## **Trustees’ Annual Report for the period** ## **From 6 April 2022 To 5 April 2023** ## **Charity name: Mbedza Projects Support** ## **Charity registration number: 1162581** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the charity was amended on
4thFeb 2023 in agreement with the
trustees.
Prior to 4thFeb 2023: The object of the
charity is the prevention or relief of poverty
in Malawi, in particular but not exclusively
by:
•
providing assistance to groups and
individuals suffering from hardship
•
providing resources to support HIV
education, testing and counselling
•
providing individuals and groups
with equipment, training and other
resources in order to live more
sustainably
•
provide resources such as stoves,
mosquito nets and boreholes in
order to improve the health and
wellbeing of Malawians
From 4thFeb 2023: The object of the charity
is the prevention or relief of poverty in
Malawi, in particular but not exclusively by:
•
providing assistance to groups and
individuals suffering from hardship
•
providing resources to support HIV
education, testing and counselling
•
Creating sustainable environments
through tree planting and other
projects.
•
Improving livelihoods through stove
building.
•
Providing more equitable access to
education.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the|Para 1.17 and
1.19|In this reporting period the main activities of
the charity were:| |activities, projects or
services identified in the
accounts.||•
Continued provision of fuel-efficient
stoves which reduce the cost of
buying firewood or the time spent
collecting it, as well as providing
many other benefits.
•
Further development of the Songani
HIV project and its associated youth
and education activities (youth club,
sanitary project, library, games and
recreation).
•
Ongoing monitoring of tree-planting
projects, the oldest in several
community villages, a second in
Songani Primary School and the
newest in further community
villages.
•
Continued provision of nursery
school provision at Chiyambi,
following the completion of the
building of a new premises.
•
Support of two UK project workers
until their return in July 2022.
•
Media and communications support
in the UK and Malawi to provide
information and updates for donors
and supporters.
•
Small-scale help for repairs
following damage from cyclone
Freddie in February 2023.
•
Scrutiny of the operation of a maize
mill with improvement to its
profitability.
•
Re-direction of the efforts of a small-
scale textiles/sewing project from
producing hard-to-sell items to
sanitary kits.
•
Continued close working with child
education sponsorship charity
MOSES (via a memorandum of
understanding, prior to planned
merger in 2023-24).
•
Continued support of the Heart of
Mercy project working with families
of children with special needs.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance|Para 1.18|The activities outlined contribute to
achieving the purposes of the charity as
summarised above.| |issued by the Charity
Commission on public
benefit||In making decisions about the activities the
trustees declare that that they have
complied with their duty to have due regard
to the guidance on public benefit provided
by the Charity Commission.
It is understood that since the aims for the
charity are to prevent or relieve poverty, the
public benefit requirement is met by
satisfying the ‘benefit’ aspect only without
need to separately consider the ‘public’
aspect.| |---|---|---| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| ||SORP reference|| |Policy on grant making|Para 1.38|MPS is not a grant making organisation.| |Policy on social investment
including program related
investment|Para 1.38|No policy on social investment or
programme related investment.| |Contribution made by
volunteers|Para 1.38|UK staff (Director, Deputy Director,
Associate Directors) are volunteers.
The charity also benefits from short in-
country activity programmes undertaken by
volunteers (students and others).
Appropriate induction/training is given
which includes safeguarding, orientation
and first aid.| |Other||**N/A**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|•
Completion of 591 Esperanza
stoves and 300 Gamba Tinsmith
stoves households in 17 villages
with associated well-attested
economic, health, social and
educational benefits.
