The Milton Rooms (A Company Charity limited by guarantee) (Charity Registration Number 1162515) (Registered Company Number 09117039) Annual Report & Financial Statements for the year ended 31st March 2023 The Milton Rooms (A Company Charty limilgj by guararrt&) Contents Index Page Directors (Trustees) Annual Report Independent Examiners Report statement of Financial Activities Balance Sheet Notes to the Accounts Directors. Report (incorporating the Trustees. Annual Report) Forthe year ended: 31st March 2023 The Board of Trustees, who arè also the directors of the d￿lty for the purposes of cThipany13w, present their annual report and finan￿￿ statements ￿￿the ye3r ended 31sl MarL* 2023. Obiecttves and activities Summary of the objects of the charity set ¢ut in its governing document The obje¢JJves of the charity are: to provide facilities, in the interests of so(i81 welfare. for recreation or other leksure occupalion for the benerrt of inhabrtants of the area of benefft who have need of such la(ilit*s by mson of youth, age, infirmrty, disability, finanaal hardship or ￿jaI and e[l￿1¢ (ir(xJmsIar￿es. or the public at laige, wilh the obieet of improving their condsti.on of life- bl lo advan￿ the edu(zli¢)n of the publi¢ in the area of benefft. arwj ￿ Fwiiojlar. without ￿mItation, by the provssion of an Arts Centre for ￿su31 and rkning arts", cl to preserve whatever of the historK￿. ard)rtedural and corthcb.cnal hetrtage of the town of Ma￿On that is of particular beauty or INstori￿, architectural or ￿nstr￿al interest. and in partiojlar, but without limitation. the buildings known a5 ihe-mikn) Rooms-. Summary of th• main actsvitses undertaken forthÈ public bÈnÈfft in rnlation to those objects The Mikon Rooms provides both a broad range of events Wrth a priyjramme that is designed to appeal across the coM￿￿nty and an important hub ttTrat the Community can use to host theiT own events. The Mitton Rooms offers opw)rtunities for ￿pIe to enpJe with the wMJer communty through volLfnteering, further developing their social, administrattve, lethni(31 and other skills. By continuing to use an¢J maintain the buikling. the Milton Roorns ertsures the ongoing sustainabilty of 8 Gtade11 listed building in the heart of a Conservatior¢ Area. The Trustees confimi that they have referred to the guidance cDntained in the Charrty Commission's general guidance on Publ￿ benefit when remewing the obje(Jives and a(Jiwties and in the planning of future activities Achievements and performan¢e Summary of the main achiÈvÈments of the charity during the year Dtjring 2022r23 OUT aim to be the foremost Arts Venue in Rpjak run'by the ¢J)fflJnunity for the (x)mmuniV has been furthered with a very varied, edectic programme. Desptte the challenyes of o)si-of-Irving in(￿aSe5. audiences Continue to be enthtalled and feedback has been extremely posthve. A local survey tn e8rfy 2023 pr￿ed very en￿￿ragirvJ cofflments and in(fi(ated that there is an excitiftg future ahead for the Mikon Rooms. The installation of our new state of the art sound ligMThig system has improved the audsence experience and been appreoated by wsiting perfotmer5 and le￿n￿ans, some stating Ihal is beyond what would ex￿1 in a venue of our size. This will continue to do so for years lo ￿Me. We have a gwd wotking relati￿ShIP with NYCC and tw have assisted wrth installation of a new ix)iler and repointing the front elewab.ork of Ihe Imjilding. We await further woths to improve the appeararKe and seajnty of the bU￿ding. Financial Review The resutt for the year Ènding 31st March 2023 S￿*4S an o¥￿￿1 dtht in year of £79.346. After transfers this comprises a defic4t of £1.524 on unresfn"c*ed fijnds and £77.822 on restriL*ed funds and no change to