## **SwimNarberth CIO** **CIO** Registered Charity Number 1162606 **Annual Report and Financial Statements for the period 1st November 2020 to 31st October 2021** **SwimNarberth CIO Trustee Report & Accounts** 1st November 2020 to 31st October 2021 **Page 1 of 11** ## **SwimNarberth CIO** Annual Report and Financial Statements for the period 1st November 2020 to 31st October 2021 |**Contents**|**Page**| |---|---| |Trustees' report|3-7| |Statement of financial activities|8-9| |Notes to the accounts|10| |Examiner's report|11| Prepared by Chris Walters (Chairman) and Ann Stephens & Co Ltd Accountants **SwimNarberth CIO Trustee Report & Accounts** 1st November 2020 to 31st October 2021 **Page 2 of 11** ## **SwimNarberth CIO** ## **TRUSTEES REPORT** The Trustees present their report with the financial statements of the charity for the year end 31[st ] October 2021. The trustees have adopted the provisions of the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) ## **Charity number** 1162606 Registered in England and Wales Registered office address **SwimNarberth Narberth Swimming Pool, Old School Grounds Station Road Narberth Pembrokeshire SA67 7AD** Trustees **Mr. Christopher Walters (Chairman) Prof. Keith Cash Mrs. Ruth Barnes Mr. Martin James** Governing document **Registered as a Charitable Incorporated Organisation (CIO) on 22st January 2015** Bankers **NatWest Bank 18 High Street Haverfordwest Pembrokeshire SA61 2DE** Independent Examiner **Ann Stephens & Company Ltd. Accountants The Lodge Allensbank Providence Hill Narberth Pembrokeshire SA67 8RF** **SwimNarberth CIO Trustee Report & Accounts** 1st November 2020 to 31st October 2021 **Page 3 of 11** ## **SwimNarberth CIO** ## **Structure, Governance and Management** SwimNarberth CIO was registered as a Charity on 9[th ] July 2015 and is governed according to its constitution as a Charitable Incorporated Organisation by the trustees. It has four trustees who meet quarterly, with the manager, to set policies, determine strategy, make all the management decisions and review the operations to ensure they meet the aims and objectives of the Charity. All trustees are volunteers and the four founder trustees were appointed for an unlimited time period. Natural turnover of trustees will occur from time to time and a review will be carried out as required. New members will be recruited at need. The General Committee comprises the trustees, the Friends of Narberth Pool, pool users, representatives of other community groups and anyone who has an interest in the pool and wishes to be involved. The General Committee raise funds, recruit volunteers and host events in support of the pool. An Annual General Meeting will be held in July, when reference will be made to future plans and the strategy for the coming year will be agreed. ## **Public benefit statement** The charity advances its objects for public benefit by continuing to provide an affordable swimming pool for the community and any members of the general public who want to use it, providing public swimming, swimming lessons for seven local schools, private swimming lessons and many other water based activities to promote good health, enjoyment and water safety. ## **Risk management** All staff and volunteers are fully trained for the positions they hold. The manager and the Duty Officer are fully trained in risk management and all policies, procedures and training are kept up to date, in line with municipal swimming pools in the county. It is the policy of SwimNarberth CIO to proactively identify, understand and manage the risks inherent in our services and associated plans and strategies. ## **Objectives and Activities** The objects of the CIO are to maintain Narberth Swimming Pool for the use of the general public, as an affordable, community swimming facility, accessible to all on a sustainable, not for