RAY GRAY CENTRE CIO ANNUAL REPORT AND FINANCIAL STATEMENTS
1162598
## RAY GRAY COMMUNITY CENTRE CIO
REPORT AND FINANCIAL STATEMENTS for year ended 31 March 2022
## Registered Charity Number 1162598
1
RAY GRAY CENTRE CIO ANNUAL REPORT AND FINANCIAL STATEMENTS
1162598
|**Contents**|**Page**||
|---|---|---|
|Trustees’ Annual report|3 - 7||
|Year End Accounts 2021 - 2022||8|
|Statement of Receipts and Payments|9-|10|
The Trustees are pleased to present their annual Trustees’ Report, together with the financial statements for the year ended March 2022.
The financial statements comply with the Charities Act 2011, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities
2
RAY GRAY CENTRE CIO ANNUAL REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022
1162598
preparing their accounts in accordance with the Financial Standard applicable in the UK and Republic of Ireland.
## **Ray Gray Community Centre aka Ray Gray Centre Registered Charity Number 1162598 Stotts Road, Walkergate, Newcastle upon Tyne NE6 4UD**
## **Trustees**
Nichola Park Acting Chairperson Sallyann Blaney Secretary Carol Park Treasurer Samuel Vernon Trustee **Bankers** Lloyds Bank
**Bankers**
## **Organisation**
The organisation is a Charitable Incorporated Organisation registered as a charity in July 2015 as a body corporate under part 11 of the Charities Act 2011. The charity has managed the centre since that time.
Trustees are recruited form the local area and include people who understand the activities within the centre. They have a wide range of skills and experiences and apply this in their respective areas of responsibility. Trustees can be appointed by the other Trustees.
3
RAY GRAY CENTRE CIO
1162598
ANNUAL REPORT AND FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2022
Trustees are responsible for keeping proper accounting records and safeguarding the assets of the CIO. They have assessed the major risks, including those relating to operations and finances of the organisation. They are now satisfied that systems and procedures are in place to mitigate exposure to those risks.
## **Objectives and activities**
The centre has provided many and varied services/facilities/activities to the local residents in a safe, warm and welcoming environment for many years.
Our hope to provide activities ourselves has not come to fruition due to the on-going consequences of the corona virus pandemic and a shortage of volunteers. This is something we intend to focus upon in the coming year.
We aim for a common effort to advance education and provide facilities in the interests of social welfare and recreational leisure time. We are committed to providing an inclusive and welcoming environment for all members of the community, our trustees, clients, volunteers and subcontractors.
We do not and shall not discriminate on the basis of race, religion, disability, age, political expression, gender, gender expression, sexual orientation, marital status or other opinions
## **Achievements and performance**
The pandemic has had a profound effect on many small, local businesses with many failing to survive and this has had a knock-on effect. Despite this and due again mostly to grants made by the local authority, we have been able to make use of the shorter periods of closure to make more improvements and repairs to the centre. These are still on-going but have definitely resulted in a much better facility for the community.
Despite losing several user groups, we have also welcomed new and former users, including the National Childbirth Trust after a lengthy absence. We have also had a large increase in hires to other charities and support groups for the community. Childrens’ parties are especially
4
RAY GRAY CENTRE CIO ANNUAL REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022
1162598
popular as the general feeling is that many children lost out following pandemic restrictions.
The trustees are committed to actively encouraging new users and providing a better service/facility to existing groups.
## **Financial Review**
The results for the year and the charity’s financial position at the end of the year are shown in the attached financial statements.
During the year the charity had an income of £35,661 (2021: £16,142) and expenditure of £21,374 (2021 £11,313). There was an operating surplus of £14,287 (2021: £4,829).
As at 31[st] March, 2022 the charity had net funds of £37,708.
The overall balance of £37,708 is made up of an operating bank account balance of £27,708 and reserves of £10,000 held separately as previously agreed. The Trustees consider this level of reserves prudent for the charity at this time, taking into account potential liabilities in the event that the charity ceased. The Reserves Policy is reviewed annually.
Once again, although this year’s finances show a surplus we acknowledge that this is mostly due to the grants we have received, which we have not, as yet, fully spent. Our operating period was again reduced due to closures caused by the pandemic but on a much smaller scale.
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or Section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.
No events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period.
5
1162598
RAY GRAY CENTRE CIO ANNUAL REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022
The proposed future Asset Transfer to the Charity from Newcastle City Council remains suspended due to the loss of income and group users. It remains a definite that a larger reserve will be needed following Asset Transfer and we will continue to work towards this with increased hire income, whilst still supporting our local community.
The present Trustees continue to maintain the charity’s commitments very well and will again make it a priority in this coming year to recruit new Trustees. This remains difficult as uncertainty and attitudes to the pandemic seem to be off-putting to volunteers.
