## **Bristol Older People’s Forum CIO** Charitable Incorporated Organisation Charity number: 1162616 ## **Annual Report & Accounts** **1 April 2021 to 31 March 2022** Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 ## **Annual Report & Accounts** ## 1 April 2021 to 31 March 2022 |**CONTENTS**|Page| |---|---| |**Trustees’ Annual Report**|| |Reference and Administrative details|3| |Report of the Trustees for the period 1 April 2021 to 31 March 2022|4| |Objectives and activities|4| |Achievements and performance|6| |Financial review|12| |Structure, Governance & Management|13| |**Independent Examiner’s Report**|15| |Annual Accounts comprising|| |Statement of Financial Activities|16| |Balance Sheet|17| |Notes to the Accounts|18| 2 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 ## **Reference and administrative details** **Charity name:** Bristol Older People’s Forum CIO ## **Registered charity number:** 1162616 ## **Registered office and operational address:** c/o Age UK Bristol, Canningford House, 38 Victoria Street, Bristol, BS1 6BY ## **Charity Trustees** The Trustees and officers serving during the year and since the year end were as follows: Christina Mary Stokes, Chair Trish Mensah, Deputy Chair Judith Irene Brown, BOPF Ambassador Ian McDowell Bickerton David Elson Sarwat Manzur (appointed 2 July 2021) Taramati Mistry Gloria Morris Lyn Mitchell Porter ## **Trustee resigned since 31 March 2021** Pat Gregory (appointed 23 January 2020, resigned 1 June 2021) Tony Wilson (appointed 30 June 2015, resigned 23 September 2021) Jenny Smith (appointed 12 November 2016, resigned 17 March 2022) ## **Bankers** Unity Trust Bank, Nine Brindleyplace, Birmingham, B1 2HB Triodos, Deanery Road, Bristol, BS1 5AS ## **Independent Examiner** Rupert Taylor ## **Staff** Yolanda Pot, BOPF Finance & Administration Manager Ian Patrick Quaife, BOPF Development & Engagement Manager 3 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 ## **Report of the Trustees for the period 1 April 2021 to 31 March 2022** The Trustees present its Annual Report and Independent Examiner’s Report for the period 1 April 2021 to 31 March 2022. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019) ­ (Charities SORP (FRS 102)). ## **Objectives and activities** ## **The objects of Bristol Older People’s Forum CIO are:** - 1) To promote social inclusion for the public benefit by working with those in the City of Bristol who are socially and economically excluded on the grounds of their age, relieving the needs of such people and supporting their participation in society. - 2) The relief of poverty and sickness and the preservation and protection of good physical or mental health amongst persons who are in need as a result of their age in the City of Bristol. ## **In furtherance of these objects, the Trustees shall:** - a. Increase, co­ordinate and provide information about opportunities for older members of all of Bristol's communities. - b. Give older people a voice and facilitate their engagement with service providers, so as to influence the quality and relevance of local services and provisions and so better meet the needs of people over 55. - c. Research or participate in research into the causes and effects of social exclusion of older people in the city. - d. Promote activities that support the health and well­being of older people in Bristol. ## **Public Benefit** The Trustees have had regard to the Charity Commission's guidance on public benefit and endeavour to implement them in all the charity's work. The main activities undertaken to further the charity’s objects for the public benefit are detailed in the following pages as follows: 4 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 ## **Achievements and performance** ## **CONTENTS** ## **1. BOPF PROJECTS** - **1.1. Voice & Influence Partnership (VIP)** - **1.2. BCC Bristol Impact Fund 2** - **1.2.1. BOPF Open Forum Meetings** - **1.2.2. BOPF Challenging Ageism Workshops** - **1.2.3. BOPF Meetup Mornings** - **1.2.4. BOPF Digital Inclusion Project workshops** - **1.2.5. BOPF & BCC Newsletter** - **1.2.6. Platform60 Project** - **1.2.7. The BOPF Advisory Group** - **1.2.8. BOPF Consultations** ## **2. BOPF Membership** ## **1. BOPF PROJECTS** 2022 has been a challenging and exciting year for us. We were successful in obtaining the Bristol Impact Fund 2, four­year core funding from the Bristol City Council, which means we are able to continue all our main services and develop new ones as well. We have also been working on projects from other sources of funding. We have a small staff team of two, strongly supported by our Board of Trustees and deliver a wide range of services on behalf of the BOPF members. All our work is based on the principle that older people should be at the centre of decision and policy making. This for us is the best way of challenging ageism, age discrimination, negative ageist stereotyping and promoting civic responsibility. ‘We speak **as** older people not **for** older people.’ 