 lune 20251 Chief Executive Alastair Tuckey Company number 08743407 Charlty number 1162662 Registered Office The Focus Centre 107 High Street Swanage Dorset BH19 2NB Independent Examiner Christina Moncur
SWANAGE AND PURBECK DEVELOPMENTTRUST CONTENT Page Report of the Trustees Independent examiner's report io Consolidated statement of financial activities 12 Balance sheets 13 Consolidated cash flow statement 14 Notes to the financial statements 16
SWANAGE AND PURBECK DEVELOPMENTTRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2024 The trustees (who are also directors for the purposes of company lawl present their report and the financial statements of the company for the year ended 31 Ortober 2024. OBJECTIVES AND ACTIVITIES Mlsslon and Prlnclpal Artlvlty The mission of Swanage and Purbeck Development Trust is to be a delivery organisation, advisor and catalyst for its member organisations designed to meet local need and support the long-term revitalisation of Swanage and the surrounding areas. The Trust is composed of a range of member organisations whose aims are to meet the need5 of the community and in particular relief from poverty, ill health and disadvantage, encouragement of increased employment opportunities and improved access to arts, culture and fitness activities. Its plans and activities include the establishment and development of income generating asset bases to ensure future viability and sustainability. supporting its member organisations to improve the wellbeing of the community by offering strategic direction and administrative and supervisory oversight providing pooled charitable resources, advice, and support to other organisations sharing the same objectives, thereby offering economies of scale and reduced operating costs. work collaboratively with other key stakeholders, including local and statutory authorities, to provide the community with key projects which are essential to meet local needs and address social and economic deprivation. In all its activities the Trustees have due regard to the Charity Commission's guidance on public benefit. Activities carried out under the governance of the Trust are described below. ACHIEVEMENTS, PERFORMANCE, AND FUTURE PLANS Following a Community Asset Transfer from Dorset Council, the Trust took possession of the, previously underused, Swanage Day Centre and Swanage Children's Centre, in March 2024. Together with the Centre, also owned by the Trust, and forming part of the same site, the whole complex has been renamed the Focus Centre. The intention is to integrate the buildings into a multigenerational, Wellbeing Hub. With the support of Dorset Council and Swanage Town Council. A collaborative approach is being adopted to increase the number of services available to the local Communitv. These community services will be accommodated in managed, low cost, rooms, hired out for that purpose. The Trust has also linked up with Dorset Council to provide a Family Hub, as part of the Dorset Family Hub network funded by central Government. The front end of the Focus Centre, facing High Street, has been converted to a Welcome Lounge, since the year end, and a separate Community Café is planned. The Welcome Lounge is a comfortably seated area staffed by two Assistants and volunteers, trained in signposting local people to activities and services that they need, both on and off site. They work closely with Wellbeing Page I
SWANAGE AND PURBECK DEVELOPMENTTRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2024 Swanage to provide and promote a signposting service right across Swanage and the surrounding villages. To augment funding from existing Trust resources, local grant support has also been forthcoming and more is promised. Additionally, a substantial private donation has been forthcoming and pledged for the future. The Trusts Wellbeing Swanage initiative aims to develop a vibrant, sustainable and resilient local community with the availability of servites to match to enhante the health and wellbeing of local residents. The Wellbeing Swanage website has been launched and Community Connectors who are also volunteers recruited to signpost people to existing resources and identify gaps. Through our members we continue to contribute to the wellbeing of the community. Purbeck Area Dementia Friendly Community continued running a Cafe event, "Making Memories," for those living with dementia and their carers at the Mowlem. At the Swanage and Wareham Rugby Club we support a similar group, the 'Forget Me Not Club, led by Age UK. At the Emmanuel the choir, "Singing for Pleasure,, also continued with good attendance levels. At Bestwall Allotments in Wareham we maintain an allotment as a resource for wellbeing for people living with dementia. Our fundraising to employ a second Admiral Nurse continues apace and although we are short of our target, a meeting has been scheduled with the local NHS Trust and Dementia UK to take this forward. We are hoping that a date to start the recruitment process could be agreed which will take several months. We have continued our membership of the "Happiness Project" which provides a interactive projector to engage and stimulate participants 'interest. As a 'one off, we opened a charity shop in Swanage with the support of a local estate agent for two weeks. We continue to promote initiatives to SUPPOrt dementia in Purbeck and engage in events to raise awarenes5 in the community. We are looking forward to a busy year ahead and appreciate the support we have received from the community. The Swanage Youth