**Charity Number: 1162662**
**Company Registration Number: 08743407 (England and Wales)**
**SWANAGE AND PURBECK DEVELOPMENT TRUST TRUSTEES REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 OCTOBER 2022**
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **COMPANY INFORMATION**
|**Trustees**|Mr Robert William Foster|
|---|---|
||Mrs Kim Gallagher|
||Mr Melvyn Leslie Norris|
||Mr Desmond Richard Robin Sutcliffe|
||Mr Robin James Sinclair Taylor|
||Mr David Stephen Williams|
||Mrs Deirdre Selwyn|
||Mr Frank Roberts (coopted 5 May 2023)|
|**Company number**|08743407|
|**Charity number**|1162662|
|**Registered Office**|Herston Cross House|
||230 High Street|
||Swanage|
||Dorset|
||BH19 2PQ|
|**Independent Examiner**|Christina Moncur FCCA DChA|
||Canopy Accounting|
||4 Alexandra Mews|
||70 Langdon Road|
||Poole|
||BH14 9EA|
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **CONTENT**
||**Page**|
|---|---|
|Report of the Trustees|1|
|Independentexaminer'sreport|9|
|Statementoffinancial activities|10|
|Balance sheet|11|
|Notes to thefinancialstatements|12|
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2022**
The trustees (who are also directors for the purposes of company law) present their report and the financial statements of the company for the year ended 31 October 2022.
## **Mission and Principal Activity**
The mission of Swanage and Purbeck Development Trust is to be a delivery organisation, advisor and catalyst for projects designed to meet local need and support the long-term revitalisation of Swanage and the surrounding areas. Its plans and activities include the establishment and development of income generating asset bases to ensure future viability and sustainability. It also provides pooled charitable resources, advice, and support to other organisations sharing the same objectives, thereby offering economies of scale and reduced operating costs.
The Trust manages a range of projects to meet the needs of the community and in particular relief from poverty, ill health and disadvantage, encouragement of increased employment opportunities and improved access to arts, culture and fitness activities. It also works collaboratively with other key stakeholders, including local and statutory authorities, to provide the community with key projects which are essential to meet local needs and address social and economic deprivation.
In all its activities the Trustees have due regard to the Charity Commission’s guidance on public benefit.
## **OBJECTIVES AND ACTIVITIES ACHIEVEMENTS, PERFORMANCE, AND FUTURE PLANS**
**The main Trust’s role continues to be to** offer strategic direction and administrative and supervisory oversight of the Projects. It meets central expenses and provides financial services to the Projects, paying and collecting insurance premiums and receiving and distributing Gift Aided donations. The Board continued to meet on a monthly basis and to hold quarterly meetings with the Projects, reverting to face-to face, rather than digital, contact to provide information and support, as soon as that became feasible once again.
All of our individual Projects showed resilience and determination to work towards resumption of normal activities where circumstances allowed following the Covid-19 pandemic..
Page 1
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2022**
**Art Workshop Swanage** has continued to offer a range of inclusive and supportive activities to a small but loyal group of attendees who enjoy both craftwork and the social contact. Financial viability is maintained by attendance fees, small charitable grants and private donations. Since the year-end the project has decided to leave the Trust.
**Swanage Community Defibrillator Partnership’s** focus has continued to be on the maintenance and monitoring of its 35 + devices in key locations around the area, deployed nearly 100 times since commencement of its work eight years ago. In addition to maintenance they also received donations to enable them to install 3 new defibrillators. Personal and charitable donations support this maintenance activity and will be augmented by fundraising events as need arises.
**Swanage Area Dementia Friendly Community** continued running a monthly Film and Cafḗ event, “Making Memories,” for those living with dementia and their carers, aided by support from Bournemouth University staff and students. Its choir, “Singing for Pleasure,” also continued with good attendance levels. Future plans have regard to the Admiral Nurse role as the funding for this resource has finished. Although income streams are lower in the aftermath of the pandemic, the Project is adequately resourced in the short term for its wide range of activities supporting its community. The Wareham based **Dementia Friendly Purbeck** has continued developing a
“Happiness Project” to engage and stimulate participants’ interest, and actively promoting and relaunching its dementia support initiatives in the town. Following the year end the two projects have merged to enable a more coordinated offering across the Purbeck.