•
Continued development of the
Songani Centre. HIV testing at the
centre (499/657 tests this/last year)
and in the community (1809/1154| ||tests this/last year). Distribution of| |---|---| ||sanitary kits (514/540 this/last year)| ||with associated health and sex| ||education. Continued development| ||of activities for the school-age| ||population in the area: youth club,| ||health information programme,| ||improved library provision and| ||educational opportunities,| ||recreational activities, games and| ||TV.| |•|The fourth year of a community| ||tree-planting project which included| ||training, the establishing of tree| ||nurseries and woodlots, and the| ||distribution of trees to households.| ||In time the project will provide the| ||economic benefit of a sustainable| ||supply of firewood and the| ||environmental benefit of reversed| ||deforestation locally. The third year| ||of a school-based tree planting| ||project based in Songani Primary| ||School to provide learning and| ||hands-on experience about raising| ||saplings and caring for trees. The| ||second year of a new tree planting| ||project in Malemusi I and II,| ||Minyanga and Mikulumu villages.| ||The first year of tree planting in| ||Katete and Makanganya villages.| ||Trees planted 5100/11920 this/last| ||year.| |•|Completion of the first year of| ||improved nursery provision at| ||Chiyambi, Monkey Bay, following| ||the completion of a new building.| ||This builds on long-standing links| ||with the area. Education is a key| ||route out of poverty and intervening| ||in early years education is known to| ||have benefits in later years| ||(currently less than 10% of children| ||complete Secondary Education).| |•|Continued support of two UK project| ||workers until July 2022, who have| ||enabled staff training and the| ||development of the charity’s| ||activities and organisational| ||processes.| |•|Paid-for media and communications| ||support in the UK and Malawi. This| ||enables dissemination of| ||information and updates for existing| ||donors/supporters as well as| ||awareness-raising for others who| |---|---| ||might wish to donate/support.| |•|Small-scale help for repairs| ||following damage from Cyclone| ||Freddie in February 2023. Extreme| ||weather events are becoming more| ||frequent and severe as changes to| ||the climate become more apparent,| ||with dire consequences for houses,| ||crops and even human lives.| |•|Scrutiny of the operation of a maize| ||mill with improvement to its| ||profitability. It is intended that| ||income-generating activities play a| ||part in enabling some aspects of the| ||work of Mbedza to become self-| ||sustaining.| |•|Re-direction of the efforts of a small-| ||scale textiles/sewing project. Up| ||until now the focus has been on| ||producing items for sale in the UK| ||but there is an unsold surplus. The| ||project is now producing sanitary| ||kits for schoolgirls who often lack| ||suitable provision.| |•|Continued close working with| ||sponsored education charity| ||MOSES, providing secondary| ||education for around 80 students.| ||These students have lost one or| ||both parents and would be| ||otherwise unable to afford to go to| ||secondary school.| |•|Continued support of the Heart of| ||Mercy project working with families| ||of children with special needs.| ||Such families tend to be particularly| ||in need and the children neglected| ||in the community.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The notional income target of £85,000 was
exceeded with total income £104,404.| |Investment performance
against objectives|Para 1.41|N/A| |---|---|---| |Other||| |**Financial Review**||| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Brought forward 6/4/2022: £15,612.96
Income during the year: £104,404.11
Expenditure during the year: £108,242.95
Balance at 5/4/2023: £11,774.12| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The purpose of the risk reserves and cash
reserves policies is to ensure financial
stability and to have reserves to cover both
expected and unexpected eventualities.| |Amount of reserves held|Para 1.22|Cash reserves: £1,192 (includes £600
Current Reserves)
Risk reserves: £1,890| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Restricted income totalled £91,981.
£72,478 of this was made up of donations
from organisations and supporters. Grants
were made as follows:
Staff Salaries:
Friends of Holy Trinity Brussels £1,523
Brussels Women’s Club £6,827
Stove building:
Big Give Christmas Challenge £4,153
Ashworth Trust £5,000
Songani Youth Club:
Manor CE Academy £2,000
Unrestricted income including Gift Aid
totalled £12,423.| |---|---|---| |Investment policy and
objectives including any|Para 1.46|No policy on investment/ethical investment.| |social investment policy
adopted||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|The organisation’s risk register was
reviewed in March 2023 with appropriate
mitigating actions and costs identified. The
principal risks with estimated cost are:
•
Visits programme. Short visits for
supporters have resumed and are
now organised by Mbedza. They
come with risks and the potential for
mishap. £600
•
Safeguarding. This is a challenge in
Malawi, compounded by cultural
complexities. £600
•
Economic Turbulence. National
economics (high inflation/interest
rates) and international events
(Ukraine, exchange rate falls, price
increases) potentially strain donors
and donor sustainability. Large cost
increases in Malawi (especially food
and fertiliser) require pay rises to
keep pace. £500
•
Extreme weather events eg
cyclones. Malawi appears to be
increasingly prone to severe
weather events which cause
widespread flooding and disruption.
£500
•
Long term sustainability of Mbedza.
The board of trustees will need to
work out a long-term plan for
continuing the work of key UK staff
when they retire. £400| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointment. In accordance with the
Charitable Trust Deed 19 May 2015 Par
9(1) “There must be at least 3 trustees.