Club continues to support open access youth activities at Herston Village Hall and neighbouring outdoor public space owned by Swanage Town Council. There are two sessions, currently one for year 6 youngsters and one for years 7-9. The aim is for the youth club to grow over the years to cater for up to 16 or even 18 year olds, to build resilience and improve wellbeing and health. It also links into the Swanage Youth Strategy to make best use of resources for youth across the town. Swanage Artion for Refugees (SARI continued to support Ukrainian refugees in Purbeck through its Purbeck Connect Ukroine project. English lessons for adults and Ukrainian lessons for children were held regularly on Saturday mornings at Emmanuel 83Ptist Church, Swanage, alongside a coffee morning session for Ukrainian refugees and volunteers. Additional English classes were given during the week. Social meetings and outings to local places of interest were arranged with the Ukrainians throughout the year. We were also represented at a number of events organised by other Eroups in the community, strengthening the bond between the Ukrainian5 and local people. Various joint activities were held, focusing on issues such as visas and employment. Where necessary, SAR continued to give practical support to the refugees by providing necessities such as clothing and household goods, and help with transport to essential appointments. This was done with the aSSlStance of charities such as The Wardrobe Foundation and Besom. Page 2
SWANAGE AND PURBECK DEVELOPMENTTRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2024 Swanage Area Forum has continued to produce its regular Newsletter lapprox. 10 editions annually) which is increasingly widely circulated throughout the various Communities within the Isle of Purbeck. It will continue to be issued so long as demonstrable need for it exists and there are sufficient production resources. It remains the intention for social events and public meetinES to re- commence subject to demand and the right conditions. The Swanage Jazz Club has continued activities and offer monthly rlleetings to its enthusiastic fan base. Its finances remain in good shape, with live events mainly self-financing and substantial reserves held in the background. Friends of MS Purbeck had another very successful year of fundraising and members are being encouraged to apply for grants for home adaptationslaids to make good use of the monies raised. Evening socials and daytime excursions remain popular and new daytime attractions are being explored this year with nominal cost to members and carers. Swanage Stroke Club tlosed after the year end due to lack of membership The Greengage Community Garden is a plate for people to come together for relaxation, friendship and to enjoy both indoor and outdoor gardening activities. It has outdoor beds and a large glasshouse to provide a variety of growing environments. Donations in exchange for plants, grown on site, plus fund r315ing events, such as open days including our famous Christmas reindeer and providing summer hanging baskets, raise sufficient funds to pay for our running costs. This is supplemented by grant income that raises money for specific expenditure such as new raised beds and a wildlife friendly new hedge. Out of the Blue has become an established group at the Shed at Durlston Country Park, but under the governance of the Trust. It supports local people who struggle with anxiety, depression and rural isolation through stone carving, other craft activities and general social conversation. There are minimum costs, such as refreshments that are paid for by the membership and small local grants if needed. Food for Thought Purbeck IF4TPI was set up in 2023 in response to the need to support those facing food insecurity in Swanage, together with those in Corfe Castle and Langton Matravers. There are two mobile larders, both based in Swanage. currently supporting up to 100 households per week.35 volunteers help at the larders or deliver food, supplied by Fareshare, the UK'S longest running food re-distribution network.The first mobile larder was set up by Food for Thought at St Mark's Primary School, Swanage, in january 2023. The second larder opened at Chapel Lane, Swanage, in lune 2023. Dorset Council funded the St Mark's Larder, Help and Kindness the Chapel Lane Larder. Swanage Skate Park Community Project1SSCPI ran the largest Crowdfunder campaign Swanage has ever seen, unlocking match funding and securing additional grants SSCP have reached their first fundraising milestone. This means a Phase I Skatepark rebuild will take place in Autumn 2025. The mission of SSCP goes beyond rebuilding the skatepark, SSCP is committed to fostering a welcoming and inclusive community for skaters of all ages and abilities. Our core values kindness, inclusivity, transparency, positivity, respect, and learning opportunities are at the heart of everything we do. A community day and Skate Jam took place in lune 2024 with another Skate Jam planned for Spring 2025. Page 3