5 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 ## **1.1. Voice & Influence Partnership (VIP)** Our work with the Voice and Influence Partnership (VIP) was for the period May 2018 to September 2021. The Partnership was funded by the Bristol City Council and was made up of The Care Forum (the leading partner), Bristol Older People’s Forum, Centre for Deaf and Hard of Hearing People, OTR LGBTQ+ (Off The Record), SARI (Stand Against Racism & Inequality) and WECIL (The West of England Centre for Inclusive Living). The VIP was created to help make sure that individuals, groups and communities whose voices aren’t always heard are listened to, and are part of shaping Bristol’s future. In September 2021 we completed our three and a half­year contract with Bristol City Council, to carry out formal consultation and ensure that the voice of older people was heard. ## **1.2. BCC Bristol Impact Fund 2** ## **1.2.1. BOPF Open Forum Meetings** **Our Bi­Monthly** Open Forum meetings, post­Covid have so far been via Zoom and we continue to attract healthy numbers. We have again this year attracted speakers who can both inspire and inform, with a focus on issues raised by our BOPF members. ## **SPEAKERS at our Open Forum Meetings and AGM** - **1) BOPF Open Forum 1** , 29 April 2021. Zoom Registration: 51 - **­** _**Moving Bristol Forward**_ **Campaign ­ Clean Air, Better Transport, Emilia Melville** https://www.movingbristolforward.co.uk/ - **­** _**Liveable Neighbourhoods for Bristol**_ **Campaign, Alan Morris,** hello@liveablebristol.org.uk - **­** _**Black Lives Matter**_ **,** Rob Mitchell, Creative Media Producer and Ros Martin - **­ GoJauntly Walking App and the Bristol Walk Festival, Claudette Anderson** https://www.gojauntly.com/ - **2) BOPF Open Forum 2** , 24 June 2021, Zoom Registration: 118 - **­ Marvin Rees, Mayor of Bristol, Marvin sets out his vision for the next 3 years in Bristol,** focusing on 3 THEMES: Inclusion, Sustainability, Biodiversity and Delivery - **­ Digital Inclusion ­ How do we get more older people on Zoom?** - Facilitator: Ian Quaife, BOPF Development and Engagement Manager - **­ Diabetes Type 2 Peer Support Service,** Brigstowe, Robyn Taylor, Peer Support Coordinator, www.brigstowe.org - **3) BOPF AGM & Open Forum 3** , 23 September 2021, Zoom Registration: 67 - **­ Brunelcare Service,** _**Help When You Need It**_ **­ Support Within the Community** Femi Robinson, Support Services Manager - **­ The Bristol Impact Fund ­ Our Vision for the next Four Years** - Ian Quaife, BOPF Development and Engagement Manager spoke about: BOPF’s 4 Year Work Programme including: BOPF Open Forums, BOPF and BCC Covid­19 Newsletter, Digital Champions Project, BOPF Meetup Mornings, BOPF Challenging Ageism Workshops and the BOPF Advisory Group. - **­ Election of BOPF Trustees** 6 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 - **4) BOPF Open Forum 4** , 18 November 2021, Zoom Registration: 60 - **­ A One City Food Equality Strategy 2022 ­ 2032, Bristol City Council Consultation Lucy Jackman,** https://feedingbristol.org/ - **­ Dan Norris, Mayor of West of England Combined Authority (WECA)** - **­ BOPF Bristol Older People’s new Advisory Group,** Ian Quaife, BOPF Development and Engagement Manager - **5) BOPF Open Forum 5,** 10 February 2022, Zoom Registration: 70 - **­ BOPF Work Update ­ The Bristol Impact Fund (BIF2) and** _**Our Vision for the Next Four Years**_ **,** Ian Quaife, BOPF Development and Engagement Manager - **­ Bristol Walking Alliance,** _**‘50 Ways to Better Walking’**_ - Dr Suzanne Audrey, Executive member, Bristol Walking Alliance, Senior Research Fellow in Public Health, University of Bristol. - **­ Launch of Bristol Older People’s Forum Advisory Group, Marvin Rees, Elected Mayor of Bristol, Pre­recorded introduction,** _**How will it work? & Q&A**_ , Ian Quaife, BOPF Development and Engagement Manager. - **6) BOPF Open Forum 6,** 24 March 2022, Zoom Registration: 60 - **­ Police & Crime Commissioner (PCC), Mark Shelford,** _**Economic and Cyber Crime and the ROLE of the PCC**_ - **­ Continence Care, Nikki Cotterill (NC),** Professor in Continence Care, Centre for Health and Clinical Research, UWE - **­ BOPF Work Update ­** Ian Quaife, BOPF Development and Engagement Manager. ## **1.2.2. BOPF Challenging Ageism Workshops** Our monthly Challenging Ageism Workshops continue to be well attended. The focus is on people’s lived and professional experiences of age