The Milton Rooms
(A Company Charity limited by guarantee)
(Charity Registration Number 1162515)
(Registered Company Number 09117039)
Annual Report & Financial Statements
for the year ended
31st March 2025

The Milton Rooms
(A Company Charity limited by guarantee)
Contents
Index
Page
Directors (Trustees) Annual Report
Independent Examiners Report
Statement of Financial Activities
Balance Sheet
Notes to the Accounts

Directors. Report (incorporating the Trustees, Annual Report)
For the year ended:
31st March 2025
The Board of Trustees, who are also the directors of the charity for the purposes of company law, present their
annual report and financial statements for the year ended 31 st March 2025.
Objectives and activities
Summary of the objects of the charity set out in its governing document
The objectives of the charity are:
a) to provide facilities, in the interests of social welfare, for recreation or other leisure occupation for the benefit
of inhabitants of the area of benefit who have need of such facilities by reason of youth, age, infirmity,
disability, financial hardship or social and economic circumstances, or the public at large, with the object of
improving their condition of life-
b) to advance the education of the public in the area of benefit, and in particular, but without limitation, by the
provision of an Arts Centre for visual and performing arts;
c) to preserve whatever of the historical, architectural and constructional heritage of the town of Malton that is
of particular beauty or historical, architectural or constructional interest, and in particular, but without
limitation, the buildings known as the "Milton Rooms"
Summary of the main activities undertaken for the public benefit in relation to these objects
The Milton Rooms provides both a broad range of events with a programme that is designed to appeal across the
Community and an important hub that the Community can use to host their own events.
The Milton Rooms offers opportunities for people to engage with the wider community through volunteering, further
developing their social, administrative, technical and other skills.
By continuing to use and maintain the building, the Milton Rooms ensures the ongoing sustainability of a Grade11
listed building in the heart of a Conservation Area.
The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general
guidance on public benefit when reviewing the objectives and activities and in the planning of future activities
Achievements and performance
Summary of the main achievements of the charity during the year
Chair's report
We set out to be the best community and entertainment venue in Ryedale- I firmly believe that all the hard work is
now paying rewards.
We continue to reach out to newer audiences with our varied programme of events. We are now attracting acts of a
greater depth and quality and these are obviously being appreciated by our loyal followers as well as attracting a new
audience.
TV and radio personalities and tribute bands continue to attract the largest audiences with the resultant good returns
on bar takings.
'Lazy Sundays, and 'Open Mic, are well supported and fulfil our aim to help and encourage local talent. Thankfully
talent is abundant and pleasing to see.
Our thanks go out to Liz at Kemps Bookstore for bringing authors of a high calibre to our venue. She is very relaxed
and easy to work with.
The reduction in the number of 'Dry Hires, may well be a sign of the times - but we hope to encourage and promote
in the year to come.
Unfortunatley we have had to spend a considerable amount of money on upgrading of some of our technical
equipment in the latter part of the year. I cannot over emphasize the necessity for these works - but we can rest
assured that we are now fully compliant with all legislation. Although having an impact on our resources, I believe this
to be money well spent and should stand us in good stead in the future.