SWANAGE AND PURBECK DEVELOPMENTTRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2024 Linking Lives Swanage continues its 'Place of welcome" and visits to its client base. 'Place of Welcome" is increasingly popular, necessitating a move to still larger premises. Funding continues to rely on personal donations and fundraising events. Since the year end Linking Lives has decided to leave the Trust The focus for Swanage Communlty Defibrllator Prolect has continued to be on maintenance and monitoring of 47 existing devices and cabinets Wlth several upgrades put in place in strategic places. We are actively fundraising to continue the renewal and upgrade of the estate and to provide Trauma cabinets in certain areas in addition to the trauma cabinet is already in place on Shore Road. During the year a new defibrillator has been placed at St Mary's School and a further device is planned and already funded, by donation for North Swanage. In memory of a young man in Sandford, Wareham a 8 further devices are planned and will become part of SCDP. The Repalr Café was launched after the year end and held its first event in April 2025 Other Charities The following subsidiary of the Trust also holds its own Registered Charity status.. Herston Village Hall Herston Village Hall increasingly offers support to many people of Herston who are affected by cost of living problems, high fuel bills and low or seasonal wages that characterise this part of our seaside town. Herston also has many elderly or disabled residents as well as residents who are poorly or temporarily housed. To support this community, we offer a Toddlers Playgroup, Youth Club, Craft Circle, and other leisure activities. We also run a Community Cafe. The cafe runs weekly and hosts Citizens Advice Bureau as well as Digital Helpers who help people with computer or mobile phone issues. It also houses a Community Pantry that brings unused food from local Supermarkets and 15 offered free or for a donation to local residents. Our location means we are in walking distance of many people who need our services. Our activities are supported by rental income from leisure activities, donations and grants from our wider community such as Swanage Carnival. Planning permission has been gained for a new hall and local fundraising has begun for the projett. Our Rebuild Fundraising Team has raised significant funds this year. We have made and sold crafts, cakes, jams and preserves at many local fetes and events. We have run a high-end craft and antiques stall at Craft fairs. Other Swanage organisations have SLJpported our rebuild such as the Wl who supported the community fundraising team and ran Jumble sales, Swanage Rotary who allowed U5 Stalls at their fete5 and Swanage Carnival who organised a Christmas Pop up shop with us. We have also received donations from individual and visitors. We now plan to start National fundraising for a full rebuild. Once the rebuild is started the activities run through the hall will be continued temporarily at other properties run by the Swanage and Development Trust. Page 4
SWANAGE AND PURBECK DEVELOPMENTTRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2024 FUTURE PLANS FOR COMMUNITY DEVELOPMENT A two-year programme of improvement and refurbishment is underway at the Focus Centre, backed by local and regional funding. The target is to have buildings fully income producing, and sustainable for the long term, by the end of the third year. Following the receipt of planning consent for a newly redeveloped Village Hall, a professional team has been appointed to work up the plans and documentation to reach the tender stage for the appointment of a preferred contractor. Fund raising for this major development has commenced so that building work can commence on the confirmation of full funding being available. The Trust and its members acknowledge with gratitude the financial support they receive, whether from public sources, corporate Erants or private donations, which make their work possible. FINANCIAL REVIEW The Management Committee of each member organisation is responsible for raising its own funds to support its activities and plans, subject to overview and monitoring by the Trustees. The Trust has produced consolidated accounts for the first time this year. Consolidated funds at 31 October 2024 stood at £1,342,552 split between unrestricted funds of £1,041,228 and restricted funds of £301,053. During the year the unrestricted funds made a surplus of £649,552 before transfers from restricted funds. This figure is exceptionally high due to the donation of the buildings referred to above at a valuation of £550,000. The restricted funds have been built up during the year to £99,068 before transfer, mainly to provide funding for an Admiral Nurse in the future. RESERVES POUCY The Trust's Reserves policies are.. that liquid assets should be maintained sufficient to meet three months, forward operational expenditure. All Member Organisations are encouraged to work to this objective. b. that Member Organisations must have regard to building up a pool of reserve assets as contingency against unforeseen events or claims. capital expenditure commitments are permitted only against agreed line5 of funding available for immediate drawdown. Current unrestricted reserves, excluding Fixed Assets total £154,52512023- £73,255). The current unrestricted reserves continue to cover three months, forward operational expenditure, in addition grants have been received in the year for the Focus Centre which are to cover expenditure over the next three years. Page S
SWANAGE AND PURBECK DEVELOPMENT TRUST
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2024
LEGAL AND ADMINISTRATION DETAILS
The official name of the Charity is Swanage and Purbeck Development Trust. The Charity was incorporated on 22 October 2013, company registration number 08743407, and received its charitable registration on 14 July 2015, charity number 1162662. The registered office of the Charity is situated at Herston Cross House, 230, High Street, Swanage, BH19 2PQ.
