## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| |**From **|01|January|2022|**To**|31|December|2022| ## Section A Reference and administration details ## **Charity name** Amersham Band **Other names charity is known by** **Registered charity number (if any)** 1162520 **Charity's principal address** Amersham Band Rectory Hill Amersham, Bucks. **Postcode** HP7 0BU ## **Names of the charity trustees who manage the charity** |1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Fred Harrison|Chairman||| ||PhilipSweetman|||| ||Caroline Perkins|||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** **TAR** March **2012** 1 ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution adopted on 3 July 2015 - (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company) Trustees are appointed or re-appointed annually by election at the Annual Trustee selection methods General Meeting held in March. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: Amersham Band is a member of Brass Bands England. This organisation provides support and promotional activities for brass bands. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 ## **Section C Objectives and activities** The object of Amersham Band is to improve, develop and advance the public education in, and appreciation of, the art and science of brass **Summary of the objects of** band music in all its aspects by any means the trustees see fit, including **the charity set out in its** through the presentation of public concerts and practice and **governing document** performance. In planning the activities of Amersham Band, the Trustees have taken into account the guidance issued by the Charity Commission on public benefit. An important activity is for the band to perform at a wide range of events to entertain the public. These events include formal concerts, civic and public occasions, parades, fetes and other events. This has a benefit to the local community by using music as a way to bring people together enhancing social cohesion. |**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|In accordance with the charitable object, Amersham Band encourages
local people to take up brass music by running regular rehearsals,
teaching sessions, open workshops, and demonstrations at schools and
public events. The band has a range of bands which cater for
experienced, intermediate, elementary and beginner levels of ability.
The aim of the band’s activities is to extend the benefits of learning to
play a musical instrument in a group environment, with opportunities
available to people of all ages and abilities.
The band runs three teaching groups and a Youth Band which are
specifically aimed at young people. There are strong benefits is
advancing music education locally for young people. In particular,
participating in music groups develops several skills including discipline,
teamwork, cooperation, self-confidence, responsibility and social skills.
For teenagers, music can make a contribution to self-identity and is a
source of support when young people are feeling troubled or lonely.
The band prepares for and participates in music contests, improving
quality of performances and advancing the art of brass music for the
benefit of its members and the general public.
Amersham Band runs a bursary scheme to support those from a
financially disadvantaged background.| |---|---| ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; The band is run entirely by unpaid volunteers, with the exception of the Musical Directors who receive payment for expenses. Band members and non-playing volunteers give their time free of charge and meet their own expenses in attending rehearsals, events and concerts. The Trustees recognise the contribution of all these volunteers, without whom the charity would not function. - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main** By the start of 2022, the activities of Amersham Band had fully recovered **achievements