REGISTERED CHARITY NUMBER: 1162504
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021
FOR
OSPREYS WHEELCHAIR RUGBY
Gerald Thomas Chartered Accountants 3 New Mill Court Swansea Enterprise Park Swansea SA7 9FG
OSPREYS WHEELCHAIR RUGBY
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021
| Page | |
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| Report of the Trustees | 1 to 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 to 14 |
OSPREYS WHEELCHAIR RUGBY
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2021
The trustees present their report with the financial statements of the charity for the year ended 31 July 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities'.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objects of the charity are to promote and develop wheelchair rugby in the community, specifically the South Wales area, by provision of facilities for the playing of wheelchair rugby, and to co-ordinate the development and management of a wheelchair rugby team.
Significant activities
The charity facilitates the running of a wheelchair rugby team, Ospreys Wheelchair Rugby (the team), by the provision of equipment and facilities required to play wheelchair rugby, as well as providing coaching and financial support to enable the team to complete in the national series. The charity actively seeks to recruit new members to the team from the community by promoting the sport in South Wales.
Public benefit
The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit and have had regard to it when reviewing the aims and objectives of the charity, and in planning its future activities. In particular the trustees consider how planned activities will contribute to the objectives set by the charity, specifically the promotion of community participation in wheelchair rugby.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
During the period since the last trustees report the club, like the rest of the world, suffered the impacts of the COVID-19 pandemic. The league fixtures came to a standstill and all our training activities stopped. CDF also stopped fundraising on our behalf so there was very little activity in the club.
FINANCIAL REVIEW
Financial position
The charity has recorded a deficit of £167 (2020 - deficit of £3,338) for the period and has net assets of £72,793 (2020 - £72,960) at 31 July 2021.
Income generated decreased from £40,771 in 2020 to £24,866. The majority of income is raised through professional fundraisers and their services were disrupted by the Coronavirus pandemic. This decrease in income is reflected in the deficit recorded and decreased reserves.
Costs during the year also decreased, due to reduced fundraising and charitable activity costs as a result of the impact of the pandemic.
The majority of the reserves carried forward relate to restricted funds. Much of the restricted income relates to capital expenditure such as the purchase of wheelchairs and sports equipment. This expenditure is deferred until the equipment is required.
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OSPREYS WHEELCHAIR RUGBY
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2021
FINANCIAL REVIEW
Principal funding sources
The charity receives grants and donations from other charities and supporters and the majority of this income is generated through professional fundraisers who are contracted to fundraise on the charity’s behalf. The charity also generates income from club memberships.
Reserves policy
The charity's policy on reserves is to seek to maintain approximately 3 month's running costs within unrestricted reserves. This amounts to approximately £3,500.
At the period end the charity has total reserves of £72,793 (2020 - £72,960), consisting of unrestricted reserves of £17,173 (2020 - £11,285), and restricted reserves of £55,620 (2020 - £61,675).
Unrestricted reserves relate to funds which have no restriction on their use and include monies generated from members’ subscription fees and general fundraising. These reserves are used to meet the day to day running costs of the charity.
Restricted reserves relate to funds generated for specific purposes; these reserves will be used in accordance with the restrictions stipulated by the donor. These funds usually relate to capital expenditure such as the purchase of wheelchairs and sports equipment and they will be expended at such time that the equipment is required.
Future developments and going concern
The trustees have considered the impact of the Coronavirus pandemic in assessing the going concern status of the charity. Due to the impacts of COVID-19, all activity within the club for the majority of the period had stopped. Training started back up in a phased manner in June 2021 and continues now as per pre-COVID. The league weekends have started back and the club has two teams competing in two separate leagues. The restrictions had also affected fundraising; however, the charity has few fixed costs and therefore the trustees believe that the charity has sufficient accumulated unrestricted reserves to enable it to continue as a going concern for the foreseeable future.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and is constituted as a charitable incorporated organisation.
Management
The charity is administered and managed by an elected committee, in accordance with its constitution. The committee consists of the chairman, vice chairman the treasurer and secretary, together with the other members listed below.
Recruitment and appointment of new trustees
New trustees are elected by existing trustees at the AGM to provide the charity with the skills necessary to operate the charity and achieve its objectives.
Induction and training
Trustees receive training and induction as required, through sessions with other trustees, as well as attending external training course with organisations such as the GBWR.
Skills shortages on the Board are also kept under constant review and recruitment of new trustees is targeted accordingly.
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OSPREYS WHEELCHAIR RUGBY
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT
Risk management
The trustees have identified and reviewed the risks to which the charity is exposed and have implemented appropriate systems and controls to manage those risks.
The main risk facing the charity is the sourcing of funds, as the charity's main source of income is grants and donations. The trustees ’ response to this risk is to continue using the services of Corporate Direct Fundraising, who have been successful in raising significant income for the charity.
