## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| |**From **|01|January|2020|**To**|31|December|2020| ## Section A Reference and administration details ## **Charity name** Amersham Band **Other names charity is known by** **Registered charity number (if any)** 1162520 **Charity's principal address** 24, Kings Lane South Heath Great Missenden, Bucks. **Postcode** HP16 0QY ## **Names of the charity trustees who manage the charity** |1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Fred Harrison|Chairman||| ||PhilipSweetman|||| ||Caroline Perkins|||| ||Simon Partridge|||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** **TAR** March **2012** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution adopted on 3 July 2015 (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company) Trustees are appointed or re-appointed annually by election at the Annual Trustee selection methods General Meeting held in March. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; Amersham Band is a member of Brass Bands England and Southern Counties Amateur Bands Association. These organisations provide support and promotion functions for brass bands. Amersham Band is a member of the Buckinghamshire Music Education Hub which coordinates music education activities within the county. Amersham Band operates a safeguarding policy based on the code of practice recommended by Brass Bands England. All Trustees give their time voluntarily and receive no remuneration or other benefit. - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The object of Amersham Band is to improve, develop and advance the public education in, and appreciation of, the art and science of brass band music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and practice and performance. **TAR** March **2012** 2 In planning the activities of Amersham Band, the Trustees have taken into account the guidance issued by the Charity Commission on public benefit. An important activity is for the band to perform at a wide range of events to entertain the public. These events include formal concerts, civic and public occasions, parades, fetes and other events. This has a benefit to the local community by using music as a way to bring people together enhancing social cohesion. In accordance with the charitable object, Amersham Band encourages local people to take up brass music by running regular rehearsals, **Summary of the main** teaching sessions, open workshops, and demonstrations at schools and **activities undertaken for the** public events. The band has three bands which cater for experienced, **public benefit in relation to** intermediate and developing levels of ability. In addition, the band runs a **these objects (include within** Brass Roots teaching group for beginners and elementary level players. **this section the statutory** The focus of the activities is to extend the benefits of learning to play a **declaration that trustees have** musical instrument in a group environment, with opportunities available **had regard to the guidance** to people of all ages and abilities. **issued by the Charity Commission on public** There are strong benefits is advancing music education locally for young **benefit)** people. In particular, participating in music groups develops several skills including discipline, teamwork, cooperation, self-confidence, responsibility and social skills. For teenagers, music can make a contribution to self-identity and is a source of support when young people are feeling troubled or lonely. The band prepares for and participates in music contests, improving quality of performances and advancing the art of brass music for the benefit of its members and the general public. Amersham Band runs a bursary scheme to support those from a financially disadvantaged background. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: The band is run entirely by unpaid volunteers, with the exception of the Musical Directors who receive payment for expenses. Band members and non-playing volunteers give their time free of charge and meet their own expenses in attending rehearsals, events and concerts. The Trustees recognise the contribution of all these volunteers, without whom the charity would not function. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The activities of Amersham Band have been significantly impacted by the Government restrictions which were put in place to control the spread of coronavirus. Since the middle or March until the end of the year, the band has been unable to meet together, hold rehearsals or perform in public. In order to continue to deliver the objects of the charity, the trustees, management committee and musical directors implemented several new initiatives. These have been successful in engaging with the band members, and others. The band established an on-line virtual bandroom and the three musical directors were paid a retainer fee to organise regular on-line sessions for band members. These included a weekly interview with top-level professional musicians, attracting