Registered number: 09612222 Charity number: 1162479
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
**(A Company Limited by Guarantee)**
## **FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 30 APRIL 2021**
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee)**
## **CONTENTS**
||Page|
|---|---|
|Reference and Administrative Details of the Charity, its Trustees|and Advisers1|
|Trustees' Report|2 - 7|
|Independent Examiner's Report|8|
|Statement of Financial Activities|9|
|Balance Sheet|10|
|Statement of Cash Flows|11|
|Notes to the Financial Statements|12 - 23|
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
**(A Company Limited by Guarantee)**
## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 APRIL 2021**
The Charitable Company was incorporated on 28 May 2015 and commenced activities on 1 November 2015.
|**Trustees**|L P Oliver, Trustee|
|---|---|
||L C Lindop, Trustee|
||R B Norden, Trustee|
||P J D Scarlett, Trustee|
||C S Tilley, Trustee|
||J Allanson, Trustee|
||M Coleman, Trustee|
|**Company registered**||
|**number**|09612222|
|**Charity registered**||
|**number**|1162479|
|**Registered office**|Silver Leys|
||Hadham Road|
||Bishop's Stortford|
||Hertfordshire|
||CM23 2QE|
|**Independent Examiners**|Barrow LLP|
||Rae House|
||Dane Street|
||Bishop's Stortford|
||Hertfordshire|
||CM23 3BT|
|**Bankers**|HSBC Bank plc|
||18 North Street|
||Bishop's Stortford|
||Hertfordshire|
||CM23 2LP|
|**Solicitors**|Stanley Tee LLP|
||Tees House|
||95 London Road|
||Bishop's Stortford|
||Hertfordshire|
||CM23 3GW|
1
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
**(A Company Limited by Guarantee)**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 30 APRIL 2021**
The Trustees, who are also Directors of the Charity for the purposes of the Companies Act 2006, present their report with the financial statements of the Charity for the period of 1 May 2020 to 30 April 2021.
The Trustees have adopted provisions of the Statement of Recommended Practice (SORP).
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The Charitable Company (also referred to as ‘the club’) is a company limited by guarantee, governed by its Memorandum and Articles of Association.
## **Recruitment and appointment of new trustees**
All potential Trustees can be nominated by the existing Board or other Club Members. The nominees are vetted by existing Trustees, having regard to the relevance of their experience to the work of the Charity and the management need of the Charity. They also must satisfy HMRC’s fit and proper person test before being elected at the subsequent AGM. Board Members are only elected for a period of three years, when they have to resign but they can offer themselves for reelection.
## **Organisational structure**
The day-to-day management of the Club has been delegated to the Club’s Operating Executive, who meet on a twomonthly basis. The operational board are overseen by the Board of Trustees, who meet at least once per calendar quarter but because of the pandemic met much more frequently from March onwards.
The Club’s Operating Executive is concerned with the internal organisation and effective application of the human, financial and operational resources of the Club. This body represents members of all sections of the Club including representatives of senior players both male and female, youth both boys and girls, minis and finance. It is through members of that body that day-to-day decisions about which individuals and groups require support are made and the outcomes are monitored on a regular basis.
The activities and responsibilities of the Operating Executive are regularly considered by the Board of Trustees.
Major projects, such as facilities development, remain under the direct supervision of the Board who define, instigate and carry out and control matters as part of their strategic responsibilities.
The Trustees are also responsible for the maintenance and upkeep of the Club’s facilities.
## **Commercial trading**
The main activities we, as Trustees, have had to deal with is the Covid19 pandemic. The year since April 2020 had been totally disrupted by this, with little rugby having been played at all levels within the Club. This has had considerable impact on all normal commercial activities during the year, with income substantially reduced as a result.
The Club has a wholly owned trading subsidiary, BSRFC Trading Limited, which manages the commercial activities of the clubhouse operations and the senior playing squad. In normal years, all available profits are remitted to the Charity by charitable donations at the end of the financial year. The results of the trading subsidiary are disclosed within note 14 of the financial statements.
