## **Bristol Older People’s Forum CIO** 

Charitable Incorporated Organisation Charity number: 1162616 

## **Annual Report & Accounts** 

1 April 2020 to 31 March 2021 

Doc ID: 200e731c621845b2c197537b35d3de98818b9da0 



Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **Annual Report & Accounts** 

## 1 April 2020 to 31 March 2021 

## **CONTENTS** 

**CONTENTS** Page **Trustees’ Annual Report** Reference and Administrative details Report of the Trustees for the period 1 April 2020 to 31 March 2021 Objectives and activities Achievements and performance Financial review 12 Structure, Governance & Management 13 **Independent Examiner’s Report** 15 Annual Accounts comprising Statement of Financial Activities 16 Balance Sheet 17 Notes to the Accounts 18 

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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **Reference and administrative details** 

**Charity name:** Bristol Older People’s Forum CIO **Registered charity number:** 1162616 

## **Registered office and operational address:** 

c/o Age UK Bristol, Canningford House, 38 Victoria Street, Bristol, BS1 6BY 

## **Charity Trustees** 

The Trustees and officers serving during the year and since the year end were as follows: 

Ian McDowell Bickerton, Chair (appointed 25[th] July 2019) Trish Mensah, Deputy Chair (appointed AGM 25[th] July 2019) Judith Irene Brown, BOPF Ambassador (appointed 25[th] July 2019) Christina Mary Stokes, Treasurer (appointed 28[th] March 2019) David Elson (appointed 30[th] June 2015) Taramati Mistry (appointed 5[th] November 2020) Gloria Morris (appointed 30 June 2015) Lyn Mitchell Porter (appointed AGM 25[th] July 2019) Jenny Smith (appointed 12 November 2016) 

## **Trustee resigned since 31 March 2020** 

Alun Davies (appointed 5[th] November 2020, resigned 4 February 2021) Pat Gregory (appointed 23[rd] January 2020, resigned 1 June 2021) Tony Wilson (appointed 30 June 2015, resigned 23 September 2021) 

## **Bankers** 

Unity Trust Bank, Nine Brindleyplace, Birmingham, B1 2HB Triodos, Deanery Road, Bristol, BS1 5AS 

## **Independent Examiner** 

Rupert Taylor 

## **Staff** 

Finance & Administration Manager: Yolanda Pot Engagement and Development Manager: Ian Patrick Quaife 

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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **Report of the Trustees for the period 1 April 2020 to 31 March 2021** 

The Trustees present its Annual Report and Independent Examiner’s Report for the period 1 April 2020 to 31 March 2021. 

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102). 

## **Objectives and activities** 

## **The objects of Bristol Older People’s Forum CIO are:** 

- 1) To promote social inclusion for the public benefit by working with those in the City of Bristol who are socially and economically excluded on the grounds of their age, relieving the needs of such people and supporting their participation in society. 

- 2) The relief of poverty and sickness and the preservation and protection of good physical or mental health amongst persons who are in need as a result of their age in the City of Bristol. 

## **In furtherance of these objects, the Trustees shall:** 

- a. Increase, co-ordinate and provide information about opportunities for older members of all of Bristol's communities. 

- b. Give older people a voice and facilitate their engagement with service providers, so as to influence the quality and relevance of local services and provisions and so better meet the needs of people over 55. 

- c. Research or participate in research into the causes and effects of social exclusion of older people in the City. 

- d. Promote activities that support the health and well-being of older people in Bristol. 

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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **Public Benefit** 

The Trustees have had regard to the Charity Commission's guidance on public benefit and endeavour to implement them in all the charity's work.  The main activities undertaken to further the charity’s objects for the public benefit are detailed in the following pages as follows: 

**1. COMMUNICATIONS** 

   - **1.1. BOPF & BCC Covid-19 Newsletter** 

   - **1.2. BOPF Website** 

   - **1.3. BOPF Facebook** 

   - **1.4. Zoom** 

## **2. BOPF PROJECTS** 

   - **2.1. Voice & Influence Partnership (VIP)** 

   - **2.2. BOPF Age Friendly Transport and Housing Projects** 

   - **2.3. BOPF Challenging Ageism Workshops** 

   - **2.4. BOPF Meetup Mornings** 

   - **2.5. Bristol Join-up Project** 

   - **2.6. BOPF Health Care Research** 

   - **2.7. BOPF Consultation** 

   - **2.8. Other BOPF Work** 

**3. BOPF Membership** 

**4. BOPF Open Forum Meetings** 

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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **Achievements and performance** 

## **1. COMMUNICATIONS** 

## **1.1. BOPF & BCC Covid-19 Newsletter** 

In partnership with Bristol City Council (BCC), we have continued to produce a series of Covid information and advice newsletters throughout the year, both in hard copy and electronic formats. The publication and distribution costs are kindly funded by BCC. The newsletters have also included contributions from other organisations, in particular from the Bristol Support Hub, a partnership of charities and groups led by Age UK Bristol, of which BOPF is a member. 

A significant proportion of our 3000 members are digitally excluded – i.e., not online - and some rely heavily on hard copy information to keep updated and in touch. The newsletters are specifically designed with this in mind, and have enabled BCC to provide our members with key information particularly about Covid-19, for example, on shielding, wearing face coverings, and testing sites. Through the newsletters, BOPF has been able to inform members about important projects and research we have been undertaking, including Life under Lockdown, the Housing Survey, and the Carers Survey. We have run articles on other topics such as Covid scams and claiming pension credit. 

## **1.2. BOPF Website (www.bopf.org.uk)** 

In 2019, BOPF received grant funding from St Monica Trust and the John James Bristol Foundation to develop a new website, which was launched at the Open Forum in February 2020. A new website had been recommended in a consultant’s report on transforming BOPF as a way of significantly developing our communications strategy. 