up to 50 members at each session. The sessions were made available to others under the title Learning under Lockdown and provide a valuable ongoing resource for teaching and coaching purposes. A weekly session with exercises and practice plans was held for developing players and on-line one-one lessons were also made available. Band members also participated in creating and sharing music videos and met online for social events. The bursary fund was increased by a charitable donation and used to pay for on-line lessons for one member suffering from financial disadvantage. During the period when restrictions were less severe, a number of small groups were established with up to 6 players. These were able to rehearse for a few weeks in the Summer and gave informal performances in compliance with Government guidance. In the few weeks before Christmas, a number of carol events were held for local care homes and private events. The Trustees have continued to supervise the work on the project to construct a new bandroom. Fundraising has continued to the point where the project is fully funded. The bandroom construction has been completed and the facility is now ready for use. The project has been closed and a final report has been created. **TAR** March **2012** 4 ## **Section E Financial review** The trustees have set a policy to ensure an unrestricted reserve of **Brief statement of the** £3,000 as a minimum is kept in the current account. This is to ensure **charity’s policy on reserves** short term commitments such as Musical Director expenses can be sustained for at least 6 months. The trustees have established a restricted fund designated for the construction costs and running costs of a new bandroom. A dedicated bank account is used for this restricted fund. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** Future Plans. In 2021 it is planned to re-start the programme of rehearsals, teaching and performances, subject to relaxation of the COVID-19 restrictions. There will be continued focus on expanding the activities of the band and in following the medium-term development plan. **TAR** March **2012** 5 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Fred Harrison **Position (eg Secretary, Chair, etc)**[Chairman ] **Date** 28 February 2021 **TAR** March **2012** 6 No lif anyl 1162520 Recei ts and ents accounts CC16a or Per￿j start eate 01ffj1.2020 from 31,13?020 Section A Receipts and payments Unr*s¢rlth fund5 Restri¢te funds £1￿0￿1￿￿nt fund$ fotal funds Last ytar ioth• A1 Recel Jn 74.268 48.2S2 9.$22 8.271 4,854 Grants FUndra1FAt￿ IinL4udifiP S*Sl Su0S¢4Ipii￿s Ehoaoem¥is prO￿d5 from ev￿tS Inteiest WIDnin 40.372 9.007 150 1.841 1S0 2211 200 or AR) Iom f77.•42 197,741 A2 Asset and I￿estMent sal•& see tsble . Sub total Total rnc•lpts 10,439 1672U3 177.642 197.741 A3Pa LIQ ents nses 4740 707 4.740 707 2,287 1.308 3,1S2 147.205 In$urance Band expenses cost5 pawments lox 2.026 aOa749 1,140 J03.749 1.140 Sub total 7An 182 A4 As$ot and Inv¢s¢ment purchase5. (see tsblel Sub total Totalpaym•nts 7.472 312,361 162,838 Not of re￿IPts/{PaYrnQntsJ AS Transfers be￿een fund5 A6 Cash funds last year end Cash funds this yèar •ftd 137, . 134,71 34,903 15,27 25.232 t59,950 Section B Statement of assets and liabilities at the end of the period Unrestrlcted Restrkt fund5 Endowme nt fund¥ Calegories Details to r￿*r•st£ B1 Cash funds 1J RBS Bwk ￿t￿llt Total ¢a$h funds 9.957 15,275 Unrestrkted funds Restrict End¢)wme nt funds to n•arest CuTh•nt value Fund to which ¢0 IppbcqknTII Detsils 83 Investment ¥s•ts Cwr•nt lopuonall 84 A$￿t$ retained lor th• Charity's own use Instrum￿ts UniforTllS Un￿£try￿ed Unrestrj Unresthrted RestrKXed pur￿ iowhkh I￿lIty r• Arnovnt du* (Optiry￿1j 85 Uabllltles S*S Re5tr*teo S￿rted bY￿e ￿￿￿￿$t9¢S c beha￿ of a11 the tru8te88 S￿na￿le Print N• Data of approval yky Amershaffl Band Ach811t8b￿ Irr¢oTh?ied Organ15abDn No 1162520 Accoursts forY&ar ènd￿ 3111212020 Produced 2510212021 8e¢glp Z01 2017 250 00 TWO Grtms £ 65.Y4 e 5J57T T E lJ5X $4.3r274 6.811 .527 16 220798B Chnsn19 pb5 c*1 c¢Yle#vais DEPQ51'. 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In t￿41 raisid E S40,610.65 B&M¢ro0￿cOtstJ ZOZO Ic•) Accounis prepared by 8[￿get Harrison Inspectors Report È ID.072 I examined the accounts for Arnersharn Band for the year ended 31112120 2s sei out on pages 1-3. together with Ihe paperwork presented lo me and l arn 5atlsfied thai the accounts tepre5ent 3 true antl accurate record of the transactlDnS that have Dccurterj Cwt and H Int￿￿￿Srt4￿g8 £ 2D54559 1.440 E 3J.391 52 1 410 Hai z54 ioci*rNf5t4720 -LinttqE HolllJ4 9FO¢**MrSt4740 E 27.6rL 50 Dale snd Ha120 E I67￿C3 618£ts7 ¢ >775d4 Nu Heal -1èn¢5pa￿ Hal Ciunttg8 End Hal￿7 Bloc￿￿f￿r￿147II 1 440 720CQ E zJ07e 234 Hai 100 Is apF4ical Pa¥iffQ sLib& Fnd9 111 85 1.3B4 54 1 080C 358 147 71 aTo¢klèMrSt4B7$ Krtc*eY hai¢h4Q Pe84atQustrsiètu￿l 720th) 270ry) 9120 371 I￿75 157 9) £ i•z8944 7S9 12 Toilel fiwgÈywsesp&wny 06gEI Ftre ¢Ll￿gÉ and Hal 18J CCTVISirthaL*I Cu￿1Th& 4597 E 56.4W 168 91 Soufjdèoards •tc TOTAL £ 301.9e9.9J