Leominster Museum CIO: Registered Incorporated Charity Number 1162600 ## **Trustees’ Annual Report and Accounts for the year from 1[st] December 2022 to 30[th] November 2023** ## 16 Etnam Street, Leominster, Herefordshire, HR6 8AQ Tel 01568 615186 Leominster Museum CIO: Registered Incorporated Charity Number 1162600 www.leominstermuseum.org.uk & : leominstermuseum : @leomuseum # **Trustees’ Annual Report for the period from 1[st] December 2022 to 30[th] November 2023** ## **Section A: Objectives and activities** ## _**Summary of the objects of the charity set out in its governing document**_ The objects of Leominster Museum CIO are set out in clause 3 of its Constitution as being :- - 3.1 The advancement of education, with particular reference to the understanding and appreciation of the history and heritage of Leominster and its surrounding area, by the provision and maintenance within that area of a museum and associated collection and other resources, and the provision of associated educational activities, for the benefit of the inhabitants of that area and any others who use the museum, its facilities or resources; and - 3.2 All other charitable purposes normally or usefully associated with a museum. ## _**Summary of the main activities undertaken for the public benefit in relation to these objects**_ These formal objects establish education as central to the Charity’s mission, as intended by the Museum’s founders 50 years ago. The Charity sets out to achieve this object by collecting and preserving local material relating to Leominster and district in the form of objects, archives and ephemera, and interpreting and displaying this material for the education and enjoyment of the public. We were pleased to be able to continue the pre-pandemic pattern for the Museum’s opening season, with the season launching on Easter Saturday 8[th] April, and ending at the end of local schools’ autumn half-term on Saturday 4[th] November. The Museum, staffed and managed entirely by an enthusiastic team of volunteers under the careful guidance of the Hon. Curator Malcolm Mason, is open to the public without charge six days a week. The volunteer team now includes several new faces, alongside a good number who have been with us from before the pandemic (some for a good many years before that). Leominster Museum CIO: Annual Report – Year to 30.11.2023 Page 2 of 5 In planning and conducting the activities of the Charity, the charity trustees have as usual had regard to the guidance issued by the Charity Commission on public benefit. ## **Section B: Achievements and performance** ## _**Summary of the main achievements of the charity during the year**_ Visitor numbers totalled 3,115 for 2023 (averaging 104 per week of the season) – both figures representing a welcome step back towards pre-pandemic levels visitors’ comments in the Visitors’ Book, and on TripAdvisor, continue to be very complimentary – of both the Museum’s displays and the volunteer staff. No doubt reflecting widespread concerns over the cost of living, donations in the Donations Box and by contactless payment averaged out at just under 75p per adult visitor, down 4p on the previous year. A popular new feature in the Museum this season was an eye-catching display of Leominster People (both from historical times and in the present), who had been chosen for significant achievements in their field. This was accompanied by a folder of biographical notes on each of them. A series of Museum-branded banners in Corn Square and Broad Street, showing some of the individuals included, helped to heighten the Museum’s profile in the town. When, therefore, Leominster Town Council found that Herefordshire Council had some unspent money left in the budget provided by Historic England for the High Street Heritage Action Zone, the Museum was invited to propose projects for which this might be allocated; and approval was received for the Councils to spend a part of these funds on an extension to the Leominster People project. This includes researching a number of additional people to include, the production of an Education Pack for schools, and the creation of a section of the Museum website featuring all the individuals covered by the project as extended. The Councils’ approved budget included payments to two of the Museum’s charity trustees for work on the additional research, and on the drafting of the Education Pack. Progress has continued in bringing documentary records of the collection up to date, as has the upgrade of storage materials for artefacts to a conservation-friendly specification. Additionally, a thorough review of the relevance of objects to the