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2021-07-31-accounts

Trustees’ annual report for the period:

31 July 2020 to 31 July 2021

1. Reference and administration details

Name X2Y LGBT Youth Group

Other name charity is known by

X2Y

Charity Number 1162589

Address 64, Corisande Road, Birmingham, B29 6RP.

2. Names of the charity trustees

Name Office (if any) Date acted if not for
wholeyear
1 Ruth Wilson Chair
2 Stephanie Knight Treasurer
3 Jan Shone Until February2021
4 GabyHowell From 08/02/21
5 Sean Russell From 08/02/21

3. Advisors during the year

**3. Advisors during theyear ** **3. Advisors during theyear **
Type of advisor Name Address
Youth Organisations
Wolverhampton(YOW)		 Steve Dodd 16 Temple Street,
Wolverhampton,WV2 4AN
Wolverhampton
Voluntary Sector Council
(WVSC)		 Rashmi Patel,
Sharon Nanan-Sen,
Pete Emms.		 16 Temple Street,
Wolverhampton, WV2 4AN
Bank Co-op Bank PO Box 250, Skelmersdale, Lancs.,
WN8 6WT
JMS Accountants Melissa Smith 15, Cedar Avenue, Kinver, DY7
6BW
Type of advisor Name Address
Wolverhampton LGBT+
Alliance		 Kelly Walker-Reed
(Chair)		 Inspiring Healthy Choices, 31
Peverill Road, Perton,
Wolverhampton,WV6 7PH
Birmingham LGBT Steph Keeble
(CEO)		 38-40 Holloway Circus,
Birmingham,B1 1EQ
Alan and Thomas
Insurance Brokers Ltd.		 Martin Howard 314-316, Bournemouth Road,
Poole,Dorset,BH14 9AP.
Base 25 Alan Jarvis Base 25, Castle House, Wheeler's
Fold,Wolverhampton WV1 1HN
Developing database Andy Alsop 1, Lynton Av., Wolverhampton,
WV6 9NQ
The What? Centre Julie Duffy Ground Floor, 23 Coventry St,
Stourbridge DY8 1EP
PAG Consulting Polly Goodwin
(Consultant)		 43, Westfield Road, Kings Heath,
Birmingham,B14 7SX
LGBT+ Consortium Lucie Brook, Louise
Cook		 Zone 5, Wrentham Business
Centre, Prospect Park, Exeter, EX4
6NA

4. Staff

4. Staff
Name Role Date if not
wholeyear
1 NickyHowells Sessionalyouth worker(4 hoursper week)
2 Andrew Travers Sessional youth worker (4 hours per week) Until Dec
2020
3 Rachel
Hetherington		 Sessional youth worker (4 hours per week) From
16/01/20
4 Emma Savage Outreach worker (self-employed) (3 hours
per week 18+ group, 3 hours per week
during term time links with schools /
education), 2 hours a week networking /
outreach work.

5. Structure, governance and management

Governing document: Constitution adopted 21 May 2015

How the charity is constituted

We are a Charitable Incorporated Organisation (CIO) whose only voting members are its charity trustees

Trustee selection method

Trustees are appointed or reappointed annually at the Annual General Meeting (AGM) held in August. Trustees are appointed for a term of three years. Additional trustees may be provisionally voted onto the board during the year and their appointments confirmed at the next AGM.

Additional governance issues

The Trustees confirm they have complied with the duty in Section 4 of the Charities Act 2006 to have due regard to guidance on public benefit published by the Charity Commission.

X2Y has a safeguarding policy in place. Disclosure and Barring Service (DBS) checks are carried out on all members of staff and volunteers prior to employment or taking up voluntary placement.

X2Y is affiliated to YOW, which is part of WVSC, and Steve Dodd has given excellent support and advice on a range of topics. WVSC also keeps us up-to-date with local initiatives and funding opportunities. A representative from X2Y also attends the Volunteer Information Network’s quarterly meeting.

X2Y has benefitted from a close relationship with LGBT Wolverhampton and is affiliated to it. A representative of X2Y attends each LGBT+ Alliance meeting.

We are also very fortunate that Base 25 allows us to use their building on Saturdays at a nominal rent for our 11-17 group, and that the Arena Theatre gives us a free venue for our 18-25 group.

All trustees give their time voluntarily and receive no remuneration or other benefits.

6. Objectives and activities

Summary of the objects of the charity

To promote social inclusion of, and preserve the physical and mental health of, LGBT young people in Wolverhampton and the Black Country, and to promote equality and challenge discrimination particularly on the grounds of age, gender identity and sexual orientation.