**“The Centre.”** Our regular tenant, Explorers Childcare Group, continues to have good child attendance and staff resources. Since the end of the Covid-19 pandemic the public bookings have begun especially for the local music festivals. The premises has undergone considerable refurbishment and modernisation work to enhance its amenities, for which partial grant funding was obtained and was augmented by own reserves. The Centre has a central role to play in the Trust’s “Wellbeing” plans, (see Future Developments), and it is envisaged that it will also be an integral part of any development relating to the future use by the Trust of the, currently Dorset Council owned, adjacent buildings.
The **Swanage Youth Club** continues to support open access youth activities at Herston Village Hall and neighbouring outdoor public space owned by Swanage Town Council. There are two sessions, currently one for year 6 youngsters and one for years 7-9. The aim is for the youth club to grow over the years to cater for up to 16 or even 18 year olds, to build resilience and improve wellbeing and health. It will also link into a planned Swanage Youth Strategy to make best use of resources for youth across the town. There are two part time paid Youth Workers, reporting to the Trust through an Operations Manager and a lead Trustee. The staff are paid for by a long term donation, Council grants and from the Trust lettings income.
**Linking Lives Swanage** continues its “Place of welcome” and visits to its client base. There has been a significant increase in Social services and NHS referrals for visits to lonely and isolated people, with an attendant need for more volunteer visitors. “Place of Welcome” is increasingly popular, necessitating a move to still larger premises before too long. Funding continues to rely on various charitable grant making bodies and personal donations and is adequate for immediate needs.
Page 2
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2022**
After several years of successfully supporting the assimilation of a Syrian refugee family into a new life in Dorset which it will continue to do, **Swanage Action for Refugees (SAR)** joined with other local organisations and parties to assist the Ukrainian war refugee effort. Income has increased in the year through regular donations and grants to assist with this.
**Swanage Area Forum** has continued to produce its regular Newsletter (approx. 10 editions annually) which is increasingly widely circulated throughout the various Communities within the Isle of Purbeck. It will continue to be issued so long as demonstrable need for it exists and there are sufficient production resources. It remains the intention for social events and public meetings to recommence subject to demand and the right conditions.
The **Swanage Jazz Club** has continued activities and offer monthly meetings to its enthusiastic fan base. Its finances remain in good shape, with live events mainly self-financing and substantial reserves held in the background.
Owing to the pandemic’s pressures on the Health Centre, coupled with lack of committee volunteers and incapacity, **Friends of Sandford Surgery** has been unable to operate during the period under review. However, its remit remains to raise funds for provision of equipment and amenities for patient benefit and to facilitate more effective patient participation. A re-launch is planned during 2023/24.
Increasing the footfall and usage of the local library when retention of such facilities is increasingly under scrutiny remains the objective of **Swanage Library Friends.** This, coupled with development of the dementia friendly garden area on site will occupy this Project’s attention as availability of resources and personnel allow.
**Friends of MS Purbeck** continued its monthly social evenings and a range of other social and support activities as soon as reasonably possible. Ownership of its own disability-friendly mini-bus (the running costs of which are now partially defrayed by monthly sponsorship) plays an important role in this Project’s work; as well also as a source of some additional income when providing transport for individuals and organisations.
**Swanage Stroke Club** continued face to face meetings and occasional outings as soon as feasible and continues to maintain these core regular activities. Death and frailty have taken a toll on numbers and helpers and a renewed focus is underway on attracting new members and volunteer helpers. Income sources remain a combination of small contributions to defray costs of meetings and trips, private donations often following bereavement, and support/grants from other interested organisations.
**The Trevor Chadwick Memorial Project** unveiled the life-sized statue - commissioned to honour the previously unacknowledged and central role in the pre-WW2 Kindertransport rescue initiative played by this former resident of Swanage. Situated alongside the re-vamped and re-named Trevor Chadwick Children’s Playground, it provides a fitting memorial to a courageous man and a worthy addition to the town’s amenities.
Page 3
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2022**
**The Greengage Community Garden** is actively developing its facilities for social and community horticultural activities, thereby promoting health, wellbeing and recreation for local people. It has an enthusiastic and growing volunteer membership and also aims to support the wider community via donations of fresh produce to, e.g. Herston Village Hall Community Pantry and Swanage Food Bank. Grant funding from corporate and local charities, coupled with personal donations provide adequate sources of income.