The trustees have paid due regard to the Charity Commission’s guidance on public benefit and are confident that the CIO’s aims, objectives and activities are in accordance with the guidance of public benefit.
The CIO trustees are responsible for preparing the Trustees Annual Report and Financial Statements in accordance with applicable law and United Kingdom Accounting Standards.
Charity Law requires the trustees to prepare financial statements for each financial year which give a view of the affairs of the CIO and of incoming resources and the applications of resources including the income and expenditure of the CIO for that year.
The trustees are responsible for keeping accounting records that disclose with reasonable accuracy, at any time, the financial position of the CIO and enable them to ensure that financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been studied and approved by the Trustees on 14th October 2022 and is signed on their behalf by
6
RAY GRAY CENTRE CIO ANNUAL REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022
1162598
Ms. Nichola Park Acting Chair
## **- Ray Gray Centre Year End Accounts 2021 2022**
**----- Start of picture text -----**
Unrestricted Restricted Totals
Receipts
Grants 20,987.00
Activities 10,435.00
Interest/Refunds 239.00
Grant overpaid 4,000.00
Total 35,661.00
**----- End of picture text -----**
## **Receipts**
## **Payments**
**----- Start of picture text -----**
Utilities 4,711.00
Maint./Improve 9,222.00
Sundries/Equip. 1,646.00
Petty Cash 590.00
Sundry Debits 1,205.00
Grant repaid 4,000.00
Total 21,374.00
**----- End of picture text -----**
## **Assets and Liabilities (Assets to be used within the charity)**
Assets (10,000.00) Liabilities 0
7
RAY GRAY CENTRE CIO ANNUAL REPORT AND FINANCIAL STATEMENTS Total (10,000.00)
1162598
## **Funds at hand**
Cash 0 Bank account 27,708.00 Contingency/Res 10,000.00 . Totals 37,708.00
## **Statement of Receipts and Payments**
The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities
|**Receipts**
Activities
Donations/Grants
Grant overpaid
Interest/refunds
**Totals**
**Payments**
Operation of the Charity
Refund of grant overpayment
**Totals**
**Net Receipts**
**Reconciliation**|**2022**
**2021**
10,435
3,012
20,987
13,029
4,000
239
101
**35,661 16,142**
17,374
11,313
4,000
**21,374 11,313**
**14,287 4,829**|**2022**
**2021**
10,435
3,012
20,987
13,029
4,000
239
101
**35,661 16,142**
17,374
11,313
4,000
**21,374 11,313**
**14,287 4,829**|
|---|---|---|
||
||
||||
8
RAY GRAY CENTRE CIO ANNUAL REPORT AND FINANCIAL STATEMENTS
1162598
YEAR ENDED 31 MARCH 2022
Opening bank balance Surplus for the year
23,421 18,592 14,287 4,829
**Totals 37,708 23,421**
## **Analysis of charitable funds**
Analysis of movements in funds
**2021**
**2022**
Bal b/fwd Income Expenditure Bal c/fwd £23,421 £35,661 £21,374 £37,708
## Actual balance £37,708.00
There is no debt outstanding which is owed by the charity and which is secured by an excess charge on any of the assets of the charity as at 31 March, 2022. There have been no guarantees given by the charity as at 31 March, 2022.
This financial report has been studied and approved by the Trustees on 14[th] October, 2022 and is signed on their behalf by:
## Ms. Nichola Park
Acting Chair
9
RAY GRAY CENTRE CIO
ANNUAL REPORT AND FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2022
1162598
io
RAY GRAY CENTRE CIO ANNUAL REPORT AND FINANCIAL STATEMENTS
1162598
## RAY GRAY COMMUNITY CENTRE CIO
REPORT AND FINANCIAL STATEMENTS for year ended 31 March 2022
## Registered Charity Number 1162598
1
RAY GRAY CENTRE CIO ANNUAL REPORT AND FINANCIAL STATEMENTS
1162598
|**Contents**|**Page**||
|---|---|---|
|Trustees’ Annual report|3 - 7||
|Year End Accounts 2021 - 2022||8|
|Statement of Receipts and Payments|9-|10|
The Trustees are pleased to present their annual Trustees’ Report, together with the financial statements for the year ended March 2022.
The financial statements comply with the Charities Act 2011, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities
2
RAY GRAY CENTRE CIO ANNUAL REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022
1162598
preparing their accounts in accordance with the Financial Standard applicable in the UK and Republic of Ireland.