Museum’s collecting policies is under way; in the process a range of items has been identified that may be suitable to be disposed of in suitable ways. This will be taken forward with due regard to the ethical rules around “deaccessioning”, in the light of the Museum’s status as an Accredited Museum. Plans for the conservation and protection of the larger oil paintings by John Scarlett Davis had to be put on hold for a year, after contact was lost with the intended conservator and the funding application could therefore not be ready in time for the application deadline. In order to ensure that the paintings can remain on display during the 2024 season, the intention is now to apply for funding in September 2024 and have the conservation carried out (by a different conservator) during the 2024-25 winter closure. Leominster Museum CIO: Annual Report – Year to 30.11.2023 Page 3 of 5 ## **Section C: Financial review** The accounts show a surplus for the year, of receipts over payments, amounting to £1,884 (compared to a, planned, deficit in 2021-22 of some £5,365). The surplus in Unrestricted Funds was in fact £5,125; the difference represents the disbursement of restricted funds from the audience development grant received, but not fully spent, in the preceding year. Gratitude for this welcome result – in the face of a somewhat tight budget at the start of the year – is due to continuing support from the Croft Trust and to a series of donations (referred to in note 3 to the accounts) in response to the fundraising efforts of two charity trustees. ## _**Year-end summary**_ The net monetary assets of the Charity in Unrestricted Funds at 30[th] November 2023, and the fund/reserves to which they are allocated, were as follows (see also note 6 to the Accounts). As will be seen, some specific reserves have been set aside for particular anticipated expenditure. The Designated Fund earmarked towards the proposed building upgrade still remains at £40,000, unchanged since the substantial addition that had been made to it in 2020-21. |Designated Fund (future building upgrade)
Reserve for upgrade of CCTV system
Reserve for main building roof overhaul
Reserve for short-term building repairs and
electrical testing
Reserve for tablet guide content reinstallation
General reserve
**Total net monetary assets (after allowing for**
**debtors & creditors)**|**30.11.2023**
**30.11.2022**
£ 40,000
£ 40,000
1,425
4,800
£ 4,000
* £ 1,320
£ 11,783
£ 9,889| |---|---| ||**£ 58,008**
**£ 60,989**| ## _**Brief statement on the charity’s policy on reserves**_ As a prudent measure the CIO aims to hold a general reserve of between one and two times normal annual expenditure – a margin that reflects the less than wholly predictable flow of income, and the fluctuating levels of expenditure of a “normal” nature. The charity trustees have reviewed the level of general reserves required in the light of a general increase in costs, and now consider a prudent reserve on this basis in a typical year to be around £9,000£12,000 in all. At £11,783 as noted above, the present level of general reserves is close to the top end of this range. Leominster Museum CIO: Annual Report – Year to 30.11.2023 Page 4 of 5 ## _**Ongoing viability**_ In the circumstances described above, the charity trustees have no doubts as to the ongoing financial viability of the Charity. ## **Section D: Structure, governance and management** ## _**Description of the charity’s trusts**_ The charity’s governing document is its Constitution, initially adopted on 9[th] June 2015. The charity is a charitable incorporated organisation and came into being on being entered in the register of charities on 9[th] July 2015. Amendments to the Constitution were made at the Annual General Meeting held on 13[th] June 2018, and took effect on registration by the Charity Commission on 18[th] June 2018. ## Following those amendments, - charity trustees, up to a maximum of 15, are elected by the members of the CIO or appointed (co-opted) by the charity trustees, and - no outside body has power to appoint any charity trustee. (None of the current charity trustees holds office by virtue of an appointment made before the constitutional amendments mentioned in the previous paragraph.) Charity trustees are subject to retirement by rotation, and are eligible for re-election. Those who retired by rotation at the Annual General Meeting on 11[th] July 2023 were Mr Crofts and Mr Mason, both of whom were re-elected; at the same time the charity trustees’ co-option of Ms Kee was confirmed by re-election. The board are delighted to have strengthened their number by the co-option of three well-qualified