Since joining the Trust **Out of the Blue** has become an established group at the Shed at Durlston Country Park, but under the governance of the Trust. It supports local people who struggle with anxiety, depression and rural isolation through stone carving, other craft activities and general social conversation. There are minimum costs, such as refreshments that are paid for by the membership and small local grants if needed.
**Food for Thought** , was set up in the year. Food for Thought is the Trust name for a national FareShare Mobile Larder low cost membership scheme that was launched in January 2023, based at local drop off points and will serve families, individuals and couples who are struggling with the cost of living and to reduce waste. Food is donated by all the major supermarkets as well as local farmers who donate surplus vegetables to the charity.
There are two new projects currently been investigated. The first is for a Community Bus, with disabled facilities, which would provide an hourly service around the town five days a week. There are areas in Swanage where no public transport goes and a Community Bus would enable people from those areas to be able to visit the town centre. The second is to raise money to refurbish the Swanage Skate Park by a project to be named Friends of Swanage Skate Park.
## **Other Projects**
The following Projects of the Trust also hold their own Registered Charity status:
## **Herston Village Hall.**
The hall provides an increasingly important role in the immediate locality and for the wider aspirations of the Trust to encourage activities and services that would most benefit the wider local community. Following a general refurbishment programme last year, bookings continue to steadily increase. As part of the Trust’s “Wellbeing Swanage” project, the hall has been developed as a Community Hub, offering a base for a Toddlers Playgroup, Youth Club, Craft Circle, and other leisure activities; also as a Community Cafḗ. Citizens Advice Bureau visits the Community Hub regularly helping the local residents. As part of the Community Café a Community Pantry has been set up.
Planning permission has been gained for a new hall and local fundraising has begun for the project. Once the project is started the activities run through the hall will be continues at other properties run by the Trust.
Page 4
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2022**
## **Days Park Centre**
Plans for this facility have encouragingly moved forward over the past year with a three phase project emerging as the most appropriate way forward to achieve the vision of a bespoke complex for football, other sports, and leisure/social activity. It is hoped to proceed to planning application stage shortly which will hopefully enable substantial fund raising to commence. The need for such sport and leisure facilities in the town is demonstrated by a surge in the numbers of young people, both girls and boys, wishing to play football and participate in sporting activities.
## **FUTURE PLANS FOR COMMUNITY DEVELOPMENT**
The Trust and its Projects re-launched activities and services with enthusiasm and determination as far as circumstances allowed following easing of pandemic related health restrictions, with a clear need in evidence for the services the Trust provides. Their response to this need is being driven forward through the Trust’s **Wellbeing Swanage Project** which aims to develop a vibrant, sustainable and resilient local community, with availability of services to match, in order to enhance the health and wellbeing of local residents Working in collaboration with Dorset Council, Swanage Town and other key stakeholders and organisations with shared aspirations and objectives, the Trust plans to utilise local land and buildings as hubs for provision of local services and community activities.
In addition to the activities currently operating at Herston Village Hall under the Wellbeing heading, much research and project analysis is also underway to identify and envision existing and potential new community initiatives. Alongside volunteer support and involvement, part-time staff have been recruited for current initiatives but full time managerial and administrative appointments will be essential as the Project develops and expands.
To augment funding from existing Trust resources, local grant support has also been forthcoming and more is promised. Additionally, a substantial private donation has been forthcoming and pledged for the future.
The Trust and its Projects acknowledge with gratitude the financial support they receive, whether from public sources, corporate grants or private donations, which make their work possible.
## **FINANCIAL REVIEW**
The Management Committee of each Project is responsible for raising its own funds to support its activities and plans, subject to overview and monitoring by the Trustees.
As the Trust and its Projects recovered from lockdown and other health restrictions, grants and donations by local authorities and charitable trusts proved a valuable source of support to re-start operations. In consequence, as at the year end the financial resources held by the Trust and the constituent Projects ensured that they were sufficient for immediate and foreseeable needs. Grants and donations received since have augmented financial stability.
Page 5
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2022**
Following the refurbishment of the Centre the unrestricted reserves have been reduced by £43,020. The restricted funds have also reduced by £32,491 following the final payments for the Albert Memorial and also the completion of the Trevor Chadwick memorial.