2
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee)**
## **TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 30 APRIL 2021**
## **Risk management**
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place, to provide reasonable assurance against fraud and error. Unfortunately, during the period of the pandemic it was not done. The Board will undertake to resume the review of the risks and the actions required to minimise the risks.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The objectives of the Charitable Company are to promote community participation in healthy recreation by providing facilities and an inclusive environment for playing rugby and other sports or other leisure time occupation for people who have such need, notwithstanding their age, gender, sexual orientation, ethnicity, infirmity or disablement, or social and economic circumstances, and to advance the education of children/young people according to the Law of Charity.
The main activities are:
- Senior Rugby - Coaching and training of five senior men’s teams of rugby players and the playing of matches in various leagues, both local and national.
- Ladies Rugby – Coaching and training of rugby players and playing of matches locally and regionally.
- Youth Rugby- Coaching and training of several age-related teams of rugby players from the ages of 13 to 18 and the playing of matches in various leagues, both local and national.
- Girls Rugby – Coaching and training of rugby players from the ages of 11 to 18 and playing local matches and festivals.
- Mini Rugby - Coaching and training of several age-related teams of male and female rugby players from the ages of 5 to 12 and the playing of mini rugby in local matches and tournaments. Next season we are funding a Community Coach at Bishop's Stortford Rugby Club, who will be responsible for delivering a high-quality coaching service within the local community supporting teachers and coaches to create opportunities for young males and females. The aim is to establish and develop relationships in the local community, focusing on growth and sustainability, which retains and improves participation levels across the game.
- Touch Rugby – Coaching and training of touch rugby for all ages and both men and women.
The strategy to achieve our objectives is:
- Promote, encourage and foster rugby for the benefit of the Members, including (but not limited to) the coaching thereof at all levels.
- Promote, encourage and foster rugby at all levels in Bishop’s Stortford and the surrounding areas.
- Ensure that rugby is played in accordance with the Laws of the Game and is administered in accordance with the Regulations and the Rules of the RFU.
- Undertake such matches and fixtures and other activities as the Club’s Operating Executive may decide.
- Maintain and develop the Club’s grounds and facilities at Silver Leys, Hadham Road, Bishop’s Stortford, CM23 2QE or such other location as the Club may from time to time determine as the headquarters of the Club and as a venue for playing the game, and conducting the other activities of the Club so as to provide the best possible facilities for Members and those visiting it.
- Strengthen the bonds between the Club and the local community in the areas surrounding the Club and beyond.
3
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee)**
## **TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 30 APRIL 2021**
## **Objectives and aims (continued)**
- Ensure a duty of care to all Members of and visitors to the Club or such other locations as the Club may from time determine to play fixtures or train.
- Ensure that all present and future Members receive fair and equal treatment such that the Club and all its members may achieve their full potential.
## **Public benefit**
The Trustees confirm that they have referred to the guidance contained in the Charity Commissioner's general guidance on public benefit when reviewing the Charity's aims and objectives and in planning future activities.
The Trustees are satisfied that the Charity continues to meet the required public benefit test through its objectives and activities despite the difficulties brought about by the pandemic.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
The 2019/20 season confirmed the position of our first fifteen for a third season in National Club’s Association (NCA) League One, after a shortened season because of the Covid-19 pandemic. The 2020/21 season was terminated with no matches being played and, hence, we will continue next season in National League Rugby League One.
We appointed two Head Coaches from our home-grown talent at the beginning of this season and they have managed the training/coaching opportunities during the intermittent lockdowns we have had during 2020/21 season. They have managed to retain most of the players and keep them highly motivated. We managed only a few matches using adapted rules introduced by the RFU towards the end of the season. In this difficult year, the turnout for training by players for all our senior men’s and women’s sides continued to prosper. This has been achieved with more active support from our new Head Coaches for those not in the First Team squad reflecting our continuing commitment to encouraging home-grown talent at all levels and the ‘One Club’ ethos.