profit basis, promoting the benefits of swimming and green energy. Nothing in the constitution shall authorise an application of the property of the CIO, for the purposes which are not charitable. Activities: We open six days a week and offer free of charge swimming for Children under 16, Adults 60+ and Family Swim sessions in line with the County Councils guidelines. In addition to our public swimming and lessons for all ages, the activities we provide include, lessons for Parent and Baby, Parent and Toddler, Junior Life Saving Club, swimming lessons for six local schools, Aqua-Robic classes, Hydro-cycle classes, the Over 55 Club, Ladies Only, Canoe Club, Swimming for the Disabled and Pembrokeshire Autistic Club. We have a meeting room where we run training courses for Life Guards, First Aid and Life Saving. The meeting room is also used by the Over 55 Club, for children’s pool parties, for training and as a free meeting venue for any local community group who need a venue to hold their meetings. We have our **SwimNarberth CIO Trustee Report & Accounts** 1st November 2020 to 31st October 2021 **Page 4 of 11** ## **SwimNarberth CIO** web site www.swimnarberth.com where we keep everyone informed of our activities and we also distribute by email our newsletter called ‘Pool Notes’ to anyone who would like to receive it and a copy is posted up in the meeting room. ## **History** SwimNarberth was formed from the Friends of Narberth Pool (FoNP), who in December 2013 decided to challenge the decision of Pembrokeshire County Council (PCC), to close Narberth Swimming Pool. In Jan.2014 they were constituted and constructed a viable and sustainable plan to take over and run the pool for the community. After presenting an acceptable plan to PCC, we were given three months to raise £80,000.00 from private sources, to enable the plan to go forward; in total FoNP raised in excess of £120,000.00. SwimNarberth was constituted in April 2014 and took over the 125year lease of the grounds, buildings and total management of the business on 1[st ] November 2014. SwimNarberth was registered as a Charitable Incorporated Organisation (CIO) on 9[th ] July 2015. ## **Achievements and Performance including Challenges 2020-2021** We continue to supply Pembrokeshire CC with schools Maintain existing provision for all swimming lessons and free-swimming provision, in line with ages and abilities. Welsh Assembly Government commitment. SwimNarberth has invested in 1 new full time Assistant Manager On-Going staff development and various Swimming Teachers who are all developing in the industry 2 New Trustee’s have been welcomed to Swim Narberth CIO Trustees & Chair and we welcome a new Chairman. SwimNarberth will be investing in a new Pool Manager and New Management support staff over 2020-2021 Also included in our five year plan were:- - A grant of £3000pa from Narberth Town Council - The ongoing relationship with Friends of Narberth Pool, as the main source of community involvement, general fundraising and volunteers. ## **Challenges** ## **1) Pool Circulation Pump** In December 2020 – We had a major breakdown in the Plant Pool Room where our Circulation Pump after many a year came to its end of life leaving the pool closed for a period of a month missing out on vital income. A New pump was donated by a local business and money from crowdfunding was used to enable us to overhaul the original pump allowing us to have a spare should the pump fail again. **SwimNarberth CIO Trustee Report & Accounts** 1st November 2020 to 31st October 2021 **Page 5 of 11** ## **SwimNarberth CIO** ## **2) Coronavirus COVID-19 Pandemic** SwimNarberth CIO original trustee’s decided to take advantage of the Bounce back loan to ensure security of the pool should any unforeseen issues occur upon the re-launch of the pool. The Bounce back loan is classified as an