Swanage and Purbeck Development Trust is the sole corporate Trustee of The Herston Community Centre, (charity number 284068) and is the relevant legal entity of Days Park Centre (company number 11806469). The charity does not prepare group accounts, but the results of the subsidiaries can be seen in note 14.
TRUSTEES
The Trustees who served throughout the period and at the date of this report are as follows:
Robert Foster Kim Gallagher Melvyn Norris Desmond Sutcliffe Robin Taylor Deirdre Selwyn Frank Roberts Susan Younghusband David Williams (2 August 2024) Deborah Evans (co-opted 3 January 2025) Malcom Turnbull (co-opted 7 February 2025) Annabel Eady (co-opted 6 June 2025) Alexandria Brocklesby (co-opted 6 June 2025)
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Trust follows Charity Commission guidelines, HMRC guidance on the “fit and proper persons” test, and the NCVO code for the voluntary and community sector to ensure effective administration. Upon appointment each trustee is provided with suitable induction material and support.
Safeguarding and Health and Safety matters are kept under monthly review at Board meetings and at quarterly meetings with committee representatives from all the Members.
The charity is managed on a daily basis by the Chief Executive Officer.
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SWANAGE AND PURBECK DEVELOPMENTTRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2024 RISK MANAGEMENT The Trustees believe that the key risks for the Trust are.. Ensuring effective management and oversight of the various Members which have expanded rapidly in number since the Trust was formed. Ongoing sourcing of funding, whether from grant making bodies, corporate and personal donations, or local fund-raising events and campaigns. With the increased selectivity in grant funding now in evidence the Board is mindful of long-term sustainability issues. Availability and recruitment of suitably experienced and qualified Trustees and Committee members to serve the Trust's diverse activities. Recruitment of appropriately skilled and qualified part-time and full-time employees as the Trust continue to expand its activities. Maintenance of adequate governance and financial reporting systems to produce a range of financial and other data information for a comprehensive overview of Trust activities for Board purposes. The Trustees address these risks via.. An Operational Manual to which all Member Organisations must adhere. The Reserves Policy protects against over-spending and the need for access to fund raising expertise will be addressed as regards the major projects under consideration. The Trust is actively seeking suitable personnel for the forthcoming major developments. The Board has the services of a professionally qualified Accountant with charity expertise and experience to support this work. STAFF At the year end there were two full-time and six part-time employees, one of whom provides administration assistance to the Linking Lives Swanage,. and the others to the Swanage Wellbeing Project and Youth Club. Other than that, all Trustees and Committee members are volunteers. In addition to the 12 main Board members, Management Committee members across all Members total approx. 150 and in a normal year these are augmented by 250+ helpers at various events and activities. Page 7
SWANAGE AND PURBECK DEVELOPMENTTRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2024 FUNDRAISING The Trust carries out a variety of fundraising activities in support of the objectives of the charity. These include applications to grant making bodies, corporate and personal donations and fundraising activities in the community. Fundraising has hitherto been managed internally, without Using professional fundraisers. The Trust has received no complaints about our fundraising activities and are GDPR compliant. INVESTMENTS The charity has no investments. Any surplus liquid funds are placed in short-term deposits, which can be accessed rapidly. Statement of Trustees, Responsibilities The trustees (who are also directors of Swanage and Purbeck Development Trust for the purposes of company lawl are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to.. select suitable accounting policies and then apply them consistently,. observe the methods and principles in the Charities SORP IFRS 1021- make judgements and estimates that are reasonable and prudent,. state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statement5,' and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. Page 8
