## **WIMBLEDON WINDMILL MUSEUM CIO** **Registered Charity No. 1162544 Windmill Road, Wimbledon Common, London SW19 5NR** ## **TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST DECEMBER 2020** The Trustees present their report with the financial statements of the Wimbledon Windmill Museum Charitable Incorporated Organisation (‘the CIO’) for the year ended 31st December 2020, which comply with the CIO’s constitution and applicable law and accounting requirements. ## **Constitution and Objects** The CIO was constituted with the following objects: - (1) To provide for the advancement of public education by the provision of the Wimbledon Windmill Museum comprising the existing collection of exhibits and other items displayed therein and within its curtilage together with any additional exhibits and other items which may from time to time be acquired by the CIO, and to preserve the same as a collection; and - (2) To form, establish and support and to aid in the formation, establishment and support of any other charitable companies, institutions, associations, trusts or societies formed for objects similar to those objects set out above. ## **Trustees** The following served throughout the year: ASIF MALIK (Chair) Appointed 20 July 2016 (Reappointed 29 April 2020) DAMARIS ALBARRAN Appointed 21 February 2018 (Resigned 14 January 2021) STEIN BIRKELAND Appointed 2 August 2017 (Reappointed 11 August 2020) PETER COBLEY Appointed 15 July 2015 (Reappointed 10 August 2021) REENA PASTAKIA Appointed 21 August 2018 (Reappointed 10 August 2021) BILL HAKES Appointed 5 April 2017 (Reappointed 29 April 2020, Resigned 10 August 2021) In addition, RHYS TORRINGTON was appointed on 22 January 2020. LINDA ROBERTS (appointed 15 July 2015 and reappointed 15 July 2016) resigned on 22 January 2020. ## **Hon. Treasurer** REENA PASTAKIA F.C.A.,F.R.S.A., ## **Hon. Curator** NORMAN PLASTOW M.B.E., F.R.I.B.A. ## **Bankers and Independent Examiner** **Bankers Independent Examiner** National Westminster Bank plc S. Ingall A.C.A. 16 Wimbledon Hill Road 1 Walham Rise Wimbledon Wimbledon Hill Road London SW19 7NN London SW19 7QY 1 ## **Review of Activities** 2020 was set to be an exciting year for Wimbledon Windmill Museum with various events planned including a public celebration to mark the completion of the proposal for a Masterplan for Wimbledon and Putney Commons. The Covid-19 pandemic disrupted these plans along with other initiatives including engaging further with local schools and increasing visitor numbers and donations. As a result the focus for the remainder of the year shifted to three core areas: raising sufficient funds to ensure the organisation can survive, planning for a safe reopening with sufficient investment in PPE and covid-safety measures, and maintenance of the collection and the windmill. The Trustees were overwhelmed by the support shown by the local community following the launch of our Crowdfunder campaign to raise funds to pay our essential running costs. Within two weeks we had reached our target and could focus on the longer term. A total of £5,566 was raised including £2,000 kindly donated by Bayley and Sage. Additionally, two bids during the year to the Heritage Emergency Fund (HEF) were successful resulting in grants of £8,200. This money was to be used for repair and conservation of artifacts, certain running costs and to prepare the museum for its reopening. So far in 2021 we have also been fortunate to receive funding from Heritage Compass of £2,500 to assist with running costs as well as £20,000 from Merton Council to assist with new lighting in the Windmill and new gravel in the forecourt. £6,198 of 2020 expenditure was covered by the grants and Crowdfunder donations. There was a decrease in General Funds of £1,089 because the significantly reduced income due to the museum’s closure did not fully cover other expenditure. We do not expect to reopen until 2022 as many of our volunteers fall within the vulnerable category and we are struggling to obtain the minimum numbers required to operate safely. We are currently actively recruiting for new volunteers and will monitor the situation closely. In the interim, we will focus on building engagement with the local community. We plan to continue not charging for entry during normal opening hours but are investigating ways to increase donations including new donations boxes, the use of QR codes for electronic donations and clear messaging that donations are required for the ongoing running of the Windmill and training of volunteers. It should be noted that monies relating to the grant of £126,000 received in 2019 from the National Lottery Heritage Fund (NLHF) are managed by the WPCC and have not been included in these financial statements. The majority of this grant has been used for the creation of a Masterplan of the Commons, articulating how the landscape and built assets relate to one another, looking at interpretation, education, volunteering, visitor facilities, perimeter conditions and landscape management. Due to delays resulting from the pandemic, it is expected that this document will be delivered by December 2021. The Trustees are grateful for the support received from the local community throughout the pandemic. ## **Trustees** During the year Rhys Torrington was welcomed as a new Trustee. Linda Roberts stood down in January. Reena Pastakia stepped down as honorary Treasurer in August 2021. We are delighted to announce that Donald Broad has taken on the role. Reena will continue in her role as a Trustee. Peter Cobley (a Trustee appointed by the Society for the Protection of Ancient Buildings) was reappointed a trustee notwithstanding the age limitation in the CIO's constitution in view of his expertise in the field of Windmills. The reappointment has been approved by SPAB. ## **Reserves Policy** The Trustees have agreed a Reserves Policy to ensure that sufficient funds are held at all times to cover such items as working capital, unforeseen unavoidable expenditure or an unexpected cessation of income. The Trustees have agreed that £12,000 is sufficient for this purpose. At 31[st] December 2020, a further sum of £25,798 was held for longer-term purposes including future museum improvements. A smaller amount of £7,568 was held in a restricted fund and related to funds not yet spent from the HEF grants and the Crowdfunder donations. These have now been fully consumed. In May 2020, restricted funds of £1,647 that were held for purposes connected with the Big Draw event that has taken place from time to time at the Windmill, were derestricted by the Trustees. This was with the kind agreement of the donor. 2 ## **Responsibilities of the Trustees** The Trustees are required to prepare financial statements that give a true and fair view of the CIO’s financial activities and of its financial position at the end of each financial year. They are required to manage the CIO in accordance with its constitution and to maintain suitable accounting records in order to comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Trustees and signed on their behalf by: 30 August 2021 **Asif Malik, Chairman** **Date** ................................................ 3 WIMBLEDON WINDMILL MUSEUM CIO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2020 STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st DECEMBER 2020 2020 2020 GeneralRestrlcted Fund Funds 2019 2019 General Restrlcted Fund Funds Notes Income Admissions.. Group visits Grants rec￿Ved Donations received Grft Aid Interest on bank 8cc