discrimination. We explore how we can work collectively and individually to challenge ageist assumptions of older people based on negative stereotypes. ## **1.2.3. BOPF Meetup Mornings** The monthly Meetup Mornings Discussion Group has been running throughout the year, with invited guests leading discussions on a diverse range of subjects, from local wildlife, phone and internet scamming and the challenges of Osteoporosis. ## **1.2.4. BOPF Digital Inclusion Project workshops** Working with a number of partners including NHS Health Watch, the BOPF Digital Inclusion Project workshops are now under way, with sessions taking place across the city. This initiative is aimed at older people who are looking for one­to­one support to improve their skills on their own phones, tablets or laptops. ## **1.2.5. BOPF & BCC Newsletter** Our BOPF Newsletter, in partnership with Bristol City Council, has continued with a focus on the Covid pandemic and the recovery. Moving forward, as part of a City­wide approach, we will be featuring news and information to help offset some of the worst effects of the cost­of­living crisis. 7 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 The newsletter comes out three times a year and is available as a hard­copy posted out or as an on­line version. ## **1.2.6. Platform60 Project** **Platform 60** is a new project we are working on. This is based around the development of a website providing information on issues affecting older people and local and national campaigns, as well as a focus on culture and identity. We are working towards Platform 60 becoming a fully independent organisation, with a national focus. ## **1.2.7. The BOPF Advisory Group** The **BOPF Advisory Group** is part of a formal arrangement with Bristol City Council, which enables us to advise, consult and offer expertise around key issues, such as housing, transport and social care. We now have members of our BOPF board in key positions on the Homes & Communities Board and the Transport Board, which forms part of the One­City Plan vision for Bristol. ## **1.2.8. BOPF Consultations** We continue to deliver a range of commissioned consultation and advice work to other organisations. These include **Ad Infinitum ­ Creative Chats** (workshops), **Nuffield Council on Bioethics** (Workshop), **BCC Extra Care Housing Consultation** (workshop), We also continue to advise a number of other local projects, including the **Women in Property South West, BCC Bristol Harbour Festival Consultation** and **Turning Silver to Gold** . Indeed, approaches from outside organisations requesting our support and guidance on working with older people are increasing, reflecting BOPF’s reputation and professionalism as an organisation. Much of this work is focussed on how projects can improve their communications and development work to ensure that older people are not portrayed or treated in a stereotypical or negative light. ## **2. BOPF Membership** BOPF Membership remains at just under 3000 but we are striving to attract more older people to join. This will be a main focus over the coming year. 8 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 ## **Financial Review** At the end of this financial year there was a total of £24,845 in unrestricted funds compared to £24,328 in the previous year, so we had a surplus of £517 in total unrestricted funds. Of the £24,844 unrestricted funds, £18,000 are designated funds and £6,845 are general funds. The total restricted funds carried forward stood at £3,105. ## **Going concern** We were successful this year in attracting £35,253 in grants, £1,540 in donations and legacies and £4009 in other trading activities. We were successful with our **Bristol Impact Fund 2** (BIF) bid to the Bristol City Council for **£195,940** for the period October 2021 to September 2025, broken down as follows: October 2021 ­ September 2022: £47,231; October 2022 ­ September 2023: £48,971 October 2023 ­ September 2024: £49,867; October 2024 ­ September 2025: £49,871 For this period, we received **£23,616** of our **BCC Bristol Impact Fund grant** . Our contract worth £60,000 with **The Care Forum** for the Bristol City Council’s **Voice & Influence Partnership** commissioning equality work, for the 3 year period, May 2018 to May 2021, was extended until 30 September 2021 with an additional **£8192** . We received an additional **£2445** from the **Care Forum** for the Bristol Join­up Project for the Life Under Lockdown work until December 2021. We received a **£1000** grant from **Tudor Trust** for the Platform60 project. We brought forward **£920** of the grant received from **Bristol Ageing Better** to run 3 more Challenging Ageism Workshops during April to June 2021. We received a **£2000** grant from **BCC Neighbourhoods & Communities Service** in December 2020 for the Future Parks Project carried out during April to November 2021. We brought forward **£4800** received from **Age UK Bristol** to produce 4x _BOPF & BCC Covid-19 Newsletters_ to during the 2021­22 period. We brought forward **£4280** of the £5000 grant received from **Quartet** to **deliver 14x Meetup Mornings until December 2021.