The website has proved popular, with positive feedback received. The website has been particularly important during the Covid crisis, as it has enabled us to provide crucial information and links to our online members, and the outside world. The challenge throughout has been our capacity to keep the website as regularly updated as we would wish, and we unsuccessfully advertised for a volunteer to help us with website support. We will continue to explore every possible opportunity to find this support, including through grant applications. 

## **1.3. BOPF Facebook** 

The Facebook Page has again been a vital way of communicating with our members and others, during the Covid pandemic. We have been able to post articles and snippets of information at short notice, and have also encouraged our members and Trustees to write articles of interest to our audience. 

## **1.4. Zoom** 

As with many organisations, Zoom has become a crucial means of communication throughout the pandemic. For our bi-monthly Open Forum, we used to physically meet at Broadmead Baptist Church in the city centre. It became clear early on that this would be completely unviable, so we started using Zoom instead from September 2020. The first meeting attracted about 40 members, but it has steadily increased since then. We are very conscious that, as mentioned earlier, many of our members are not online and we are currently exploring ways to be increasingly inclusive, such as live streaming. Our Trustee Board has been meeting through Zoom since summer 2020, and it’s now regularly used for many other meetings and get togethers, both internally and externally. 

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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **2. BOPF PROJECTS** 

All our work is based on the principle that older people should be centrally involved in all aspects of decision and policy making.  This we believe is the best way of challenging ageism and ageist practices. 

This year has been challenging in many ways but also rewarding as many of our diverse projects are making a real difference to BOPF members across the city.  We hope this will continue over the next year and beyond. 

## **2.1. Voice & Influence Partnership (VIP)** 

Our work with the Voice and Influence Partnership (VIP) is for the period May 2018 to September 2021.  The Partnership is funded by the Bristol City Council and is made up of The Care Forum (the leading partner), Bristol Older People’s Forum, Centre for Deaf and Hard of Hearing People, OTR LGBTQ+ (Off The Record), SARI (Stand Against Racism & Inequality) and WECIL (The West of England Centre for Inclusive Living) . 

The VIP has been created to help make sure that individuals, groups and communities whose voices aren’t always heard are listened to, and are part of shaping Bristol’s future. 

We have now completed our third year of our three-year contract with Bristol City Council, to carry out formal consultation and ensure that the voice of older people is being heard. We are part of a group of organisations representing those who are disadvantaged in society (as set out in the 2010 Equalities Act). 

With the pandemic the nature of this work has changed.  The formal consultation work with Bristol City Council (BCC) (via our Open Forum) ceased in 2020.  Face- to-face work with local projects and groups has also been curtailed.  In response we have been able to continue to deliver Open Forum meetings to our online-members, supporters and other organisations via video conferencing (Zoom). 

As part of VIP work, Ian Quaife, our Engagement and Development Manager, chairs the **Adult and Social Care Equalities Group** - comprising senior officers and councillors from BCC, voluntary sector organisations and officers from the Clinical Commissioning Group (CCG) and leading health providers Sirona. This is an important piece of work and enables BOPF to be at the centre of decision and policy making within this service. 

VIP work also includes the current development of the **BOPF Advisory Group** as a formal structure to **Bristol’s One-City Plan** (this is an over-arching strategy for the development of Bristol until 2050, made up of the voluntary, public and private sectors and other local interest groups). As part of this, we are working closely with the **BCC City Office** and **Bristol Ageing Better (BAB)** to establish BOPF as a key mechanism of future decision-making. Our members will, via the Advisory Group be able to influence, advise, design and deliver new policy and services that meet the main themes of the One-City Plan, including input into the Six Boards (including Transport, Housing and Health &Wellbeing) that sit within its structure.  This will include a core involvement in the plan’s annual ‘refresh’ (the yearly update of the plan). 

This development has been shaped around Bristol is an _**Age Friendly City**_ status and we will continue to work with BAB, ensuring that the recently developed Age Friendly Action Plan is reflected in the way the Council delivers its services to older people. Key to this is to ensure that **Ageism** (treating older people unfavourably) and age discrimination is eradicated from policy and service delivery. 

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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **2.2. BOPF Age Friendly Transport and Housing Projects** 

The funding for our transport and housing projects came to an end in the last year.  We have however, continued to pick some of the important elements of this work through our VIP funding. Christina Stokes, BOPF board Trustee and Treasurer, now sits on the BCC Transport Board, and will represent our members at this important decision-making level. This year also saw the launch of our Housing Documentary Film, reflecting the lives of five of our members in their homes and communities. This built upon the themes identified in last year’s housing research survey. Going forward, we plan to continue the work of our Housing Action Group over the next year. 

## **2.3. BOPF Challenging Ageism Workshops** 

In the last year we have delivered 9 Challenging Ageism Workshops to 135 participants.  These have been successful and demand is high, with numbers of people from Bristol (and even across the world!) increasing month by month.  The sessions include an exploration of ageism, age discrimination in the work place and ageist stereotypes (younger and older), using the knowledge and experiences of the participants to highlight the realities of age inequality. 

## **2.4. BOPF Meetup Mornings** 

In March 2021 we were successful in obtaining funding from Quartet for our _BOPF Meet-up Mornings_ to be delivered during the period March to December 2021. This project has been set up to give on-line members a chance to get together for a social chat about memories from the past, as well discussing current issues.  The sessions are hosted by Pat Gregory a longstanding member and BOPF Trustee and Ambassador Judith Brown. It’s informal and relaxed and has proven to be a great success. 

