## **Trustee’s Report 2023/24**
## **New Clubhouse**
The old clubhouse was demolished during March and April 2024. Work has started on the foundations for the new one. This is a very positive development for the club.
## **Asset of Community Value**
Five years ago the Club received approval from the Council to be listed on one of their registers as being an Asset of Community Value. This status brought a number of advantages, and in particular it helped us during our lengthy negotiations for our new lease.
This approval lasts for 5 years, we are in the process of renewing this designation.
## **Coaching Team**
Our adult coached sessions continue to be very popular, both with our members and members of the public. Our coaching sessions (Mondays / Tuesdays / Wednesdays and Saturdays) regularly have 20 or more participants. We also have club play (members only) on Wednesdays and Sundays, these are coach led and are extremely popular with our members. We have three coaches, and two playing members who are in training to become coaches.
Our coaches also provide tennis lessons in many local schools, and are planning to set up an “East Suffolk Schools Tennis Festival” which will help to promote our club in the local community, and attract new members.
## **Competitive Tennis**
We fielded four teams in the The Lowestoft 2023 Summer League. Our A team remains in Division 1. We also entered teams into the Norwich Winter league.
**Registered Charity No. 1162538**
**Affiliated to the Lawn Tennis Association, National Tennis Centre, 100 Priory Lane, Roehampton, London, SW15 5JQ**
## **Membership**
Membership prices were increased by a small amount in June 2023. For the first time we
offered Lifetime Memberships, which were taken up by 6 members.
Membership runs from June to June, and the fees are reduced quarterly.
Membership numbers remain stable at 240.
## **Safeguarding and Welfare**
During 2023/24, there were only three minor incidences on court which
were reported in the accident report book. All three were treated by First Aiders on court, no further action was required.
## **Finance and Fundraising**
Our accounting year ended 30th September 2023. Our total income was £50k. Total expenses were £19k.
Membership fees brought in £20k and fundraising raised £29k.
## **Social**
Our social events included: Strawberries & Cream tournament, Music and Chilli Night, Tennis members outing to the Cromer Tennis Club and a Christmas party.
We are planning to set up up a junior Social Committee so that we can run some social events for our junior members.
## **Trustees:**
Sarah Rollo
Marion Diamond
Dee Jennings
Cath Fox
Steve Robinson – Trustee Administrator
12/05/2024
**Registered Charity No. 1162538**
**Affiliated to the Lawn Tennis Association, National Tennis Centre, 100 Priory Lane, Roehampton, London, SW15 5JQ**
## **Southwold & District Tennis Club**
## **Profit and Loss Report**
_01 October, 2022 - 30 September, 2023_
|**Sales**|||
|---|---|---|
|4000 - Membership Subs|20,078.00||
|4010 - 100 Club|56.00||
|4020 - Guest Fees|40.00||
|4030 - Stripe Income|0.25||
|4040 - Match Fees|78.00||
|4050 - Camp Fees|300.00||
|4060 - Court Fees/Light Tokens|265.00||
|4900 - Fundraising|28,916.20||
|4920 - Gross Interest Received|640.56||
||**Total Sales**|**£50,374.01**|
|**Direct Expenses**|||
|5060 - 100 Club Prizes|54.00||
||**Total Direct Expenses**|**£54.00**|
||**GROSS PROFIT / LOSS**|**£50,320.01**|
|**Overheads**|||
|5000 - Tennis Coaching Programme|2,000.00||
|5020 - League Fees|560.00||
|5050 - Match Coaching|135.00||
|7100 - Rent|2,100.00||
|7110 - Water and Sewerage Rates|390.11||
|7120 - General Rates|88.52||
|7130 - Premises Insurance|738.51||
|7200 - Electricity|750.82||
||||
18 Jan 2024 10:40
Page 1 of 2
|7520 - Office Stationery
53.33||
|---|---|
|7610 - Accountancy Fees
165.60||
|7800 - Repairs and Renewals
8,330.72||
|7810 - Cleaning
67.50||
|7910 - Stripe/Clubspark Fees
758.08||
|8200 - General Expenses
86.30||
|8210 - Subscriptions
380.00||
|8240 - Refreshments
9.62||
|8250 - Advertising
174.31||
|8260 - Tennis Balls
924.00||
|8270 - First Aid Supplies
404.85||
|8280 - Gifts/ Vouchers
97.00||
|8290 - Court Equipment Parts
576.00||
|**Total Overheads**|**£18,790.27**|
|**NET PROFIT / LOSS**|**£31,529.74**|
18 Jan 2024 10:40
Page 2 of 2
nni
ounts Y/E 30
th
Ex
min
th
24.
In examining the accounts, I looked at the memberships.
fundraising, current and slink fund accounts.
I checked the payments in and out of the accounts. the transfers
between the accounts and compared the different income
streams with last year.
I have Looked at the expenditure during the year. the invoices
received and compared them with previous years.
Summary
The accounts are very neat and precise and complete.
I have no hesitation in stating that I find the profit and Loss account
to be an accurate representation of the accounts given.
Andrew Taylor
ANGELA CLDX]cR
Wingfield
34, Halesworth Road
Reydon
TCSLIE
Suffolk
a+. L)i.J