The Club's thriving Mini and Youth boys and girls sections continued to maintain good spirits, encouraged by the everwilling army of volunteers, coaches and first aiders.
We continue to run a group of touch rugby players.
Our Youth/Mini Development programme continues to provide the basis of the ‘One Club’ ethos by seeking to:
- Maximise the potential of all Mini and Youth players regardless of abilities and differing personal aspiration as they move into adult rugby at the appropriate level for everyone.
- By retaining home grown players and transitioning them into the senior Club as studies, work and other commitments become greater factors. Providing all its youth players with suitable opportunities to move into senior Club rugby across all levels of participation.
These objectives are pursued by:
- Working constantly to improve the quality of coaching available to all players. In 2021/22, we will appoint a replacement Club Coaching Coordinator; whose main objective is to support and help our volunteer coaches to achieve our objectives.
4
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee)**
## **TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 30 APRIL 2021**
## **Charitable activities (continued)**
- Providing facilities and volunteer coaches and other support, to allow as many youngsters as possible to be introduced into the game of rugby and enjoy all the benefits of continuing participation.
- Ensuring our best coaching talent is made available to all those young players who are closest to transitioning into the adult game.
## **FINANCIAL REVIEW**
## **Reserves Policy**
It is a policy objective of the Board to create sufficient reserves, to enable the future development and enhancement of the Club and its facilities. The Trustees aim to hold liquid cash funds of between £10,000 and £50,000. This was difficult to achieve in 2020/21 because of the pandemic, Covid-19, which resulted in a large reduction in gross income, losing all the match day income.
## **Principal funding sources**
During the year under review, the Club has principally been funded by membership subscriptions, donations, sponsorship from individuals and businesses within the local community in which it operates and hiring out our facilities to the local community. The support received from sponsors and members, despite the lack of rugby played in the season, has been very much appreciated. Main income in previous years focused on the bar, which for many weeks was closed and later restricted to serving in the marquee or out of doors. Fundraising income was reduced to virtually zero and, as a result, we decided to defer the Centenary events until 2021-22 season. This will mean a delay in our aspirations to build the extra high quality changing rooms that the Club needs to cater for both existing players and additional ones. This is largely driven by the needs of the growing Ladies and Girls Section as well as to accommodate the increased need for changing room space from existing activities on both Saturdays and Sundays. The Trustees are concerned, as far as possible, to avoid encumbering the Club with debt and it is intended, therefore, to make every effort to fund these new facilities through grants and donations.
The Trustees met more frequently than usual, using video communications as face-to-face meetings were not possible. Ongoing costs were all investigated and, where possible, cost reductions were made. Available grant opportunities from organisations such as Hertfordshire County Council, East Herts Council, the RFU, Herts RFU and Sport England were investigated and gratefully taken advantage of wherever possible. Bar staff have been furloughed in the government scheme. Our thanks to Silver Leys Trust for a waiver of several quarters rent, East Herts Council for a rates exemption and the RFU, who deferred several quarters loan repayments. Added to this, we requested many of our Vice Presidents to make their usual annual donations much earlier than normal and several of these made generous one-off extra donations. Mini and Youth parents were generous in their support, many of them rejecting the Club’s offer to rebate part of the subs for the lack of training/coaching for the periods under lockdown and donating the rebate back to the Club. Through all this, the Club produced a meaningful surplus at the end of the year.
Following the reduction in revenues incurred by the Trading company last year, it has been necessary to convert the £41,000 debt on the intercompany account to a combination of a loan and an increase in capital financed by the Charity. Share capital invested in the Trading Company was increased by £20,000 and the balance of £21,000 was converted to a loan, to be repaid in five annual repayments.