SWANAGE AND PURBECK DEVELOPMENTTRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2024 The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Signed by order of the Trustees S Younghusband ReElStered Office Focus Centre 107 High Street Swanage BH19 2NB Page 9
SWANAGE AND PURBECK DEVELOPMENTTRUST INDEPENDENT EXAMINERS, REPORT TO THETRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2024 I report on the accounts of Swanage and Purbeck Development Trust Icharity number 11626621 for the period ended 31 October 2024, which are set out on pages 12 to 25. Respectlve responslbllltles of trustees and examlner The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111"the Act"). The charitys trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. It Is my responsibility to.. examine the accounts under section 145 of the Charities Art, to follow the applicable Directions given by the Charity Commission under section 14515llbl of the Act, and to state whether particular matters have come to my attention Basis of independent examinerfs statement The chariws gross income exceeded £250,000 and l am qualified to undertake the examination bv being a qualified member of Association of Chartered Certified Accountants. My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It a150 includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent examiner's statement l am qualified to undertake the examination by being a qualified member of Association of Chartered Certified Accountants. I have completed my examination. In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect.. accountinE records were not kept in accordance with section 130 of the Charities Act,. or the accounts did not accord with the accounting record5 the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. Page 10
SWANAGE AND PURBECK DEVELOPMENTTRUST INDEPENDENT EXAMINERS, REPORT TO THETRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2024 I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Christina Moncur, Canopy Accounting 4 Alexandra Mews, 70 Langdon Road Poole, BH14 9EA 26 June 2025 Page 11
SWANAGE AND PURBECK DEVELOPMENTTRUST CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 OCTOBER 2024 Unrestricted Funds Restrirted Funds Notes 2024 Total 2023 Total Income Donations Other trading Investment income 700,202 4,066 2,703 706,971 128,503 828,705 4,066 3,084 835,855 123,477 2,858 729 127,064 381 128,884 Income from charitable activities Other income Total income 40,789 67,459 108,248 40,350 747,760 196,343 944,103 167,416 Expenditure Raising funds Charitable Activitie5 Total expenditure iio 98,368 98,478 4,719 92,557 97,276 4,829 190,925 195,754 954 160,698 161,652 Net income/lexpenditurel 649,282 99,067 748,349 5,762 Transfer between funds 187,915 1187,9151 Net movement In fund5 837,197 188,8481 748,349 5,763 Balance brought forward at 1st November 2023 204,031 389,901 593,932 583,170 Balance carried forward 31st October 2024 1,041,228 301,053 1,342,281 593,932 All recognised gains and losses during the year are included in the Statement of Financial Activities. All the activities of the charity are classed as continuing. The notes on pages 12 to 21 form part of these financial statements. Page 12
SWANAGE AND PURBECK DEVELOPMENTTRUST BALANCE SHEETS FOR THE YEAR ENDED 31 OCTOBER 2024 2024 2023 Charity Funds Charity Funds Notes Group Funds Group Funds Fixed assets Tangible Assets Investments 887,689 787,689 321,521 221,521 Current assets Debtors Cash at bank 1,500 491,625 493,125 I,soo 477,720 479,220 2,434 276,488 278,926 2,959 216,089 219,048 Current liabilities Creditors: amounts falling due within one year.. 38,533 89,757 6,515 6,515 Net current assets 454,591 389,463 272,411 212,533 Net assets 1,342,281 1,177,152 593,932 434,054 Represented by: Restricted Funds 301,053 268,438 389,901 367,270 Unrestricted Funds 1,041,288 908,714 204,031 66,784 Total funds 1.342.281 1.177.152 593.932 434.054 For the period ended 31 Ortober 2024 the company was entitled to exemption from audit under 477 of the Companies Act 2006 relating to small companies. li The members have not required the company to obtain an audit of its accounts for the period in question in accordance with section 476, The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of the accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies, regime. On behalf of the Board of Trustees S M Younghusband 26 June 2025 The notes on pages 12 to 25 form part of these financial statements. Company Registration Number: 08743407 (England and Wales) Page 13