** We brought forward **£774** of the £3000 grant received from the **BCC Adult and Social Care** Commissioning Team for work on the Informal Carers Research Project. We received **£845** from **Nuffield Council on Bioethics** for BOPF Consultancy and a membership engagement workshop during July­August 2021. We received **£500** from **Ad Infinitum** for a Creating Arts Project which took place during March to May 2021. We received **£1037** from **BCC Adult Social Care** for the BCC Extra Care Housing Consultation Zoom Workshop 15 July 2021. We received **£500** from **Curam Care** for an advert in the _BOPF & BCC Covid-19 Newsletter_ _**.**_ ## We received **£770** for **Miscellaneous workshops** The Trustees are therefore confident that the charity is a going concern and will remain so for the coming financial year. 9 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 ## **Reserves policy** The Trustees have set a policy of maintaining unrestricted reserves equivalent to six months’ expenditure. At present there is a designated reserve for an exit strategy of £18,000, which is approximately six months’ expenditure. This is reviewed annually. ## **Risk management** The Trustees have identified the potential risks to the organisation and ranked them according to likelihood and severity. For each risk they have identified mitigation and a responsible person, and the risk register is reviewed at every regular meeting of the Trustees. ## **Structure, Governance and Management** ## **Governing document** BOPF is a Charitable Incorporated Organisation (CIO) governed by its constitution dated 30 June 2015. Anyone over the age of 55 can become a member and on the 31st March 2021, there were 2716 members. ## **Organisation** There must be at least 5 charity Trustees and there is no maximum number of charity Trustees that may be appointed to the CIO. The Trustees delegate the day­to­day operations of the charity to the BOPF Finance and Administration Manager and the BOPF Engagement and Development Manager, in conjunction with the BOPF Chair. None of the Trustees receive remuneration or other benefit from their work for the charity. Trustees can claim public transport or petrol travel expenses to Trustee Meetings and Open Forum meetings. Any connection between a Trustee or staff member with a supplier or any other contractual relationship must be disclosed. None were reported this year. ## **Trustees** The Trustees continued to meet regularly throughout the year at Trustee Board meetings and at the Informal Trustee Get Togethers. The Board, the formal decision­making body, regularly considered a range of reports on, for example, the latest financial position of BOPF including grants updates, the Chair’s report, the BOPF Ambassador’s report and the agendas for future Open Forum meetings. Reports to the Board were also made by the BOPF Development and Engagement Manager. The Informal Trustee Get Togethers were introduced to enable Trustees to have a more informal and relaxed wide­ranging discussion. There are no agendas or minutes for these Get Togethers, and they have no decision­making powers. The Terms of Reference were agreed at the Trustee Board. They have proved successful, particularly at a time when Trustees have been physically unable to meet, due to the Covid pandemic. As at the end of March 2022, there were 9 Trustees on the Board, including the Chair, Vice­Chair, and BOPF Ambassador. Induction sessions were provided to new Trustees. During summer 2021, Trustees updated The Staff and Trustee Induction Policies and the BOPF Financial Management and Controls Policy; these were agreed at the July 2021 Trustee Board. The Chair very frequently sends out Trustee Updates, so Trustees are kept informed of key developments in between meetings. Trustees represent BOPF on a wide range of external organisations and bodies, and this is kept under regular review by the Board. 