5
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee)**
## **TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 30 APRIL 2021**
## **Capital Expenditure in 2021/22**
Despite the predications of Covid-19, we have had sufficient funds from grants and donations to target and give priority in 2021/22 to the following capital proposals:
- increase the supply of Gas and Water to the clubhouse.
- initial investment on professional fees and, subject to external approvals, to install foundations and a concrete base for the changing room project and the new foul water drainage.
- new tills and Wi-Fi for the Marquee and pitch side bars.
- an irrigation system to water the pitches.
- provide new furniture for the clubhouse and the extended patio.
- fencing around Pitch 2; and
- a stand seating 130 spectators.
Most of the above will be financed by the restricted funds from grants and donations received in the previous two years.
## **Investment Policy and Objectives**
The Board of Trustees have the power to invest the Company's assets in any way they see fit.
The Club’s funds are currently kept on deposit to be readily available at short notice. The interest earned is thus governed by the general interest rates available. The Trustees do not wish to invest the Club's funds in any other markets currently.
This report has been prepared in accordance with the special provisions of Part I 5 of the Companies Act 2006 relating to small companies.
6
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee)**
## **TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 30 APRIL 2021**
This Report has been prepared in accordance with the special provisions within Part 15 of the Companies Act 2006 relating to small companies.
## **TRUSTEES' RESPONSIBILITIES STATEMENT**
The Trustees (who are also Directors of Bishop's Stortford Rugby Football Club (2015) for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year. Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Charitable Company and of the incoming resources and application of resources, including the income and expenditure, of the Charitable Company for that period. In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgments and accounting estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charitable Company will continue in operation.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charitable Company's transactions and disclose with reasonable accuracy at any time the financial position of the Charitable Company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charitable Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the Trustees, on 26 July 2021 and signed on their behalf by:
L C Lindop, Trustee
7
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee)**
## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30 APRIL 2021**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015) (the 'Company')**
I report to the charity Trustees on my examination of the accounts of the Company for the year ended 30 April 2021.
This report is made solely to the Company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Company's Trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Company and the Company's Trustees as a body, for my work or for this report.
## **RESPONSIBILITIES AND BASIS OF REPORT**
As the Trustees of the Company (and its Directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **INDEPENDENT EXAMINER'S STATEMENT**
I have completed my examination I can confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Barrow LLP
Dated: 21 January 2022
Barrow LLP Rae House Dane Street Bishop’s Stortford Hertfordshire CM23 3BT
8
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee)**
## **STATEMENT OF FINANCIAL ACTIVITIES INCORPORATING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 APRIL 2021**
|Restricted Unrestricted
funds
funds
2021
2021
Note
£
£
**INCOME FROM:**
Donations and legacies
2
48,857
60,456
Charitable activities
5
-
66,702
Other trading activities
3
-
31,815
Investments
4
-
1,807
**TOTAL INCOME**
48,857
160,779
**EXPENDITURE ON:**
Charitable activities
6
-
146,218
**TOTAL EXPENDITURE**
-
146,218
**NET INCOME/ (EXPENDITURE) BEFORE**
**OTHER RECOGNISED GAINS AND**
**LOSSES**
48,857
14,561
**NET MOVEMENT IN FUNDS**
48,857
14,561
**RECONCILIATION OF FUNDS:**
Total funds brought forward
31,498
264,499
Transfer of funds in the year
-
-
**TOTAL FUNDS CARRIED FORWARD**
80,355
279,060|
|Total
funds
2021
£
109,313
66,702
31,815
1,807
209,636
146,218
146,218
63,418
63,418
295,997
-
359,415|Total
funds
2020
£
166,857
60,610
47,122
9
274,598
208,195
208,195
66,403
66,403
242,794
(13,200)
295,997|
|---|---|---|---|
|||||
The notes on pages 12 to 23 form part of these financial statements.