SWANAGE AND PURBECK DEVELOPMENTTRUST CONSOLIDATED CASH FLOW STATEMENT FOR THE YEAR ENDED 31 OCTOBER 2024 Notes 2024 2024 2023 2023 Cash flows from operating activities: Net cash provided by operating artivities 238,039 11,625 Cash flows from investing activities: Purchasing of tangible fixed assets Interest received Net cash provided by investing activities 126,3671 3,464 11,2501 911 122,9021 13391 Change in cash and cash equivalents in the reporting period 215,137 11,226 Cash and cash equivalents at the beginning of the reporting period 276,488 265,262 Cash and cash equivalents at the end of the reporting period 491,625 276,488 Page 14
SWANAGE AND PURBECK DEVELOPMENTTRUST CONSOLIDATED CASH FLOW STATEMENT FOR THE YEAR ENDED 31 OCTOBER 2024 11 Reconciliation of net income to net cash flow from operating activities 2024 2023 Net income for the reporting period las per the statement of financial activities) 748,349 5,762 Donated Fixed Assets 1550,0001 Depreciation 10,202 5,500 Interest received 13,4641 19111 Ilncreasel in debtors 934 1,844 Increase in creditors 32,018 15701 Net cash provided by operating artivitie5 238,039 11,625 21 Cash and cash equivalents 2024 2023 Cash at bank and on instant access deposit accounts 491,625 276,488 491,625 275,967 Asatl Other non- Asat31 3) Anal sis of Changes In net funds November Cash flows cash October 2023 changes 2024 Cash and cash equlvalents Cash 276,488 215,137 491,625 Total 276,488 215,137 491,625 Page 15
SWANAGE AND PURBECK DEVELOPMENTTRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 Accounting policies Basis of the preparation of accounts The financial statements have been prepared under the historical cost convention. The financial statements have been prepared in accordance with the Charity Commission Statement of Recommended Practice - Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (second edition). The Trustees confirm that the Charity is a public benefit entity as defined by FRS 102. At the time of approving the financial statements the trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continue to adopt the going concern basis of atcounting in preparing the financial statements. The accounting policies have been applied consistently throughout the accounts and the prior year. The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £. Fund accountinE Unrestricted Funds These funds can be used for any of the charity's purposes. 1.2.1 1.2.2 Restricted Funds These funds have been given to the Trust for a particular purpose to be used in accordance with the wishes of the donor. Depreciation Items are capitalised that cost over £1,000 and have an ongoing value in use to the charity. Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost of each asset over its expected useful life as follows- Computers, furniture and other equipment.. 25Yo Straight line Buildings: 2% straight line Roof.. 3.33% straight line Motor vehicles.. 20% straight line Page 16
SWANAGE AND PURBECK DEVELOPMENTTRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 Income Donations, gifts, legacies and similar incoming resources are accounted for when receivable, which is when the Charity becomes entitled to the resource. Deferred income represents accounts received for future periods and is released to incoming resources in the period for which it is received. Gift Aid reclaimable on donations to the Charity is included with the amounts received. Investment income, represented by bank interest is credited to the Statement of Financial Activities on a receivable basis. Donated Goods Donated Goods are measured at fair value Ithe amount for which the asset could be exchanged) unless impractical to do so. Goods donated for on-going Ljse by the Charity are recognised as tangible fixed assets and included in the SOFA as incoming resources when receivable. Expenditure All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation to pay for the expenditure. The direct costs have been allocated as described below. The indirect costs have been allocated as described in note 6. Raising funds: comprise of those costs associated with the generation of all voluntary income. Charitable activities.. comprise of those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs.. costs incurred in the governance of the Trust and associated constitutional and statutory requirements. These costs are allocated to charitable activities. Irrecoverable VAT is charged to the Statement of Financial Activities as incurred. Financial Instruments The charity has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are recognised initially in the accounts at transaction price, including any transaction costs. At the end of each accounting period, basic financial instruments are recognised at amortised cost. For debt instruments this is calculated using the effective interest rate method. Crltlcal estlmate and Sudgements and key sources of estlmatlon uncertalnty In the application of the Charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision effects both current and future periods. Page 17
