2023-03-31-accounts - The Peter Ashley Activity Centres

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Refemnce and Administrative Details	Refemnce and Administrative Details
Chsuman's Rcport
Repen of Ute Trustees		3	to	11
Repmt ofthe Independent Audhors		12	tc	14
Statetncnt ofPituutciul	Activtues
Iistancc Sheet			16
Cash Plow Statement			17
Notes to the Cash Flow Statement			lg
Notes to the Futsucial	Statemenm	19	10	29
Detailed Slatement of	Financial Activities	30	to	31


TRUSTEES	Lyn Ashley President
	Graham Bryant
	Colin Brooks (removed			10.10.2023)
	Daniel Hawley
	Bruce Strugnell		Chair
	Pau!Bishopp Vice Chair
	Ho))y Saunders		(resigned		12.7.2022)
	Alan Cufley (msigned			13.11.2023)
	Deborsh Hodson
	Stuart Seagrove
	Elizabeth Westo		n
	Bi)lSainsbury	(appointed			19.10.2022)
PRINCIPAL ADDRESS	Port Parbrook
	Peter Ashley Lane
	Portulown Hill		Road
	Portsmouth
	PO6 1B)
REGISTERED CHARITY	1)62650
NUMBER
AUDITORS	JWRAudit Lunited
	Statutory Auditor
	24 Picton House
	Hussar Court
	Waterlooville
	Hampslure
	PO7 7SQ
BANKERS	NatWest
	69-73High Street
	Cesium
	PO6 3DA
SOLICITORS	Coffin Mew Solicitors
	1000Lakeside		North Harbour
	Wesrern Road
	Portsmouth
	PO6 3EN
ACCOUNTANTS	Msxnnus Accountancy				Services Limited
	47 Kensington		Road
	Cldchester
	West Sussex
	PO197XS

							2023	2022
				Unreslrict	d	Resiricled	Toad	Total
				fund		funds	funds	funds
			Notes			f		6
INCOME AND ENDOWMENTS FROM
Donations and legacies				5296		98 l94	103,790	290,390
Charitable activities
Leisure				329378			329,278	189,324
Equeslrimt				214,651			214,651	231,563
Other trading acliviti		s		302.388			302,388	285,394
In&estment income				550		90	640	23
Total				a52,163		)8,58el	950.747	996,694
EXPENDITURE ON
Raising funds				8,696			8.694	1,226
Charitable activities			7
Leisure				207,031			207,031	163R93
Equcsnian				226,573			226 573	198,958
Administration				105,357			105,357	94,023
Building costs Finance costs				283,829 ~24632		Iil7,842	431,671 ~24 632	4S0412 I 9 125
Total				856 I IS		147,842	I.003ufal	"if,81
NET INCOME/(EXPENDITURE) Transfers between fuads			17	(3,955) ~34 005		(49,258) ~34,005)	(53813)	39,857
Nct movement in funds				30,050		(83,263)	(53,213)	39,857
RECONCILIATION		OF FUNDS
Total funds brought	forward			223,801		94,528	318,329	278,472
TOTAL FUNDS CARRIED FORWARD								318329

~lml'ukci'3 hlci tmtcit) i'coll rc'lit tcacef um 1 tie "tiyt
				2023	2022
		Unrestricted	Restricted	Total	Total
	Notes	1'und	funds 8	funds	ftuslsI
FIKEDASSETS
Tangible assets		298,072		298,072	161,787
CURRENT ASSETS
Debtors	13	79,098		79,098	65,860
Cash at bank		83,349	19,429	102,778	316,032
		162,447	192129	181,876	381,$92
CREDITORS
Amounts falling due within one year	14	(154205)	(8,164)	(162,369)	(225,350)
NET CURRENT ASSETS		~842	11.265	~19507	156,542
TOTAL ASSETSLESS~
LIABILITIES		306,314	11,265	317,579	31$,329
CREDITORS
Amounts falling due after mom than one year	15	(52,463)		(52,463)
NET ASSETS		'. Spt	11,265	Iai.I I t	. I8.12u
FUNDS	17
Unrestricted funds				253,851	223Fn I
Restricted funds				11,265	wl.528
TOTAL FUNDS				265316	318329

