## **SwimNarberth CIO** **----- Start of picture text -----**
CIO
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Registered Charity Number 1162606 **Annual Report and Financial Statements for the period 1st November 2019 to 31st October 2020** **SwimNarberth CIO Trustee Report & Accounts** 1st November 2019 to 31st October 2020 **Page 1 of 11** **SwimNarberth CIO** Annual Report and Financial Statements for the period 1st November 2019 to 31st October 2020 |**Contents**|**Page**| |---|---| |Trustees' report|3-7| |Statement of financial activities|8-9| |Notes to the accounts|10| |Examiner's report|11| Prepared by Chris Walters (Chairman) and Ann Stephens & Co Ltd Accountants **SwimNarberth CIO Trustee Report & Accounts** 1st November 2019 to 31st October 2020 **Page 2 of 11** ## **SwimNarberth CIO** ## **TRUSTEES REPORT** The Trustees present their report with the financial statements of the charity for the year end 31[st] October 2020. The trustees have adopted the provisions of the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) ## **Charity number** 1162606 Registered in England and Wales Registered office address **SwimNarberth Narberth Swimming Pool, Old School Grounds Station Road Narberth Pembrokeshire SA67 7AD** Trustees **Mr. Christopher Walters (Chairman) Prof. Keith Cash Mrs. Ruth Barnes Mr. Martin James** Governing document ## **Registered as a Charitable Incorporated Organisation (CIO) on 22st January 2015** Bankers **NatWest Bank 18 High Street Haverfordwest Pembrokeshire SA61 2DE** Independent Examiner **Ann Stephens & Company Ltd. Accountants The Lodge Allensbank Providence Hill Narberth Pembrokeshire SA67 8RF** **SwimNarberth CIO Trustee Report & Accounts** 1st November 2019 to 31st October 2020 **Page 3 of 11** ## **SwimNarberth CIO** ## **Structure, Governance and Management** SwimNarberth CIO was registered as a Charity on 9[th] July 2015 and is governed according to its constitution as a Charitable Incorporated Organisation by the trustees. It has four trustees who meet quarterly, with the manager, to set policies, determine strategy, make all the management decisions and review the operations to ensure they meet the aims and objectives of the Charity. All trustees are volunteers and the four founder trustees were appointed for an unlimited time period. Natural turnover of trustees will occur from time to time and a review will be carried out as required. New members will be recruited at need. The General Committee comprises the trustees, the Friends of Narberth Pool, pool users, representatives of other community groups and anyone who has an interest in the pool and wishes to be involved. The General Committee raise funds, recruit volunteers and host events in support of the pool. An Annual General Meeting will be held in July, when reference will be made to future plans and the strategy for the coming year will be agreed. ## **Public benefit statement** The charity advances its objects for public benefit by continuing to provide an affordable swimming pool for the community and any members of the general public who want to use it, providing public swimming, swimming lessons for seven local schools, private swimming lessons and many other water based activities to promote good health, enjoyment and water safety. ## **Risk management** All staff and volunteers are fully trained for the positions they hold. The manager and the Duty Officer are fully trained in risk management and all policies, procedures and training are kept up to date, in line with municipal swimming pools in the county. It is the policy of SwimNarberth CIO to proactively identify, understand and manage the risks inherent in our services and associated plans and strategies. ## **Objectives and Activities** The objects of the CIO are to maintain Narberth Swimming Pool for the use of the general public, as an affordable, community swimming facility, accessible to all on a sustainable, not for profit basis, promoting the benefits of swimming and green energy. Nothing in the constitution shall authorise an application of the property of the CIO, for the purposes which are not charitable. Activities: We open six days a week and offer free of charge swimming for Children under 16, Adults 60+ and Family Swim sessions in line with the County Councils guidelines. In addition to our public swimming and lessons for all ages, the activities we provide include, lessons for Parent and Baby, Parent and Toddler, Junior Life Saving Club, swimming lessons for six local schools, Aqua-Robic classes, Hydro-cycle classes, the Over 55 Club, Ladies Only, Canoe Club, Swimming for the Disabled and Pembrokeshire Autistic Club. We have a meeting room where we run training courses for Life Guards, First Aid and Life Saving. The meeting room is also used by the Over 55 Club, for children’s pool parties, for training and as a free meeting venue for any local community group who need a venue to hold their meetings. We have our **SwimNarberth CIO Trustee Report & Accounts** 