## **2.5. Bristol Join-up Project** 

This period has also seen the continuation of our Life Under Lockdown research project (funded by the National Lotteries Community Fund via The Care Forum as part of the Bristol Join Up Partnership – five projects supporting older people).  This work has focussed on the challenges facing older people during the first two lockdowns.  Our first survey report was published last year and the second of three reports, includes individual and group interviews, conducted at the tail end of last year through to February 2021. It also includes research into the effects of Covid-19 on the care home sector. 

## **2.6. BOPF Health Care Research** 

During the year we were commissioned by Bristol City Council Adult and Social Care Commissioning Team to look into the challenges for carers and those they care for. **The Carers Report** was a major piece of research, established to inform the council’s new strategy for services that support unpaid carers (a majority being older people), responsible for looking after husbands, wives, partners, siblings and sometimes friends. This work was completed in April 2021, and BCC are now taking the findings forward into their future planning. 

## **2.7. BOPF Consultation** 

We continue to deliver a range of commissioned consultation and advice work to other organisations.  These include an age activism project called **Platform 60** . This is a developing network of UK wide older activists looking to address nationwide and local issues affecting older people.  Working through the Tudor Trust and with support from Independent Age, BOPF are 

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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

advising on Platform 60’s   organisational structure, communications plan and future project management. 

We also continue to advise a number of other local projects, including the **Campaign for Liveable Neighbourhoods Feeding Bristol** , **Wessex Water** and the **Voi E-scooter** trials in Bristol.  Indeed, approaches from outside organisations requesting our support and guidance on working with older people are increasing, reflecting BOPF’s reputation and professionalism as an organisation. 

Much of this work is focussed on how projects can improve their communications and development work to ensure that older people are not portrayed or treated in a stereotypical or negative light. 

## **2.8. Other BOPF Work** 

We have hosted with Age UK Bristol, two **Open Mic Night Events** (On Zoom), featuring the many creative singing and poetic talents of older people across Bristol. These have been well-attended and enjoyable fun events. Another arts-based project has also recently been completed, featuring five of our members working in partnership with a project called **Ad Infinitum** . Each participant used writing, poetry and art to explore how they were meeting ever-day personal challenges, such as the current pandemic. 

We also continue to answer any questions or concerns from our members via the office phone or on email.  Sometimes this is specific queries, which we can deal with in the office, or just a member phoning for a chat.  Whichever, every one of these calls is important to us and we are always available throughout the week to help out where we can. 

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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **3. BOPF Membership** 

BOPF has almost 3000 members over 55 years old, and can therefore legitimately claim to speak for a significant number of older people in the city. As part of the Voice and Influence Partnership, we have had a sustained drive to sign up more members over the last three years. 

It remains a clear goal to continue to increase both BOPF membership and also attendance at Open Forum meetings, particularly amongst minority communities, as these are seen as two key ways of extending the influence of BOPF with decision-makers and strengthening the voice of older people in the city. 

People over 55 years living in Bristol can sign up to become members via the BOPF Website: https://www.bopf.org.uk/about/become-a-member/ 

_**Table - Number of BOPF Members**_ 

||**2020-21**|2019-20|2018-19|2017-18|2016-17|
|---|---|---|---|---|---|
|Total members|**31 Mar 21:**<br>**2830**|31 Mar 20:<br>2792|31 Mar 19:<br>2675|31 Mar 18:<br>2707|31 Mar 17:<br>2747|
|New BOPF members|**276**|205|130|67|69|
|Ceased BOPF<br>members|**238**|88|162|107|67|
|Members on email|**688**|616|464|365|294|



## **4. BOPF Open Forum Meetings** 

Our bi-monthly BOPF Open Forum Meetings are an opportunity for people to come together and meet others, listen to speakers and get involved. They are very much about socialising, learning, participating and campaigning. We have again this year brought to the Open Forum speakers who can both inspire and inform, and topics covered have included: living with Covid-19 and _Life Under Lockdown_ , challenging ageism, tackling climate change, living with diabetes and walking for health. You will find a list of our speakers below. 

During 2020-2021 we held 5 Open Forum Zoom Meetings: Our AGM, 3 Open Forum meetings and the BOPF Housing Film Screening.  These attracted a total of 304 attendees. 

_**Table – Open Forum attendance**_ 

|**_able – Open Forum attendance_**||||
|---|---|---|---|
|**Open Forum (OF) attendance**|**2020-21**|**2019-20**|**2018-19**|
|No of meetings|**5**|**6**|**6**|
|Attendance|**304**|**334**|**226**|



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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **SPEAKERS at our Open Forum Meetings and AGM** 

**1. BOPF AGM 1** , 24 September 2020.  Zoom Panellists: 10; Attendees: 22, Total: 32 

   - **Karin Smyth MP -** _**My work as a Bristol Member of Parliament**_ 

   - **David Saunders,** _**Solar on Our Roofs - How We Can Tackle Climate Change**_ 

   - **BOPF Project update, Ian Quaife, BOPF Engagement & Development Manager** 

**2. BOPF Open Forum 2** , 26 November 2020, Zoom Meeting Registration: 55 

   - **Cllr Asher Craig, Bristol Deputy Mayor and Cabinet Member for Communities, Equalities and Public Health** 

   - _**Contents of Asher’s presentation:**_ 

      _**1.** Covid-19 update in Bristol and its impact on vulnerable communities_ 

      _**2.** Bristol’s response to the Black Lives Matter movement_ 

      _**3.** Disability Equality Commission_ 

   - **Activist Memories Project** - BOPF Trustees: Tony Wilson and Trish Mensah 

   - **Walking for Health -** Ian Bickerton, BOPF Chair and Julie Boston, Campaigner 

   - **Life under Lockdown Research - Interactive Session** led by Ian Quaife, BOPF Engagement & Development Manager 

**3. BOPF Open Forum 3** , 25 February 2021, Zoom Meeting Registration: 85 

   - **National Pensioners Convention https://www.npcuk.org** 

      - **Jan Shortt, General Secretary,** _**The Impact of Ageism on Older People's Rights**_ 