10 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 Our BOPF Ambassador sits on the following boards: The NHS Ageing Well Board, Bristol City Council One City Home and Communities Board, Bristol City Council People Scrutiny, Bristol City Council One City Board, BCC One City Living Rent Commission. ## **Trustees’ responsibilities in relation to the financial statements** The charity Trustees are responsible for preparing a Trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the charity Trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period. In preparing the financial statements, the Trustees are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles in the applicable Charities SORP (Statement of Recommended Practice); - make judgements and estimates that are reasonable and prudent; - state whether applicable accounting standards have been followed, subject to any material departures that must be disclosed and explained in the financial statements; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011 and the applicable Charities (Accounts and Reports) Regulations. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees confirm that to the best of their knowledge there is no information relevant to the Independent Examination of which the Examiner is unaware. The Trustees also confirm that they have taken all necessary steps to ensure that they themselves are aware of all relevant financial information and that this information has been communicated to the Examiner. Approved by the Trustees on 21 July 2022 and signed on their behalf by: Christina Stokes BOPF Chair Trish Mensah BOPF Deputy Chair 11 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 ## **Independent Examiner's Report to the Trustees of Bristol Older People’s Forum CIO** I report to the charity trustees on my examination of the accounts of the above charity for the year ended 31[st] March 2022 which are set out on pages 13 to 22. ## **Responsibilities and basis of report** As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Rupert Taylor Easton Business Centre, Felix Road, Bristol, BS5 0HE 24 August 2022 12 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 ## **STATEMENT OF FINANCIAL ACTIVITIES (SOFA)** ## 1 April 2021 to 31 March 2022 |Note
**Income**
**Donations and legacies**
3
**Grants**
**Charitable activities**
4
**Other trading activities**
5
**Investments**
6
**Total Income**
**Expenditure on:**
**Charitable activities**
7
BOPF Management
BCC Bristol Impact Fund 2
Voice & Influence Partnership
BOPF Age Friendly Transport
Project (BAB)
BOPF Age Friendly Housing
Project (BAB)
BOPF & BCC Covid Newsletter
BOPF Challenging Ageism
Workshops
BOPF Meetup Mornings
Bristol Join­up Project
BOPF Health Care Research
Tudor Trust ­ Platform60
BOPF Consultation
Celebrating Age Festival
**Total charitable activities**
**Total Expenditure**
**Net income/expenditure**
**Transfers between funds**
**Net movement in funds**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**2021­22**
**£**
1,540
­
­
4009
9
**5,558**
1,540
­
­
­
­
292
­
­
­
­
­
3,209
­
**5,041**
**5,041**
**517**
­
517
­
24,328
**24,845**|**Restricted**
**funds**
**2021­22**
**£**
­
35,253
35,253
­
­
**35,253**
­
22,911
11,526
­
­
2,400
920
4,280
2,445
774
1,000
2,000
­
**48,255**
**48,255**
**­ 13,002**
­
­ 13,002
­
16,107
**3,105**|**Total**
**funds**
**2021­22**
**£**
1,540
35,253
35,253
4009
9
**40,811**
1,540
22,911
11,526
­
­
2,692
920
4,280
2,445
774
1,000
5,209
­
**53,296**
**53,296**
**­ 12,485**
­
­ 12,485
­
40,435
**27,950**|**Total**
**funds**
**2020­21**| |---|---|---|---|---| |||||**£**
588| |||||54,702| |||||54,702
3,120
46| |||||**58,456**| |||||1,916
­
23,667
5,295
2,068
2,100
8,481
720
9,586
2,226
­
970
500| |||||**57,528**| |||||**57,528**| |||||**928**
­
928
­
39,507| |||||**40,435**| 13 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 ## **BALANCE SHEET** ## 31 March 2022 |**Note**
**ref.**
**Fixed assets:**
12
Tangible assets
Net book value
_Total fixed assets_
**Current assets:**
**13**
**Debtors**
**Cash at bank and in hand**
Unity Trust Bank
Triodos Bank
PayPal
Petty cash
_Total current assets_
**Liabilities:**
14
Creditors: Amounts falling due within one year
Prepaid Income
**Total current liabilities**
_Net current assets_
_Total assets less current liabilities_
**_Total net assets_**
15
**The funds of the charity:**
Restricted income funds
Unrestricted funds
General fund
Designated fund
_Total unrestricted funds_
**_Total charity funds_**|**Total funds**
**31 Mar 2022**
£
­
­
­
7,799
19,949
301
51
28,100
150
­
150
27,950
27,950
**27,950**
3,105
6,845
18,000
24,845
**27,950**|**Total funds**
**31 Mar 2021**| |---|---|---| |||£
­| |||­
­
20,492
19,939
93
61| |||40,585
150
­| |||150| |||40,435| |||40,435| |||**40,435**| |||16,107
6,328