We have adapted our approach to social media, promoting events as and when required. Good engagement and
Facebook continues to help us advertise with minimal outlay.
The Assembly Rooms now has secondary glazing to all windows. This, along with the purchase of a portable heater,
has improved the viability of the space and the room.
It's reassuring to note that we are getting repeat bookings from local business groups and charities. Kemps, Dance
Expression, Ryedale Dog Rescue, Rotary Club and Ryedale Festival to name a few.
It is encouraging that the reception and feedback received by various groups and artists after their performances at
our venue then leads them to request a retum visit.
My thanks go out yet again to our caretaker, office staff, technical team, volunteers and trustees.
Everyone has an important part to play in the continuing success of our wonderful venue.
Financial Review
The results for the year ending 31 st March 2025 show a deficit on unrestricted funds of £9,496 (after transfer of
£8,000 from designated) and a deficit on restricted funds of £98,676. This leaves the designated funds with a £2,000
provision for potential wind down costs if required.
The deficit in year on unrestricted funds mainly reflects a drop in room hire (almost 30 % ) and some changes this year
to expenditure. These being; increased depreciation charges due to capital works funded by the charity (mainly
Assembly Rooms windows and remedial works on the lighting riggs) and the decision to pay for the services of a
Venue Manager from June 2024 to assist trustees in the increasing workload of events management and volunteer
manning thereof.
The deficit on restricted funds reflects the continued depreciation of the refurbishment cost which has been funded by
a grant received from Ryedale District Council. All of this has been spent and capitalised under Fixtures, Fittings and
Equipment on the Balance Sheet and is being depreciated over five years, this year representing year four.
This brings the cumulative reserves to £129,634, comprising; unrestricted reserves of £28,502; designated reserves
of £2,000 and restricted reserves of £99,132. The breakdown of these funds is detailed under note 13 to the
accounts Movement of funds,. There are no project funds in deficit at the end of the period.
The level of free reserves, that is those unrestricted funds not tied up in tangible fixed assets, nor held in designated
funds, now stands at £86 at 31st March 2025. This is the lowest balance experienced for some time however the
trustees are confident that there are no outstanding capital works to prioritise this year and they are expecting a busy
year ahead of events, as demonstrated by the amount of ticket sales sold in advance and held in the balance sheet
under deferred income. Until reserves are built up to a more secure level, the trustees are focussing on the 'sell out,
events based on past history to minimise risk and ensure that the charity can run viably for the year ahead. As noted
above, the trustees have retained £2,000 in designated funds to cover the potential wind down costs in the event of
closure. The charity does not have any employed staff hence no redundancy provision is required however the
trustees feel that it is prudent to designate some funds for the financial and administrative costs of winding down the
charitable company should the need arise.
Plans for the future
Firstly, I would like to look back and thank everyone that has been involved with the organisation, housekeeping,
planning and general operation of the Milton Rooms over the past few years. They should all take heart in our present
position.
Our aim this year should be to consolidate and improve our financial position.
Expect little expenditure
We still need help when it comes to funding - the ideal situation would be to have a Fund Manager.
We are in discussion with the Wesley Centre to possibly join forces to assist with the promotion, marketing and sale
of tickets etc.

Structure, governance and management
Governing Document
How the charity is constituted
Trustee selection methods
Memorandum and Articles of Association
Charity, Company limited by guarantee
The Articles of Association provide for three organisations to appoint one
representative each to the Board of Trustees. Ryedale District Council,
Malton Town Council and Norton Town Council. The remaining 10
places are filled by trustees who are elected by the members.
Reference and Administration details
Charity name
Other names the charity is known by
Registered Charity number
Registered Company number
Charity's principal address
(& registered office)
The Milton Rooms
Formerly the Milton Rooms Charitable Trust
1162515
9117039 (England and Wales)
Market Place
Malton
North Yorkshire
Y017 7LX
Independent Examiner
Tracy Bramley ACMA CGMA
Orchard House
72 Low Moorgate
Rillington, Malton
North Yorkshire
Y017 8JW
Bankers
Virgin Money
Jubilee House
Newcastle upon Tyne
NE3 4PL
Names of the Directors (Trustees) who manage the charity
Trustee Name
Office (if any)
Dates acted If not for whole
year
Name of person (or body) entitled to
appoint trustee (if any)
Ray King
Kerry Ennis
Ann Spencer
Chris Buxton
Barbara Murray
Martin Sunley
Margaret Pegg
Malcolm Kirton
lan Hughes
Chair
Resigned 1916124
Malton Town Council
Norton Town Council
Resigned 718/24
Resigned 2517124
Appointed 22110124
Company Secretary
Barbara Murray

Trustee's responsibilities in relation to the financial statements
The charity trustees (who are also the directors of The Milton Rooms for the purposes of company law) are
responsible for preparing a trustees, annual report and the financial statements in accordance with applicable law and
United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the charity trustees to prepare financial statements for each year which give a true and fair
view of the state of affairs of the charitable company and of the income and expenditure of the charitable company for
the year. In preparing the financial statements, the trustees are required to:
select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material
departures disclosed and explained in the financial statements;
prepare the financial statements on the going concem basis unless it is inappropriate to
presume that the charitable company will continue on that basis.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any
time the financial position of the charitable company and to enable them to ensure that the financial statements
comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable
company and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Disclosure of infonnation
In accordance with company law, as the company's directors, each of the Board of Trustees certify that so far
There is no relevant information of which the charity's Independent Examiner is unaware;
As directors of the company, they have taken the necessary steps to be aware of the information, which
would be relevant for independent examination purposes and have communicated them to the Independent
Examiner.
Exemptions
The trustees have taken advantage of the exemption available to small companies, including the audit exemption (as
detailed on the balance sheet)
Declaration
The trustees declare that they have approved the trustees. annual report above.
Signed on behalf of the charity's trustees
Ray King
Date
23}alzc)Z
(Chair)