designated funds. The defi(xt on urwestri¢Aed furtds has rèsulted from se¥& naxsary items of (M)￿ff èxpènditurè offsÈtbng thè otherwise very Succe￿￿1 Operation￿ surplus this year. This year has seen an increase in overall lumover of around 38% (x)mpaTed to the prwous year. The on￿ff spertil indudes £13.5k painting; £5.7k fire, safety & electrical work and £3k towards the new tK>ikr. The defi¢rt on resth.ded funds refieds the deFwalion of the tefurbishmenl ¢x)st whith has been funded by a grant re￿iVed from Ryedale Distric* Counul. All ofthis has been spent and capitalised under Fixtures. Fittings a Equipment on the Balance Sheet and is being depreciated over five years. Ihis year representing year hyo. The level of frne rgsop4es, that is those unrestricled funds not tied LP in taThJible ￿ed assets. Mr held in designated funds, now stsnds at £20.078 at 31st March 2023. This roughty equates to srA months, running CDSts, hence trustees are confident that the charity is operating as a going 0)n￿rn. In addibon to this, the trustees have Telained £3,000 in designated fijnds to Cover the potential down ¢x)sls in the event of (&)sure and £12.(X)O in a designated refurbtshment prowsion to provide a conknrKJency fund tor the ￿[u￿1StiMenI and any unexpected t)￿akI0￿n$ or repairs. The charity does not have any employed staff he￿e no redundancy provision is required however the trust*s fed th* ti is prudent to designate some furKts tsthe finarKial and administrative o)sts of winding down the charrtable company should the need arise. This brings the ujmulative werves to £341.233, rx)mprisiThJ" unrestrthd reserves of £29.748." designated reser¥es of £15,1)00 and restricted reserves of £296,485. The breakdown of these fvnds is detsiled under note 13 to the a¢o)unts. Movement Off￿ds.. There are no proje￿ funds in deficrt at the end of the pe￿d. Plans for the future Over the coming miNths we ho￿ to fi1￿lIng for a Menue manager and a sound an¢J lighling engineer. We still have ptans to IMF￿0Ve ourfaolilies ift the bar kit(*en area and lo encourage its use al'dry hire, events. Being a ¢ommunrty venue, we wish to further erKx>urage and wotk ¢W our l(x21 people and offer the oprK)rtunity to dispsay their tslent and hone their twfonnan(t skills. Wè wtll txjntinue to work wrth our scFttJols and er￿￿Tage younger members to jryn ourtechnical team. Past experience shows that theie is a real need kn this faulty- several of ouc yixjnw members are now progiessing wrth further slydy to enable progresgon in their chosen ￿[eer. We hope to tX)ntinue our rela1¥￿ship wth kjcal ¢*anty groups. ￿tatlY that of Aoyn Community Care. bas&J in Norton, and to encowage their tOiC4n our volunteer gr(wp. to assisl in the dayto day operntion of the Mikon Rooms. We have now buitt a good ftlationship wth several promtion ccfflpanies and this will enab￿ us lo continue to provide an edeth range of events in tr* future. Our ethos is 'Run by the ¢ommunityforthe ¢ommutti￿. Structure. governance and management Governing Document How th• ehaiity is eonstitutad Trustee selectlon methods Memorandum and Aib"des of Assocyalion Charity. C(thpany limrted by guaranteè The Artides of ASS￿iati￿ provide for three organisations to appoint one Tepresentative each to the Board of Trustees" Ry￿ale District Counal, Mamon T(wn c￿￿(¥7 and Norton Ttywn Counol. The ￿mainIng 10 places ale filled by tnLStees wh) are el￿ted by the members. Reference and Administration details Charity namg The Milton Rwms Other names the charity is known by F￿erty the MI￿ Charitable Trust Registered Charity number 1162515 Registered Company number 9117039 Waksl Charity's principal address {& registered office) Mathel Malton North Yorkshi Y017 7LX Independent