of the charity** from the Government restrictions which were put in place to control the **during the year** spread of coronavirus. Weekly rehearsals resumed and during the year a full programme of concerts and events was planned and has been delivered. In 2022, the band launched AmJam, a new informal day-time band for people who prefer to play during the daytime, or who may not have time to attend our evening rehearsals. Brass Blast, a teaching group for beginners was started in the Autumn term and an additional Musical Director has been recruited to help teach and lead the rehearsals for young people. Both of these new bands have attracted new players and are well supported. By the end of the year the overall membership had grown to 178 members, more than half of whom are children. The band comprised nine separate bands as follows: Amersham Band (Championship Section) Amersham Concert Brass (Third Section) Amersham Big Band Amersham Community Band Brass Roots (two groups) Amersham Youth Band AmJam Brass Blast Amersham Concert Brass was assessed as a new entrant to the Brass Band Championships and will compete in the Third Section. The band made a trip to Bensheim, Amersham’s twin town in Germany and participated in the Winzerfest celebrations, performing at the opening ceremony, a joint concert with the local Fehlheim band and marching in the parade. The newly built bandroom continued to provide a basis for further expansion of the band’s activities and has also provided a useful facility for other community activities, including several yoga and Pilates groups, U3A orchestra, Chiltern Probus and other local groups. Private individual music lessons have been provided at the bandroom and several Trinity music exams have been hosted. A nature and sustainability project has been started to assess and protect the natural environment and wildlife on the bandroom site. During the year, the band was awarded the Queen’s Award for Voluntary Service, once of only four recipients in Buckinghamshire. **TAR** March **2012** 4 ## **Section E Financial review** The trustees have set a policy to ensure an unrestricted reserve of **Brief statement of the** £5,000 as a minimum is kept in the current account. This is to ensure **charity’s policy on reserves** short term commitments such as Musical Director expenses can be sustained for at least 6 months. The trustees have established a separate account for revenues and running costs of the new bandroom. A reserve of £3,000 has been set for this account to cover essential costs such as insurance and utility costs. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** Future Plans. In 2023 it is planned to continue to develop the activities of the band, providing opportunities for all ages and abilities to participate in group music-making. **TAR** March **2012** 5 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Fred Harrison **Position (eg Secretary, Chair, etc)**[Chairman ] **Date** 21 March 2023 **TAR** March **2012** 6 1162520 Recei tsand ments accounts CC16a To Irom DI.101￿21 31112r Section A Receipts and payments UnrestrKted Restricted Endowment Total Last yur tothe Al R*t¢l Fundra (irtlL¥J' tthj saks) 4,516 13.878 Inter 83ndiL¥Jm RHI r8fLV WIMI 14.618 14.t48 IZ 112 tota AR) 70 612•1 A2 Asset and InvestmeTrt Sub total Totalrncelpts 29￿￿ 70.496 51391 A3Pa Rent 417 1*1>)1 16,C*)I 10.042 Bar￿rr￿)M costs Bandhau L¥Xts 10.ODQ Banktsr Sub total 41168 .119 55A19 puthses, lsee table) Sub total 41168 16￿1 59.119 66A19 Net 0frn¢wpt¥payM￿tsJ . A5 Transfers bets¥een A6 Cash fvnds kst ytsr w)d Cash funds thls yèar•nd 1.186 11.3n 4.128 273 16M7 3A31 16. ,103 32,481 25.232 21.11M Section 8 Statement of assets and liabilities at the end of the period nt Categortes Details *mrl< B1 Cash fufKIs 21.119 Totalcash funds 21MO IOAXI rrt frJNIs thivwl toneare#£ Details CuThvA Detsi15 v*uE 84 Assets retslned for the charity's own use Details B5 Liabilities t*f0ff of *1 thetrusloes Prrt Name ()atg of approyal Amernh•m Band A Charltsbl• Incorporated Oro•ni3ation No. 1162$20 Accounisfor YeBr ended 31112122 091D312023 iom 8cei once oul rass sntrr Donations as lundrai￿n mazon 9.570 40 9.570.40 IllA￿l 500D S58 45 5000 658.45 5,5£3 50 4.354 6 00 embers ecei oren nlest wnnin sirument rent oncerf8 subs ovm below 1.69 1.715 M￿lS Sd$ brea E 3,A 12SOO 4.280.00 .00 500 ovAtt. S12 50 32.48 .273.61 2.981.58 51250 ,240.3 3S9396 22.44 9.22 ex androom Income r8ceip bn and èx once ou an 0.00 r8$8 00 l.S20 00 en8ra 2,500.00 e 3,2 5.00 2.087. 