TLliJ'uter 4» tel Lctu III i	TLliJ'uter 4» tel Lctu III i	.cillr c lit
I' 'vie		"01
					2023	2022
				Notes		6
Cath flows from operating		scflvtfles
Cash generated fmm operations					~110120)	~)82 883
Net cash (used in)/provided		by operating		sctiv iues	{110.120)	~l82 883
Cash flows fram investing		activities
Ptuchssa oftangible fixed assets Raleoftangible fixed assets Interest received					(187,576) 18250 640	(43,308) 2,000 23
Net cash used in investing	activities				1 1(m t xo)	~41 285)
Cash tlows from financing		activities
Capital repayments in year					~65 552	~16,376)
Net cash provided by((used		in) fmcnchtg		eclivities	65552	~16376)
Change in cash and cash	equivalents		ia the
reportiag pertod					(213254)	125222
Cash sad cash equivalents		at the beginning
ofthe reportiag period					~316032	150810
Cash aad sash equtva)eats		st the end		ofthe
reporting period					102.778	316032

RECONCILIATION	RECONCILIATION	OFNRT (EXPENDITURE)/INCOME	OFNRT (EXPENDITURE)/INCOME	OFNRT (EXPENDITURE)/INCOME	TONRT CASH	FLOW FROM	OPERATING
ACTIVITIES
						2023 f	2022f
Nei (expenditure)/income			for the reporting	period (asper the Statemeat
ofFlnancbtl Aralvlfles)						{53,213)	39,857
Adjustmeats for:
Depreciation chmges						38329	35,098
(Profit)/loss on disposal offixed assets						(5288)	1,974
Interest received						(640)	(23)
Increase m debtors						((3»I38)	(20/12)
(Decrease)/increase	in	credi(ors				(7(i.li 0)	(2». I89
Net cash (used ln)/provided			by operations			t lti I?1'I	I82 gat
ANALYSIS OF' CHANGES IN NET FUNDS
					A(1.4.22	Cashflow	A131.3.23
						f.	8
Nst cash
Cash at bank
					:16012	~213/54	1((L778
Debt
Finance leases					i5.35v, t	~65,5521	t7(,(t ( tt I
					I?458(	(e5.512)	(7t.(il(fl
Total					~Itl. 74	('fr,dtlo)	-l.704

			2023 f,	2022f
Histonc England Portsmouth City	Council		26,465 "9,827	241,661 3,000
Other			2,705	3,000
Riding for the Dtsabled Assuciation				1,000
Retail Hos1ritality		and Leistue Grant		4,000
Local Resirictions		Support Grant		24,000
Coronavirus Job		Retention Scheme		2,699
Rural Payments	Agency		27 900
			~96 897	~279 360

		2023	2022
		6
Adult leisure		25,514	13,231
Catering income		1210	2,153
Adult riding		77,969	62,119
Miscellaneous	income - leisure	11,883	3,116
Mncellaneous	income - equestrian	12,131	16,163
Rental inconte	- Purbrook	66,881	78,307
Rental income	—Widtey	~106800	~ll0 305
		~302 388	285 394
IN5GISTMENT INCOME
		2023	2022
		6	6
Deposit account interest		640	23

: 'AJ":"'"»' tc!' nuuclal Suscii' I '. r citiacc I c .i Jml tl March2i It	: 'AJ":"'"»' tc!' nuuclal Suscii' I '. r citiacc I c .i Jml tl March2i It
INCOME ltROM CHARITABLE AC ITVITIS S
		2023	2022
	Activity	E	E
Youth 1ainus activities	Leisure	168,995	14320I
Youth rental	Leisure	160283	46,123
Youdt riding	Equestrian	214651	~231 63
		~543929	420,887

Other trading activities
		2023I	2022 E
		8.696	~126
CHARITABLE ACTIVITIES COSTS
		Support
	Direct	costs (see
	Costs	note 8)	Totals
	E	E
Leisure	207,031		207.031
Equestrian Administration	226,573 12,408	92,949	226,573 105,357
Being costs pinancc costs	2,457	429,214 24,632	431,671 24.632
		ddtcjc5	mls s(4
SI3PPORT COSTS
		Governance
	Management	costs I	Totals f
Administration	92,949		92,949
Building costs	429214		429414
Finance costs	20,492	4 140	24l 632
	'::l7(&r5	~4340	546795