18,000| |||24,328| |||**40,435**| Approved by the Trustees on 21 July 2022 and signed on their behalf by: Christina Stokes BOPF Chair Trish Mensah BOPF Deputy Chair 14 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 ## **NOTES TO THE FINANCIAL STATEMENTS** ## **YEAR ENDED 31 MARCH 2022** ## **1. Accounting Policies** The principle accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows: ## **a) Basis of preparation** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019) ­ (Charities SORP (FRS 102). The Bristol Older People’s Forum CIO meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historic cost or transaction value unless otherwise stated in the relevant accounting policy note(s). ## **b) Income** Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably. Income from government grants is recognised when the charity has entitlement to the funds, any performance conditions attached to the grant have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. ## **c) Interest receivable** Interest on funds held on deposit is included when receivable. ## **d) Fund accounting** - i. Unrestricted funds are available for use at the discretion of the Trustees in furtherance of any of the purposes of the charity. - ii. Designated funds are unrestricted funds of the charity which the Trustees have decided at their discretion to set aside to use for a specific purpose. - iii. Restricted funds are donations which the donor has specified are to be solely used for particular purposes. ## **e) Expenditure** Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. Costs of raising funds include time spent complying with the terms of our Bristol City Council grant, including monitoring and submitting summary spend statements. 15 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 Expenditure on charitable activities includes the costs: to maintain our membership, to carry out the survey, to produce the BOPF Newsletters, for Open Forum meetings to further the purposes of the charity and their associated support costs. Other expenditure represents those items not falling into any other heading. ## **f) Allocation of support costs** Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include governance, office costs, budgeting and accounts, payroll administration, information technology and human resources which supports BOPF’s charitable activities. These costs have been allocated between costs of raising funds and expenditure on charitable activities. The bases on which support costs have been allocated are set out in note 8. ## **g) Tangible fixed assets** Individual fixed assets costing £500 or more are capitalised at historic cost and depreciated over their estimate useful economic life on a straight line basis as follows: IT equipment: annual rate 33% ## **h) Debtors** Trade and other debtors are recognised at the settlement due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. ## **i) Cash at bank and in hand** The Triodos deposit account has instant access. ## **j) Creditors and provisions** Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. ## **k) Pensions** BOPF’s automatic enrolment staging date was on 1 March 2016. BOPF chose NEST to process auto enrolment. One part­time employee opted into the scheme. ## **2. Legal status of the charity** BOPF is a Charitable Incorporated Organisation (CIO). In the event of the charity being wound up the trustees have no liability for its debts. 16 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 ## **3. Income from donations** |**Income from donations**||| |---|---|---| |**Gifts and donations**|**2022**
**£**|**2021**
**£**| |Website donations|­|95| |Newsletter donations|25|220| |Other Donations|515|273| |Legacies|1000|**­**| |**Total Gifts & donations**|**1,540**|**588**| ## **4. Income from charitable activities** |**Grants**|**2022**
**£**|**2021**
**£**| |---|---|---| |BCC Bristol Impact Fund 2|23,616|­| |Voice & Influence Partnership|8,192|24,500| |Bristol Join­up Project (Covid­19 Research)|2,445|7,702| |Quartet (Meetup Mornings)|­|5,000| |Age UK Bristol (Newsletter)|­|5,100| |BAB Challenging Ageism Workshops|­|4,400| |BCC Adult & Social Care (ASCCT) (Research)|­|3,000| |BCC Neighbourhoods & Communities (Parks Project)|­|2,000| |Bristol City Council (Newsletter)|­|1,200| |Tudor Trust (Consultation)|1,000|500| |Wessex Water (Consultation)|­|400| |Celebrating Age Festival (Open Mic Night Event)|­|500| |BAB Age Friendly Housing Project|­|400| |**Total income from charitable activities**|**35,253**|**54,702**| ## **5. Income from other trading activities** ||**2021**
**£**|**2021**
**£**| |---|---|---| |Newsletter adverts|650|3050| |BOPF Consultancy|3,359|70| |**Total income earned from other trading activities**|**4,009**|**3120**| ## **6. Investment income** Investment income of £9 is interest received from the Triodos deposit account. 