## **Ray Gray Community Centre aka Ray Gray Centre Registered Charity Number 1162598 Stotts Road, Walkergate, Newcastle upon Tyne NE6 4UD**
## **Trustees**
Nichola Park Acting Chairperson Sallyann Blaney Secretary Carol Park Treasurer Samuel Vernon Trustee **Bankers** Lloyds Bank
**Bankers**
## **Organisation**
The organisation is a Charitable Incorporated Organisation registered as a charity in July 2015 as a body corporate under part 11 of the Charities Act 2011. The charity has managed the centre since that time.
Trustees are recruited form the local area and include people who understand the activities within the centre. They have a wide range of skills and experiences and apply this in their respective areas of responsibility. Trustees can be appointed by the other Trustees.
3
RAY GRAY CENTRE CIO
1162598
ANNUAL REPORT AND FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2022
Trustees are responsible for keeping proper accounting records and safeguarding the assets of the CIO. They have assessed the major risks, including those relating to operations and finances of the organisation. They are now satisfied that systems and procedures are in place to mitigate exposure to those risks.
## **Objectives and activities**
The centre has provided many and varied services/facilities/activities to the local residents in a safe, warm and welcoming environment for many years.
Our hope to provide activities ourselves has not come to fruition due to the on-going consequences of the corona virus pandemic and a shortage of volunteers. This is something we intend to focus upon in the coming year.
We aim for a common effort to advance education and provide facilities in the interests of social welfare and recreational leisure time. We are committed to providing an inclusive and welcoming environment for all members of the community, our trustees, clients, volunteers and subcontractors.
We do not and shall not discriminate on the basis of race, religion, disability, age, political expression, gender, gender expression, sexual orientation, marital status or other opinions
## **Achievements and performance**
The pandemic has had a profound effect on many small, local businesses with many failing to survive and this has had a knock-on effect. Despite this and due again mostly to grants made by the local authority, we have been able to make use of the shorter periods of closure to make more improvements and repairs to the centre. These are still on-going but have definitely resulted in a much better facility for the community.
Despite losing several user groups, we have also welcomed new and former users, including the National Childbirth Trust after a lengthy absence. We have also had a large increase in hires to other charities and support groups for the community. Childrens’ parties are especially
4
RAY GRAY CENTRE CIO ANNUAL REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022
1162598
popular as the general feeling is that many children lost out following pandemic restrictions.
The trustees are committed to actively encouraging new users and providing a better service/facility to existing groups.
## **Financial Review**
The results for the year and the charity’s financial position at the end of the year are shown in the attached financial statements.
During the year the charity had an income of £35,661 (2021: £16,142) and expenditure of £21,374 (2021 £11,313). There was an operating surplus of £14,287 (2021: £4,829).
As at 31[st] March, 2022 the charity had net funds of £37,708.
The overall balance of £37,708 is made up of an operating bank account balance of £27,708 and reserves of £10,000 held separately as previously agreed. The Trustees consider this level of reserves prudent for the charity at this time, taking into account potential liabilities in the event that the charity ceased. The Reserves Policy is reviewed annually.
Once again, although this year’s finances show a surplus we acknowledge that this is mostly due to the grants we have received, which we have not, as yet, fully spent. Our operating period was again reduced due to closures caused by the pandemic but on a much smaller scale.
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or Section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.
No events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period.
5
1162598
RAY GRAY CENTRE CIO ANNUAL REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022
The proposed future Asset Transfer to the Charity from Newcastle City Council remains suspended due to the loss of income and group users. It remains a definite that a larger reserve will be needed following Asset Transfer and we will continue to work towards this with increased hire income, whilst still supporting our local community.
The present Trustees continue to maintain the charity’s commitments very well and will again make it a priority in this coming year to recruit new Trustees. This remains difficult as uncertainty and attitudes to the pandemic seem to be off-putting to volunteers.
The trustees have paid due regard to the Charity Commission’s guidance on public benefit and are confident that the CIO’s aims, objectives and activities are in accordance with the guidance of public benefit.
The CIO trustees are responsible for preparing the Trustees Annual Report and Financial Statements in accordance with applicable law and United Kingdom Accounting Standards.
Charity Law requires the trustees to prepare financial statements for each financial year which give a view of the affairs of the CIO and of incoming resources and the applications of resources including the income and expenditure of the CIO for that year.
