## **Trustees’ Annual Report for the period**
**From 01/09/2022 Period start date To 31/08/2023 Period end date**
## **Charity name: Highfield After School Club**
## **Charity registration number: 1162623**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|The objects of the CIO are to provide
the necessary facilities for the daily
care, recreation and education for
children during out of school hours
between 3.15 and 6.00pm, term time
only.|
|Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.|Para 1.17 and
1.19|Our members are benefitting from the
high-quality after-school childcare
offered by HASC. As part of this activity
we further support other afterschool
clubs by offering a drop-off and pick-up
service at low cost to allow the children
to attend a range of after school clubs,
eg. local ballet and sports clubs. For
working parents, it is a significant
benefit that their children can still
participate in such a wide range of after
school activities.|
|Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38
|Policy on social
investment including
program related
investment|||
|---|---|---|
|Contribution made by
volunteers|Para 1.38||
|Other||All new trustees are appointed a mentor
from the existing trustee committee to
discuss the role of the trustees and are
invited to attend all the regular trustee
committee meetings where they can
participate in the group discussions on
the decisions made regarding operation
of HASC by the trustee committee.
The charity is run by the trustee
committee (drawn from the members)
who employ a number of staff (led by
the Play Manager) to run the After
School Club. We have a strong working
relationship with the Church Centre
from whom we rent our premises.|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|**Chairs report 2022/2023**
We remain the only after school club in
Southampton that is run as a charity
and are proud of the contribution we
make to delivering a high quality and
affordable service to support working
parents & carers.|
**Additional information (optional)** You may choose to include further statements where relevant about:
Para 1.41
Achievements against objectives set Performance of Para 1.41 fundraising activities against objectives set Investment performance Para 1.41 against objectives Other
## **Financial Review**
|Review of the charity’s
financial position at the
end of the period|Para 1.21|HASC’s total income for the year was
£108,863 (2021: £123,390).
Our operating costs for the year were
£128,977, These costs were up slightly
from the previous year, mostly due to
the increased rent at the new premises
at the Church Centre and increased
staff wages in line with national living
wage increases.
Funds are raised from fees paid by the
members (parents and guardians
of the children attending HASC).
Expenditure is only incurred to cover
staff costs, staff training, rental of
the premises where HASC is situated
and necessary food, equipment for
the activities of HASC.
Reserves are kept in a savings account,
no investment policy is deemed
appropriate as the reserves need to be
available to cover staff costs or
rental commitments for up to 6 months
in the event of a total loss of fee
income.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Our policy is to maintain reserves
sufficient to cover staff costs and rental
commitments for up to 6 months.|
|Amount of reserves held|Para 1.22|At 31st August 2023 our reserves stood
at £62,705 (2022 - £82,819; 2021 -
£62,880) which reflects a slight overall
loss this past year but is still enough
contingency as per our policy above.|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially
in deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23||
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds
(including anyfundraising)|Para 1.47||
|---|---|---|
||||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the
principal risks facing the
charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing
document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated organisation|
|Trustee selection
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled to
appoint one or more
trustees|Para 1.25|Appointed|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|All new trustees are appointed a mentor
from the existing trustee committee to
discuss the role of the trustees and are
invited to attend all the regular trustee
committee meetings where they can
participate in the group discussions on
the decisions made regarding operation
of HASC by the trustee committee.
The charity is run by the trustee
committee (drawn from the members)
who employ a number of staff (led by
the Play Manager) to run the After
School Club.
We have a strong working relationship
with the Church Centre from whom we
rent our premises.|
|The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51||
|Relationship with any
related parties|Para 1.51||
||||
Other
## **Reference and Administrative details**
|Charityname|HighfieldAfterSchoolClub|
|---|---|
|Other name the charity
uses|HASC|
|Registered charity number|1162623|
|Charity’s principal address|Highfield Church Centre
Highfield Lane
Southampton
SO17 1RL|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Christina Vanderwel|Chair||AGM (all members)|
||Fraser Sturt|Secretary||AGM (all members)|
||Jadu Dash|Treasurer||AGM (all members)|
||Lesley Roberts|Committee member||AGM (all members)|
||Ingrid Hunt|Committee member||AGM (all members)|
||Graeme Day|Committee member||AGM (all members)|
||Daniel Laird|Committee member||AGM (all members)|
||Ben Swabe|Committee member||AGM (all members)|
||Ashlie Salter|Committee member||AGM (all members)|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
- Reason for non disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signed** **on behalf of**|**the charity’s trustees**||
|---|---|---|
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
||Christina Vanderwel|Jadu Dash|
||
Chair|Treasurer|
||25 Jan 2024||
||25 Jan 2024||
**----- Start of picture text -----**
Charity Name No (if any)
Highfield After School Club 1162623
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/09/2022 31/08/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Fees 108,169 - - 108,169 113,387
Bank interest 694 - - 694 3
Government Grants - CJRS - - - - -
Other statutory grants - - - - 10,000
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
108,863 - - 108,863 123,390
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 108,863 - - 108,863 123,390
A3 Payments
Staffing costs 101,694 - - 101,694 87,153
Running costs 12,713 - - 12,713 12,103
Premises costs 14,390 - - 14,390 3,945
Statutory costs 180 - - 180 250
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 128,977 ] - - 128,977 103,451
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 128,977 - - 128,977 103,451
Net of receipts/(payments) - 20,114 - - - 20,114 19,939
A5 Transfers between funds - - - - -
A6 Cash funds last year end 82,819 - - 82,819 62,880
Cash funds this year end 62,705 - - 62,705 82,819
**----- End of picture text -----**
CCXX R1 accounts (SS)
08/11/2023
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Cash at bank and in hand
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**62,705**
**-**
**-**
**-**
**-**
**-**
**62,705**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Jadu Dash|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
09/11/2023|
CCXX R2 accounts (SS)
08/11/2023
2
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Highfield After School Club (HASC) **On accounts for the year** 31 August 2023 **Charity no** 1162623 **ended (if any) Set out on pages** 1&2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|**Date:**|08/11/2023|
|---|---|---|
||||
||Andrew Nicholas||
||||
||CIPFA, MAAT||
||||
||tdgaccountancy, 237 Manor Farm Road, Bitterne Park||
||Southampton, Hampshire, SO18 1NY||
||||
1
**October 2018**
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**