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2025-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/2024 Period start date To 31/08/2025 Period end date

Charity name: Highfield After School Club

Charity registration number: 1162623

Objectives and Activities

SORP reference
Summary of the purposes
of the charity as set out in
its governing document		 Para 1.17 The objects of the CIO are to provide
the necessary facilities for the daily
care, recreation and education for
children during out of school hours
between 3.15 and 6.00pm, term time
only.
Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.		 Para 1.17 and
1.19		 Our members are benefitting from the
high-quality after-school childcare
offered by HASC. As part of this activity
we further support other afterschool
clubs by offering a drop-off and pick-up
service at low cost to allow the children
to attend a range of after school clubs,
eg. local dance and sports clubs. For
working parents, it is a significant
benefit that their children can still
participate in such a wide range of after
school activities.
Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit		 Para 1.18 The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38

Policy on social
investment including
program related
investment
Contribution made by
volunteers		 Para 1.38
Other The charity is run by the trustee
committee (drawn from the members)
who employ a number of staff (led by
the Play Manager) to run the After
School Club.

Achievements and Performance

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SORP reference
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Achievements and Performance Achievements and Performance Achievements and Performance
SORP reference
Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.		 Para 1.20 Chairs report 2024/2025
We remain the only after school club in
Southampton that is run as a charity
and are proud of the contribution we
make to delivering a high quality and
affordable service to support working
parents & carers.

Additional information (optional) You may choose to include further statements where relevant about:

Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41
Performance of
fundraising activities
against objectives set		 Para 1.41

Investment performance Para 1.41 against objectives Other

Financial Review

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Review of the charity’s Para 1.21 HASC’s total income for the year was
financial position at the £126,719 (2024: £127,848).
end of the period Our operating costs for the year were
£133,053 (2024, £140,936). These
costs were down slightly from the
previous year, mostly due to a reduction
in bank staff compared to previous
years and a reduction in food expenses
by partnering with the Big Difference.
Funds are raised from fees paid by the
members (parents and guardians
of the children attending HASC).
Expenditure is only incurred to cover
staff costs, staff training, rental of
the premises where HASC is situated
and necessary food, equipment for
the activities of HASC.
Reserves are kept in a savings account,
no investment policy is deemed
appropriate as the reserves need to be
available to cover staff costs or
rental commitments for up to 6 months
in the event of a total loss of fee
income.
Statement explaining the Para 1.22 Our policy is to maintain reserves
policy for holding reserves sufficient to cover staff costs and rental
stating why they are held commitments for up to 6 months.
Amount of reserves held Para 1.22 At 31st August 2025 our reserves stood
at £43,284 (2024- £49,618) which
reflects a slight overall loss this past
year but is still enough contingency as
per our policy above.
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal Para 1.47 sources of funds (including any fundraising)

Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the
principal risks facing the
charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing
document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable Incorporated organisation
Trustee selection
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled to
appoint one or more
trustees		 Para 1.25 Appointed

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 New trustees are appointed a mentor
from the existing trustee committee to
discuss the role of the trustees and are
invited to attend the regular trustee
committee meetings where they can
participate in the group discussions on
the decisions made regarding operation
of HASC by the trustee committee.
The charity is run by the trustee
committee (drawn from the members)
who employ a number of staff (led by
the Play Manager) to run the After
School Club.
The charity’s
organisational structure
and any wider network
with which the charity
works		 Para 1.51
Relationship with any
related parties		 Para 1.51 We maintain good working relationships
with Highfield School as well as with the
Church Centre from whom we rent our
premises, through regular meetings.
Other

Reference and Administrative details

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Charity name Highfield After School Club
Other name the charity HASC
uses
Registered charity number 1162623
Charity’s principal address Highfield Church Centre
Highfield Lane
Southampton
SO17 1RL
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Names of the charity trustees who manage the charity

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Dates acted if Name of person (or
Trustee name Office (if any) not for whole body) entitled to appoint
year trustee (if any)
1 Christina Vanderwel Chair AGM (all members)
2 Fraser Sturt Secretary AGM (all members)
3 Daisy Tong Treasurer AGM (all members)
4 Daniel Laird Committee member AGM (all members)
5 Ben Swabe Committee member AGM (all members)
6 Ashlie Salter Committee member AGM (all members)
7 James Gavin Committee member AGM (all members)
8 Deeptee Baud Committee member AGM (all members)
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional) Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s)
Full name(s) Christina Vanderwel Daisy Tong
Position (eg. Chair Treasurer
Secretary,
Chair, etc)
Date 7 June 2026 10 June 2026
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Charity Name No (if any)
Highfield After School Club 1162623
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/09/2024 31/08/2025
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Fees 124,080 - - 124,080 122,946
Bank interest 583 - - 583 798
Donations 1,617 - - 1,617 1,605
Other statutory grants - - - - 2,500
Gift Aid 439 - - 439 -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
126,719 - - 126,719 127,849
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 126,719 - - 126,719 127,849
A3 Payments
Staffing costs 96,771 - - 96,771 102,061
Running costs 9,165 - - 9,165 8,699
Premises costs 26,967 - - 26,967 29,996
Statutory costs 150 - - 150 180
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 133,053 ] - - 133,053 140,936
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 133,053 - - 133,053 140,936
Net of receipts/(payments) (6,334) - - - 6,334 - 13,087
A5 Transfers between funds - - - - -
A6 Cash funds last year end 49,618 - - 49,618 62,705
Cash funds this year end 43,284 - - 43,284 49,618
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CCXX R1 accounts (SS)

24/06/2026

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Cash at bank and in hand
Details
Details
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
43,284
-
-
-
-
-
43,284
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Jadu Dash
Daisy Tong		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
10/06/2026
26/06/2026

CCXX R2 accounts (SS)

24/06/2026

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees
On accounts for the year
ended
Set out on pages
Responsibilities and
basis of report		 Charity Name
Highfield After School Club (HASC)
31 August 2025
Charity no
(if any)
1162623
1&2
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31/08/2025.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:		 Date: 24/06/2026
Andrew Nicholas
CIPFA, MAAT
tdgaccountancy, 237 Manor Farm Road, Bitterne Park
Southampton, Hampshire, SO18 1NY

1

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

Oct 2018

IER