The trustees are responsible for keeping accounting records that disclose with reasonable accuracy, at any time, the financial position of the CIO and enable them to ensure that financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been studied and approved by the Trustees on 14th October 2022 and is signed on their behalf by
6
RAY GRAY CENTRE CIO ANNUAL REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022
1162598
Ms. Nichola Park Acting Chair
## **- Ray Gray Centre Year End Accounts 2021 2022**
**----- Start of picture text -----**
Unrestricted Restricted Totals
Receipts
Grants 20,987.00
Activities 10,435.00
Interest/Refunds 239.00
Grant overpaid 4,000.00
Total 35,661.00
**----- End of picture text -----**
## **Receipts**
## **Payments**
**----- Start of picture text -----**
Utilities 4,711.00
Maint./Improve 9,222.00
Sundries/Equip. 1,646.00
Petty Cash 590.00
Sundry Debits 1,205.00
Grant repaid 4,000.00
Total 21,374.00
**----- End of picture text -----**
## **Assets and Liabilities (Assets to be used within the charity)**
Assets (10,000.00) Liabilities 0
7
RAY GRAY CENTRE CIO ANNUAL REPORT AND FINANCIAL STATEMENTS Total (10,000.00)
1162598
## **Funds at hand**
Cash 0 Bank account 27,708.00 Contingency/Res 10,000.00 . Totals 37,708.00
## **Statement of Receipts and Payments**
The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities
|**Receipts**
Activities
Donations/Grants
Grant overpaid
Interest/refunds
**Totals**
**Payments**
Operation of the Charity
Refund of grant overpayment
**Totals**
**Net Receipts**
**Reconciliation**|**2022**
**2021**
10,435
3,012
20,987
13,029
4,000
239
101
**35,661 16,142**
17,374
11,313
4,000
**21,374 11,313**
**14,287 4,829**|**2022**
**2021**
10,435
3,012
20,987
13,029
4,000
239
101
**35,661 16,142**
17,374
11,313
4,000
**21,374 11,313**
**14,287 4,829**|
|---|---|---|
||
||
||||
8
RAY GRAY CENTRE CIO ANNUAL REPORT AND FINANCIAL STATEMENTS
1162598
YEAR ENDED 31 MARCH 2022
Opening bank balance Surplus for the year
23,421 18,592 14,287 4,829
**Totals 37,708 23,421**
## **Analysis of charitable funds**
Analysis of movements in funds
**2021**
**2022**
Bal b/fwd Income Expenditure Bal c/fwd £23,421 £35,661 £21,374 £37,708
## Actual balance £37,708.00
There is no debt outstanding which is owed by the charity and which is secured by an excess charge on any of the assets of the charity as at 31 March, 2022. There have been no guarantees given by the charity as at 31 March, 2022.
This financial report has been studied and approved by the Trustees on 14[th] October, 2022 and is signed on their behalf by:
## Ms. Nichola Park
Acting Chair
9
RAY GRAY CENTRE CIO
ANNUAL REPORT AND FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2022
1162598
io
RAY GRAY COMMUNITY CENTRE CIO
INDEPENLIENT EXAMINER'S REPORT TO THE TRUSTEES
For the
ear ended 31 March 2022
I report on tho flnancial stalemenls of Ray Gray Community C8ntre CIO for the year ended 31 March 2022, which
are sel out on pages 3 to 10.
Respectlve rèsponslbllltles of tNstees and examlner
The charllls trustees are responsible for the preparation of the accounts. Thg charitys trustees consider that an
audit is not required for this year under section 144 of the Charities Act 2011 Ilhe Charities Acll and that an
Indep8ndenl 6xamination is needed.
Havlng sallsfied myself that th8 charity is not subject lo audlt under company law and 18 eliglble for independent
examination, Il is my respDnslbilily to..
ex8mlne the accounts under section 145 of the Charities Act,
lo follow the procedures laid down in the general Directions given by the Charity Commlssion (under Section
14515llb} of the Charities Act). and
to state whether particular matters hav8 come to my attention.
Basls of Independont examinerfs statement
My examination w88 carried out in accordance with general Directions given by the Charity Commission. An
examination includes a review of the accounting records kept by the charity and a comparison of the accounts
presented wth Ihoso records. 11 also includes consideration of any unusual items or disclosures In the accounts,
and seeking explanations from the Iru8tees coneerning any such matter8. The procedures undertaken do not
provide all the evidence that would be required in an audit, and consequently no opinion is given as lo whether the
accounts prosenl a 'lrue and fair view, and the report is limilgd lo those matters 86t out in the slalemenl below.
Independent examinerfs statement
In connection wth my examination, no materlal matters have come lo my attenllon whleh gives me caus8 10
believe that in, 8ny material respect-
the accounting records were not kept In accordance with section 130 of the Charities Act,. or
the accounts did not accord with the accounting records,. or
the accounts did not comply wlh the applicable T9quiremenls conceming the form and content Df accounts
Sel out In tho Charities (Accounts and Reports) Regulations 2008 other than any requirement that the
accounts give a "true and fairf, view which Is not a maller considered as part of an indgpendent examination.
I have come across no other matters in Gonneclion with the 8xaminalion lo whl¢h attgnlion should be drawn in thls
report in order lo enablg a proper understanding of the acGounls to be reached.
Doug Maltman FMAAT
Connected Voice Business Services Ltd
Higham House
Higham Place
Newcastle upon Tyne
NE1 8AF
Dale-
44