SWANAGE AND PURBECK DEVELOPMENTTRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 Basis of consolidation The group financial statements consolidate the financial statements of the Charity and its subsidiary for the year ended 31 October 2024. The Statement of Financial Activities ISOFAI and the balance sheet consolidate the financial statements on a line by line basis where appropriate. Details concerning the subsidiary company, along with its results and financial position are set out in note 7. Analysis of Expenditure Raising funds Charitable Activities Total 2024 Raising funds Charitable Activities Total 2023 Direct Costs Memorial Expenditure Wellbeing Expenditure Football Club Expenditure Fundraising 3,563 3,563 55,013 55,013 72,388 72,388 8,297 8,297 954 4,829 4,828 954 Support Costs Staff costs Legal and professional fees Catering Other office costs Utilities and property expenses Refurbishments Depreciation 56,398 56,398 35,580 35,580 19,699 4,373 7,229 19,699 4,373 7,229 6,475 1,813 6,430 6,475 1,813 6,430 2S,592 12,419 10,202 25,592 12,419 10,202 16,051 4,601 5,500 16,051 4,601 5,500 4,829 190,924 195,752 954 160,698 161,652 Page 18
SWANAGE AND PURBECK DEVELOPMENTTRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 Total expenditure 2024 2023 Independent examiners fees Amounts payable under operating leases Depreciation 500 10,202 5,497 Staff costs 2024 2023 Average number of employees during the year Employees earning between £60,000 and £70,000 Employees earning between £80,000 and £90,000 2024 2022 Staff costs.. Wages & Salaries Other staff costs 56,398 35,580 56,398 35,580 Related party transactions and trustee's remuneration Trustees received no emoluments12023.' £nill during the year. During the year l Trustees have made donations and gifts in kind of £240 to the charity 12023: 2 Trustees made donations of £3601 The Trustees are not aware of any other Related Party Transactions. Page 19
SWANAGE AND PURBECK DEVELOPMENTTRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 Tangible Fixed Assets Furniture & Other Motor Equipment Vehicles Land and Building Buildings improvements Total Cost Brought forward 1st November 2023 Additions Disp05a15 300,000 550,000 36,800 25,129 12,576 1,238 7,900 357,276 576,367 At 31° October 2024 850,000 61,929 13.814 7,900 963,643 Depreciation: Brought forward 1st November 2023 12,086 6,236 ii,iio 6,320 35,752 Depreciation- disp05015 Charge for the year 6,709 1,282 631 1,580 10,202 At 31" October 2024 18,795 7,518 11,741 7,900 45,954 Net book value At 31. October 2024 831,205 54,411 2,073 1,580 887,689 At 31" October 2023 287,914 30,564 1,466 1,580 321,524 All fixed assets are used for charitable purposes. Page 20
SWANAGE AND PURBECK DEVELOPMENTTRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 Investments The charity has a subsidiary charity, The Herston Community Centre, and a subsidiary company limited by guarantee, Days Park Centre. The Herston Community Centre is a UK charity registered in England and Wales with the charity number 248068. The charity is the sole Trustee of the charity and therefore controls the activities of the charity. The charity runs the Herston Community Centre on behalf of the charity. Days Park Centre was incorporated on 5 February 2019 as a Company Limited by Guarantee registered in England and Wales with the company number 11806469. A summary of The Herston Community Centre's results for the year is given below: 2024 2023 Gross income Gross expenditure 16,813 16,5321 10,281 10,584 17,4341 3,150 At 31 October 2024 the charity had net assets of £165,12912023- £154,848). During the year one Trustee donated gifts in kind of £nil12023: £nill to the charity. A summary of Days Park Centre's results for the year is given below.. 2024 2023 Gros5 income Gross expenditure 5,000 5.000 At 31 October 2024 the company had net assets of £012023.. £5,000) Debtors and prepayments Group Group Charity Charity 2024 2023 2024 2023 Trade Debtors 1,500 1,500 2,434 2.434 1,500 1,500 2,959 2.434 Page 21