   - **Diabetes UK www.diabetes.org.uk,** Verity McLelland, Regional Volunteering and Outreach Manager (South West) 

   - **BOPF New Project:** _**Meetup Mornings 2021 - Initial Ideas**_ **led by Ian Quaife, BOPF Engagement and Development Manager** 

**4. BOPF Housing Film Screening** , 5 March 2021, Zoom Meeting Registration: 132 

   - **Film background & Role of the Funders: BOPF,** Ian Quaife; **Bristol Ageing Better,** Laura Thacker and **Care & Repair England,** Elly Hopkins 

   - **Panel Discussion:** _**How can we ensure that older people are meaningfully involved in the design, development and delivery of housing policy?**_ 

      - **Paul Smith:** CEO Elim Housing Association (previously cabinet member for housing at Bristol City Council) 

      - **Tony Wilson:** BOPF Housing Action Group member and Brunel Housing Board Member 

      - **Oona Goldsworthy:** CEO of Brunel Housing 

      - **Cllr Helen Godwin:** Chair of Bristol Homes & Communities Board 

      - **Neil Maggs:** Film Maker, Maggs Smart Media Director 

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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **Financial Review** 

At the end of this financial year there was a surplus of £1168 in unrestricted funds and a deficit of £240 in restricted funds. Unrestricted reserves are £24,328 and restricted reserves are £16,107. 

## **Going concern** 

We were successful this year in attracting £58,456 in grants, donations and charitable and other activities. 

We had a contract worth £60,000 with The Care Forum for the Bristol City Council’s **Voice & Influence Partnership** commissioning equality work, for the 3-year period, May 2018 to May 2021. This has been extended until 30 September 2021. 

We have £920 remaining of the grant received from Bristol Ageing Better to run 3 more **Challenging Ageism Workshops** during April to June 2021. 

We also received a £2000 grant from Bristol City Council for the **Future Parks Project** to be carried out during April to November 2021. 

We have £4800 from Age UK (Bristol) to produce **4x** _**BOPF & BCC Covid-19 Newsletters**_ to be published during the 2021-22 period. 

We have £4280 from Quartet to deliver **14x Meet-Up Mornings** which will continue through until December 2021. 

There is a small amount of money paid to us by Bristol City council Adult and Social Care Commissioning Team for one more month of work on **Our Informal Carers Research Project** . 

We will receive an additional £2445 from the Care Forum for the **Bristol Join-up Project** for the Life Under Lockdown work which will continue until December 2021 

In April 2021 we will receive £500 from **Ad Infinitum** for a Creating Arts Project taking place during March to May 2021. 

We also collect donations from members via our website and newsletter, and attract income from advertising in the newsletter. 

The Trustees are therefore confident that the charity is a going concern and will remain so for the coming financial year. 

## **Reserves policy** 

The Trustees have set a policy of maintaining unrestricted reserves equivalent to six months’ expenditure.  At present there is a designated reserve for an exit strategy of £18,000, which is approximately six months’ expenditure. This is reviewed annually. 

## **Risk management** 

The Trustees have identified the potential risks to the organisation and ranked them according to likelihood and severity.  For each risk they have identified mitigation and a responsible person, and the risk register is reviewed at every regular meeting of the Trustees. 

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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **Structure, Governance and Management** 

## **Governing document** 

BOPF is a Charitable Incorporated Organisation governed by its constitution dated 30 June 2015. Anyone over the age of 55 can become a member and on the 31st March 2021, there were 2830 members. 

## **Organisation** 

There must be at least 5 charity Trustees and there is no maximum number of charity Trustees that may be appointed to the CIO. The Trustees delegate the day-to-day operations of the charity to the BOPF Project and Finance Manager, and BOPF Engagement and Development Manager, in conjunction with the BOPF Chair. 

None of the Trustees receive remuneration or other benefit from their work for the charity. Trustees can claim public transport or petrol travel expenses to Trustee Meetings and Open Forum meetings. Any connection between a Trustee or staff member with a supplier or any other contractual relationship must be disclosed. None were reported this year. 

## **Trustees** 

The Trustees continued to meet regularly throughout the year at Zoom Trustee Board meetings and at the new Informal Trustee Get Togethers. The Board, the formal decision-making body, regularly considered a range of reports on, for example, the latest financial position of BOPF including grants updates, the Chair’s report, the BOPF Ambassador’s report, progress on the consultant’s Transformation Action Plan, Voice and Influence Partnership feedback, and the agendas for future Open Forum meetings. Reports to the Board were also made by the Engagement and Development Manager and the Finance and Administration Manager. 

The Informal Trustee Get Togethers were introduced to enable Trustees to have a more informal and relaxed wide-ranging discussion. There are no agendas or minutes for these Get Togethers, and they have no decision-making powers. The Terms of Reference were agreed at the Trustee Board. They have proved successful, particularly at a time when Trustees have been physically unable to meet. 

As at the end of March 2021, there were 11 Trustees on the Board, including the Chair, Vice-Chair, Treasurer, and Ambassador. Induction sessions were provided new Trustees. During summer 2020, Trustees updated all BOPF policies and, together with the Manifesto, these were agreed at the September 2020 Trustee Board. The Chair very frequently sends out Trustee Updates, so Trustees are kept informed of key developments in between meetings. Trustees represent BOPF on a wide range of external organisations and bodies, and this is kept under regular review by the Board. 

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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **Trustees’ responsibilities in relation to the financial statements** 

The charity Trustees are responsible for preparing a Trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). 