## **RESERVES POLICY**
The Trust’s Reserves policies are:
- a. that liquid assets should be maintained sufficient to meet three months’ forward operational expenditure. All Projects are encouraged to work to this objective.
- b. that Projects must have regard to building up a pool of reserve assets as contingency against unforeseen events or claims.
- **c.** capital expenditure commitments are permitted only against agreed lines of funding available for immediate drawdown.
Current unrestricted reserves, excluding Fixed Assets total £25,233 which has decreased from £65,284 in 2021. This is due to the works carried out on the Centre. The current unrestricted reserves continue to cover three months’ forward operational expenditure.
The Trust ensures that any new project is appropriately funded and with this in mind, £42,000 per annum for three years has been secured to cover the initial costs of the Wellbeing Projects when property is obtained.
## **LEGAL AND ADMINISTRATION DETAILS**
The official name of the Charity is Swanage and Purbeck Development Trust. The Charity was incorporated on 22 October 2013, company registration number 08743407, and received its charitable registration on 14 July 2015, charity number 1162662. The registered office of the Charity is situated at Herston Cross House, 230, High Street, Swanage, BH19 2PQ.
Swanage and Purbeck Development Trust is the sole corporate Trustee of The Herston Community Centre, (charity number 284068) and is the relevant legal entity of Days Park Centre (company number 11806469). The charity does not prepare group accounts, but the results of the subsidiaries can be seen in note 13.
## **TRUSTEES**
The Trustees who served throughout the period and at the date of this report are as follows: Mr Robert William Foster
Mrs Kim Gallagher Mr Melvyn Leslie Norris Mr Desmond Richard Robin Sutcliffe Mr Robin James Sinclair Taylor Mr David Stephen Williams Mrs Deirdre Selwyn (appointed 21 November 2021) Mr Frank Roberts (coopted 5 May 2023)
Page 6
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2022**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The Trust follows Charity Commission guidelines, HMRC guidance on the “fit and proper persons” test, and the NCVO code for the voluntary and community sector to ensure effective administration. Upon appointment each trustee is provided with suitable induction material and support.
Safeguarding and Health and Safety matters are kept under monthly review at Board meetings and at quarterly meetings with committee representatives from all the Projects.
## **RISK MANAGEMENT**
The Trustees believe that the key risks for the Trust are:
- Ensuring effective management and oversight of the various Projects which have expanded rapidly in number since the Trust was formed.
- Ongoing sourcing of funding, whether from grant making bodies, corporate and personal donations, or local fund-raising events and campaigns. With the increased selectivity in grant funding now in evidence, particularly post-Covid, the Board is mindful of long-term sustainability issues.
- Availability and recruitment of suitably experienced and qualified Trustees and Committee members to serve the Trust’s diverse activities.
- Recruitment of appropriately skilled and qualified part-time and full-time employees as the Trust continue to expand its activities.
- Maintenance of adequate governance and financial reporting systems to produce a range of financial and other data information for a comprehensive overview of Trust activities for Board purposes.
## **The Trustees address these risks via:**
- A Project Operational Manual to which all Projects must adhere. Individual Trustees are assigned to various Projects for support and oversight.
- The Reserves Policy protects against over-spending and the need for access to fund raising expertise will be addressed as regards the major Projects under consideration.
- The Trust is actively seeking suitable personnel for the forthcoming major developments.
- The Board has the services of a professionally qualified Accountant with charity expertise and experience to support this work.
## **STAFF**
There are five part-time employees, one of whom provides administration assistance to the Linking Lives Swanage; and the others to the Swanage Wellbeing Project and Youth Club.
Other than that, all Trustees and Committee members are volunteers. In addition to the 7 main Board members, Management Committee members across all Projects total approx. 150 and in a normal year these are augmented by 250+ helpers at various events and activities.
Page 7
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2022**
## **FUNDRAISING**
The Trust carries out a variety of fundraising activities in support of the objectives of the charity. These include applications to grant making bodies, corporate and personal donations and fundraising activities in the community.
Fundraising has hitherto been managed internally, without using professional fundraisers. The Trust has received no complaints about our fundraising activities and are GDPR compliant.
## **INVESTMENTS**
The charity has no investments. Any surplus liquid funds are placed in short-term deposits, which can be accessed rapidly.