SWANAGE AND PURBECK DEVELOPMENTTRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 Creditors: Amounts falling due within one year Group Group Charity Charity 2024 2023 2024 2023 Other Creditors Accruals & Deferred Income 15,060 23,473 38,533 66,284 23,473 89,757 6,515 6,515 6,515 6,515 10 lal 2024 Analysis of net assets between fund5 General Funds Restricted Funds Group Totsl 2024 Fixed assets Investments Current assets Creditors 886,763 926 887,689 193,058 138,5331 1,041,288 300,067 493,125 138,5331 1,342,282 301,053 General Funds Restricted Funds Charity Total 2024 Fixed assets Investments Current assets Creditors 786,763 926 787,689 211,707 189,7571 908,713 267,513 479,220 189,7571 1,177,152 268,439 Page 22
SWANAGE AND PURBECK DEVELOPMENTTRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 IQ Ibl 2023 Analysis of net assets between funds General Funds Restricted Funds Group Total 2023 Fixed assets Investments Current assets Creditors 130,776 190,745 321,521 77,146 13,8911 204,031 201,780 12,6241 389,901 278,926 16,5151 593,932 General Funds Restricted Funds Charity Total 2023 Fixed assets Investments Current assets Creditors 30,776 190,745 221,521 39,899 13,8911 66,784 179,149 12,6241 367,270 219,048 16,5151 434,054 Page 23
SWANAGE AND PURBECK DEVELOPMENTTRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 li Movements in restricted funds Transfer between funds 3111012024 Incoming Outgoing resources resources 0111112023 The Centre Youth Activitv Wellbeing Dementia Friendly Community Swanage Area Forum Linking Lives Defibrillator Partnership Food for Thought Swanage Action for Refugees Swanage Jazz Friends of Sandford Surgery MS Friends Out of the Blue Swanage Library Herston Village Hall Trevor Chadwick Stroke Club Greengage Days Park Skate Park 187,915 19,184 642 1187,9151 26,210 8,068 118,3981 18,7101 26,996 70,411 38,735 18,9101 100,236 3,305 2,539 175 16,2081 3,480 12,180 15,849 21,464 5,508 14,877 7,578 18,6431 17,3911 27,698 5,695 4,407 5,433 8,763 1,308 19,1431 12,5241 4,027 4,217 1,500 21,970 295 593 21,040 6,048 6,535 io,oii I,ioi 137 20,772 1,637 31,045 118 816 29,597 4,058 4,903 11,146 111,6971 11771 12331 1661 12,0561 13,0521 13,8661 11,ioii 15,2761 197,2761 1187,9151 456 8.623 66 1,420 5,001 38,480 196,343 33,204 301,053 389,901 The restricted funds relate to the various activities undertaken by the charity, via its members. Each member has its own volunteer management committee that runs the day-to-day operations. The transfer from The Centre of £187,915 relates to the property held in prior year which is part of the Focus Centre site. Now the Trust is in control of the entire site The Centre is no longer deemed to be restricted. During 2024 The Friends of Swanage Skate Park joined the Charity. Page 24
SWANAGE AND PURBECK DEVELOPMENTTRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 li Movements in restricted funds (continued) Transfer Outgoing between resource5 funds 3111012023 Incoming resources 0111112022 General account The Centre Youth Activitv Wellbeing Dementia Friendly Community 674 16741 14,3931 116,7601 120,7371 192,308 18,356 187,915 19,184 642 17,588 21,379 79,341 5,714 114,6441 70,411 Swanage Area Forum Linking Lives Defibrillator Partnership Food for Thought Swanage Action for Refugees Swanage Jazz Friends of Sandford Surgery Art Workshop MS Friends Out of the Blue Swanage Library Herston Village Hall Covid community assistance Trevor Chadwick Stroke Club Greengage Days Park 3,655 3,557 13501 16,6671 3,305 2,539 5,649 24,414 5,310 16,363 18,2601 110,8551 21,464 5.508 9,299 4,596 8,353 1,589 113,2451 17521 4,407 5,433 1,500 791 20,187 1,500 934 17,811 470 11,7251 116,0281 11751 11751 21,970 295 593 21,040 768 15,758 5,282 2,933 2,922 7,170 1,349 777 12,9331 13,5631 13,2141 13,5691 18,2971 6,689 2,579 12,231 8,621 5,357 6,S35 io,oii I,ioi 390,355 136,562 1137,0161 389,901 Page 25
SWANAGE AND PURBECK DEVELOPMENTTRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 12 Statement of financial activities comparatives Unrestricted Funds Restricted Funds 2023 Total Income Donations Other trading Investment income 3,228 2,858 550 120,249 123,477 2,858 729 179 6,636 120,428 127,064 Income from tharitable activities Other income 24,216 16,134 40,350 Total income 30,852 136,562 167,414 Expenditure Raising funds Charitable Activities Total expendlture 954 136,062 137.016 954 160,698 161.652 24,636 24.636 Net income/lexpenditurel 6,216 14541 5,762 Transfer between funds Net movement in funds 6,216 14541 5,762 Balance brought forward at 1st November 2022 197,543 390,355 588,170 Balance carried forward 31st October 2023 205,899 289,901 593,932 Page 26