17 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 ## **7. Analysis on expenditure on charitable activities 1 April 2021 ­ 31 March 2022** |||**Unrestricted**
**funds**|**Restricted**
**funds**|**Total**
**2021 ­22**|**Total**
**2020­21**| |---|---|---|---|---|---| ||**Basis of**
**apportionment**|**Total**
**Unrestricted**
**£**|**Total**
**Restricted**|**Total**
**2020 ­21**|**Total**
**2020­21**| |**Direct costs**|||||| |Salaries, NI & pension|75% staff time|2,296|31,689|**33,986**|**32,644**| |Freelance fees||­|774|**774**|**824**| |Consultation fees||­|­|­|­| |Staff expenses||­|16|**16**|**­**| |Grants||­|­|­|**3,025**| |Newsletter Printing||­|­|­|**735**| |Newsletter Mailing||­|­|­|**273**| |Newsletter Postage||­|­|­|**1,110**| |Trustee expenses||11|­|**11**|­| |Project expenses||­|­|­|**984**| |Communications costs||­|408|**408**|**1,080**| |**Total direct costs**||**2,307**|**31,887**|**35,194**|**40,674**| |**Indirect costs (Overheads)**|||||| |Salaries|25% staff time|765|**10,563**|**11,329**|**10,881**| |Other staff costs (CPD,
training)||542|­|**542**|­| |Governance (see note 8)||296|40|**336**|**288**| |Office costs (see note 8)||1,130|4,765|**5,896**|**5,685**| |**Total overheads (indirect**
**costs)**||**2,733**|**15,368**|**18,102**|**16,854**| |**Total charitable activity**
**costs**||**5,040**|**48,255**|**53,296**|**57,528**| 18 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 ## **8. Analysis of governance and support costs** The charity initially identifies the costs of its support functions. It then identifies those costs which relate to the governance function. Having identified its governance costs, the remaining support costs together with the governance costs are apportioned between six key charitable activities undertaken in the year. Refer to the table below for the basis of apportionment and the analysis of support and governance costs. |governance costs.|||||| |---|---|---|---|---|---| ||**Support costs**||||**Basis of**
**apportionment**| ||**Unrestricted**|**Restricted**|**Total**
**2021­22**|**Total**
**2020­21**|| ||**£**|**£**|**£**|**£**|| |**Governance**|||||| |Salaries,NI & Pension|168|
2,324|2,492|2,394|Staff time| |Independent Examination|150|
­|
150|150|Governance| |Trustee expenses|27|­|
27|­|Governance| |Info Commissioners Office(ICO)|­|
40|40|40|Governance| |Membership (Voscur,NPC)|­|
­|
­|
65|Governance| |PR(cards)|119|­|
119|33|Governance| |**Total Governance**|**464**|**2,364**|**2,828**|**2,682**|| |**Office costs**|||||| |Salaries,NI & Pension|597|
8,239|8,836|8,487|staff time| |Staff CPD|167|­|
167|159|Office costs| |Staff Trainingand Mentoring|375|­|375|­|| |Insurance|431|­|
431|427|Office costs| |Rent|333|
3,751|4,084|4,084|Office costs| |Telephone|102|
463|566|424|Office costs| |Bank charges|76|­|76|74|Office costs| |Printing|­|
8|8|­|Office costs| |Postage|­|
­|
­|
5|Office costs| |Stationary|137|­|
137|­|Office costs| |Hardware|­|
23|23|­|| |IT Maintenance|­|
­|291|291|Office costs| |Website hosing|­|
­|
­|
120|Office costs| |IT Software|50|230|280|101|Office costs| |**Total Office costs**|**2,269**|**13,005**|**15,274**|**14,172**|| |**Total Support costs**|**2,733**|**15,368**|**18,102**|**16,854**|| 19 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 ## **9. Analysis of staff costs and trustee remuneration and expenses** |Salaries
Social Security costs
NEST Pension contributions
**Total staff costs**|**Unrestricted**
**funds**
**2021­22**
**£**||**Restricted**
**funds**
**2021­22**
**£**||**Total funds**
**2021­22**
**£**||**Total funds**
**2020­21**
**£**| |---|---|---|---|---|---|---|---| ||3,018||41,340||44,358||42,621| ||­||­||­||­| ||44||913||956||904| ||**3,062**||**42,253**||**45,314**||**43,525**| No employees had employee benefits in excess of £60,000 (2022 none). Pension costs are allocated to activities in proportion to related restricted staffing costs incurred. None of the Trustees have been paid any remuneration or received any other benefits from an employment with the charity. One Trustee received £11 for travel expenses for the furtherance of the CIO's charitable objects during the year (2020­21 £0). In the previous year no Trustee received expenses due to the Covid­19 lockdown. ## **10. Staff numbers** The average head count (number of staff employed) over the course of the year was 2 staff (2021 1.5). This equates to an average of 1.5 full­time member of staff (2021 0.9). ## **11. Government Grants** Income from government grants are performance related grants made by the Bristol local authority to fund addressing inequality, and engaging and informing older people in Bristol. The total of such grants in 2021­22 was £32,845 (BIF: £23,616, VIP: £8,192 and BCC Extra Care Housing Consultation: £1037). In 2020­21 the total was £6,200. ## **12. Tangible fixed assets** |**Tangible fixed assets**||| |---|---|---| ||**IT equipment**|**Total**| |Cost:|**£**|**£**| |As at 1 April 2021|1,334|1,334| |Additions|­|
­| |As at 31 March 2022|1,334|1,334| |Depreciation||| |As at 1 April 2021|1,334|1,334| |Charge for theyear|­|­| |As at 31 March 2022|1,334|1,334| |Net book value|­|­| |As at 1 Apr 2021|­|­| |**As at 31 March 2022**|**­**|**­**| |_Balance at 31 March 2021_|_-_|_-_| 20 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 ## **13. Debtors** |**. Debtors**||| |---|---|---| |Trade debtors