Examiner Tracy Bramiey ACMA CGMA Orthard House 72 Low Moorgate Rillingt(Kl, Mallon North Y(x*shire Y017 8JW Bankers Virgin MorEy {formety yO￿shIre Bank) Jubilee House Ne￿￿tle up)n Tyne NE3 4PL CAF Bank Limited 25 Kings Hill Averoje fjngs Hill West Malling. K kqE194JQ Names of the Dir¢ctor¥ ITTu¥IEe¥l who manage the charity Trustsv NaTh Office1Sf an Name of pevson lor bDdyl en￿tl￿d to appointtrustee lif any) Ray lQng Kerry Ennis Ann Spen￿r Chris Buxton Batbafa Murray SLwn Milbum Dr Susan Hawes Martin Sunley Margaret Pegg Malcolm ￿rton Christine G4tE Chair Vic&Chair Malton Town Council Norton Town Council Appointgj 10101r2023 Company Se¢retary Bartyara Murray Trustee's Yesponsibilities in relation to the financial statements The charity trustees (who are also thè dire(a(xs of The mill￿ R￿mS for thè WryM)ses of ttjmpany lawl are responsible for preparing a tnjstees. annual report and the financial statements in a￿￿rfance wtth applicable law aThJ United Kingdom Accounting Standards {UNted lfjngdom Generally Awled Ac¥x)unting Practi￿). Company law requires the tharity trustees to prepare ffnanaal statements for eath year which gNe a true and fair view ofthe slate of affairs of the Charitab￿ c¥Jrnpany and of the In￿Me and expendÉture of the oh3rttable company for the year. In p￿paring the finanual ststements, the trustees a￿ requi￿ to." selecl Suitab￿ accounting poli¢ies and then appty them consistenty. observe Ihe methods and princA￿eS in the Chamies SORP., make judgements and esb"males that a￿ ￿a$¢Xlab￿ and ptudent". stale WI￿ther applicab￿ UK aCC￿nIJn9 standards have been fdlowed, subl￿t to any maleTia1 departures disdosed and explained in the financial statements.. prepare the financial statements c*) the 90ing concem basis unless il ts inappropriate lo presume that the charitsble o)mpany will w)tintse on that basis. The trustees are responsth for keeping PTfW axourthng re¢￿S that disdose with reasonab￿ ￿curary at any time the financial FM)S(tion of the c*aFitable u)mpany aThl lo enable them lo ensure thal the firtranc4al statements comply with the Companies Ad 2(Th. They a￿ also res¥xjwb￿ for safeguarding the assets ofthe tharrtable company and he￿￿ taking reaSona￿e steps for the prevention and detection of fraud and other irregulartbes. DisGloBure of infomjation In accordan￿ wrth tJ)mpany law. as the (￿mpan￿$ rfirecatys. e&* of the Boatd of Trustees (Ertify that so far There is no relevant infomial]"on of which the chatiws Independent Examiner is unaware.. As directors of the CA)mpany. they have taken the ne(*ssary steps trj ￿ aware of thè inft)malion, which woukl be relevaTrt for independent examination purposes and have (￿MunIcated them to the Independent Examiner. Exemptions The Iruslees have taken advantage of the exemption awlable lo small (yMpanie5. irKguding the audit exemption {as detailed the balance sheet) Declardtion The tn￿te$S d￿lare thatthey have approved the In￿. annual report abov•. Signed on behalf of the charitys trustèes Ray lQr Date (Chaii) Independent examiner's report to the trustees of The Milton Rooms I report on the accounts of: for the year ended: The Milton Rooms 31st March 2023 which are set out on pages 6 to 15 Responsibilities and basis of ￿port As the charitys trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance wtth the requirements of the Companies Act 2006 ('the 2006 ACV). Having satisfied myself that the accounts of the Company ate not required to be audti8d under Part 16 of the 2006 Act and are eligible for independent examinats"on, I report in respect of my examination of your chartty's accounts as carrted out under section 145 of the Chartlies Act 2011 (the 2011 Act,). In carrying out my examination I have followed