additional charity trustees during the course of 2023. A full list of those in office during the financial year is given in section E below. ## _**Risk management policy**_ The Museum holds a Risk Register, which is presented to each meeting of the charity trustees for review. The categories are a) Governance b) Operations c) Financial d) External and e) Compliance with law and regulation. The Register shows the various risks and their mitigating factors and it is based on the Charity Commission framework CC26. Ratings are given to both the probability of an event, and the severity of its impact if it were to occur, and these are multiplied together to produce an overall risk score. ## **Section E: Reference and administration details** Leominster Museum CIO’s principal address and registration number are shown at the top of this Report. The charity is not known by any other name. Leominster Museum CIO: Annual Report – Year to 30.11.2023 Page 5 of 5 ## _**Names of the charity trustees who manage the charity:**_ **Trustee name Office (if any) Dates acted as charity trustee (if not for the whole period)** 1. Mr Geoffrey Crofts Chair 2. Mr Malcolm Mason Hon. Curator 3. Mr Christopher Jarman Hon. Treasurer 4. Mrs Deborah Jarman Hon. Education & Outreach Officer 5. Ms Sue McKenzie 6. Mr Ted Rogers 7. Ms Lean Kee 8. Mr Stuart Currie From 11[th] July 2023 9. Dr Ashley Kirk-Spriggs From 11[th] October 2023 10.Mr John O’Connell From 20[th] November 2023 The Hon. Secretary, who is not a charity trustee, is Mr Andrew Parsons. There are no custodian trustees or other trustees holding property on behalf of the charity. ## **Section F: Declaration** The charity trustees declare that they have approved the Trustees’ Report above. Signed on behalf of the charity’s trustees: Signature(s) _G Crofts S Currie_ Full name(s) Geoffrey Crofts Stuart Currie Position Chair of Charity Trustees Charity Trustee Date signed 14/5/24 14/5/24 CHARITY COMMISSION FOR 1l4GLAND ,4N'D WALES Independent examinerfs report on the accounts Section A Independent Examinevs Report Report to the trustees l Leominster Museum CS0 On accounts forthe year ended 30" November 2023 Charity no {if any) 1162600 Setoutonpages, 1 of6 to 6of6 I report to the trustees on my examination of the accounts of the above charity {"the TNsfi for the year ended 30 November 2023. Responsibilities and basis of report As the chantys trusl*s, you are responsible for the preparats'on of the accounts in accordan￿ wth the requirements of the Charities Act 2011 {Yhe Act"). I report in respect of my examination of the Trust's accounls ￿rried out under section 145 of the 2011 Act and in carying out my examination. I have followed all the applicable Directsons given by the Charity Commission under section 14515)Ib) of the Act. Independent I have completed my examination. I confimi that no material matters hav8 examine¢s statement come lo my attention in connection wth the examinalion which gives me cause to believe that in, any material respect." the accL)unling records were not kept in accordance wrth section 130 of the Charities Act.. or the accounts did not accord wilh the accounting records", or the accounts did not COTnply with the applicable requirements con￿mIng the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an iftdependent examination. I have no concems and have mme across no other matters in ¢onne¢tion with the examination to which attention should be drawn in this report in order to enable a proFer understanding of the accounts to be reached. Signed". Date: 6° April 2024 Name: S E Gluyas Relevant professional i Association of Accounting Technicians qualifiGationls) or body Assoaation of Chartered Certified AGGountant5 (if any): Address: 99 The Mallards, Leominster, HR6 8UH IER Oct 2018 ## **LEOMINSTER MUSEUM CIO** (Registered Charity No. 1162600) Financial Statements for Year to 30th November 2023 ## **Receipts and Payments Accounts and Statement of Asserts and Liabilities** |A: RECEIPTS & PAYMENTS ACCOUNTS|**Unrestricted Funds**|**Unrestricted Funds**|**Restricted Income Funds**|**Restricted Income Funds**|**This Year**|**Total**|**_Last Year Total_**|**_Last Year Total_**| |---|---|---|---|---|---|---|---|---| ||_to the nearest £_||_to the nearest £_||_to the nearest £_||_to the nearest £_|| |**RECEIPTS**||||||||| |Voluntary Receipts||||||||| |Grants (note 2)|5,372||0||5,372||_5,962_|| |Friends/other membership subscriptions|1,003||0||1,003||_1,046_|| |Donations|6,277||500||6,777||_2,516_|| |Gift Aid|1,088||0||1,088||_605_|| |_Total Voluntary Receipts_
Activities for Generating Funds||13,740||500||14,240||_10,129_| |Sales of books and