Prepayments|**2022**
**£**|**2021**
**£**| ||­|­| ||­|­| ||**­**|**­**| ## **14. Creditors: amount falling due within one year** |Sundrycreditors
Accruals
Total|**2022**
**£**|**2021**
**£**| |---|---|---| ||­|5| ||150|150| ||**150**|**150**| ## **15. Analysis of charitable funds** ## **Analysis of movements in unrestricted funds** ||Balance
1 Apr 2021|Incoming
resources|Resources
expended|Transfers|Funds at
31 Mar 2022| |---|---|---|---|---|---| ||**£**|**£**|**£**|**£**|**£**| |General fund|6,328|5,558|5,041|­|
6,845| |Designated fund|18,000|­|
­|
­|
18,000| |Total|**24,328**|**5,558**|**5,041**|­|**24,845**| ||||||| ||Balance
1 Apr 2020|Incoming
resources|Resources
expended|Transfers|Funds at
31 Mar 2021| ||**£**|**£**|**£**|**£**|**£**| |General fund|5,160|3,084|1,916|­|
6,328| |Designated fund|18,000|­|
­|
­|
18,000| |Total|**23,160**|**3,084**|**1,916**|**­**|
**24,328**| **General fund:** The ‘free reserve’ after allowing for all designated funds. **Designated fund:** Calculated as six months running costs, in accordance with the charity's Reserves Policy. 21 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 2021­22 Charity number: 1162616 ## **16. Analysis of movements in restricted funds** ||**Balance**
**1 Apr 2021**|**Incoming**
**resources**|**Resources**
**expended**|**Transfers**|
**Funds at**
**31 Mar**
**2022**| |---|---|---|---|---|---| ||**£**|**£**|**£**|**£**|
**£**| |BCC Bristol Impact Fund 2|­|23,616|22,911|­|705| |Voice & Influence Partnership|3,333|8,192|11,526|­|­| |Bristol Join­upProject|­|2,445|2,445|­|
­| |Quartet(MeetupMornings)|4,280|­|4,280|­|
­| |Age UK Bristol(Newsletter)|
4,800|
­|2,400|­|
2,400| |BAB Challenging Ageism Workshops|920|­|920|­|
­| |BCC Adult & Social Care(ASCCT)|774|­|774|­|
­| |BCC Neighbourhoods &
Communities (Parks Project)|2,000|­|2,000|­|
­| |Tudor Trust (Age Activism Peer
LearningGroup)|­|1,000|1,000|­|
­| |**Total**|**16,107**|**35,253**|**48,255**|­|**3,105**| ||||||| ||**Balance**
**1 Apr 2020**|**Incoming**
**resources**|**Resources**
**expended**|
**Transfers**|**Funds at**
**31 Mar 2021**| ||**£**|**£**|**£**|
**£**|**£**| |Voice & Influence Partnership|2,500|24,500|23,667|
­|
3,333| |Bristol Join­up Project|1,884|7,702|9,586|
­|
­| |Quartet (Meetup Mornings)|­|
5,000|720|
­|
4,280| |Bristol City Council (Newsletter)|­|
1,200|1,200|
­|
­| |Age UK Bristol (Newsletter)|­|
5,100|300|
­|
4,800| |South Gloucestershire CCG
(Newsletter)|­|
600|600|
­|
­| |BAB Challenging Ageism Workshops|5,000|4,400|8,481|
­|
919| |BCC Adult & Social Care (ASCCT)|­|
3,000|2,226|
­|
774| |BCC Neighbourhoods &
Communities (Parks Project)|­|
2,000|­|
­|
2,000| |Tudor Trust (Age Activism Peer
LearningGroup)|­|
500|500|
­|
­| |BAB Age Friendly Transport|5,295|­|5,295|
­|
­| |BAB Age FriendlyHousing|1,668|200|1,868|
­|
­| |Other restricted funds|­|1,170|1,170||| |**Total**|**16,347**|**55,372**|**55,612**|
­|**16,107**| 22 Doc ID: 2f12130ac93de4fffc4de40b51017e43bce6f2fe Audit trail TITLE BOPF Trustees Annual Report and Accounts 2021 - 2022 FILE NAME BOPF_TAR&Accounts...INAL_TM210722.pdf DOCUMENT ID 2f12130ac93de4fffc4de40b51017e43bce6f2fe AUDIT TRAIL DATE FORMAT DD / MM / YYYY STATUS Signed **22 / 08 / 2022** Sent for signature to Christina Stokes 06:45:25 UTC (ftdawn@globalnet.co.uk), Trish Mensah (trishsmensah@gmail.com) and Rupert Taylor (rupert.taylor@rocketmail.com) from bopfadmin@ageukbristol.org.uk IP: 86.7.192.214 **22 / 08 / 2022** Viewed by Christina Stokes (ftdawn@globalnet.co.uk) 12:19:03 UTC IP: 86.142.242.168 **22 / 08 / 2022** Signed by Christina Stokes (ftdawn@globalnet.co.uk) 12:20:29 UTC IP: 86.142.242.168 **22 / 08 / 2022** Viewed by Trish Mensah (trishsmensah@gmail.com) 13:08:32 UTC IP: 109.157.173.136 **22 / 08 / 2022** Signed by Trish Mensah (trishsmensah@gmail.com) 13:13:28 UTC IP: 109.157.173.136 Audit trail TITLE BOPF Trustees Annual Report and Accounts 2021 - 2022 FILE NAME BOPF_TAR&Accounts...INAL_TM210722.pdf DOCUMENT ID 2f12130ac93de4fffc4de40b51017e43bce6f2fe AUDIT TRAIL DATE FORMAT DD / MM / YYYY STATUS Signed **25 / 08 / 2022** Viewed by Rupert Taylor (rupert.taylor@rocketmail.com) 07:48:04 UTC IP: 82.45.16.40 **25 / 08 / 2022** Signed by Rupert Taylor (rupert.taylor@rocketmail.com) 07:48:52 UTC IP: 82.45.16.40 **25 / 08 / 2022** The document has been completed. 07:48:52 UTC