The law applicable to charities in England and Wales requires the charity Trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period. In preparing the financial statements, the Trustees are required to: 

- select suitable accounting policies and then apply them consistently; 

- observe the methods and principles in the applicable Charities SORP; 

- make judgements and estimates that are reasonable and prudent; 

- state whether applicable accounting standards have been followed, subject to any material departures that must be disclosed and explained in the financial statements; 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. 

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011 and the applicable Charities (Accounts and Reports) Regulations.  They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities. 

The Trustees confirm that to the best of their knowledge there is no information relevant to the Independent Examination of which the Examiner is unaware. The Trustees also confirm that they have taken all necessary steps to ensure that they themselves are aware of all relevant financial information and that this information has been communicated to the Examiner. 

Approved by the Trustees on 2[nd] July 2021 and signed on their behalf by: 



Ian Bickerton BOPF Chair 

Christina Stokes Treasurer 

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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **Independent Examiner's Report to the Trustees of Bristol Older People’s Forum CIO** 

I report the accounts of the charity for the period from 1 Apr 2020 to 31 March 2021 which are set out on pages 16 to 25. 

## **Respective responsibilities of Trustees and examiner** 

The Trustees are responsible for the preparation of the accounts.  The Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.  It is my responsibility to: 

- examine the accounts under section 145 of the Charities Act; 

- follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act); and 

- state whether particular matters have come to my attention. 

## **Basis of independent examiner’s statement** 

My examination was carried out in accordance with general Directions given by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 

## **Independent examiner's statement** 

In connection with my examination, no matter has come to my attention: 

- 1 which gives me reasonable cause to believe that, in any material respect, the requirements: 

   - to keep accounting records in accordance with section 130 of the Charities Act; and 

   - to prepare accounts which accord with the accounting records, and comply with the accounting requirements of the Charities Act 

   - have not been met; or 

- 2 to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached. 


Rupert Taylor Easton Business Centre, Felix Road, Bristol, BS5 0HE 

5[th] July 2021 

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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **STATEMENT OF FINANCIAL ACTIVITIES (SOFA)** 

## 1 April 2020 to 31 March 2021 

|Note<br>**Income**<br>**Donations**<br>3<br>**Total Grants**<br>**Total charitable activities**<br>4<br>**Other trading activities**<br>5<br>**Investments**<br>6<br>**Total Income**<br>**Expenditure on:**<br>Raising Funds<br>**Charitable activities**<br>7<br>BOPF Management<br>Voice & Influence Partnership<br>BOPF Website<br>BAB Participating Network<br>BOPF Age Friendly Transport<br>Project (BAB)<br>BOPF Age Friendly Housing<br>Project (BAB)<br>BOPF & BCC Covid Newsletter<br>BOPF Challenging Ageism<br>Workshops<br>BOPF Meetup Mornings<br>Bristol Join-up Project<br>BOPF Health Care Research<br>BOPF Consultation<br>Celebrating Age Festival<br>Other Group Projects<br>**Total charitable activities**<br>**Total Expenditure**<br>**Net income/expenditure**<br>**Transfers between funds**<br>**Net movement in funds**<br>**Reconciliation of funds**<br>Total funds brought forward<br>**Total funds carried forward**|**Unrestricted**<br>**funds**<br>**2020-21**<br>**£**<br>588<br>-<br>-<br>2,450<br>46<br>**3,084**<br>-<br>1,916<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>**1,916**<br>**1,916**<br>**1,168**<br>-<br>1,168<br>-<br>23,160<br>**24,328**|**Restricted**<br>**funds**<br>**2020-21**<br>**£**<br>-<br>54,702<br>54,702<br>670<br>-<br>**55,372**<br>-<br>-<br>23,667<br>-<br>-<br>5,295<br>2,068<br>2,100<br>8,481<br>720<br>9,586<br>2,226<br>970<br>500<br>-<br>**55,612**<br>**55,612**<br>**(240)**<br>-<br>(240)<br>-<br>16,347<br>**16,107**|**Total**<br>**funds**<br>**2020-21**<br>**£**<br>588|**Total**<br>**funds**<br>**2019-20**<br>**£**<br>838<br>70,528<br>70,528<br>1,105<br>79<br>**72,549**<br>-<br>1,597<br>20,125<br>3,500<br>2,250<br>14,705<br>13,332<br>-<br>-<br>-<br>1,101<br>-<br>-<br>-<br>2,185<br>**58,796**<br>**58,796**<br>**13,754**<br>-<br>13,754<br>-<br>25,753<br>**39,507**|
|---|---|---|---|---|
||||54,702||
||||54,702<br>3,120<br>46<br>**58,456**<br>-<br>1,916<br>23,667<br>-<br>-<br>5,295<br>2,068<br>2,100<br>8,481<br>720<br>9,586<br>2,226<br>970<br>500<br>-<br>**57,528**<br>**57,528**<br>**928**<br>-<br>928<br>-<br>39,507<br>**40,435**||



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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **BALANCE SHEET** 31 March 2021 

|**Note**<br>**ref.**<br>**Fixed assets:**<br>12<br>Tangible assets<br>Net book value<br>_Total fixed assets_<br>**Current assets:**<br>13<br>**Debtors**<br>**Cash at bank and in hand**<br>Unity Trust Bank<br>Triodos bank<br>PayPal<br>Petty cash<br>_Total current assets_<br>**Liabilities:**<br>14<br>Creditors: Amounts falling due within one year<br>Prepaid Income<br>**Total current liabilities**<br>_Net current assets_<br>_Total assets less current liabilities_<br>**_Total net assets_**<br>15<br>**The funds of the charity:**<br>Restricted income funds<br>Unrestricted funds<br>General fund<br>Designated fund<br>_Total unrestricted funds_<br>**_Total charity funds_**|**Total funds**<br>**31 Mar 2021**<br>£<br>-<br>-<br>-<br>20,492<br>19,939<br>93<br>61<br>40,585<br>150<br>-<br>150<br>40,435<br>40,435<br>**40,435**<br>16,107<br>6,328<br>18,000<br>24,328<br>**40,435**|**Total funds**<br>**31 Mar 2020**|
|---|---|---|
|||£<br>-|
|||-<br>107<br>19,545<br>19,893<br>-<br>66|
|||39,612<br>105<br>-|
|||105|
|||39,507|
|||39,507|
|||**39,507**|
|||16,347<br>5,160<br>18,000|
|||23,160|
|||**39,507**|