Summary of the main activities undertaken for the public benefit in relation to these objects

X2Y’s core activity is to run two drop-in sessions per week for LGBTQ+ young people in a central location. One is for young people aged 11-17; the other is for the 18-25 age group. Through this we aim to achieve our objects by:

  1. Providing facilities and opportunities for recreation and education for young people in the interests of social welfare, in order to improve their conditions of life

  2. Providing information, advice and emotional support

  3. Raising awareness within Wolverhampton and surrounding areas of all aspects of discrimination through publications, training, events, media and other means of communication.

The group also provides support for secondary schools, and other services working with children and young people in Wolverhampton and surrounding area. This includes staff training, advice and guidance and short term 1-to-1 support for individual young people on request.

X2Y also relies heavily on the work of our sessional youth workers and outreach worker who consistently go above and beyond their contracts in their commitment to our beneficiaries. We also appreciate the many hours trustees have spent applying for funding, handling finances, attending meetings and supervising staff.

7. Summary of the main achievements of the charity during the year

Sustainability

We have built on last year’s Futures Fund project looking at sustainability in two main ways. Firstly, we have worked on strengthening the board of trustees, supported by Polly Goodwin, one of the consultants who supported us last year. We have revised our recruitment and induction processes and taken on new trustees in a more planned way. This has resulted in two new trustees joining us in January,

bringing new skills and experience to the board. Now that the new trustees have had some time to settle in we are planning to grow and develop the board further. Secondly, we have worked on developing a five-year strategy. This has included our ‘Finding our new normal project’ (see below), a trustees away day to review and reset the vision and discussions with partner organisations.

Projects

HeadStart 2: At the beginning of the year we completed the HeadStart-funded project undertaken last year with Moreton School, and submitted the final report. The planned showcase to disseminate learning from the project did not take place due to the Covid pandemic. However we have been able to build on the work done last year in our new HeadStart-funded Train the Trainer project (see below). The guidance on gender diversity was shared with trans and non-binary young people who were happy with the content but felt that the resource needed more visual appeal. A revised version took this feedback into account, and the guidance has been useful in developing the Train the Trainer resources.

West Midlands Violence Reduction Unit’s vulnerable children’s grant: Funding from the WMVRU enabled us to support LGBTQ+ young people through the lockdowns with a mixture of online support and outdoor meetings. Feedback from young people was that X2Y meetings were particularly important to them at a difficult time.

– Comic Relief Finding our new normal: Emergency funding from Comic Relief enabled us to commission Julie Duffy and her team from The What? Centre, Stourbridge, to carry out some research and evaluation of X2Y’s services looking at how we can reconfigure our services and building future sustainability.

manner which will encourage the young people to engage and achieve their hopes and aspirations.

Numbers attending and activities

11-17 group:

In the past year the total number of young people attending the group has been 33. Our weekly support group for LGBTQ+ young people was held through online activities during lockdown. From June onwards we met in a park, after carrying out appropriate risk assessments. Adverse weather drove the group back online for some of the sessions in October and November, then indoor meetings recommenced at Base 25 from the beginning of December. Face-to-face meetings at Base 25 have been limited to 6 young people and 2 members of staff, wearing masks and with social distancing in place. This has meant asking young people to book in rather than have our usual open access groups, and to come less frequently.

As the weather improved, the group generally preferred to meet in the park so it was possible to have more people.

18+ group:

14 young adults have interacted with the 18-25 group this year – virtually, face-toface or both. The Arena Theatre, where the group usually meet, has been closed since the beginning of the pandemic, so face-to-face meetings were held out of doors.

Work in schools:

Our schools’ worker has supported 18 young people in 6 different schools during the year. This work includes providing one-to-one and small group support for LGBTQ+ young people in schools, and giving advice and guidance to teachers and other professionals. This enables us to support young people who do not wish to attend a youth group, or are not yet at the stage of having the confidence to do so. This work has been interrupted by school closures due to lockdowns and students needing to isolate.

7. Financial information

Funding this year has come from five main sources: the National Lottery Covid emergency funding, Comic Relief Covid emergency funding, the Yapp Charitable Trust, West Midlands Vulnerable Children’s Unit (WMVCU) and Wolverhampton Clinical Commissioning Group (CCG).

We have two individual contributors who pay a regular monthly sum via standing order. Also, since January 2018 the Wolverhampton branch of UNISON has also given us a regular monthly donation.