## **Statement of Trustees' Responsibilities**
The trustees (who are also directors of Swanage and Purbeck Development Trust for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
-
-
- observe the methods and principles in the Charities SORP (FRS 102);
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
Page 8
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2022**
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed by order of the Trustees D S Williams 26 July 2022
Registered Office Herston Cross House 230 High Street Swanage Dorset BH19 2PQ
Page 9
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2022**
I report on the accounts of Swanage and Purbeck Development Trust (charity number 1162662) for the period ended 31 October 2022, which are set out on pages 10 to 21.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act, and
- to state whether particular matters have come to my attention
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of Association of Chartered Certified Accountants.
I have completed my examination. In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Christina Moncur FCCA DChA**
4 Alexandra Mews, 70 Langdon Road Poole, BH14 9EA
26 July 2023
Page 10
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 OCTOBER 2022**
|**Notes**
**Income**
Donations
Other trading
Investment income
Income from charitable
activities
Other income
**Total income**
**Expenditure**
Raising funds
**2**
Charitable Activities
**2**
**Total expenditure**
Net income/(expenditure)
Transfer between funds
**Net movement in funds**
Balance brought forward at 1st
November 2020
Balance carried forward 31st
October 2021|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2022**
**Total**
**2021**
**Total**
**£**
**£**
**£**
**£**
5,350
219,910
225,260
312,641
-
-
-
358
6
5
11
6|
|---|---|
||5,356
219,915
225,271
313,005
20,962
14,339
35,301
25,335
-
-
-
-|
||**26,318**
**234,254**
**260,572**
**338,340**|
||-
1,326
1,326
2,026
69,338
265,419
334,757
341,032|
||**69,338**
**266,745**
**336,083**
**343,058**|
|||
||(43,020)
(32,491)
(75,511)
(4,718)|
||-
-
-
-|
||(43,020)
(32,491)
(75,511)
(4,178)
100,907
406,601
507,508
512,226
**57,887**
**374,110**
**431,997**
**507,508**|
All recognised gains and losses during the year are included in the Statement of Financial Activities. All the activities of the charity are classed as continuing.
The notes on pages 12 to 21 form part of these financial statements.
Page 11
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **BALANCE SHEET FOR THE YEAR ENDED 31 OCTOBER 2022**
|**Notes**
**Fixed assets**
Tangible Assets
**6**
Investments
**7**
**Current assets**
Debtors
Cash at bank
**Current liabilities**
Creditors: amounts falling
due within one year:
**8**
**Net current assets**
**Net assets**
**Represented by:**
Restricted Funds
**9**
Unrestricted Funds
**Total funds**|**2022**
**2021**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**Total**
**£**
**£**
**£**
**£**
32,654
193,117
225,771
240,134
-
-
-
-
3,764
-
3,764
2,576
25,360
184,187
209,547
271,520|
|---|---|
||29,124
184,187
213,311
274,094
3,891
3,194
7,085
2,002|
||25,233
180,993
206,226
272,094|
|||
||**57,887**
**374,110**
**431,997**
**512,226**|
||-
374,110
374,110
423,470
57,887
-
57,887
88,756
**57,887**
**374,110**
**431,997**
**512,226**|
For the period ended 31 October 2021 the company was entitled to exemption from audit under 477 of the Companies Act 2006 relating to small companies.
- The members have not required the company to obtain an audit of its accounts for the period in question in accordance with section 476,
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of the accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
On behalf of the Board of Trustees
……………………………………………………..
David Williams 26 July 2023
The notes on pages 12 to 21 form part of these financial statements.
Company Registration Number: 08743407 (England and Wales)
Page 12
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
**NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2022**
## **1 Accounting policies**
## **1.1 Basis of the preparation of accounts**
The financial statements have been prepared under the historical cost convention. The financial statements have been prepared in accordance with the Charity Commission Statement of Recommended Practice - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (second edition).
The Trustees confirm that the Charity is a public benefit entity as defined by FRS 102.
At the time of approving the financial statements and after considering the ongoing COVID-19 pandemic, the trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
The accounting policies have been applied consistently throughout the accounts and the prior year.
The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.
## **1.2 Fund accounting**
**1.2.1** Unrestricted Funds These funds can be used for any of the charity's purposes.
**1.2.2** Restricted Funds These funds have been given to the Trust for a particular purpose to be used in accordance with the wishes of the donor.