the Directions given by ihe Charity Commission under section 145(5) (b) of the 2011 Act. Independent eXaMine￿S statement I have completed my examination. I confirni that no material matters have come to my attention in connection wth the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as required by section 386 of the Act., or 2 the accounts do not accord with tht)se records 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a Irue and fair view which is not a matter considered as part of an independent examination,. or 4 the accounts have not been prepared in accordance wtth the methods and principles of the statement of Recommended Practi￿ for accounting and reporting by charities applicable to charities prepartng their accounts in accordance with the Finanual Reporting Stsndard applicable in the UK and Republic of Ireland (FRS 102). I have no cOn￿mS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Tracy Bramley ACMA CGMA Orchard House 72 Low Moorgate Rillingto Malton North Yorkshire Y017 8JW Date Iw/iilz￿￿ The Milton Rooms (Ch￿lty Regthti(Hk NLrt£r 11V25151 ststement of Financial Activities for the year ended: (incorporating Income & Expenditure ac£ount) 31st March 2023 Un￿$1￿c*d Deslgs)ated Restrlcted funds fvnds funds Totsl 2023 Total 2022 Income and endowments from: Donations and I￿aryes Charitable activitEs Other trading athvkties Investments Other 939 118.873 2.165 33,348 118.873 2.165 471,477 62.639 560 140 140 22.334 Totsl in¢ome 121117 32,409 154,526 556,010 Expenditure on: Raising furKYs Charitabb a￿*v*t￿S 281 124,470 281 233,591 90 170,019 109,121 Total expendi￿re 124.751 109.121 233.872 170,109 Ilet incomellexpendithre 12.6341 176.7121 179.3461 38S.901 TransfeTS beiween funds 1,110 {1,110} Net movement in funds I1￿24) 177,8221 179,3461 384901 Totsl fvnds brougm forward 31.272 15,OCKI 374,307 420,579 34.678 Total fun(ts Ca￿led forward 29,748 15.000 296.485 341,233 420,579 The Mllton Rooms Icharty Regi5bakn P4tvnber 11￿15j Balance Sheet as at: 31st Ma￿h 2023 2023 2022 Fixed Assets T8ngible assets 5,921 376.355 Tolal Assets 305.921 376.355 C￿r￿nt Assets Cash at bank and ￿ h8Th Debtors & prepayrnents Stock 41.366 52.332 4.351 2,627 10 2.945 Totsl CurTertAssets 55,617 59,310 Current Liabilibes: Amounts frdlllng due within one year CtBilitor5 and aoyuals 11 20.305 15.086 Nel ¢unÈntAssetsllLiabililips) 312 4&224 Current LiabilibÈs: Amounts fallin9 due after MO￿ than one year C[￿[10[5 and Net Assetsl{Liabllltiesl 341.233 420,579 Funds ofthe Charity Unr&stricted FurvJ8 13 29.748 31272 Despjnated Fmds 15,L 15,(KK> ReSti)a￿ FurKIs 374.307 Total Fund5 CaTried Fornard 13 341,233 420,579 Thetywsrees are thatthe¢ornpaDy 15 entyued to exemptK(*fromthepT0VS￿ ofthÈComp8niesAtt2CXJ6 ItheActl rElafjTrgto tl audrftof thefinanoal 5tètetnentsforthe￿3rby￿rt￿Of seLtrn471. and that nomernb¥ormembets have requESted aD audit pursuant to sedon476oltheA The direttoys Itrhjsteesl aCkn0￿#tth¥rt¥￿fybdtsStr. il ensuriF)8the ¢omp•nykeepsaccountiThg records C£KDptywrth SedlDns386 and 387ofthe Compani# Att2￿.. and lil preparingfinanaal staternentswhkhgfvea true and faifmewofthe5tsteotaftoir50fthecompany*the end of e3th finanoal ¥e8r and of rts pryfft and1055foreach financ￿[yearIn aCco￿an￿ with the requiremwtsofSecbOtts 394 and 395 and which 0therwTr5ecornp￿Mth there4ulrementsofthecompan￿Actlts%1￿￿tin8 10 linanrial staterwirssofarasappkabletothe C¢M￿nY. The Inantial ststrmerTrts havebeen prePa￿d iTracCordan￿￿llhttseWJal &Y￿￿S0[Part1s ofthe CompaniesAtt2tsA rekfinÉto sm311 cornpanks 3ndt*th theA¢¢ounonEand A￿￿￿1￿Cha￿St1e￿.sr￿lerne￿t0f Recomrnended PracttraWitsbletouJT4zisnz-Oi mxG)Xry>CDQ>TCJ l!l-I'lji- ID th Q) O J Q) >trJr0uTts￿ foti)O￿(o )ts)CV C)* 4 ) (Tr t4) b) O) (• £L co tDiQOth¢D J N) (l*￿ ￿(F3 J ro 01 J Ub L4) J¥ L4) C )CO a Ul O 00) in UJO) )￿)￿) OLDOFQO 4kn¢DfOO> L4) c*) ihooth Lntors and prepayments 2023 2022 Debtors and prepayments Trade debtors Prepayments and accrued irwme 7,551 3,755 11.306 1.304 3,047 4,351 11 Creditors and accruals Analysis of creditors fallin9 within one year Trade creditors Accruals & defeThed ir￿orne 2023 2022 2.224 12.862 15,086 13.305 20.305 12 Contingent Liabilitles The charity has no contingent liatslths al 31 2￿23 P022." None). 