Brief statement of the charity’s policy on reserves

We hold bank and cash assets of £36,677.67 of which £21,094.91 is unrestricted. Included in this balance is currently a £50 petty cash fund.

The accounts show income for the year of £4,150.57 unrestricted and £40,626.50 restricted, total income £44,777.07. Expenditure for the year was unrestricted £1,706.78 and restricted £23,810.62. The total expenditure amounts to £25,517.40. The overall surplus for the year is £19,259.67.

Our aim has been to build up reserves of at least £5,000 but not more than £15,000, in order to ensure we are always able to carry out our obligations as an employer and to meet any unforeseen expenditure that may occur. Over the next financial year, we will need to reconsider this position due to the plans we are developing to re-design and hopefully extend the services we offer LGBTQ+ young people and schools in our community.

Further financial review details

Our main sources of funding this year have been the Yapp Charitable Trust, the National Lottery (Covid fund), Comic Relief (Covid fund), HeadStart Wolverhampton, Wolverhampton CCG (NHS), the West Midlands Police and Crime Commissioner Vulnerable Children’s Unit and the West Midlands Police and Crime Commissioner Community Initiative Fund

We have also received £1050.57 in donations from individuals and groups. This includes 'cashback' donations from Just Giving, Amazon Smile and PayPal – all additional ways in which our supporters can make a contribution to X2Y when shopping online.

This year we have not earned any additional income by selling training or other services due to the Covid pandemic.

Bank account

We have a community account with the Co-operative Bank.

8. Future plans

Our plans for 2001/2 are to continue to grow and develop the support we provide for LGBTQ+ young people, within a Covid-safe environment. We know that the pandemic has been very difficult for our service users and there may be long term effects on their mental health. In common with other local organisations who support the mental health and well-being of young people, we have experienced an increase in referrals, including self-referrals, after the lockdowns. This has been particularly evident in our work with schools.

We aim to reconfigure our services to continue to meet the needs of LGBTQ+ young people in Wolverhampton and surrounding areas following the Covid emergency. We are seeking funding to employ an operational manager four days per week to co-ordinate and re-design our services to meet these needs over the next three years.

We aim to build on the excellent work done in the current and previous year’s HeadStart projects and further develop our relationships with local schools and with Wolverhampton City Council. We are seeking funding to increase the number of hours we are able to support schools and also the number of youth groups we will be able to run, so as to support a larger number, and a more diverse range, of LGBTQ+ young people.

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature
Full name Ruth Wynne Wilson
Position(e.g. chair etc.) Chair of trustees
Date 23/05/22

X2Y LGBT YOUTH GROUP

INCOME AND EXPENDITURE STATEMENT

FOR

THE YEAR ENDED

31 JULY 2021

JMS ACCOUNTANTS Ltd

6 School Road Wombourne West Midlands WV5 9ED

X2Y LGBT YOUTH GROUP

INCOME AND EXPENDITURE STATEMENT

FOR THE YEAR ENDED

31 JULY 2021

INDEX

Accountants Certificate
Independent Examiner's Report
Income and Expenditure Statement
Statement of Assets and Liabilities		 Page
1
2 - 3
4 - 5
6

X2Y LGBT YOUTH GROUP

FOR THE YEAR ENDED

31 JULY 2021

ACCOUNTANTS CERTIFICATE

In accordance with instructions given to us we have prepared, without carrying out an audit, the Income

and Expenditure Statements for the year ended 31 July 2021 from the accounting records and from

information and explanations supplied to us. We certify that the accounts are in accordance with the

accounting records supplied.

M Smith MAAT CIMA dip MA JMS ACCOUNTANTS LTD 6 School Road Wombourne West Midlands WV5 9ED

We approve these accounts and confirm that we have made available all records and information for their preparation.

………………………………………………

Ruth Wilson - Chair

Date

Page 1

Independent examiner's report on the accounts

Independent Examiner's Report

Section A

Report to the trustees/ members X2Y LGBT Youth Group of

On accounts for the year ended Set out on pages[4 to 6 ]

Charity 31-Jul-21 no (if 1162589 any) )

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 07 / 2021.

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

Responsibilities and basis of report

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

 the accounting records were not kept in accordance with section 130 of the Charities Act; or

 the accounts did not accord with the accounting records; or Independent  the accounts did not comply with the applicable requirements examiner's concerning the form and content of accounts set out in the Charities statement (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Page 2

Signed: Date: 04-Mar-22 Name: Melissa Smith Relevant professional CIMA dip MA, MAAT qualification(s) or body (if any): Address:[6 School Road, Wombourne, Wolverhampton, West Midlands WV5 ] 9ED

Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose .

Page 3

X2Y LGBT YOUTH GROUP

INCOME AND EXPENDITURE STATEMENT on a RECEIPTS and PAYMENTS BASIS FOR THE YEAR ENDED 31st July 2021

Receipts
Yapp Charitable Trust
National Lottery
Comic Relief
Wolverhampton CC - Headstart
NHS
West Midlands Police and Crime
Commissioner - VRU
West Midlands Police and Crime
Commissioner - CIF
Creative Black Country
Co-op Community Fund
Futures Funding
Grassroots
Donations
Training
Total
Payments
Wages inc PAYE/NI
DBS Check
Payroll Services
Training
Travel
Postage
Insurance
Website development
Computers and software
Design
Printing
Subscriptions
Workshops
Room hire
Activities
Outreach Co-ordinator
Consultancy
Equipment to Assets
Telephone
Marketing
Accountancy
LGBT Alliance
Sundry
Total
Transfer between funds
Surplus/(Deficit) for the year		 Unrestricted
Funds
Restricted
Funds
Total
2020
£
£
£
3,000.00
-
3,000.00
2,000.00
-
12,860.00
12,860.00
-
-
9,876.00
9,876.00
-
-
3,250.00
3,250.00
5,000.00
-
7,000.00
7,000.00
-
-
-
-
5,460.00
5,460.00
-
-
-
-
838.00
838.00
-
-
1,342.50
1,342.50
-
-
-
-
-
-
-
8,000.00
-
-
-
1,000.00
1,050.57
-
1,050.57
564.89
100.00
-
100.00
150.00
4,150.57
40,626.50
44,777.07
16,714.89
1,390.48
9,617.44
11,007.92
5,258.24
-
-
-
-
102.00
102.00
204.00
204.00
-
734.05
734.05
-
-
-
-
105.14
7.80
-
7.80
7.32
181.50
879.42
1,060.92
962.11
-
-
-
639.08
-
539.47
539.47
-
-
-
100.00
-
-
-
183.02
25.00
25.00
50.00
-
-
-
-
73.30
-
-
-
240.00
-
90.35
90.35
429.45
-
-
-
5,570.00
-
8,800.00
8,800.00
3,600.00
-
2,541.89
2,541.89
1,313.79
-
85.72
85.72
-
-
166.79
166.79
-
-
180.00
180.00
180.00
-
25.00
25.00
500.00
-
23.49
23.49
-
1,706.78
23,810.62
25,517.40
19,365.45
7,686.86
(7,686.86)
-
10,130.65
9,129.02
19,259.67
(2,650.56)

Page 4

Bank

Opening Bank/Cash Balance
Surplus/(Deficit) for the year
Closing Bank/Cash Balance		 10,964.26
3,911.85
14,876.11
17,526.67
10,130.65
9129.02
19259.67
(2,650.56)
21,094.91
13,040.87
34,135.78
14,876.11

Page 5

X2Y LGBT YOUTH GROUP

STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31st July 2021

FIXED ASSETS
Tangiable Assets
CURRENT ASSETS
Bank and cash balances
Total Assets
RESERVES
Unrestricted Funds
Restricted Funds		 £
2541.89
34,135.78
36,677.67
21,094.91
15,582.76
36,677.67		 2020
£
-
14,876.11
14,876.11
10,964.26
3,911.85
14,876.11

Page 6

X2Y LGBT YOUTH GROUP

INCOME AND EXPENDITURE STATEMENT

FOR

THE YEAR ENDED

31 JULY 2021

JMS ACCOUNTANTS Ltd

6 School Road Wombourne West Midlands WV5 9ED

X2Y LGBT YOUTH GROUP

INCOME AND EXPENDITURE STATEMENT

FOR THE YEAR ENDED

31 JULY 2021

INDEX

Accountants Certificate
Independent Examiner's Report
Income and Expenditure Statement
Statement of Assets and Liabilities		 Page
1
2 - 3
4 - 5
6

X2Y LGBT YOUTH GROUP

FOR THE YEAR ENDED

31 JULY 2021

ACCOUNTANTS CERTIFICATE

In accordance with instructions given to us we have prepared, without carrying out an audit, the Income

and Expenditure Statements for the year ended 31 July 2021 from the accounting records and from

information and explanations supplied to us. We certify that the accounts are in accordance with the

accounting records supplied.