9
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee) REGISTERED NUMBER: 09612222**
## **BALANCE SHEET AS AT 30 APRIL 2021**
|**FIXED ASSETS**
Note
Tangible assets
13
Investments
14
**CURRENT ASSETS**
Debtors
15
Cash at bank and in hand
**CREDITORS:**amounts falling due within
one year
16
**NET CURRENT ASSETS/(LIABILITIES)**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**CREDITORS:**amounts falling due after
more than one year
17
**NET ASSETS**
**CHARITY FUNDS**
Restricted funds
19
Unrestricted funds
19
**TOTAL FUNDS**|£
18,951
150,126
169,077
(88,632)|2021
£
499,360
20,001
519,361
80,445
599,806
(240,391)
359,415
80,355
279,060
359,415|£
43,262
46,460
89,722
(54,138)
|2020
£
546,284
1
546,285
35,581
581,869
(285,872)
295,997
31,498
264,499
295,997|
|---|---|---|---|---|
The Company's financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The Trustees consider that the Company is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ("the Act") and Members have not required the Company to obtain an audit for the year in question in accordance with section 476 of the Act.
The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The financial statements were approved and authorised for issue by the Trustees on 26 July 2021 and signed on their behalf by:
L C Lindop, Trustee
The notes on pages 12 to 23 form part of these financial statements.
10
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee)**
## **STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 30 APRIL 2021**
|Note
**Cash flows from operating activities**
Net cash provided by/(used in) operating activities
21
**Cash flows from investing activities:**
Dividends, interest and rents from investments
Purchase of investments
Purchase of tangible fixed assets
**Net cash used in investing activities**
**Cash flows from financing activities**:
Repayments of borrowings
**Net cash provided by financing activities**
**Change in cash and cash equivalents in the year**
Cash and cash equivalents brought forward
**Cash and cash equivalents carried forward**
22|2021
£
125,161
1,807
(20,000)
(3,302)
(21,495)
-
-
103,666
46,460
150,126|2020
£
71,251
9
-
(31,773)
(31,764)
(8,557)
(8,557)
30,930
15,530
46,460|
|---|---|---|
|||
|
|||
|
||||
The notes on pages 12 to 23 form part of these financial statements.
11
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021**
## **1. ACCOUNTING POLICIES**
## **1.1 Basis of preparation of financial statements**
The financial statements have been prepared under the historic cost convention, with the exception of investments which are included at mid-market value excluding dividends. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and updated by second edition issued in October 2019 and effective from 1 January 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Practice.
The financial statements have been prepared to give a true and fair view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
Bishop's Stortford Rugby Football Club (2015) meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
## **1.2 Preparation of consolidated financial statements**
The financial statements contain information about Bishop's Stortford Rugby Football Club (2015) as an individual Company and do not contain consolidated financial information as the parent of a group. The Company has taken the option under Section 398 of the Companies Act 2006 not to prepare consolidated financial statements.
## **1.3 Company status**
The Company is a company limited by guarantee, incorporated in England.. The Members of the Company are the Trustees named on page 1. In the event of the Company being wound up, the liability in respect of the guarantee is limited to £1 per Member of the Company. The Company's registered office is Silver Leys, Hadham Road, Bishop's Stortford, Hertfordshire, CM23 3BT.
The principal activity of the Company is to promote community participation in healthy recreation by providing facilities and an inclusive environment for playing rugby and other sports.
## **1.4 Fund accounting**
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Company and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors
12
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021**
## **1. ACCOUNTING POLICIES (continued)**
or which have been raised by the Company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund are set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
## **1.5 Income**
All income is recognised once the Company has entitlement to the income, it is probable that the income will be received, and the amount of income receivable can be measured reliably.
Donated services or facilities are recognised when the Company has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use of the Company of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), the general volunteer time of the Friends is not recognised and the Trustees' Report gives more information about their contribution.
