Trustees’ Annual Report for the period
From 1[st] . August 2021 Period start date To Period end date 31[st] . July 2022
Charity name: Rhondda Tunnel Society
Charity registration number: 1162646
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Restoration of Rhondda Tunnel as a walking/cycling route thereby to improve the economic prospects for the wider area. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Making monthly visits to the tunnel, as and when lockdown regulation allowed to record its air quality. Fundraising through sales in its charity shop when that has been allowed to be open. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees know that it must perform in accordance with its stated purposes. |
Additional information (optional) You may choose to include further statements where relevant about:
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SORP reference
The charity applies for grants for
Para 1.38 specific items or programmes whenever
Policy on grant making the opportunity arises.
The charity continues to invest in the air
Para 1.38 quality programme, which requires it to
Policy on social investment pay for safety and calibration checks on
including program related the equipment.
investment
All the work carried out by the Society is
Para 1.38 done by volunteers, and most of their
Contribution made by incidental expenses, such as travel,
volunteers have been met by their own donations.
Other
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Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During this period, all levels of government were fully occupied managing the pandemic and its aftermath, so activities were limited to running the charity shop and continuing to measure the air quality in the tunnel (always good). We were also allowed to take a few guests with us on these tunnel visits. We had an on-site review of our proposals for micro hydro schemes with Natural Resources Wales, including visits to the catchment areas in Blaengwynfi. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Little progress was made on the main object of the Society to raise grants sufficient to re-open the tunnel because of the pandemic. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | No fundraising objectives were set |
| Investment performance against objectives |
Para 1.41 | Not measured. |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity made a loss of £3,557.73 during the period |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The reserve is held against future activity towards re-opening the tunnel. |
| Amount of reserves held | Para 1.22 | £28,576.87 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Membership at £10 p.a. with approx. 900 members; sales through our charity shop and grants from RCT Council when it was shut by law |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The bulk of funds are held in a Principality Savings Account. |
| A description of the principal risks facing the charity |
Para 1.46 | Poor trading performance of the shop, shortage of volunteers to run the shop and other activities & the health of those volunteers as they are all ageing. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
None | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Posts elected at the AGM. The Society has a main committee which meets along with the trustees, with the provision that the trustees only may vote on financial matters. Main committee members can become trustees. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees will have spent time as members of our main committee to familiarise themselves with our activities before becoming trustees. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Society has a main committee which meets with the trustees and a technical subcommittee mostly of retired civil engineers. The Business Plan subcommittee has been merged with the Technical Subcommittee |
| Relationship with any related parties |
Para 1.51 | We work with Sustrans and Welcome to Our Woods |
| Other |
Reference and Administrative details
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Charity name Rhondda Tunnel Society
Other name the charity uses
Registered charity number 1162646
Charity’s principal address 1 Station Road, Treorchy RCT CF42 6UA
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Stephen Mackey Chair
2 Jim Maggs Vice-Chair
3 Tony Moon Project Secretary
4 Lesley Crew Treasurer
5 Jane Jones Trustee
6 Aubrey Green Trustee
7 Brian Rees Trustee
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
Director name none
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole year
none
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Funds held as custodian trustees on behalf of others
Description of the assets none held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser | ||
| none | ||
| Name of chief executive or names of senior staff members (Optional information) |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
|
|---|---|
| Antony George Moon | |
Project Secretary |
|
| 1st. September 2023 | |
| 1st. September 2023 |
Charity Name Rhondda Tunnel Society
Charity Name No (if any) Rhondda Tunnel Society 1162646 Receipts and payments accounts For the period Period start date Period end date To from 01/08/2021 31/07/2022
CC16a
Section A Receipts and payments
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Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Cash - membership, shop sales &
donations 5,910 - - 5,910 -
PayPal Subscriptions & Donations 10,630 - - 10,630 -
Membership paid by cheque 429 - - 429 -
Website Sales 285 - - 285 -
COVID grants 2,000 - - 2,000 -
Treorchy Wind Farm Grant 1,500 1,500
Sundry fees for talks & donations 553 - - 553 -
- - - - -
- - - - -
Sub total (Gross income for
19,807 1,500 - 21,307 -
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 19,807 1,500 - 21,307 -
A3 Payments
Rent for shop 5,200 - - 5,200 -
Postage 641 - - 641 -
Vehicle - road tax, fuel & maintenance 1,553 - - 1,553 -
Internet & Phone 769 - - 769 -
Hospitality 205 - - 205 -
Energy & Water in Shop 1,670 - - 1,670 -
Mobile Phone 396 - - 396 -
Amazon sundry purchases 1,112 - - 1,112 -
Publicity materials 2,291 - - 2,291 -
RCT Planning Fee 120 120
Notice Board Company 721 721
Tripixx USA 168 168
D-Drill 960 960
Cartridge Save 298 298
Rockall Safety 175 175
Stick-it 164 164
Techsmith 192 192
Steve Morris 250 250
T Moon (Rockall Safety) 469 469
Website 428 428
MemberMojo 250 250
Count Yengra 173 173
Public Liability Insurance 244 244
Sundry Items each less than £100 865 865
Sub total [ 18,471 ] 841 - 19,312 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 18,471 841 - 19,312 -
Net of receipts/(payments) 1,335 659 - 1,994 -
A5 Transfers between funds CCXX R1 accounts (SS) - - - 1 - 29/10/2023 -
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| A6 Cash funds last year end Cash funds this year end |
- 1,335 |
- 659 |
- - |
- | - |
|---|---|---|---|---|---|
| 1,994 | - |
CCXX R2 accounts (SS)
29/10/2023
2
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Fall Arrester Gear Harnesses, overalls, lamps Details Barclays Bank Principality Building Society Air Quality Monitors Details Details Total cash funds (agree balances with receipts and payments account(s)) Vehicle Stock in Shop Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 23,027 5,550 - - - 28,577 - Agreement Error Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 2000 - 500 - 400 - 700 - 200 - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval |
CCXX R3 accounts (SS)
29/10/2023
3