unsecured loan. The pool continues to pay this loan. The Pandemic meant we had top operate in strict conditions and with restricted numbers. ## **Future Plans** Our plans continue to look into the future. Last year we planned to: - Reassess the range of services we provide, our staffing levels and timetables, to ensure provision for the future. - Completed and implemented - Continue the ongoing provision of a range of classes to meet the needs of local people eg: people with disabilities, women only and exercise classes. - Ongoing - Continue to fundraise to complete and maintain improvements. - Ongoing - Plan to develop further in-house opportunities to Train both Children and Adults - Implemented – Swim Narberth now perform this training - Refresh our Website and introduce a Digital Payment System to bring into line with other similar organisations. - We have introduced a New EPOS system, DD system all of which comply with the Data Regulation Act. ## **Financial review and reserves policy** The total income for the period was £102,294. This is broken down into; Sales, Purchases Donations, Grants. Total expenditure for the period was £145,817 This is broken down into: Wages and staff costs, professional fees, office costs, utilities and other business expenses, as well as a capital expenditure of £2,260 for the building. The income represents a profit of £24,808 over the period ended 31 October 2019. Leaving unrestricted funds at £24,132 in the charity's unrestricted account at 31[st ] October 2021 and this constitutes the reserves of the charity. It is the Board’s intention to continue developing a Risk Register and Reserves Policy and to build up sufficient reserves and maintain sufficient funds to continue to operate the pool and **SwimNarberth CIO Trustee Report & Accounts** 1st November 2020 to 31st October 2021 **Page 6 of 11** ## **SwimNarberth CIO** meet any unforeseen circumstances. The budget and expenditure are agreed in accordance with available resources. The total income is under the current £500,000 audit threshold in the Charities Act 2011 and the Trustees have therefore agreed that the accounts should be independently examined rather than incurring the additional costs of audit. ## **Trustees' responsibilities** The Trustees of the charity acknowledge their responsibility to maintain proper accounting records, to prepare Annual Accounts which show a true and fair view of the activities of the charity and to take appropriate measures to protect the assets of the charity from major loss. This Report is made under the Charities Act 2011 in accordance with the requirements of the Charities (Accounts and Reports) Regulations 2008. ## **Approval** This report was approved by the Trustees on Monday 7[th] November 2022 and is signed on their behalf by: (Note: Audit report received late) Signed: ## **Christopher James Walters** _**Chairman – SwimNarberth CIO**_ Date: 7[th] November 2022 **SwimNarberth CIO Trustee Report & Accounts** 1st November 2020 to 31st October 2021 **Page 7 of 11** SwimNarberth CIO CHARITY COMMISSION FOR ENGLAND AND WALES Swim Narberth Receipts and payments accounts For the pèriod from To 01 4wem¥er 20 31 odober 2021 Section A Receipts and payments Unrestricted funds RtstllitEd nds lund$ Total ftjnds Last y*aT to nem¢£ ne4we5tt to thE Trearp51£ A1 Receipt8 D¢￿￿t¢nI Grant5 Pwl Incorr othèr 8￿1 xwjnt Interest 803 21.920 69.617 3.326 14.168 39.7$6 63.240 6.626 28. 69.617 3.326 25.0fy) 102.294 145.550 SUD total(Gross income for ARJ A2 Assel invegbneni sale$, l$èe tablel. Sub ioial Toial receipis 6.62£ 102.291 145.550 A3 Payment8 Cosi of sa￿5 wa￿ Dther51aYc0515 Rent. rates pth¥er aid inSura¢*e Repairs aryd rene%•3 Te￿(￿￿. sT3toTr&ry theToffice costs ALWrtSry eOSts 8￿1. credil c¥4 aid Otherfinar￿ cb¥pes Ac¢xJUn￿cy. be9￿ 0therprths1￿ 5.960 6Q.