On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the Company which is the amount the Company would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
## **1.6 Expenditure**
Charitable activities and governance costs are costs incurred on the Company’s operations, including support costs and costs relating to the governance of the Company apportioned to charitable activities.
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated to the applicable expenditure headings.
Support costs are those costs incurred directly in support of expenditure on the objects of the Company and include project management carried out at Headquarters. Governance costs are those incurred in connection with administration of the Company and compliance with constitutional and statutory requirements.
Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year-end are noted as a commitment, but not accrued as expenditure.
13
**BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
**(A Company Limited by Guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021**
## **1. ACCOUNTING POLICIES (continued)**
## **1.7 Tangible fixed assets and depreciation**
A review for impairment of a fixed asset is carried out if events or changes in circumstances indicate that the carrying value of any fixed asset may not be recoverable. Shortfalls between the carrying value of fixed assets and their recoverable amounts are recognised as impairments. Impairment losses are recognised in the Statement of Financial Activities incorporating Income and Expenditure Account.
Tangible fixed assets are carried at cost, net of depreciation and any provision for impairment. Depreciation is not charged on freehold land. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Freehold property Not depreciated Leasehold property 2% - 10% straight line Plant and machinery 10% - 20% straight line Floodlights 10% - 20% straight line
## **1.8 Investments**
Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the balance sheet date, unless fair value cannot be measured reliably in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and shown in the heading 'Gains/(losses) on investments' in the Statement of Financial Activities Incorporating Income and Expenditure Account.
## **1.9 Interest receivable**
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Company; this is normally upon notification of the interest paid or payable by the bank.
## **1.10 Debtors**
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **1.11 Cash at Bank and in hand**
Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **1.12 Creditors and provisions**
Liabilities are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the Company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
14
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015) (A Company Limited by Guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021**
## **1. ACCOUNTING POLICIES (continued)**
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges.
## **1.13 Financial instruments**
The Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
## **2. INCOME FROM DONATIONS AND LEGACIES**
|Restricted
Unrestricted
funds
funds
2021
2021
£
£
Donations
48,857
60,456
______
______
Total 2020
31,498
135,359
**3.**
**ACTIVITIES FOR GENERATING FUNDS**
Restricted
Unrestricted
funds
funds
2021
2021
£
£
Rental activities
-
12,300
Fund raising activities
-
14,515
License fee
-
5,000
-
31,815
_______
______
Total 2020
-
47,122
**4.**
**INVESTMENT INCOME**
Restricted
Unrestricted
funds
funds
2021
2021
£
£
Donations from subsidiary
-
1,170
Interest received
-
636
Total 2021
-
1,806
_______
_______
Total 2020
-
9
|Total
funds
2021
£
109,313
_______
166,857
Total
funds
2021
£
12,300
14,515
5,000
31,815
______
47,122
Total
funds
2021
£
1,170
636
1,806
_______
9|Total
funds
2020
£
166,857|
|---|---|---|
||
_
1|
Total
funds
2020
£
16,412
10,710
20,000
57,583
Total
funds
2020
£
-
9|
||
||
|||9|
||
_
||
15
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021**
|**5.**
**INCOME FROM CHARITABLE ACTIVITIES**
Restricted
Unrestricted
funds
funds
2021
2021
£
£
Subscriptions
-
64,387
Playing income
-
2,315
Total 2021
-
66,702
______
______
Total 2020
-
60,610
**6. ANALYSIS OF EXPENDITURE BY ACTIVITIES**
Direct
Support
Costs
costs
2021
2021
£
£
Club operations
8,896
137,322
Total 2020
36,073
172,121|
|Total
funds
2021
£
64,387
2,315
66,702
_______
60,610
Total
2021
£
146,218
208,194|Total
funds
2020
£
56,746
3,864|
|---|---|---|---|
||||60,610|
||||
Total
2020
£
208,194|
||
|||
## **7. NET INCOME**
Net income is stated after charging depreciation on fixed assets of £50,226 (2020 - £53,704).