Trustees' expcnscs
					2023I	2022 f.
Trustees' expellscs					1440	~1409
No trustees were reimburmi		for any expenses during		thc year or during the prior yenr.
STAFF COSTS
					2023	2022I
Wages and mlaries					479,636	419,202
Social security costs					36.291	27,831
Other pension costs					~8565	6 946
					52,l 492	453,979
The average mon6ily	number	ofemployees	dming the year was as fogows:
					2023	2022
Leisure					11	9
Equestrian					13	10
Management					6	6
					30	25

			Unrestricted	Restricted	Total
			fundI	funds f	funds f.
INCOME	AND ENDOW MENTS FROM
Donauons	snd legacies		40,561	249,829	290,390
Charitable	activities
Leisure			189,324		189,324
Equestrian			231,563		231,563
Other trading activities			285,394		285,394
investment	income		19		23
Total			746,861	249,833	996,694
		Page 23			conunued. .

COMPARATIVES FOR THE STATEMENT OFFINANCIAL ACTIVmES - coatinued	COMPARATIVES FOR THE STATEMENT OFFINANCIAL ACTIVmES - coatinued	COMPARATIVES FOR THE STATEMENT OFFINANCIAL ACTIVmES - coatinued	COMPARATIVES FOR THE STATEMENT OFFINANCIAL ACTIVmES - coatinued
		Unrestricted	Restricted	Total
		ftnui	funds	funds
		8		6
EXPENDITURE ON
Raising funds		)226		1226
Charitable activities
Leisure		161,301	1,992	163293
Bquestrian		198,243	715	198858
Administration		94,023		94,023
Bwldiug costs		270,864	209348	480212
Finance casts		~19125		~19125
Total		744.782	~212 055	t)56S37
NET INCOME		2,'079	37,778	39.857
Transfers benvccn funds		129.162)	29 162
Nct movement ln funds		(27,083)	66,940	39,857
RECONCILIATION	OFFUNDS
Total funds brcug)tt forwerd		250,884	27,588	278,472
TOTAL FUNDS CARRIED FORWARD		223.801	94.52S	.1832u

	Improvcmcnts		Fixtures
	to	Plaut and	and	Motor
	property E	machinery f	ftunBs f	vehicles E	Totals E
COST
At 1 Apdl 2022	215464	63,661	26,669	36,737	342„531
Additions 1)isposals	85567	27,514 ~5.100	15,390	59,105 ~23778)	187,576 ~8.8781
At 31March 2023	301,031	86,075	42 059	~72 064	~501 229
DEPRECIATION
Al I April 2022	126400	16.434	14,538	23,572	180,744
Charge for year	26,173	5,366	3,653	3,137	3$,329
Eliminated on disposal				~15916)	(15916)
At31March 2023	~152373	21 800	18 lot	~)0793	~203 157
NET BOOK VALUE
At31 March2023	148.658	64275	23.$68	~61 271	298,072
At31 March2022	I0626 I	47327	12,131	13.165	161,787

DEB	TORS.' AMOUNTS FALLING DUE VITIH	IN ONE YEAR
		2023	2022
		E	f
Trode	debtors	55,942	36,741
Other	debtors	23 156	~29 119
		79098	~65 860

	2023	2022
	E	f
Hire purchase (see note 16)	18,547	5,458
Trade creditors	29.137	48,014
Tave(ion and social security	7,843	6,514
Other creditors	106,842	~165 364
	162.369	225,350

				2023 f,	2022 f
Hire purchase (sce note 16)				52,463
LEASING AGREEMENTS
Mnimum	lease	payments	fall due as follows:
				Hire purchase contracts
				2023	2022
				f	f,
Net obligations		repayable:
Within one year				1t!,547	5,458
Between	one aud five years			52N63
				71,010	5,458
				Non-cancellable	operatiug
				lenses
				2023	2022
					f
Within one year				6,191	6,191
Between	one and five years			~16 00	~22 391
				~22 391	28 582

				Net	Tretlsfcts
				movement	bettveen	At
			At 1.4.12 f	in funds 6	funds	31.3.23 6
Unrestricted funds
General fund			223,801	(3,955)	34,005	253,851
Restricted tbndh
Riding forDisabled	Puuti		14,155	7,302	(12,919)	8,53$
Historic Forts Conservation		Fund	79373	(58,387)	(20,886)
Lottery Community	Fund		1,100		(200)	900
Holiday Activities Fund				I R27		1,827
			94,528	( itA258)	~34,tttl5 )	11,265
TOTAL FUNDS			318.329	~43.i I3		~265 116