•54 1&662 lJ.195 1646 373 1.437 71.1T3 21.1>) 4.134 1.196 66.804 1£.662 18.195 Jn &193 717 1.232 250 5.193 717 1.197 ott￿rb￿s1n￿5s eM￿nSeS LDan B3prt￿ r￿paYn￿￿5 Loan Inkrest Pawj Grant ￿payM￿l VAT In@ti 2YI 21143 2.$n 145.•11 24.143 2.172 115.n4 1.132 1f2.gQ6 Sub ioial A4 Assei and invesunenl purchase8. Isee tabkl Bui￿1￿ wditw)ns E￿￿Ment￿domonS iooo 260 9.546 Sub total 2.260 2.260 10.354 Total payineiits 30.093 141.IJTT 113.260 Nei ofreceipis/{paymenis) A5 TranslerJ between funds A6 Cash funds last year end Cash fuiids iliis year end 22,315 23,467 45,782 32.290 46 447 24143 70,590 24,808 38.300 7Q.$90 24.132 676 SwimNarberth CIO Trustee Report & Accounts 1 sl November 2020 to 31 st October 2021 Page 8 of 11 SwimNarberth CIO CHARITY COMMISSION FOR EII(AI14D 114D WAIES Receipts and payments accounts For lh• period 1 W*mber2020 310¢•)￿3)21 Section B Statement of assets and liabilities at the end of the period Un￿str￿¢ted lunds to rA*rMt£ Restri¢te¢l fund5 EThJowm*nt fimds B1 Cash funds 249 47$ Total cash funds 24132 676 funds to rAar•#£ nds tr* rAar#tt fl￿d5 DEta11 s VAT OL*ftom HIIRC B2 Other monetsry a8gets 3289 i*weh Details h¥eS In MarbErn Lmted co•1 B3 Investment assets £150 P￿d lo *l*h Co•1 B4 Asaeis retakned for the charity's own use irnPto￿W¥.c$¢Thng tsxarrte nrÈsMrJÉ 10 irnpm¥oMMts.￿rtontYQar*￿P0n￿thr￿ unrosmty DO Ewwrert unre4tr*0 260 2J2P53 A•iryJni tyJ• D@tails Wage5 Gcffjts•J OIC¥tcthr￿2l Ir•bW rviats• Unre&￿￿e0 85 Liabilities t* Da¢* 23.761 Ohwwameo CA 67 S¥nature Print Name Da￿ approval of al the trustee5 crinstoplier Wallers Rulh Bames 7111122 7111122 SwimNarberth CIO Trustee Report & Accounts 1 sl November 2020 to 31 st October 2021 Page 9 of 11 SwimNarberth CIO CHARITY COMMISSION FOR EriGWD AND WALES S*im Narbuth Receipts and payments aeeounts 31 2021 Section C Notes to the accounts C1 Basis of preparation These attounts have téen pFep>ed e47 a payn￿￿baSts. C2 Guarantees C3 Secured debtg The Ch* dba nc< ¢Jtbtowèd by rtat 31 Cb#ober2D21 hatwas sevfftd bya e• ¥y0frtSaSsets. SwimNarberth CIO Trustee Report & Accounts 1 sl November 2020 to 31 st October 2021 Page 10 of 11 SwimNarberth CIO (HARITY COMMISSION FOR ENGLAND thD WALES Independent examinerfs report on the accounts S*lfflPl•rb•rth CIO 31 Odckner 2021 1162608 I le￿rt to th• trustees on my exarThnatKJn of the ac4xJunts of the abovè chaiity Tn&￿ fr*r ts year eTrJad 31 Odobw 2021. R•*pon•lblllll•8 and As Iho chaws trust￿. you are responsible for Ihtr preparation of the ol r•port accounts in acco¥danc• ￿1h tt* requty8mgnts ofthe Chaiii*s Act 2011 nhe Acri. I report in r•5Fe¢t of my examinati￿ of the Trust's aCLounts carried out und•r secbon 145 of Ihe 2011 Act arKI in Car￿n￿ out rny examinati¢)n. I have follow•Y all the applKable Directhon$ gtven by the Charty cornm￿$1¢n undor section 145(5Xbl ol the Ad. Indewnd•nt examlneV8 I have Comp*￿ my examirialion. I confirm that no mat&n"al mattefs havè statemant corT* to my attenlion in connection the examinatM)n which gNes me cause to belEve Ihal in. any malerial resp*rt'. the a¢xounting records not kèpt in xcordancè section 130 of the Chant*s Act", or thè 8¢counts did not acc¢xd wilh the accounting recofd5." or Ihe aecounts d*J not eomply vthh Ihe apF4i￿ble WLtirÈrnents ncemtng thè lo￿ and content ol accounts set out in the Charities (Accounts and Reports) ReguLqb'ons 2￿8 olher than any r￿uIreMent that the accounts gNe a Iwue and fair. vièw vthich is not a matter consthréd as part of an ind0p￿nI examination. I no con￿M$ and have tome across no other matters in connection th the èxamination to whKh attention should be drawn in this report in der to enat4e a proper urhYerstaThJing ofthe acu)unts to bè reac Slgmd: Nam•.' Jay Y(Mk Rd•vant pmf•ssional qualthcatlonlsl or body Irf artyl.. ACA Addr•￿. 5bank. Narberth. P¥rdYi*eshire &467 8RF IER Oct 2018 SwimNarberth CIO Trustee Report & Accounts 1 sl November 2020 to 31 st October 2021 Page 11 of 11