1st November 2019 to 31st October 2020 **Page 4 of 11** ## **SwimNarberth CIO** web site www.swimnarberth.com where we keep everyone informed of our activities and we also distribute by email our newsletter called ‘Pool Notes’ to anyone who would like to receive it and a copy is posted up in the meeting room. ## **History** SwimNarberth was formed from the Friends of Narberth Pool (FoNP), who in December 2013 decided to challenge the decision of Pembrokeshire County Council (PCC), to close Narberth Swimming Pool. In Jan.2014 they were constituted and constructed a viable and sustainable plan to take over and run the pool for the community. After presenting an acceptable plan to PCC, we were given three months to raise £80,000.00 from private sources, to enable the plan to go forward; in total FoNP raised in excess of £120,000.00. SwimNarberth was constituted in April 2014 and took over the 125year lease of the grounds, buildings and total management of the business on 1[st] November 2014. SwimNarberth was registered as a Charitable Incorporated Organisation (CIO) on 9[th] July 2015. ## **Achievements and Performance including Challenges 2019-2020** We continue to supply Pembrokeshire CC with schools Maintain existing provision for all swimming lessons and free-swimming provision, in line with ages and abilities. Welsh Assembly Government commitment. We have recently been awarded as a Centre Of Excellence for SwimWales teaching. SwimNarberth has invested in 6 new Swimming Teachers who On-Going staff development are all developing in the industry 2 New Trustee’s have been welcomed to Swim Narberth CIO Trustees & Chair and we welcome a new Chairman. SwimNarberth will be investing in a new Pool Manager and New Management support staff over 2020-2021 Also included in our five year plan were:- - A grant of £3000pa from Narberth Town Council - The ongoing relationship with Friends of Narberth Pool, as the main source of community involvement, general fundraising and volunteers. ## **Challenges** ## **1) Pool Circulation Pump** In December 2020 – We had a major breakdown in the Plant Pool Room where our Circulation Pump after many a year came to its end of life leaving the pool closed for a period of a month missing out on vital income. A New pump was donated by a local business and money from crowdfunding was used to enable us to overhaul the original pump allowing us to have a spare should the pump fail again. **SwimNarberth CIO Trustee Report & Accounts** 1st November 2019 to 31st October 2020 **Page 5 of 11** ## **SwimNarberth CIO** ## **2) Coronavirus COVID-19 Pandemic** Come April like many other organisations the pool had to close due to Coronavirus pandemic. This also meant we had to make staff redundant as we were unable to sustain the expenditure on the Charity. We also closed down the pool plant to save all money where necessary. SwimNarberth CIO original trustee’s decided to take advantage of the Bounce back loan to ensure security of the pool should any unforeseen issues occur upon the re-launch of the pool. The Bounce back loan is classified as an unsecured loan. ## **Future Plans** Now that the building work has mostly been completed, we need to look at making sure our timetable, training programme and range of services meets the needs of SwimNarberth, the community, our staff, volunteers and customers into the future. We plan to: - Reassess the range of services we provide, our staffing levels and timetables, to ensure provision for the future. - Continue the ongoing provision of a range of classes to meet the needs of local people eg: people with disabilities, women only and exercise classes. - Continue to fundraise to complete and maintain improvements. - Plan to develop further in-house opportunities to Train both Children and Adults - Refresh our Website and introduce a Digital Payment System to bring into line with other similar organisations. ## **Financial review and reserves policy** The total income for the period was £145,550. This is broken down into; Sales, Purchases Donations, Grants. Total expenditure for the period was £102,906 This is broken down into: Wages and staff costs, professional fees, office costs, utilities and other business expenses, as well as a capital expenditure of £10,354 for the building. The income represents a profit of £70,590 over the period ended 31 October 2019. Leaving unrestricted funds at £46,447 in the charity's unrestricted account at 31[st] October 2020 and this constitutes the reserves of the charity. It is the Board’s intention to continue developing a Risk Register and Reserves Policy and to build up sufficient reserves and maintain sufficient funds to continue to operate the pool and **SwimNarberth CIO Trustee Report & Accounts** 1st November 2019 to 31st October 2020 **Page 6 of 11** ## **SwimNarberth CIO** meet any unforeseen circumstances. The budget and expenditure are agreed in accordance with available resources. The total income is under the current £500,000 audit