Independent examiner's report to the trustees of The Milton Rooms
I report on the accounts of:
for the year ended:
The Milton Rooms
31st March 2025
which are set out on pages 6 to 15.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you
are responsible for the preparation of the accounts in accordance with the requirements of the
Companies Act 2006 ('the 2006 Act,).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16
of the 2006 Act and are eligible for independent examination, I report in respect of my examination of
your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act,). In
carrying out my examination I have followed the Directions given by the Charity Commission under
section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the Trust as required by section 386 of the Act.
or
2 the accounts do not accord with those records
3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act
other than any requirement that the accounts give a 'true and fair view which is not a matter
considered as part of an independent examination; or
4 the accounts have not been prepared in accordance with the methods and principles of the
Statement of Recommended Practice for accounting and reporting by charities applicable to
charities preparing their accounts in accordance with the Financial Reporting Standard
applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be r8ached.
Tracy Bramley ACMA CGMA
Orchard House
72 Low Moorgate
Rillingto
Malton
North Yorkshire
Y017 8JW
Date Q 3/9/ IS

The Milton Rooms
(Charity Registration Number 1162515)
Statement of Financial Activities for the year ended:
(incorporating Income & Expenditure account)
31st March 2025
Note
Unrestricted Designated Restricted
funds
funds
funds
Total
2025
Total
2024
Income and endowments from:
Donations and legacies
Charitable activities
Other trading activities
Investments
Other
3,319
126,653
458
3,319
126,653
458
3.374
136,182
1,152
Total income
130,430
130,430
140,708
Expenditure on:
Raising funds
Charitable activities
147,926
102
236,033
98,676
246,602
Total expenditure
147,926
98,676
246,602
236.135
Net incomel(expenditure)
17,496
(98,676
(116,172
(95,427
Transfers between funds
8,000
(8,000)
Net movement in funds
(9,496
(8,000) (98,676) (116,172
(95,427)
Total funds brought forward
Total funds carried forward
37,998
10,000
197,808
245,806
341,233
28,502
2,000
99,132
129,634
245,806

The Mifton Rooms
(Charity Registration Number 1162515)
Balance Sheet as at=
31st March 2025
Note
2025
2024
Fixed Assets
Tangible assets
127,314
209,852
Total Fixed Assets
Current Assets
Cash at bank and in hand
Debtors & prepayments
Stock
127,314
209,852
17,984
7,507
4,430
29,921
10
41,517
6,238
3,169
Total Current Assets
Current Liabilities: Amounts falling due
within one year
Creditors and accruals
50,924
11
27,601
14,970
Net Current Assetsl(Liabilities)
Current Liabilities: Amounts falling due
after more than one year
Creditors and accruals
2,320
35,954
Net Assetsl(Liabilities)
129,634
245,806
Funds of the Charity
Unrestricted Funds
Designated Funds
Restricted Funds
13
28,502
2,000
37,998
10,000
197,808
99,132
Total Funds Carried Forward
13
129,634
245,806
The trustees are satisfied that the company is entitled to exemption from the provisions of the Companies Act 2006 (the Act) relating to the
audit of the financial statements for the year by virtue of section 477, and that no member or members have requested an audit pursuant to
section 476 of the Act.
The directors (trustees} acknowledge their responsibilities for:
i) ensuring the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006; and
ii) preparing financial statements which give a true and fair view of the state of affairs of the company at the end of each financial year and of
its profit and loss for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the
requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small
companies and with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their
accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (Charities SORP (FRS
102)).
The financial statements were approved by the trustees on 23 JL*'T
and signed on their behalf by:
Date
Chair; Ray King