## **8. DIRECT COSTS**
|Colts – travel
Training courses
Playing events
Medical and first aid
Teas
Referee expenses
Playing equipment
Coaching expenses
Total|2021
£
-
950
708
608
-
-
-
6,630
8,896|2020
£
1,972
1,204
1,827
1,093
13,771
1,251
9,456
5,500|
|---|---|---|
|||36,073|
16
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021**
## 9. **SUPPORT COSTS**
|Rent and rates
Light and heat
Insurance
Clubhouse expenses
Pitch maintenance
Admin and stationery
General expenses
Finance charges
Professional fees
Depreciation
Movement in deferred income
Total
|2021
£
6,797
19,426
3,704
61,010
22,729
3,035
1,635
2,173
6,038
50,226
(39,451)
137,322|2020
£
12,032
27,856
-
92,773
12,449
5,948
5,733
1,582
2,200
53,704
(42,156)
172,122|
|---|---|---|
For the year 2021 and 2020 all the above expenditure was related to unrestricted funds.
## **10. INDEPENDENT EXAMINERS' REMUNERATION**
|Fees payable to the Company's Independent Examiner for the
independent examination of the Company's annual accounts|2021
£
1,850|2020
£
1,750|
|---|---|---|
## **11. STAFF COSTS**
The Company has no employees other than the Trustees, who did not receive any remuneration (2020 - £NIL).
## **12. TRUSTEES' REMUNERATION, BENEFITS AND EXPENSES**
There were no Trustees' remuneration or other benefits for the year ended 30 April 2021 (2020 - £NIL). There were no Trustees' expenses paid for the year ended 30 April 2021 (2020 - £NIL).
17
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021**
## **13. TANGIBLE FIXED ASSETS**
|Freehold
Leasehold
Plant &
property
property
machinery
£
£
£
19,332
802,175
254,061
-
- 3,302
-
- -|Floodlights
Total
£
£
96,723
1,172,291
-
3,302
-
-|
|---|---|
|19,332
802,175
257,363|96,723
1,175,593|
|-
309,687
217,919
-
36,761
15,143
-
-
-|98,401
626,007
(1,678)
50,226
-
-|
|-
346,448
233,062|96,723
676,233|
|19,332
455,727
24,301|-
499,360|
Included in land and buildings is freehold land at valuation of £19,332 (cost £19,332) which is not depreciated.
18
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021**
## **14. FIXED ASSET INVESTMENTS**
|**FIXED ASSET INVESTMENTS**||
|---|---|
||Shares in|
||group|
||undertakings|
|**Market value**|£|
|At 1 May 2020|1|
|Additions in the year|20,000|
|At 30 April 2021|20,001|
|**Subsidiary undertakings**||
|The following were subsidiary undertakings of the company:||
|Name|Holding|
|BSRFC Trading Ltd|100%|
|The aggregate of the share capital and reserves as at 30 April 2021 and of the profit or loss for the year||
|ended on that date for the subsidiary undertakings were as follows:||
||Aggregate of|||
|---|---|---|---|
|Name|share capital and
reserves|Profit/(loss)||
||£||£|
|BSRFC Trading Ltd (reg. no. 09514212)|27,194|7,193||
|The following is a summary of the financial performance of the|above subsidiary for the|year ended|30|
|April 2021.||||
|**Profit and loss account for the year ended 30 April 2021**||£||
|Turnover||201,057||
|Other income||-||
|Costs||(193,864)||
|Profit||7,193||
|**Balance sheet as at 30 April 2021**||||
|Total current assets||122,924||
|Total current liabilities||95,730||
19
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021**
## **15. DEBTORS**
|Trade debtors
Amounts owed by group undertakings
Other debtors
**16.**
**CREDITORS: Amounts falling due within one year**
Other loans
Trade creditors
Other creditors
Accruals and deferred income
**17.**
**CREDITORS: Amounts falling due after more than one year**
Accruals and deferred income|||
|---|---|---|
||||
||||
## **18. RELATED PARTY TRANSACTIONS**
During the year the Company received a donation of £1,170 (2020 - £14,111) by way of a dividend from and charged a license fee of £5,000 (2020 - £20,000) to BSRFC Trading Limited, a wholly owned subsidiary of the Company.