		Incoming	Resources	Movement
		resources	expended	in funds
		6	6	6
Unrestricted funds
General fuad		852,163	(856,118)	(3,955)
Restricted iuuds
Riding forDisabled Fund		7,302		7,3(Q
Historic Forts Conservation Holiday Activities Fund	Puad	89,455 ~1$27	(147,842)	l58.387} 1,827
		'IRNR4	I Lt7.812)	I-I'!25$1
TOTAL FUNDS			I l,I)it ut'll}

					Net	Transfers
					movement	between	At
			At 1.4 21		in funds	fimds	313.22
			I		I		f.
Unrestricted funds
General hmd			250,884		2,079	(29,162)	223,801
Restricted funds
Riding tor Disabled	Fund		5,987		8.168		14,155
Himoric Forts Conservation		Fund			40.773	38,500	79,273
NanonclHeritage Timeline		Fuud	7,479		(7,479)
Lord Mayor's I'ural	2020			730	(730)
Horse Welfare Fund				350	(350)
Lottery Community	I'und		9,400			(8,300)	1.100
Piubrook Stock Pencing Sport En Iisul			977 2.665		(977) ~1.627)	Il,ii:I8)
			27,588		37,778	29.162	94,518
TOTAL FUNDS			278,472		39,8i7	-	318329
Comparative net movement		in funds, meluded m the above are as follows:
					Incoming	Resources	Movement
					resources I	expended 6	in frmds 6
Unrestricted funds
General fiuid					746,861	(744,782)	2,079
Restricted fund~
Riding for Disabled	Fund				8,168		8,168
Historic Ports Conservation		Fund			241,665	(200,891)	40,773
National Heritage Timeline		Fund				(7,479)	(7,479)
Lard Mayor's Fund	2020					(730)	(730)
Horse Welfare Fuml						(350)	(350)
Purbrook Stock Fencing						(977)	(977)
Sport Ergland						II,627)	(1.627)
					249,833	~212,055	37,778
TOTAL FUNDS					994,(94	i)St,f37)	39,857

Desations snd	legacies	legacies
Donations
Grants
Other trading	scttvities
Adult leisure
Catering income
Adult riding
Mscelltmeous	income - lcisme
lvfiscellaneous	income - tuiuestrian
Rental iacome	-	Purbtook
Rental income	-	Widley
Investment income
Deposit account		Iummst
Charitable activities
Youth leisaie sr		tivilies
Youth rental
Youth riding
Tats 1 incoming		resources
Other trading	activities
Purchases
Catering costs
Charitable activities
Wages
Social security
Pensions
Utilities
Canied forward

2023	2022
	8
6,893 ~96897	11,030 279,360
103,790	290,390
25,514	13,231
1210	2.153
77,969	62,119
11,883	3,116
12,131	16,163
66,881	78,307
106,800	110305
302,388	285 3r94
	23
168,995	143301
160483	46,123
214 651	231563
543.929	420.887
950,7'I'?	996,694
297	120
8,3o9	I 10(i
8,696	I 12(i
261,512	233,708
17,639	13,222
4,099	3,268
30,887	24,476
314,137	274,6'74

il dgmiomeoi o	Fi	nl	ctiv itci
		0"'1
				2023 6	2022f
Charitable aciivitles
Brought forward				314,137	274,674
insurance				10,905	9,596
Advertising, stationery Leimre expenses Equestrian expenses	and computer nxpenses			12,408 27,739 51458	8305 22,782 49.011
Residential catering costs (profit)qoss on disposal oftan			ible fixed assets	37,310 ,Zgh)	13,632 1,974
				448,469	379,874
Support costs
Management
Wages Social security				218,124 18,652	185,494 14,609
Pensiorn USiltier				4,466 37,400	3,678 54,087
Maintenance				200~3	256,405
Health and safety				3,564	3.053
Payroll snd accountancy Bank and credit card Legal and consultancy fees Bad debts Depreciation oftaagible aud		heritage assets		4,812 6,622 9338 1/25 ~38329	1,551 5,435 11,630 288 35098
				542,655	571,328
Governance costs
Tlllstccs cxpctlscs				1,440	1,409
Auditom' remuneration				2.70I1	3000
				1.140	rt 409
Total resources expended				I tt03 &Jdti	956,837
fist (expenditnre)/income				f53213)	'9.8o7