merchandise|734||0||734||_273_|| |Other fundraising receipts|0||0||0||_1,826_|| |_Total Activities for Generating Funds_||734||0||734||_2,099_| |Investment Interest||1,444||0||1,444||_645_| |Other Receipts||237||0||237||_155_| |**Total of above Receipts**||16,155||500||16,655||_13,028_| |**TOTAL RECEIPTS**||**16,155**||**500**||**16,655**||**_13,028_**| |**PAYMENTS**||||||||| |Costs of generating voluntary receipts||0||0||0||_1,250_| |Fundraising costs (trading activities)||651||0||651||_63_| |Costs of charitable activities||||||||| |Museum collections expenses|600||500||1,100||_1,995_|| |Museum premises expenses|6,479||0||6,479||_8,158_|| |Other Museum expenses|1,353||3,241||4,594||_4,878_|| |_Total Costs of charitable activities_||9,804||3,741||13,545||_15,131_| |Governance costs||575||0||575||_1,949_| |**Total of above Payments**||11,030||3,741||14,771||_18,393_| |**TOTAL PAYMENTS**||**11,030**||**3,741**||**14,771**||**_18,393_**| |**NET RECEIPTS / (PAYMENTS)**||**5,125**||**(3,241)**||**1,884**||**_(5,365)_**| |**TRANSFERS BETWEEN FUNDS**||(7)||7||0||_0_| |**CASH FUNDS AT LAST YEAR END**||52,651||3,234||55,885||_61,250_| |**CASH FUNDS THIS YEAR END**||**57,769**||**0**||**57,769**||**_55,885_**| Page 1 of 6 Printed 15/05/2024 LeoMus_Accounts_30-11-2023.xlsm / R&P_Summary ## **LEOMINSTER MUSEUM CIO** (Registered Charity No. 1162600) Financial Statements for Year to 30th November 2023 **Receipts and Payments Accounts and Statement of Asserts and Liabilities** |B. STATEMENT OF ASSETS AND LIABILITIES AT THE END OF THE PERIOD|B. STATEMENT OF ASSETS AND LIABILITIES AT THE END OF THE PERIOD| |---|---| |**Categories, and Details**
**Cash funds**
Cash at banks and in hand
**_Total cash funds_**
check balances
**Other monetary assets**
Debtors
**Investment assets**
**Assets retained for the charity's own use**
Museum buildings (freehold)
Scarlett Davis Sketch Book
Remainder of Museum collection
2019 digital display equipment
Other museum display equipment
Furnishings, office & computer equipment
Unrestricted
**Fund to which asset**
**belongs**
Unrestricted
Permanent endowment
Unrestricted
Restricted Income
Unrestricted
**Unrestricted Funds**_,_
_to the nearest £_
815
**Fund to which asset**
**belongs**
_57,769_
_OK_
57,769
**Unrestricted Funds**_,_
_to the nearest £_|0
**Restricted Income Funds**_,_
_to the nearest £_| ||**Cost**
_(optional)_
**Restricted Income Funds**_,_
_to the nearest £_
0
**Current value**
_(optional)_
_0_
_OK_| _OK_ **Fund to which liability Liabilities relates Amount due When due** Miscellaneous Creditors Unrestricted 548 < 1 year These accounts for the year ending 30th November 2023 were approved by the Charity Trustees on _G Crofts_ Chair 14th May 2024 _S Currie_ Charity Trustee Page 2 of 6 Printed 15/05/2024 LeoMus_Accounts_30-11-2023.xlsm / R&P_Summary (Registered Charity No. 1162600) ## **LEOMINSTER MUSEUM CIO** Financial Statements for Year to 30th November 2023 ## **Notes to the Accounts** ## **1 Basis of Accounts** These accounts are prepared on a receipts and payments basis. The detailed categories of receipts and payments used in maintaining the underlying records are summarised in the published accounts by showing only the totals for each heading/sub-heading of receipts or payments as the case may be. A copy of the detailed version of the receipts and payments account is available on application to the Treasurer. ## **2 Grants received** ## **(a) Restricted** (NOTE: Grants whose purpose is restricted but which are not received until after the stated purpose has been paid for, in whole or in part, out of unrestricted funds, are to that extent accounted for as being for unrestricted purposes when the grant money is in fact received.) **----- Start of picture text -----**
Year to Year to
30.11.2023 30.11.2022
Museum Development West Midlands - Reset grant for audience development (excess over
reimbursement for one invoice already paid from unrestricted funds, see (b) below) - also approved
for provision of handling boxes 4,250
0 4,250
(b) Unrestricted
Year to Year to
30.11.2023 30.11.2022
The Croft Trust 3,000
Museum Development West Midlands - Bright Future grant (partial reimbursement towards
replacement of 2 storage heaters) 1,000
Leominster Cultural Consortium - reimbursement for Leominster People project 1,372
Museum Development West Midlands - Reset grant for audience development (to extent of
reimbursement for one invoice already paid from unrestricted funds, see (a) above) 500
Leominster Festival 50
5,372 550