The trustees recognised the risk of a depletion of unrestricted funds being available to support future general charitable activities and have requested that Corporate Direct Fundraising focus on sourcing donations for the charity that do not carry restrictions that preclude the use of the income for general charitable purposes.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1162504
Principal address 128 Capel Road Clydach Swansea SA6 5PE
Trustees
S Jones Chairman S P Lloyd Treasurer R Bishop Secretary
The following trustees resigned during the year:
G A Stokes S Dorricott J Martin B Falkner
Accountant
Gerald Thomas Chartered Accountants 3 New Mill Court Swansea Enterprise Park Swansea SA7 9FG
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OSPREYS WHEELCHAIR RUGBY
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2021
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charity SORP;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity's website.
27/05/2022
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
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S P Lloyd - Trustee
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OSPREYS WHEELCHAIR RUGBY
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2021
| Unrestricted Restricted fund fund Notes £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 3 14,850 6,000 Charitable activities 4 Ospreys Wheelchair Rugby Club 4,016 - Total income 18,866 6,000 EXPENDITURE ON Raising funds 5 4,293 - Charitable activities 6 Ospreys Wheelchair Rugby Club 8,685 12,055 Total expenditure 12,978 12,055 NET INCOME/(EXPENDITURE) 5,888 (6,055) RECONCILIATION OF FUNDS Total funds brought forward 11,285 61,675 TOTAL FUNDS CARRIED FORWARD 17,173 55,620 |
2021 Total funds £ 20,850 4,016 24,866 4,293 20,740 25,033 (167) 72,960 72,793 |
2020 Total funds £ 34,998 5,773 40,771 5,914 38,245 44,159 (3,388) 76,348 72,960 |
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The notes form part of these financial statements
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OSPREYS WHEELCHAIR RUGBY
BALANCE SHEET 31 JULY 2021
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 11 - CURRENT ASSETS Debtors 12 - Cash at bank 29,184 29,184 CREDITORS Amounts falling due within one year 13 (12,011) NET CURRENT ASSETS 17,173 TOTAL ASSETS LESS CURRENT LIABILITIES 17,173 NET ASSETS 17,173 FUNDS 14 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ 11,896 - 43,724 43,724 - 43,724 55,620 55,620 |
2021 Total funds £ 11,896 - 72,908 84,804 (12,011) 72,793 72,793 72,793 17,173 55,620 72,793 |
2020 Total funds £ 21,871 3,000 51,738 54,738 (3,649) 51,089 72,960 72,960 11,285 61,675 72,960 |
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The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: 27/05/2022
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S P Lloyd - Trustee
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The notes form part of these financial statements
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OSPREYS WHEELCHAIR RUGBY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021
1. GENERAL INFORMATION
Ospreys Wheelchair Rugby is a charitable incorporated organisation (registered charity number: 1162504), registered in England and Wales. The principal address and activities of the charity are set out in the report of the Trustees.
The functional and presentation currency of the financial statements is the Pound Sterling (£) and balances are rounded to the nearest £1.
2. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Going concern
The Trustees have considered the impacts of the COVID-19 pandemic in assessing the going concern status of the charity. Due to the ongoing government restrictions within the year, the charity had suspended all of its activities and the GWBR has postponed all team events for the majority of the period. The club started back fully in June 2021 and is now operating as per pre-COVID. Normal fundraising activities have also resumed and the charity has few fixed costs and therefore the Trustees believe that the charity has sufficient accumulated unrestricted reserves to enable it to continue as a going concern for the foreseeable future.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Grants and donations
Grants and donations are recognised when the charity has unconditional entitlement to the resource. In the event that grant income is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised in full until either those conditions are fully met or the fulfilment of those conditions is wholly within the control of the charity.
Gift Aid reclaims
Income from tax reclaims are recognised in the same period as the gift or donation to which they relate.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.
Charitable activities
Costs of charitable activities comprise all costs incurred in the pursuit of the charitable objects of the charity.
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OSPREYS WHEELCHAIR RUGBY NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2021
2. ACCOUNTING POLICIES - continued
Support and governance costs
Governance costs comprise of all costs involving the public accountability of the charity and its compliance with regulation and good practice. These costs include costs related to the accountancy and legal fees. Support costs include all management and administrative costs of the charity. Due to the nature of the operations of the charity it was not considered appropriate to allocate expenditure on activities.
Tangible fixed assets
Fixed assets costing £200 or more are capitalised and stated at cost less accumulated depreciation calculated so as to write off their cost less any residual value over their expected useful lives. Depreciation is provided at the following annual rates:
Plant & equipment - 25% on cost
All fixed asset s are employed in the furtherance of the charity’s objectives.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees. Unrestricted funds include designated funds where the Trustees, at their discretion, wish to create a fund for a specific purpose.
Restricted funds can only be used for particular restricted purposes within the objects of the charitable company. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Donated goods
Donated goods and services are not included in the Statement of Financial Activities if the value of such goods or services cannot be reasonably quantified.
Financial Instruments
The charity has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
Significant judgements and estimates
In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amounts of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors which are considered to be relevant. Actual results may differ from these estimates.