945.00 enl £ 1,32000 20.00 18.282.50 ,804 5 nd T4.85 514 SO 484.50 ex nsg$- Income .41082 venis 5949 921.4 .015.2 .568.11 Ugie & eni OttvolGonsunia PRS Iicerf8 25.81 fj4.08 236.01 23.68 40 956 55 ank¢ ndrooin èx 6076 60.75 303.78 gnses ,358 29 avmen ur 8gnd r&lin9 b8lan¢eB £J.955.52 £1.501.16 E1.054.45 t2.058 64 £1.58380 £1,460.47 £19.244.98 Fe&s foriobs Street tysnd 4112121 BO￿4$ ￿ub carols Win¢hmore HIllC8rd$ G Christmas I￿hts Maslws recordino Jan 22nd street 9rtrup meBh8m Fesliv4 ofMu*t Sl Ggor98'8 D8y Chonies schoDI Jubile& Str881 Party Cl*sham Boi$ F81 Chestham 8018 school Memori¥l Gard8 WhiTzfizz Berko we-prep fet¢ Penn H{￿$8 Garden P•rty The Lee Floww Show Bensheim concert Addleslone RBL Rickmanswrrth Gary Grant C8rolb IGanGelPad bth •llll prshgm Li9hl$ donobo Affler&h•m ChnslmgB Fe8iiYal AB Big Band Concert Brag8 ACB AmJam YoL*h Bar￿ Brass Gwor81 B&ndrts)m 450 50.00 2tL) 450 175 £ 200 20D 300 100 175.00 125.OD 175.00 250.00 126.00 17$ 250 238.13 200.00 250.IX) 160.00 Checksum 92.50 £ Amer5ham Band ac¢gunts- Year ended 3111212022 chwth rqnl refund Balance in hand Jan ' RBS balance 01101 CAF b8lance 01101 Cash box 01101 SurpluB £ 7,083.09 £ 8,627.78 39.22 £ 14.8￿.24 AdJ'LMted to I￿ve 2022 subs wd In 2021 ￿￿ed 2022 Jub& Paid In 2021 Total £ 30,550.33 Represented by RBS Bank balance 3111212022 CAF Bank 3111212022 Cash in hand 3111212022 Less non-presented cheques Plus non-reconciled income Less 2023 subs paid early 449.95 £ 28.630.58 81.32 422.15 £ 1.810.63 Tol81 £ 30,550.33 Funds bTe8kdown Amersham Band Big Band Concert Brass ACB Amjam Youth Band Unre8tricted fvnd Tony Weedon Legacy Amershatn 8ensheim moneylGrant Instrument fund wrthin General lund Bursary Fund EOOO £ 3,965.52 £ 1,501.16 £ 1,054.45 £ 2,058.64 188.68 £ 1.563.80 £ 7,922.71 £ 7,500.00 £ 1.4CM).00 £ 3,553.24 219.50 unis prepaT£d ty Bnthjol H8rn$0n InspKlor'¥ R•port I have examined t￿$(￿0Vni$ for Amersham Band ￿ Ihè y68f tnd8d 31112r2022 Q5 yel P￿•$ 1-3, toyther ¥wth papot¥v)rk presented to rne and l am BaiiefiBd Ih$i tho wccount6 reprès8N & Ind acvjrate record tran$•cU￿B thai h&veocoJired Tol81 Funds- Bands and 8andh811 £ 30,550.33 Signed un (tsiikQ 04le an Tolol Fund3 J3 13113 £ 32.480.64 on to e repai Amer¥ham Band Band Hall Account A Charltable Incorporated Organlsatlon No. 1162520 Accounts for Year ended 31112122 Print•d 0910312023 Re¢¢ipts Bandrooffl fund BandrL Grarnts DOnAt￿n8 and led Accounti prepared by Brid981 Hgrrison Gifl bond sales Third Party renl Amer$hBm 88nd wl In8PV¢tor'• R•port Rani 6,512 00 8.22e OJ 402.43 I h•v• gxornined Iheaccount8 lorknorgh8m Bor￿ for the ￿r￿A￿d 3111212022 log6th81 vAlh Ito PaP8rwJrk presenttyj 10 me l am 8a118fiod th•t Ihb accounts FePTeseni a true 8￿j 8(thr8t¢ record of Ihq RHI Refunds Bank Inlereat Total reC￿p1S 15.140 46 &gned Oa Payments Bond répa uild 0X￿n8&S 8aDdTorJm rumin BgndrDom 10.000 oo mani8 W810r Land Puich880s Rop?jr$ Con5uMablets Mainienance conlrrKts 72.88 1.750 00 1.6SJ 06 758 99 207.97 54.98 Had r&fund as overcharged in 2021 Recognition boord, shed. bin8 Electrics rtrpalrs, bollard repairs, Ylndow sll¢ker$, naw lock and ke Loo rolls e¢C PAT Testing In¥ur￿Ce 921.45 Toi81 PaymeDIs 16,950 6$ Natwest 111 Surplu$lDelkit Total £ 3,740.51 -£ 1,810.20 Adluslèd because ol income nol re¢gived £ 1,930.31 L'.JOOD minimum Natwesl Bank 3111212022 Less non-presenled cheque8 Plus non-reconciled income £ 2,619.31 £ 1,1)00.00 311.00 £ 1,930.31