**----- End of picture text -----**
Page 3 of 6 Printed 15/05/2024 LeoMus_Accounts_30-11-2023.xlsm / R&P_Notes ## **LEOMINSTER MUSEUM CIO** (Registered Charity No. 1162600) Financial Statements for Year to 30th November 2023 ## **Notes to the Accounts** ## **3 Other Significant Donations received** |**ant Donations received**||||| |---|---|---|---|---| ||_Year to_||_Year to_|| ||_30.11.2023_||_30.11.2022_|| |Total of donations on occasion of Chairman's birthday fundraising lunch||1,090||| |Total of donations in response to a charity trustee's fundraising solicitations||1,215||| |W Sladen||1,000||| |G Crofts||635||| |J & N King - (Restricted) for Henry Williams Baker bible conservation||500||| |EasyFundraising re online shopping||51||50| Totals are not given here for Other Significant Donations, because they do not correspond directly to any distinct figure in the Receipts & Payments Account. They comprise only some of the donations received, and may fall under more than one heading in the detailed version of that Account. ## **4 Endowment Funds** The charity has no expendable endowment, and the only permanent endowment consists of the album of drawings etc by John Scarlett Davis, which was bought in 1979 with grant assistance from the National Art Collections Fund "on the basis that and on condition that it is not to be sold, and must be available for viewing by students or members of the general public in perpetuity". There are no financial transactions in respect of endowment funds. ## **5 Transfers Between Funds** The transfer from Unrestricted Funds to Restricted Income Funds comprised the excess cost of handling boxes and contents over and above the remaining balance of the Museum Development West Midlands Reset grant, as follows: |Excess cost of handling boxes over remaining grant money|_Year to_
_30.11.2023_
_Year to_
_30.11.2022_
7
7
0| |---|---| Page 4 of 6 Printed 15/05/2024 LeoMus_Accounts_30-11-2023.xlsm / R&P_Notes ## **LEOMINSTER MUSEUM CIO** (Registered Charity No. 1162600) Financial Statements for Year to 30th November 2023 ## **Notes to the Accounts** ## **6 Unrestricted Funds** Net monetary assets of unrestricted funds are comprised as follows: |Cash funds
Add Debtors (note 7)
Deduct Miscellaneous Creditors (note 8)
Comprising:
Designated Fund (note 10)
Reserve for upgrade of CCTV system
Reserve for main building roof overhaul
Reserve for short-term building repairs and electrical testing
Reserve for tablet guide content reinstallation
General Reserves (note 9)|_30.11.2023_
_30.11.2022_
57,769
52,651
815
(548)
458
58,036
53,109
40,000
40,000
1,425
4,800
4,000
1,320
11,811
8,135
58,036
53,455| |---|---| ## **7 Statement of Assets & Liabilities: Debtors** |**Assets & Liabilities: Debtors**||| |---|---|---| |The amounts owed to the CIO at the year-end but as yet unpaid (and so not reflected in the Receipts|& Payments account) are made|| |up as follows:||| ||_30.11.2023_|_30.11.2022_| |HM Revenue & Customs: Gift Aid (including gift aid small donations scheme), to be claimed at end||| |of tax year|815|458| ||815|458| ## **8 Statement of Assets & Liabilities: Miscellaneous Creditors** The amounts owed by the CIO at the year-end but as yet unpaid and in most cases unbilled (so not reflected in the Receipts & Payments account) are made up as follows: |Electricity supply
Water & sewerage supply
Uncrystallised (contingent) sale or return liabilities
Miscellaneous other creditors|_30.11.2023_
_30.11.2022_
186
207
67
53
291
4
86
548
346| |---|---| Page 5 of 6 Printed 15/05/2024 LeoMus_Accounts_30-11-2023.xlsm / R&P_Notes **LEOMINSTER MUSEUM CIO** (Registered Charity No. 1162600) Financial Statements for Year to 30th November 2023 **Notes to the Accounts** ## **9 Reserves** As a prudent measure the CIO aims to hold general reserves of between one and two times normal annual expenditure. Taking account of recent trends and increasing costs, the charity trustees consider a prudent reserve on this basis in a typical year to be around £9,000-£12,000 in all. The general reserve at 30.11.2023 recorded in note 6 is close to the top end of this range. ## **10 Designated Fund** The charity trustees have built up in recent years a fund designated for use towards developing and carrying out the major building upgrade project to which they have aspired for several years. (This Designated Fund technically forms part of the Unrestricted Funds, as reflected in note 6.) In view of the planned maintenance etc. work for which specific reserves have been identified in note 6, no addition to the Designated Fund is proposed this year. **----- Start of picture text -----**
30.11.2023 30.11.2022
Designated Fund at start of year 40,000 40,000
Addition to Designated Fund 0
40,000 40,000
**----- End of picture text -----**
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