Approved by the Trustees on 2[nd] July 2021 and signed on their behalf by: 


Ian Bickerton BOPF Chair 

Christina Stokes Treasurer 

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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **NOTES TO THE FINANCIAL STATEMENTS** 

## **YEAR ENDED 31 MARCH 2021** 

## **1. Accounting Policies** 

The principle accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows: 

## **a) Basis of preparation** 

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102). 

The Bristol Older People’s Forum CIO meets the definition of a public benefit entity under FRS 102.  Assets and liabilities are initially recognised at historic cost or transaction value unless otherwise stated in the relevant accounting policy note(s). 

## **b) Income** 

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably. 

Income from government grants is recognised when the charity has entitlement to the funds, any performance conditions attached to the grant have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. 

## **c) Interest receivable** 

Interest on funds held on deposit is included when receivable. 

## **d) Fund accounting** 

- i. Unrestricted funds are available for use at the discretion of the Trustees in furtherance of any of the purposes of the charity. 

- ii. Designated funds are unrestricted funds of the charity which the Trustees have decided at their discretion to set aside to use for a specific purpose. 

- iii. Restricted funds are donations which the donor has specified are to be solely used for particular purposes. 

## **e) Expenditure** 

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. 

Costs of raising funds include time spent complying with the terms of our Bristol City Council grant, including monitoring and submitting summary spend statements. 

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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

Expenditure on charitable activities includes the costs: to maintain our membership, to carry out the survey, to produce the BOPF Newsletters, for Open Forum meetings to further the purposes of the charity and their associated support costs. 

Other expenditure represents those items not falling into any other heading. 

## **f) Allocation of support costs** 

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities.  Support costs include governance, office costs, budgeting and accounts, payroll administration, information technology and human resources which supports BOPF’s charitable activities.  These costs have been allocated between costs of raising funds and expenditure on charitable activities.  The bases on which support costs have been allocated are set out in note 8. 

## **g) Tangible fixed assets** 

Individual fixed assets costing £300 or more are capitalised at historic cost and depreciated over their estimate useful economic life on a straight line basis as follows: 

IT equipment:  annual rate 33% 

## **h) Debtors** 

Trade and other debtors are recognised at the settlement due after any trade discount offered.  Prepayments are valued at the amount prepaid net of any trade discounts due. 

## **i) Cash at bank and in hand** 

The Triodos deposit account has instant access. 

## **j) Creditors and provisions** 

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. 

## **k) Pensions** 

BOPF’s automatic enrolment staging date was on 1 March 2016.  BOPF chose NEST to process auto enrolment.  One part-time employee opted into the scheme. 

## **2. Legal status of the charity** 

BOPF is a Charitable Incorporated Organisation (CIO).  In the event of the charity being wound up the trustees have no liability for its debts. 

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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **3. Income from donations** 

|**Income from donations**|||
|---|---|---|
|**Gifts and donations**|**2021**<br>**£**|**2020**<br>**£**|
|Website donations|95|-|
|Open forum donations|-|136|
|Newsletter donations|220|332|
|Newsletter donations Gift Aid|-|100|
|Other Donations|273|270|
|**Total Gifts & donations**|**588**|**838**|



## **4. Income from charitable activities** 

|**Grants**|**2021**<br>**£**|**2020**<br>**£**|
|---|---|---|
|Voice & Influence Partnership|24,500|20,000|
|Bristol Join-up Project (Covid-19 Research)|7,702|2,985|
|Quartet (Meetup Mornings)|5,000|-|
|Age UK Bristol (Newsletter)|5,100|-|
|BAB Challenging Ageism Workshops|4,400|5,000|
|BCC Adult & Social Care (ASCCT) (Research)|3,000|-|
|BCC Neighbourhoods & Communities (Parks Project)|2,000|-|
|Bristol City Council (Newsletter)|1,200|-|
|Tudor Trust (Consultation)|500|-|
|Wessex Water (Consultation)|400|-|
|Celebrating Age Festival (Open Mic Night Event)|500|-|
|BAB Participating Network|-|2,250|
|St Monica Trust (website)|-|3,000|
|John James Bristol Foundation|-|500|
|BAB Age Friendly Transport Project|-|20,000|
|BAB Age Friendly Housing Project|400|15,000|
|LinkAge Network|-|1,500|
|BAB Kickstart|-|293|
|**Total income from charitable activities**|**54,702**|**70,528**|



## **5. Income from other trading activities** 

||**2021**<br>**£**|**2020**<br>**£**|
|---|---|---|
|Newsletter Adverts|3050|-|
|Stalls|-|40|
|Mailout Income|-|1065|
|Consultancy|70|-|
|**Total income earned from other trading activities**|**3120**|**1,105**|



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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **6. Investment income** 

Investment income of £46 is interest received from the Triodos deposit account. 