Apart from the first trustees, every trustee
must be appointed by a resolution of the
trustees passed at a special meeting called
under clause 15 of this deed”.| **Additional information (optional)** You may choose to include further statements where relevant about: No policies or procedures at present specific to induction although ongoing |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|training for all trustees is sometimes
provided at meetings.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Mbedza’s structure in the UK is that of a
team comprised of a volunteer Director,
Deputy Director and several Associate
Directors (one of whom is based in
Brussels). In Malawi, where overwhelming
the funds are spent, we have a salaried
Director, Deputy Directors and team of
staff. Contact is maintained informally with
other charities in the sector, both in the UK
and in Malawi.| |Relationship with any
related parties|Para 1.51|There is a strong relationship to sister
charity MOSES (Malawi Orphan Sponsored
Education Scheme) via a memorandum of
understanding. (The trustees agreed in
April 2023 that MOSES would merge with
Mbedza in 2023-34.)| |Other||| ## **Reference and Administrative details** |Charity name|Mbedza Projects Support| |---|---| |Other name the charity uses|Mbedza| |Registered charity number|1162581| |Charity’s principal address|11 Bayswater Square
Stafford
ST18 0YH| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Paul Grinstead|||First trustee| ||June Wilson|||First trustee| ||Nicola Davies|||Trustee board| ||Mike Cook|Chair||Trustee board| ||AnthonyWilson|Previouslyadvisor||Trustee board| ||Catherine
Greenaway|||Trustee board| ||Simon Barber||From September 2022|Trustee Board| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** Julian Watson, Director Martin Paisley, Deputy Director Finance Sue Bird, Associate Director Songani Centre Amanda Flashman, Associate Director Tree-Planting Dave & Diane Collett, Associate Directors Chiyambi Nursery ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Michael Cook|| ||
Chair of Trustees|| ||15 July 2023|| ||15 July 2023|| **Charity Name No (if any) Mbedza Projects Support** 1162581 **Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 06-Apr-22 05-Apr-23 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**71.51**
**-**
**-**
**-**
**600.00**
**6,209.85**
**3,871.39**
**1,451.07**
**219.46**
**12,423.28**
**-**
**-**
**-**
**12,423.28**
**-**
**-**
**221.51**
**-**
**-**
**600.00**
**80.00**
**3,871.39**
**3,401.07**
**5,169.46**
**-**
**13,343.43**
**-**
**-**
**-**
**13,343**
**- 920**
**2,920**
**1,633**
**3,632.36**|**Restricted**
**funds**
**to the nearest £**
**25,437.97**
**1,523.10**
**6,826.78**
**4,320.28**
**2,000.00**
**11,161.90**
**4,153.76**
**5,000.00**
**3,339.56**
**1,204.82**
**4,346.18**
**12,175.76**
**302.00**
**2,585.95**
**5,430.54**
**2,172.23**
**91,980.83**
**-**
**-**
**-**
**91,980.83**
**29,790.00**
**21,304.03**
**6,184.49**
**4,590.00**
**1,290.00**
**7,630.00**
**11,583.56**
**302.00**
**4,654.90**
**5,400.54**
**2,170.00**
**-**
**94,899.52**
**-**
**-**
**-**
**94,900**
**- 2,919**
**- 2,920**
**13,980**
**8,141.76**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**25,437.97**
**1,523.10**
**6,826.78**
**4,391.79**
**2,000.00**
**11,161.90**
**4,153.76**
**5,000.00**
**3,339.56**
**1,204.82**
**4,946.18**
**12,175.76**
**6,209.85**
**4,173.39**
**4,037.02**
**5,650.00**
**2,172.23**
**104,404.11**
**-**
**-**
**-**
**104,404.11**
**29,790.00**
**21,304.03**
**6,406.00**
**4,590.00**
**1,290.00**
**8,230.00**
**11,663.56**
**4,173.39**
**8,055.97**
**10,570.00**
**2,170.00**
**-**
**108,242.95**
**-**
**-**
**-**
**108,243**
**- 3,839**|**Total funds**
**to the nearest £**
**25,437.97**
**1,523.10**
**6,826.78**
**4,391.79**
**2,000.00**
**11,161.90**
**4,153.76**
**5,000.00**
**3,339.56**
**1,204.82**
**4,946.18**
**12,175.76**
**6,209.85**
**4,173.39**
**4,037.02**
**5,650.00**
**2,172.23**
**104,404.11**
**-**
**-**
**-**
**104,404.11**
**29,790.00**
**21,304.03**
**6,406.00**
**4,590.00**
**1,290.00**
**8,230.00**
**11,663.56**
**4,173.39**
**8,055.97**
**10,570.00**