## **1.3 Depreciation**
Items are capitalised that cost over £1,000 and have an ongoing value in use to the charity.
Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost of each asset over its expected useful life as follows:
Computers, furniture and other equipment: 25% straight line Buildings: 2% straight line Roof: 3.33% straight line Motor vehicles: 20% straight line
Page 13
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2022**
|**1.4**|**Income**|
|---|---|
||Donations, gifts, legacies and similar incoming resources are accounted for when|
||receivable, which is when the Charity becomes entitled to the resource. Deferred|
||income represents accounts received for future periods and is released to incoming|
||resources in the period for which it is received. Gift Aid reclaimable on donations to the|
||Charity is included with the amounts received. Investment income, represented by|
||bank interest is credited to the Statement of Financial Activities on a receivable basis.|
|**1.5**|**Expenditure**|
||All expenditure is included on an accruals basis and is recognised when there is a legal|
||or constructive obligation to pay for the expenditure. The direct costs have been|
||allocated as described below. The indirect costs have been allocated as described in|
||note 6.|
||Raising funds: comprise of those costs associated with the generation of|
||all voluntary income.|
||Charitable activities: comprise of those costs incurred by the charity in the delivery of|
||its activities and services for its beneficiaries. It includes both costs that can be|
||allocated directly to such activities and those costs of an indirect nature necessary to|
||support them.|
||Governance costs: costs incurred in the governance of the Trust and associated|
||constitutional and statutory requirements. These costs are allocated to charitable|
||activities.|
||Irrecoverable VAT is charged to the Statement of Financial Activities as incurred.|
|**1.6**|**Financial Instruments**|
||The charity has financial assets and liabilities of a kind that qualify as basic financial|
||instruments. Basic financial instruments are recognised initially in the accounts at|
||transaction price, including any transaction costs. At the end of each accounting period,|
||basic financial instruments are recognised at amortised cost. For debt instruments this|
||is calculated using the effective interest rate method.|
|**1.7**|**Critical estimate and judgements and key sources of estimation uncertainty**|
||In the application of the Charity's accounting policies, the trustees are required to make|
||judgements, estimates and assumptions about the carrying amount of assets and|
||liabilities that are not readily apparent from other sources. The estimates are|
||recognised in the period in which the estimate is revised where the revision affects only|
||that period, or in the period of the revision and future periods where the revision|
||effects both current and future periods.|
|**1.9**|**Group accounts**|
||Group accounts have not been prepared as the charity has taken the exemption|
||allowed in the Charities SORP to not consolidate The Herston Community Centre and|
||Days Park Centre, wholly controlled subsidiaries of the charity, as the total gross income|
||of the group is less than £500,000.|
Page 14
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2022**
## **2. Analysis of Expenditure**
|**Direct Costs**
Project Expenditure
Fundraising
**Support Costs**
Staff costs
Legal and
professional fees
Catering
Other office costs
Refurbishments
Depreciation|**Raising**
**funds**
**Project**
**expenditure**
**Total**
**2022**
**Raising**
**funds**
**Project**
**expenditure**
**Total**
**2021**
**£**
**£**
**£**
**£**
-
211,174
211,174
-
305,693
305,693
1,326
-
1,326
2,026
-
2,026
-
18,705
18,705
-
9,413
9,413
-
19,911
19,911
-
5,959
5,959
-
3,120
3,120
-
-
-
-
14,910
14,910
-
12,329
12,329
-
60,212
60,212
-
-
-
-
6,725
6,725
-
7,638
7,638|
|---|---|
||**1,326**
**334,757**
**336,083**
**2,026**
**341,032**
**343,058**|
Staff costs, legal and professional and PR have been allocated according to the time spent on each during the year. Staff costs are inclusive of training, recruitment and other staff related expenditure.
Depreciation and other office costs have been apportioned between the relevant projects.
Page 15
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2022**
|**3**
**Total expenditure**
Independent examiners fees
Amounts payable under operating leases
Depreciation
**4**
**Staff costs**
Average number of employees during the year
Employees earning between £60,000 and £70,000
Employees earning between £80,000 and £90,000
Staff costs:
Wages & Salaries
Other staff costs|**2022**
**2021**
**£**
**£**
1,100
1,100
-
-
6,925
7,638|
|---|---|
||**2022**
**2021**
3
3|
||-
-
-
-|
||**2022**
**2021**
**£**
**£**
18,705
9,413
-
-|
||**18,705**
**9,413**|
## **5 Related party transactions and trustee’s remuneration**
Trustees received no emoluments (2021: £nil) during the year.