13 Movement of funds 13.1 Movement of major funds 2023 Balane• InerAning (kngoÉng Balance Fund nam& Unrestricted Funds 31.272 31.272 122,117 121117 124.751 124.751 1.110 1,110 29.748 29.748 Désignatèd fvnd- wind down prov Designated ftJnd- Refurblshment 3,000 12,OQlO 15,000 12,( 15,000 Restricted Funds Musical Memorie$ 234 234 Ftyedale District Counal Refurbishment grant 374,on 109,121 11.110) 296,251 374,073 109,121 11,1101 296.251 Totsl Restricted funds 374,307 32,409 109,121 {1.110 296A85 Total Funds 14526 233.872 341.233 Transfers between fund5 From To £ Amount Restri¢te(I Unrestrided. Tra[￿ferOf SL?1k￿￿J￿g luwer at net bwk value to sell 1,110 13 The Milton Rooms (Chanty Registr8tion Number 11625151 Notes to the accounts for the year ended: 31st March 2023 2022 Balance Incoming OLrtgoing Balance Transfers Fund name Unrèstrietod Funds 20.529 20.529 88.418 88,418 76.590 76.$90 11.0851 {1,lJ851 31.272 31.272 Designated ftjnd-wrnd down prov Designated fund - Refurbishment 3.OOC> 12,000 15.000 10.915 13,915 1,085 1.OB5 Restricted Funds Musical Memories 234 234 Ryed8le Distri(* Counril Refvrbishment grdnt 467,592 93,519 374,073 467,592 93.519 374,073 Total Restricted funds 467.592 93,519 374,307 Total Funds 556,010 170.109 420.579 Transfers between funds From To Reason £Amount Unrestrided Designated To increase the re￿j￿Ishm￿tt conknngency 1,085 1,085 13.2 Detsils of Funds Held Unrestricted Fund5 The unrestn.ded tunds represerrt tt)e funds awailalAe fot the purposes of The Kfilton Rooms. DesSgnate(l Funds- down provlslon Reffiect funds set aside from unrestricted furwjs to co¥erlhe Fotenb"al wnd costs in the event ol dosure. Designated Fund5- Refurbishment A designated fund to estsblish a conb"ThJency pThigon forthe ntrw refvrtsshment program. Rèstriet•d Funds The current restrided fr1r￿S are onty pufj)oses s￿￿fied foreach fvnd. vknich are.. Musical Memorie5 Balance offunds proje(A prothding Singing *rthshops diraaed at isdaled aThJ elderfy Feopte. Refurbishment program RefleGts capital hnding provid&J by Ryedale District C(xrn(al to ￿￿th"S￿ the ixjildirtg ar¥(1 upgrade faGiltb"es. The funding is ftjlty spent eath year however, as the SKwd represents cathl frjnding, il is be&ng depreoated over 5 years, hence the balarce remaining show5 the remainirvJ deprea*on. 14 The Milton Rooms (Charity RegBtration NuM￿r 1162515) Notes to the accounts for the year ended: 31st March 2023 14 Net assets between funds Unrestricied Designated R8stri¢ted Funds Fund5 Funds Total 2023 Balances at 31st March 2023 Fued assets Current assets Current liabil￿"e$ 9,670 40.383 0.305 29,748 2￿,251 234 305,921 55,617 20.305 341,233 15,LNJI 15,000 Net assets betsveen funds Unrestricted Designated Restritti Funds Funds Tota 2022 Balances at 31st PAarch 2022 Fixed assets Current assets Current liabilit 2.282 44,076 15.086 31.272 374.073 234 376.355 59.310 15.086 420.579 15,CKKJ 1S,000 374,307 15 Transactions with trustees and related parties None ofthe twstees have r￿Ved payment for the ye8r12022.. Nil) rw ￿lmEXI￿eMent fortravel expenses12022". Nil) Tharè have been no rdated party tr3nsadions in the ￿p￿lIng ￿C￿. 16 Control In the opin¢on of the trustees, no one party controtted the ccfflpany in ts year. 15