The Milton Rooms
(Charity Registration Number 1162515)
Notes to the accounts for the year ended:
31st March 2025
1 Basis of preparation
1.1 Basls of accounting
The financial statements are prepared under the historical cost convention. These accounts have been prepared in
accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities
preparing their accounts in accordan￿ with the Financial Reporting Stsndard applicable in the UK and Republic of
Ireland (Charities SORP (FRS 102)) and the Companies Act 2006.
The charity constitutes a public benefit entity as defined by FRS 102.
1.2 Going concern
The financial statements have been prepared on a going concern basis.
2 Accounting policies
2.1 Income
Recognition of income
These are induded in the Statement of Financial Activities (SOFA) when:
the charity becomes entitled to the resources;
it is more likely than not that the trustees will receive the resour￿$. and
the monetary value can be measured with sufficient reliability.
Offsetting
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the
FRS 102 SORP or FRS 102.
Grants and donations
Grants and donations are only included in the SOFA when the charity has evidence of entitlement to the resources
and receipt is probable.
Government grants
The charity has received government grants in the reporting period.
Contractual income and performance related grants
In the case of contractual income and performance related grants, income is only recognised once the charity has
provided the specified services or perfomance related conditions.
Volunteer help
The value of any voluntary help received Fs not induded in the accounts but is described in the Trustees, Annual
Report.
Investment income
This is included in the accounts when re￿Ipt is probable and the amount receivable can be measured reliably.

The Milton Rooms
(Charity Registration Number 1162515)
Notes to the accounts for the year ended:
31st March
025
2.2 Expenditure and Liabilities
Raising funds
Cost of raising funds comprise those costs associated with attracting voluntary income.
Charitable activities
Charitable activities expenditure comprises those costs incurred by the charity in the deliv
services. It includes both costs that can be allocated directly to such activities and those
necessary to support them.
Liabllity recognltion
Liabilities are recognised where it is more likely than not that there is a legal or constructi
charity to pay out resources and the amount of the obligation can be measured with reaso
Redundancy cost
The charity made no redundancy payments during the reporting peri(xl.
2.3 Assets
Tangible fixad assets for use by the charity
These are capitalised if they can be used for more than one year and cost at least £1,000.
Depreciation is provided at rates to write off the cost of the asset over a five year period le
ry of its activities and
osts of an indirect nature
obligation committing the
able certainty.
They are valued at cost.
ving a nil residual value.
Taxatlon
The company is a registered charity and is exempt from corporation tax on its charitable ac
Fund accounting
Unrestricted funds are funds which are available for use at the discretion of the trustees in
objectives of the charity.
Designated funds are unrestricted funds that are resources set aside for specific purposes
trustees.
ivities.
rtherance of the general
t the discretion of the
Restricted furKls are funds which can only be used for particular restricted purposes within t
Restrictions arise when specified by the donor.
Further explanation of the nature and purpose of each fund is induded in the notes to the fi
Leasing commltments
Rentals paid under operating leases are charged to the Statement of Financial Activities on
the period of the lease.
e objects of the charity.
ancial statements.
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The Milton Rooms
(Charity Registration Number 1162515)
Notes to the accounts for the year ended:
31st March 2025
5 Fees for examination of the accounts
2025
2024
Independent Examinerfs fees for reporting on the accounts
Accountancy services paid to the Independent Examiner
550
4,176
550
3,822
6 Staff costs and emoluments
2025
2024
Gross salaries
Employers National Insurance
Pension Contributions
Average number of employees (headcount)
No employee received remuneration in excess of £60,000 (2024: Nil)
The total employee benefits of the key management personnel of the charity were Nil (2024: Nil).
7 Defined contribution pension scheme
When applicable, the charity operates a defined contribution pension scheme via NEST. There has been no staff
employed this year hence no contributions payable by the charity to the scheme (2024.. Nil).
8 Fixed assets
Fixtures,
Fittings &
Equipment
Tangible fixed assets
Total
Cost or valuation
At 1 st April 2024
Additions in year
Disposals in year
At 31st March 2025
507,491
24,465
507,491
24,465
531,956
531,956
Depreciation
At 1 st April 2024
Charge for the year
Eliminated on disposals
At 31st March 2025
297,639
107,003
297,639
107,003
404,642
404,642
Net Book Value
At 31st March 2025
127,314
127,314
At 31st March 2024
209,852
209,852
9 Cash at bank and in hand
Total
2025
Total
2024
Current bank account
Cash in hand
Floats
17,224
50
710
17,984
40,737
50
730
41.517
12