During the year 2 Trustees have made donations and gifts in kind of £360 to the charity (2021: 2 Trustees made donations of £360)
The Trustees are not aware of any other Related Party Transactions.
Page 16
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2022**
## **6 Tangible Fixed Assets**
|**Cost**
**Brought forward 1st**
**November 2021**
**Additions**
**Disposals**
**At 31st October 2022**
**Depreciation:**
**Brought forward 1st**
**November 2021**
**Depreciation - disposals**
**Charge for the year**
**At 31st October 2022**
**Net book value**
**At 31st October 2022**
**At 31st October 2021**|**Land and**
**Buildings**
**Building**
**improvements**
**Furniture &**
**Other**
**Equipment**
**Motor**
**Vehicles**
**Total**
£
£
£
£
200,000
36,800
11,326
7,900 256,026
-
-
-
-
-
-
-
-
-
-|
|---|---|
||200,000
36,800
11,326
7,900
256,026|
||8,043
3,786
8,541
3,160
23,530
-
-
-
-
-
2,000
1,223
1,922
1,580
6,725|
||10,043
5,009
10,463
4,740
30,255|
||189,957
31,791
863
3,160
225,771|
||191,957
33,041
2,785
6,320
232,496|
None of the above fixed assets are used for direct charitable purposes but all are used to support charitable activities.
Page 17
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
**NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2022**
## **7 Investments**
The charity has a subsidiary charity, The Herston Community Centre, and a subsidiary company limited by guarantee, Days Park Centre. The Herston Community Centre is a UK charity registered in England and Wales with the charity number 248068. The charity is the sole Trustee of the charity and therefore controls the activities of the charity. The charity runs the Herston Community Centre on behalf of the charity. Days Park Centre was incorporated on 5 February 2019 as a Company Limited by Guarantee registered in England and Wales with the company number 11806469. Days Park Centre was registered as a Charity in England and Wales on 9 April 2020 with the charity number of 1188983.
A summary of The Herston Community Centre’s results for the year is given below:
|Gross income
Gross expenditure|**2022**
**2021**
**£**
**£**
20,180
33,621
(2,264)
(17,625)|
|---|---|
||**17,916**
**15,996**|
At 31 October 2022 the charity had net assets of £151,173 (2021: £149,135).
During the year one Trustee donated gifts in kind of £nil (2021: one Trustee donated gifts in kind of £nil) to the charity.
A summary of Days Park Centre’s results for the year is given below:
|Gross income
Gross expenditure|**2022**
**2021**
**£**
**£**
-
-
-
-|
|---|---|
||**-**
**-**|
At 31 October 2022 the company had net assets of £5,000 (2020: £5,000).