## **7. Analysis on expenditure on charitable activities** 

## **1 April 2020 - 31 March 2021** 

|||**BOPF**<br>**Unrestricted**<br>**funds**|**Total**<br>**Restricted**|**Total**<br>**2020 -21**|**Total**<br>**2019-20**|
|---|---|---|---|---|---|
||**Basis of**<br>**apportionment**|**Total**<br>**Unrestricted**<br>**£**|**Total**<br>**Restricted**|**Total**<br>**2020 -21**|**Total**<br>**2019-20**|
|**Direct costs**||||||
|Salaries, NI & pension|75% of staff time|-|<br>32,644|32,644|-|
|Freelance fees||-|<br>824|824|26,893|
|Consultation fees||-|<br>-|<br>-|<br>2,079|
|Staff expenses||-|<br>-|<br>-|<br>2,600|
|Grants||-|<br>3,025|3,025|198|
|Newsletter Printing||-|<br>735|735|1,927|
|Newsletter Mailing||-|<br>273|273|446|
|Newsletter Postage||-|<br>1,110|1,110|2,365|
|Venue costs||-|<br>-|<br>-|<br>787|
|Event costs||-|<br>-|<br>-|<br>-|
|Transport costs||-|<br>-|<br>-|<br>63|
|Meetingcosts||-|<br>-|<br>-|<br>92|
|Trustee expenses||-|<br>-|<br>-|<br>163|
|Project expenses||-|<br>984|984|1,571|
|Communications costs||-|<br>1,080|1,080|1,709|
|Other expenses||-|<br>-|<br>-|<br>-|
|**Total direct costs**||-|<br>40,674|40,674|40,892|
|**Indirect costs**<br>**(Overheads)**||||||
|Salaries|25% of staff time|-|<br>10,881|10,881|8,964|
|Freelance fees||-|<br>-|<br>-|<br>693|
|Governance (see note 8)||288|-|<br>288|593|
|Office costs(see note 8)||1,628|4,056|5,685|7,654|
|**Total overheads (indirect**<br>**costs)**||1,916|14,937|16,854|17,903|
|**Total charitable activity**<br>**costs**||**1,916**|**55,612**|**57,528**|**58,795**|



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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **8. Analysis of governance and support costs** 

The charity initially identifies the costs of its support functions.  It then identifies those costs which relate to the governance function.  Having identified its governance costs, the remaining support costs together with the governance costs are apportioned between six key charitable activities undertaken in the year. 

Refer to the table below for the basis of apportionment and the analysis of support and governance costs. 

||**Support costs**|**Support costs**|**Support costs**|**Basis of**<br>**apportionment**|
|---|---|---|---|---|
||**unrestricted**|**restricted**|**Total 2020-21**||
||**£**|**£**|**£**||
|**Governance**|||||
|Salaries,NI & Pension|-|<br>2,394|2,394|Staff time|
|Freelance fees|-|<br>-|<br>-|<br>Freelance time|
|Independent Examination|150|-|<br>150|Governance|
|Trustee expenses|-|<br>-|<br>-|<br>Governance|
|Info Commissioners Office(ICO)|40|-|<br>40|Governance|
|Trustee meetings refreshments|-|<br>-|<br>-|<br>Governance|
|Trustee training|-|<br>-|<br>-|<br>Governance|
|Membership (Voscur,NPC)|65|-|<br>65|Governance|
|PR(cards)|33|-|<br>33|Governance|
|**Total Governance**|**288**|**2,394**|**2,682**||
|**Office costs**|||||
|Salaries,NI & Pension|-|<br>8,487|8,487|staff time|
|Freelance fees|-|<br>-|<br>-|<br>Freelance time|
|Staff CPD|159|-|<br>159|Office costs|
|Insurance|427|-|<br>427|Office costs|
|Rent|159|3,925|4,084|Office costs|
|Telephone|293|131|424|Office costs|
|Bank charges|74|-|<br>74|Office costs|
|Printing|-|<br>-|<br>-|<br>Office costs|
|Postage|5|-|<br>5|Office costs|
|Stationary|-|<br>-|<br>-|<br>Office costs|
|Depreciation|-|<br>-|<br>-|<br>Office costs|
|Hardware|-|<br>-|<br>-|<br>Office costs|
|IT Maintenance|291|-|<br>291|Office costs|
|Website hosing|120|-|<br>120|Office costs|
|IT Software|101|-|<br>101|Office costs|
|**Total Office costs**|**1,628**|**12,544**|**14,172**||
|**Total Support costs**|**1,916**<br>**14,937**<br>**16,854**||||



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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **9. Analysis of staff costs and trustee remuneration and expenses** 

|Salaries<br>Social Security costs<br>NEST Pension contributions<br>**Total staff costs**|**Unrestricted**<br>**funds**<br>**2019-20**<br>**£**||**Restricted**<br>**funds**<br>**2019-20**<br>**£**||**Total funds**<br>**2019-20**<br>**£**||**Total funds**<br>**2019-20**<br>**£**|
|---|---|---|---|---|---|---|---|
||-||42,621||42,621||37,740|
||-||-||-||-|
||-||904||904||888|
||-||43,525||43,525||**38,628**|



No employees had employee benefits in excess of £60,000 (2020 none). Pension costs are allocated to activities in proportion to related restricted staffing costs incurred. 

None of the Trustees have been paid any remuneration or received any other benefits from an employment with the charity. 

No Trustees received expenses during the year (2019-20 £311). In the previous year Trustee expenses were for travel and parking costs for the furtherance of the CIO's charitable objects. However due to Covid-19 this year no travel or parking expenses have been incurred. 

## **10. Staff numbers** 

The average head count (number of staff employed) over the course of the year was 1.5 staff (2020 1.5).  This equates to an average of 0.9 full-time member of staff (2020 0.9). 

## **11. Government Grants** 

Income from government grants are performance related grants made by the Bristol local authority to fund addressing inequality, and engaging and informing older people in Bristol. The total of such grants in 2020-21 was £6,200 (2019-20 nil). 