The amount due from BSRFC Trading Limited at the year-end was £12,600 (2020 - £43,055).
20
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021**
## **19. STATEMENT OF FUNDS**
## **STATEMENT OF FUNDS - CURRENT YEAR**
|Balance at 1
May 2020
£
**Unrestricted funds**
Other general funds
264,499
**Restricted funds**
Other restricted funds
44,698
Transfer in year
(13,200)
31,498
Total of funds
295,997
**STATEMENT OF FUNDS - PRIOR YEAR**
Balance at 1
May 2019
£
**Unrestricted funds**
Other general funds
229,594
**Restricted funds**
Other restricted funds
13,200
Transfer in year
______-
_ 13,200
Total of funds
242,794|
|Income
£
160,779
48,857
______-
_48,857
209,636
Income
£
243,100
31,498
______-
_31,498
274,598|
|Income
£
160,779|Resources
Balance at
30 April
expended
2021
£
£
(146,218)
279,060
-
93,555
-
(13,200)
-
80,355
(146,218)
359,415
Resources
Balance at
30 April
expended
2020
£
£
(208,195)
264,499
-
44,698
(13,200)
(13,200)
(13,200)
31,498
(221,395)
295,997|
|---|---|---|---|---|---|
|||||48,857
______-||
|||||_48,857||
|||||209,636||
|||||||
|||||||
21
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015) (A Company Limited by Guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021**
## **20. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
## **ANALYSIS OF NET ASSETS BETWEEN FUNDS - CURRENT YEAR**
|Restricted
Unrestricted
funds
funds
2021
2021
£
£
Tangible fixed assets
-
499,360
Fixed asset investments
-
20,001
Current assets
80,355
88,722
Creditors due within one year
-
(88,631)
Creditors due in more than one year
-
(240,392)
80,355 279,060|Total
funds
2021
£
499,360
20,001
169,077
(88,631)
(240,392)
359,415|
|---|---|
## **ANALYSIS OF NET ASSETS BETWEEN FUNDS - PRIOR YEAR**
|Restricted
Unrestricted
funds
funds
2020
2020
£
£
Tangible fixed assets
-
546,284
Fixed asset investments
-
1
Current assets
31,498
58,224
Creditors due within one year
-
(54,138)
Creditors due in more than one year
-
(285,872)
31,498 264,499|Total
funds
2020
£
546,284
1
89,722
(54,138)
(285,872)
295,997|
|---|---|
## **21. RECONCILIATION OF NET MOVEMENT IN FUNDS TO NET CASH FLOW FROM OPERATING ACTIVITIES**
|Net income for the year (as per Statement of Financial Activities)
**Adjustment for:**
Depreciation charges
Dividends, interest and rents from investments
(lncrease)/decrease in debtors
Increase/(decrease) in creditors
**Net cash provided by/(used in) operating activities**||2021
£
63,418
50,226
(1,807)
24,311
(10,987)
125,161|2020
£
66,403
53,704
(9)
(9,115)
(26,532)
71,251|
|---|---|---|---|
22
## **BISHOP'S STORTFORD RUGBY FOOTBALL CLUB (2015)**
## **(A Company Limited by Guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021**
## **22. ANALYSIS OF CASH AND CASH EQUIVALENTS**
|**ANALYSIS OF CASH AND CASH EQUIVALENTS**|||
|---|---|---|
|Cash in hand
Total|2021
£
150,126
150,126|2020
£
46,460|
|||46,460|
23