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OSPREYS WHEELCHAIR RUGBY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2021
2. ACCOUNTING POLICIES - continued
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision only effects that period, or in the period of the revision and future periods if the revision affects both current and future periods.
The following are the critical judgements that the trustees have made in the process of applying the accounting policies and that have the most significant effect on the amounts recognised in the financial statements.
Impairment of assets
Assets are assessed for indicators of impairment at each balance sheet date. If there is objective evidence of impairment, an impairment loss is recognised in the income statement.
| 3. DONATIONS AND LEGACIES 2021 £ Donations and grants 20,850 4. CHARITABLE ACTIVITY INCOME 2021 £ Membership fees 4,016 5. COST OF RAISING FUNDS Raising donations and legacies 2021 £ Outsourced fundraising fees 4,293 6. CHARITABLE ACTIVITIES COSTS Direct Support Costs (see costs (see note 7) note 8) £ £ Ospreys Wheelchair Rugby Club 14,526 6,214 |
2020 £ 34,998 2020 £ 5,773 2020 £ 5,914 Totals £ 20,740 |
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OSPREYS WHEELCHAIR RUGBY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2021
7. DIRECT COSTS OF CHARITABLE ACTIVITIES
| 2021 £ Hire of sports facilities 2,080 Club kit costs - GBWR league & membership fees 836 Travel & accommodation 51 Sundry club costs 1,584 Club event costs - Wheelchair repairs - Depreciation 9,975 14,526 SUPPORT COSTS Governance Management costs £ £ Ospreys Wheelchair Rugby Club 3,440 2,774 Governance costs include accountancy fees as follows: 2021 £ Accountancy 1,792 Independent examination - |
2020 £ 4,782 60 3,586 5,918 1,192 1,359 148 10,505 27,550 Totals £ 6,214 2020 £ 1,150 1,000 |
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8. SUPPORT COSTS
9. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 July 2021 nor for the year ended 31 July 2020.
Trustees' expenses
During the year the trustees received £234 (2020 - £3,686) in respect of travelling expenses reimbursed by the charity. The number of trustees who claimed expenses during the year was 2 (2020 - 4).
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OSPREYS WHEELCHAIR RUGBY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2021
| 10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted fund fund £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 14,099 20,899 Charitable activities Ospreys Wheelchair Rugby Club 5,773 - Total income 19,872 20,899 EXPENDITURE ON Raising funds 5,914 - Charitable activities Ospreys Wheelchair Rugby Club 19,180 18,435 Total expenditure 25,724 18,435 NET INCOME (5,852) 2,464 RECONCILIATION OF FUNDS Total funds brought forward 17,137 59,211 TOTAL FUNDS CARRIED FORWARD 11,285 61,675 |
Total funds £ 34,998 5,773 40,771 5,914 37,615 44,159 (3,388) 50,668 76,348 |
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OSPREYS WHEELCHAIR RUGBY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2021
| 11. TANGIBLE FIXED ASSETS COST At 1 August 2020 and 31 July 2021 DEPRECIATION At 1 August 2020 Charge for year At 31 July 2021 NET BOOK VALUE At 31 July 2021 At 31 July 2020 12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Accrued income 13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Accrued expenses Trade creditors |
Sports equipment £ 42,021 20,150 9,975 30,125 11,896 21,871 2021 2020 £ £ - 3,000 - 3,350 2021 2020 £ £ 1,800 3,649 10,211 - 12,011 3,649 |
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OSPREYS WHEELCHAIR RUGBY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2021
14. MOVEMENT IN FUNDS
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1/8/20 | in funds | 31/7/21 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 11,285 | 5,888 | 17,173 |
| Restricted funds | |||
| Restricted fund | 61,675 | (6,055) | 55,620 |
| TOTAL FUNDS | 72,960 | (167) | 72,793 |
| Net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 18,866 | (12,978) | 5,888 |
| Restricted funds | |||
| Restricted fund | 6,000 | (12,055) | (6,055) |
| TOTAL FUNDS | 24,866 | (25,033) | (167) |
| Comparatives for movement in funds | |||
| Net | |||
| movement | At | ||
| At 1/8/19 | in funds | 31/7/20 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 17,137 | (5,852) | 11,285 |
| Restricted funds | |||
| Restricted fund | 59,211 | 2,464 | 61,675 |
| TOTAL FUNDS | 76,348 | (3,388) | 72,960 |
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OSPREYS WHEELCHAIR RUGBY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2021
14. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 19,782 | (25,724) | (5,852) |
| Restricted funds | |||
| Restricted fund | 20,899 | (18,435) | 2,464 |
| TOTAL FUNDS | 40,771 | (44,159) | (3,388) |
15. RELATED PARTY DISCLOSURES
The only identified related parties of the charity are its trustees. See note 9 for details of trustees' expenses. There are no other related party transactions.
This page does not form part of the statutory financial statements
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