The Milton Rooms
(Charity Registration Number 1162515)
Notes to the accounts for the year ended:
31st March 2025
10 Debtors and prepayments
Debtors and prepayments
Trade debtors
Prepayments and accrued income
2025
2024
6,809
698
7,507
3,092
3,146
6,238
11 Creditors and accruals
Analysi5 of creditors falling due wlthin one year
Trade creditors
Accruals & deferred income
2025
2024
3,335
24,266
27,601
3,676
11,294
14,970
12 Contingent Liabilities
The charity has no contingent liabilities at 31 March 2025 (2024: None).
13 Movement of funds
13.1 Movement of major funds
2025
Balance
Incoming
resources
Outgoing
resources
Balance
bffwd
Transfers
clfwd
Fund name
Unrestricted Funds
37,998
37,998
3,000
7,000
10,000
130,430
130,430
147,926
147,926
8,000
8,000
(1,000)
(7,000)
(8,000)
28,502
28,502
2,000
Designated fund . wind down prov
Designated fund - Contingency
Restricted Funds
2,000
Musical Memories
234
234
Ryedale District Council
Refurbishment grant
197,574
98.676
98,898
197,574
98,676
98,898
Total Restricted funds
197,808
98,676
99,132
Total Funds
245,806
130,430
246,602
129,634
Transfers between funds
From
To
Reason
Designated
£ Amount
Unrestricted funds
Refurbishment complete so contingency can now be
returned to unrestricted
Reduction to wind down provision
7,000
1,000
8,000
13

The Milton Rooms
(Charity Registration Number 1162515)
Notes to the accounts for the year ended:
31st March 2025
2024
Balance
Incoming
r6sources
Outgoing
resources
Balance
blfwd
Transfers
clfwd
Fund name
Unrestricted Funds
29,748
29,748
140,708
140,708
137,458
137,458
5,000
5,000
37,998
37,998
Designated fund - wind down prov
Designated fund - Refurbishment
3,000
12,000
15,000
3,000
7,000
10,000
(5,000)
(5,000)
Restricted Funds
Musical Memories
234
234
Ryedale District Council
Refurbishment grant
296,251
98,677
197,574
296,251
98,677
197,574
Total Restricted funds
296,485
98,677
197,808
Total Funds
341,233
140,708
236,135
245,806
Transfers between funds
From
To
Reason
Refurbishment complete so contingency can now be
reduced to emergency repairs provision
£ Amount
Restricted
Unrestricted
5,000
5.000
13.2 Detalls of Funds Held
Unrestricted Funds
The unrestricted funds represent the funds available for the general purposes of The Milton Rooms.
Designat8d Funds - Wind down provision
Reflect funds set aside from unrestricted fvnds to COV8r the potential wind down costs in the event of closure.
Designated Funds - Refurbishment
Now that the refurbishment is complete the designated fund for refurbishment has been transferred back to
unrestricted general funds.
Restricted Funds
The current restricted funds are only available for the purposes specified for each fund, which are:
Musical Memories
Balance of funds on project providing singing workshops directed at isolated and elderly people.
Refurbishment program
Reflects capital funding provided by Ryedale District Council to refurbish the building and upgrade facilities. The
funding is fully spent each year however, as the spend represents capital funding, it is being depreciated over 5 years,
hence the balance remaining shows the remaining depreciation.
14

The Milton Rooms
(Charity Registration Number 1162515)
Notes to the accounts for the year ended:
31st March 2025
14 Net assets between funds
Unrestricted Deslgnated
Funds
Funds
Restricted
Funds
Total
2025
Balances at 31st March 2025
Fixed assets
Current assets
Current liabilities
28,416
27,687
27,601
28,502
98,898
234
127,314
29,921
27,601
129,634
2,000
2,000
99,132
Net assets between funds
Unrestricted Designated
Funds
Funds
Restricted
Funds
Total
2024
Balances at 31st March 2024
Fixed assets
Current assets
Current liabilities
12,278
40.690
14,970
37,998
197,574
234
209,852
50,924
14,970
245,806
10,000
10,000
197,808
15 Transactions with trustees and related parties
None of the trustees have received payment for services during the year (2024: Nil) nor reimbursement for travel
expenses (2024: Nil)
There was one related party transaction in the reporting period for £675. being a payment to a trustee for building plan
artwork (2024: £1.080 paid to a trustee for cleaning services whilst in office).
16 Control
In the opinion of the trustees, no one paty controlled the company in the year.
15