## **8 Creditors: Amounts falling due within one year**
|**Creditors: Amounts falling due within one year**||
|---|---|
|Other Creditors
Accruals & Deferred Income|**2022**
**2021**
**£**
**£**
-
-
3,891
2,002|
||**3,891**
**2,002**|
Page 18
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2022**
## **9 Movements in restricted funds**
|General account
Centre Project
Youth Club
Dementia Friendly
Community
Admiral Nurse
Swanage
Swanage Area Forum
Linking Lives
Defibrillator Project
Dementia Friendly
Swanage Action for
Refugees Project
Swanage Jazz
Friends of Sandford
Surgery
Art Project
MS Friends
Swanage Library
Albert Memorial
Herston Village Hall
Covid community
assistance
Trevor Chadwick
Stroke Club
Greengage
Days Centre|**01/11/2021**
**Incoming**
**resources**
**Outgoing**
**resources**
**Transfer**
**between**
**funds**
**31/10/2022**
**£**
**£**
**£**
**£**
674
-
-
674
192,133
35,700
(35,525)
192,308
-
27,500
(9,144)
18,356
70,760
4,197
(4,290)
70,667
14,805
2,600
(17,405)
-
3,831
-
(176)
3,655
5,392
5,584
(7,419)
3,557
16,198
14,579
(6,363)
24,414
6,703
6,083
(4,112)
8,674
5,084
9,217
(5,002)
9,299
5,456
1,222
(2,082)
4,596
1,500
-
-
1,500
3,197
3,960
(6,366)
791
21,409
15,460
(16,682)
20,187
768
-
-
768
13,749
1,868
(15,617)
-
206
-
-
206
2,933
-
-
2,933
32,721
37,068
(67,560)
2,229
7,733
2,916
(3,479)
7,170
1,349
-
-
1,349
-
66,300
(65,523)
777
406,601
234,254
(266,745)
-
374,110|
|---|---|
Page 19
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2022**
## **9 Movements in restricted funds (continued)**
|General account
Centre Project
Dementia Friendly
Community
Admiral Nurse
Swanage
Swanage Area Forum
Link Visiting Swanage
Defibrillator Project
Dementia Friendly
Swanage Action for
Refugees Project
Swanage Jazz
Friends of Sandford
Surgery
Art Project
MS Friends
Swanage Library
Albert Memorial
Herston Village Hall
Covid community
assistance
Trevor Chadwick
Stroke Club
Greengage|**01/11/2020**
**Incoming**
**resources**
**Outgoing**
**resources**
**Transfer**
**between**
**funds**
**31/10/2021**
**£**
**£**
**£**
**£**
674
-
-
674
194,433
636
(2,936)
192,133
53,651
18,358
(1,249)
70,760
26,805
-
(12,183)
14,622
4,164
-
(150)
4,014
12,274
1,493
(8,375)
5,392
17,903
484
(2,189)
16,198
5,849
7,037
(6,183)
6,703
8,523
3,729
(7,168)
5,084
5,688
-
(233)
5,455
1,500
-
-
1,500
4,661
3,315
(4,779)
3,197
24,063
12,598
(15,251)
21,410
768
-
-
768
49,190
207,026
(242,467)
13,749
2,551
(2,345)
-
206
2,933
-
-
2,933
106
47,780
(15,165)
32,721
7,733
-
-
7,733
-
2,245
(896)
1,349
423,469
302,356
(321,224)
-
406,601|
|---|---|
The restricted funds relate to the various projects undertaken by the charity. Each project has its own volunteer management committee that runs the day to day project operations.
The Days Park Centre fund is one that was set up for the initial project activities whilst the subsidiary charity Days Park Centre was set up. Moving forwards, activities for this project will be carried out through the subsidiary charity.
Page 20
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2022**
## **10 Statement of financial activities comparatives**
|**Income**
Donations
Other trading
Investment income
Income from charitable
activities
Other income
**Total income**
**Expenditure**
Raising funds
Charitable Activities
**Total expenditure**
Net income/(expenditure)
Transfer between funds
**Net movement in funds**
Balance brought forward at 1st
November 2020
Balance carried forward 31st
October 2021|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2021**
**Total**
**£**
**£**
**£**
20,860
291,781
312,641
-
358
358
-
6
6|
|---|---|
||20,860
292,145
313,005
15,124
10,211
25,335
-
-
-|
||**35,984**
**302,356**
**338,340**|
||40
1,986
2,026
23,794
317,238
341,032|
||**23,834**
**319,224**
**343,058**|
|||
||12,150
(16,868)
(4,718)|
||-
-
-|
||12,150
(16,868)
(4,718)
88,757
423,469
512,226
**100,907**
**406,601**
**507,508**|
Page 21
**SWANAGE AND PURBECK DEVELOPMENT TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2022**
## **11 Balance sheet comparatives**
|**Fixed assets**
Tangible Assets
Investments
**Current assets**
Debtors
Cash at bank
**Current liabilities**
Creditors: amounts falling
due within one year:
**Net current assets**
**Net assets**
**Represented by:**
Restricted Funds
Unrestricted Funds
**Total funds**|**2021**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**£**
**£**
**£**
35,623
196,873
232,496
-
-
-
1,863
-
1,863
66,148
210,780
276,928|
|---|---|
||68,011
210,780
278,791
2,727
1,052
3,779|
||65,284
211,728
277,012|
|||
||**100,907**
**406,601**
**507,508**|
||-
406,601
406,601
100,907
-
100,907
**100,907**
**406,601**
**507,508**|
Page 22