M Smith MAAT CIMA dip MA JMS ACCOUNTANTS LTD 6 School Road Wombourne West Midlands WV5 9ED

We approve these accounts and confirm that we have made available all records and information for their preparation.

………………………………………………

Ruth Wilson - Chair

Date

Page 1

Independent examiner's report on the accounts

Independent Examiner's Report

Section A

Report to the trustees/ members X2Y LGBT Youth Group of

On accounts for the year ended Set out on pages[4 to 6 ]

Charity 31-Jul-21 no (if 1162589 any) )

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 07 / 2021.

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

Responsibilities and basis of report

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

 the accounting records were not kept in accordance with section 130 of the Charities Act; or

 the accounts did not accord with the accounting records; or Independent  the accounts did not comply with the applicable requirements examiner's concerning the form and content of accounts set out in the Charities statement (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Page 2

Signed: Date: 04-Mar-22 Name: Melissa Smith Relevant professional CIMA dip MA, MAAT qualification(s) or body (if any): Address:[6 School Road, Wombourne, Wolverhampton, West Midlands WV5 ] 9ED

Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose .

Page 3

X2Y LGBT YOUTH GROUP

INCOME AND EXPENDITURE STATEMENT on a RECEIPTS and PAYMENTS BASIS FOR THE YEAR ENDED 31st July 2021

Receipts
Yapp Charitable Trust
National Lottery
Comic Relief
Wolverhampton CC - Headstart
NHS
West Midlands Police and Crime
Commissioner - VRU
West Midlands Police and Crime
Commissioner - CIF
Creative Black Country
Co-op Community Fund
Futures Funding
Grassroots
Donations
Training
Total
Payments
Wages inc PAYE/NI
DBS Check
Payroll Services
Training
Travel
Postage
Insurance
Website development
Computers and software
Design
Printing
Subscriptions
Workshops
Room hire
Activities
Outreach Co-ordinator
Consultancy
Equipment to Assets
Telephone
Marketing
Accountancy
LGBT Alliance
Sundry
Total
Transfer between funds
Surplus/(Deficit) for the year		 Unrestricted
Funds
Restricted
Funds
Total
2020
£
£
£
3,000.00
-
3,000.00
2,000.00
-
12,860.00
12,860.00
-
-
9,876.00
9,876.00
-
-
3,250.00
3,250.00
5,000.00
-
7,000.00
7,000.00
-
-
-
-
5,460.00
5,460.00
-
-
-
-
838.00
838.00
-
-
1,342.50
1,342.50
-
-
-
-
-
-
-
8,000.00
-
-
-
1,000.00
1,050.57
-
1,050.57
564.89
100.00
-
100.00
150.00
4,150.57
40,626.50
44,777.07
16,714.89
1,390.48
9,617.44
11,007.92
5,258.24
-
-
-
-
102.00
102.00
204.00
204.00
-
734.05
734.05
-
-
-
-
105.14
7.80
-
7.80
7.32
181.50
879.42
1,060.92
962.11
-
-
-
639.08
-
539.47
539.47
-
-
-
100.00
-
-
-
183.02
25.00
25.00
50.00
-
-
-
-
73.30
-
-
-
240.00
-
90.35
90.35
429.45
-
-
-
5,570.00
-
8,800.00
8,800.00
3,600.00
-
2,541.89
2,541.89
1,313.79
-
85.72
85.72
-
-
166.79
166.79
-
-
180.00
180.00
180.00
-
25.00
25.00
500.00
-
23.49
23.49
-
1,706.78
23,810.62
25,517.40
19,365.45
7,686.86
(7,686.86)
-
10,130.65
9,129.02
19,259.67
(2,650.56)

Page 4

Bank

Opening Bank/Cash Balance
Surplus/(Deficit) for the year
Closing Bank/Cash Balance		 10,964.26
3,911.85
14,876.11
17,526.67
10,130.65
9129.02
19259.67
(2,650.56)
21,094.91
13,040.87
34,135.78
14,876.11

Page 5

X2Y LGBT YOUTH GROUP

STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31st July 2021

FIXED ASSETS
Tangiable Assets
CURRENT ASSETS
Bank and cash balances
Total Assets
RESERVES
Unrestricted Funds
Restricted Funds		 £
2541.89
34,135.78
36,677.67
21,094.91
15,582.76
36,677.67		 2020
£
-
14,876.11
14,876.11
10,964.26
3,911.85
14,876.11

Page 6