threshold in the Charities Act 2011 and the Trustees have therefore agreed that the accounts should be independently examined rather than incurring the additional costs of audit. ## **Trustees' responsibilities** The Trustees of the charity acknowledge their responsibility to maintain proper accounting records, to prepare Annual Accounts which show a true and fair view of the activities of the charity and to take appropriate measures to protect the assets of the charity from major loss. This Report is made under the Charities Act 2011 in accordance with the requirements of the Charities (Accounts and Reports) Regulations 2008. ## **Approval** This report was approved by the Trustees on the 30/July/2021 and is signed on their behalf by: Signed: ## **Christopher James Walters** _**Chairman – SwimNarberth CIO**_ Date: **30/July/2021** **SwimNarberth CIO Trustee Report & Accounts** 1st November 2019 to 31st October 2020 **Page 7 of 11** SwimNarberth CIO CHARIIY COMMISSION FOR ENGLANO AND WALES Swim warberth Receipts and payments accounts Foi the period from To 01 Nrywerrthr2019 31 Oct*)ber 2D20 Section A Receipts and payments Unrestricted [￿d9 to the Reslricied nds Endowment Total fun Last year tothe ne¥e5t¢ to￿ t0th￿ near￿stÈ A1 Recei 6.127 20.993 14.f68 P)r4 In¢(rfr* 63240 104.$52 2.212 Bank nte 25.000 21.120 14&55) 112.OBI Sub WTaVGmss Income forARI A2 Asset and investmeni *￿e$ Sub totsi Totsl recwpts 145.5 112 081 A3 Pa￿entS Cosi of s*es W¥5. (th￿r5E￿￿ c0515 nt. puwerand In5upnce Repars fwew* 51aWnptyatwJ tslh*rofft+ ￿$ts w￿rtIs￿ C(6 Ban* Lyedrt card and (rther Inw¢e¢h3rp5 AcwJDt¥*y legal arf other fees Oth￿r￿S￿@S5￿￿5￿5 1.437 50.IBO 21.130 1.437 71.173 21.130 1570 24.Y93 23.365 6477 1.196 150 1.1$7 24 1.132 lQ2.*6 24 Sub ioral 81.913 2D.993 123.751 A4 A8tset and investment purchases, (see tablel 2JT 9.709 143 408 Sub iotal 502 9.152 10.354 on Totsl paymenis 113.29) 127 823 Net ofTeceipisYpaymentsJ ASTranSfe￿ between f￿d* A6 Cash funds last year end Cash funds Ihis yearend 36.015 3,725 32250 15.742 10.432 46J47 27,868 2<143 38.300 70WO 54.042 38.3C4) SwimNarberth CIOTrustee Report & Accounts I sl November 2019 10 31 sl October 2020 Page 8 of 11 SwimNarberth CIO CHARIIY COMMIS510N FOR ENGLANO AND WALES Recelpts and payments accounts 01 2019 31 Otyob*r 2020 Section B Statement of assets and liabilities at the end of the period UniesirKied Re$ii*¢ied End¢pwmeni 81 Cosh l￿d9 4&397 X143 ToT•I cash fvnds 46.447 24.143 fuDd¥ 1.$77 D￿•11¥ BJ In¥•8trMnl •ssets Deloils C•# B4 Asseis Tethmed lof the charity's own use Det* 85 Liabilitifrs Chr15rophtr bVJlitrs SwimNarberth CIOTrustee Report & Accounts I sl November 2019 10 31 sl October 2020 Page 9 of 11 SwimNarberth CIO (HARITY (OMMISSION FOR ENGLAND AND WALE5 Receipts and payments accounts Forthe pe￿￿ To 01 N￿ember2019 31 OGtob@r2Q20 Section C Notes to the accounts C1 Basis of preparation C2 Guarantees The Chwity d*J grt aiywaraniRe5 dumg ths yew orthe w>ear C3 Secuted debts The Charity not have debt owed by it •t 31 Q¢W)er2020 th*wJs seCu￿d by¥ thJrye on Jny ofit5 ?39•5. SwimNarberth CIOTrustee Report & Accounts I sl November 2019 10 31 sl October 2020 Page 10 of 11 SwimNarberth CIO (HARITY (OMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts SwlmNarberth CIO 31 Octcèer 2020 Charfty no 1162606 8•t*Xrton yg• 8.10 attached I r8POrt to thè trustees on my examination ol the accounts of the atK)ve charity I'the Trust'l lor th& year ended 31 October 2020. Responslbllltl•$ and basls As the charitys trustees, you are responsible for the preparation of the of T*port accounts in accordance with the requirements of the Charities Act 20111.the Acl'l. I report in respect ol my examination of the Trust's accounts carried out undèr sectK)n 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission undèr section 14515llbl of thè Acl. Independent 8xamlner'8 1 have completed my examination. I confirm that no mattrnal matters have statern•nt come to rny attèntion in connection with the examination which gives me cause to believe that in, any material resp$ct.. Ihtr accounting records wére not kept in accordance with section 130 ol the Charities Act., or the accounts did not accord with the accounting records., or the accoLJllts did not comply with the applicab18 requiraments concerning the form and content of accounts sel out in th8 Charities IAccounls and Reports) R•gulalions 2008 olhor than any requir8m*nt that the accounts give a 'true and lair. view which is not a matter ¢onsid8red as part ol an independent 8x8mination. I have no concems and hav8 come across no other matter5 in ￿nn8Ction with the gxaminalion to which attention should be drawn in this rewrt In order to enab18 8 proper und8rstsndlng of the accounts to be reached 81gn•d.. Dat•-. NAm•'. Jay York R•l•¥ant prol•••lonal qualMcatlonl•l or body Ilf any): ACA Addr•&&- Ann Stephen5 & Company Limited Allensbank, Narbèrth. Pernbroke5hir8 SA87 8RF IER Oct 2018 SwimNarberth CIOTrustee Report & Accounts I sl November 2019 10 31 sl October 2020 Page 11 of 11