## **12. Tangible fixed assets** 

|**Tangible fixed assets**|||
|---|---|---|
||**IT equipment**|**Total**|
|Cost:|**£**|**£**|
|As at 1 April 2020|1,334|1,334|
|Additions|-|<br>-|
|As at 31 March 2021|1,334|1,334|
|Depreciation|||
|As at 1 April 2020|1,334|1,334|
|Charge for theyear|-|-|
|As at 31 March 2021|1,334|1,334|
|Net book value|-|-|
|As at 1 Apr 2020|-|-|
|**As at 31 March 2021**|**-**|**-**|
|_Balance at 31 March 2020_|_-_|_-_|



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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **13. Debtors** 

||**2021**<br>**£**|**2020**<br>**£**|
|---|---|---|
|Trade debtors|-|107|
|Prepayments|-|-|
||**-**|**107**|



## **14. Creditors: amount falling due within one year** 

||**2021**<br>**£**|**2020**<br>**£**<br>5<br>100<br>**100**|
|---|---|---|
|Sundrycreditors|-||
|Accruals|150||
||**150**||



## **15. Analysis of charitable funds** 

## **Analysis of movements in unrestricted funds** 

||Balance<br>1 Apr 2020|Incoming<br>resources|Resources<br>expended|Transfers|Funds at<br>31 March 2021|
|---|---|---|---|---|---|
||**£**|**£**|**£**|**£**|**£**|
|General fund|5,160|<br>3,084|1916|-|<br>6328|
|Designated fund|18,000|<br>-|<br>-|<br>-|<br>18,000|
|Total|**23,160**|**3,084**|**1916**|**-**|<br>**24,328**|



**General fund:** The ‘free reserve’ after allowing for all designated funds. 

**Designated fund:** Calculated as six months running costs, in accordance with the charity's Reserves Policy. 

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Bristol Older People’s Forum CIO Trustees Annual Report & Accounts 

Charity number: 1162616 

## **16. Analysis of movements in restricted funds** 

||**Balance**<br>**1 Apr**<br>**2020**|<br>**Incoming**<br>**resources**|**Resources**<br>**expended**|**Transfers**|**Funds at**<br>**31 March**<br>**2021**|
|---|---|---|---|---|---|
||**£**|<br>**£**|**£**|**£**|**£**|
|Voice & Influence Partnership|2,500|24,500|23,667|-|<br>3,333|
|Bristol Join-up Project|1,884|7,702|9,586|-|<br>-|
|Quartet(MeetupMornings)|-|<br>5,000|720|-|<br>4,280|
|Bristol City Council (Newsletter)|-|<br>1,200|1,200|-|<br>-|
|Age UK Bristol(Newsletter)|-|<br>5,100|300|-|<br>4,800|
|South Gloucestershire CCG<br>(Newsletter)|-|<br>600|600|-|<br>-|
|BAB Challenging Ageism Workshops|5,000|4,400|8,481|-|<br>919|
|BCC Adult & Social Care(ASCCT)|-|<br>3,000|2,226|-|<br>774|
|BCC Neighbourhoods & Communities<br>(Parks Project)|-|<br>2,000|-|<br>-|<br>2,000|
|Tudor Trust (Age Activism Peer<br>LearningGroup)|-|<br>500|500|-|<br>-|
|Blue Marble Research (Wessex Water<br>Consultation)|-|<br>400|400|-|<br>-|
|Voi Technology UK Ltd (eScooters<br>Consultation)|-|<br>70|70|-|<br>-|
|Age UK Bristol (Celebrating Age<br>Festival)|-|<br>500|500|-|<br>-|
|BAB Age FriendlyTransport|5,295|-|5,295|-|<br>-|
|BAB Age FriendlyHousing|1,668|<br>200|1,868|-|<br>-|
|Care & Repair (Housing Project)|-|<br>200|200|-|<br>-|
|**Total**|**16,347**|<br>**55,372**|**55,612**|-|**16,107**|



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TITLE BOPF Trustees Annual Report and Accounts 2020-21 FILE NAME BOPF TAR & Accoun...1 final draft.pdf DOCUMENT ID 200e731c621845b2c197537b35d3de98818b9da0 AUDIT TRAIL DATE FORMAT DD / MM / YYYY STATUS Completed 







**07 / 07 / 2021** Sent for signature to Ian Bickerton (ianbickerton@sky.com), 06:28:01 UTC Christina Stokes (ftdawn@globalnet.co.uk) and Rupert Taylor (rupert.taylor@rocketmail.com) from bopfadmin@ageukbristol.org.uk IP: 86.7.192.214 **07 / 07 / 2021** Viewed by Rupert Taylor (rupert.taylor@rocketmail.com) 07:59:40 UTC IP: 82.45.16.40 **07 / 07 / 2021** Viewed by Ian Bickerton (ianbickerton@sky.com) 08:15:41 UTC IP: 94.2.201.212 **07 / 07 / 2021** Signed by Ian Bickerton (ianbickerton@sky.com) 08:17:16 UTC IP: 94.2.201.212 **08 / 07 / 2021** Viewed by Christina Stokes (ftdawn@globalnet.co.uk) 19:42:49 UTC IP: 86.173.215.136 



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TITLE BOPF Trustees Annual Report and Accounts 2020-21 FILE NAME BOPF TAR & Accoun...1 final draft.pdf DOCUMENT ID 200e731c621845b2c197537b35d3de98818b9da0 AUDIT TRAIL DATE FORMAT DD / MM / YYYY STATUS Completed 





**11 / 07 / 2021** Signed by Christina Stokes (ftdawn@globalnet.co.uk) 10:43:38 UTC IP: 86.173.215.136 **14 / 07 / 2021** Signed by Rupert Taylor (rupert.taylor@rocketmail.com) 07:51:09 UTC IP: 78.144.134.229 **14 / 07 / 2021** The document has been completed. 07:51:09 UTC