**2,170.00**
**-**
**108,242.95**
**-**
**-**
**-**
**108,243**
**- 3,839**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Salaries - Donations|**-**|||||**18,856**| |Salaries - HolyTrinityBrussels|**-**|||||**1,336**| |Salaries - Brussels Womens Club|**-**|||||| |Songani Activities(Sanitary,Library,Misc)|**71.51**|||||| |Songani Youth Club - Manor CE Academy||||||| |Stoves - Donations|**-**|||||**7,384**| |Stoves - BigGive Christmas Challenge|**-**|||||**8,481**| |Stoves - Ashworth Trust|**-**|||||**-**| |Tree Planting||||||**12,476**| |MOSES||||||| |Chiyambi Nursery|**600.00**|||||**17,035**| |Gap/Visits||||||**1,364**| |Unrestricted(Reserves)|**6,209.85**|||||**7,650**| |UK Admin|**3,871.39**|||||**4,380**| |UK Consultancy|**1,451.07**|||||| |Miscellaneous|**219.46**|||||**7,176**| |Textile Sales||||||**937**| |Songani Youth Club - York Corinthians||||||**1,200**| |Songani - Brussels RotaryGrant||||||**1,448**| |Songani - Femmes d'Europe Grant||||||**2,439**| |Stoves - FCDO Grant 2||||||**2,541**| |Stoves - Souter Trust||||||**2,500**| |**_Sub total_**_(Gross income for AR)_|**12,423.28**|||||**97,202**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**97,202**| |||||||| |
Salaries|**-**|||||**16,843**| |Stoves|**-**|||||**18,263**| |Songani Activities|**221.51**|||||**4,998**| |Tree Planting|**-**|||||**10,154**| |MOSES|**-**|||||**1,507**| |Chiyambi Nursery|**600.00**|||||**13,530**| |Gap/Visits|**80.00**|||||**-**| |UK Admin|**3,871.39**|||||**5,200**| |UK Consultancy|**3,401.07**|||||| |Miscellaneous Malawi Costs|**5,169.46**|||||**14,790**| |Textiles||||||**1,210**| |Stoves FCDO Grant||||||**2,930**| |Payment to NPG(Easyz Ltd)|**-**|||||**3,500**| |**_Sub total_ **|**13,343.43**|||||**92,925**| |||||||| |**A4 Asset and investment**
**purchases (see table)**||||||| |**,**|**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**92,925**| |||||||| ||**- 920**|**- 2,919**|**-**|**- 3,839**||**4,276**| ||**2,920**|**- 2,920**|**-**|**-**||**-**| ||**1,633**|**13,980**|**-**|**15,613**||**-**| ||**3,632.36**|**8,141.76**|**-**|**11,774**||**4,276**| CCXX R1 accounts (SS) 31/10/2023 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
Ring making machine
Songani Centre Building
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
Songani Centre Equipment
Chiyambi Building
Chiyambi Equipment
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**3,632**
**8,142**
**-**
**-**
**-**
**-**
**3,632**
**8,142**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
5,000
86,000
25,000
20,000
6,000
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Michael Cook|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Michael Cook|15-Jul-23| ||||| CCXX R2 accounts (SS) 31/10/2023 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner'$ Report Report to the truste￿1 members of Mbedza Propcls SupFK)rt On accounts for the year endod 5 April 2023 Charity no (rf anyl 1162581 Set out on pages I report to the trustees on my exarnination of the accounts of the atove chanty {Ihe Trusf) for the year ended o¥1 0419DZ3 Responstbilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance wth the requirements of the Charities Act 2011 fthe Acn. I rewrt in resF*Ct of my eXaMinat￿n of the Trust's account5 carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the appluble Directions gNen by the Charty Commission under section 145(5}Ib) of the Ad. I have completed my examinats'on. I cnnfimi that no material matters have come to my attentM)n ') in connection with the examination which gNes me cause to believe that in, any material respect: accounting recofds were not kept in accordance with seth'on 130 of the Act or the accounts Ilo not ￿1rd with the accounting records Independent examinerfs ststsment I have no concerns and have come across no other matters in connection with the eXaMinat￿n lo which attention should be drawn in order to enable proper understanding of the accounts to be reached. . Please delete th wonls in the btsckets rfthey do not apply. Date: Slgned: Namo: -0 Relevant professional qualifi¢ation(s} or body (rf any): oj trSgU(i A-TIO VTI fScllLiicIA¢ C MRA T) Address: IER October 2018