The Patchworking Garden Project- Trustses Report 31 March 2024
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The Patchworking Garden Project Trustees Report- 31 March 2024
For the year 1 April 2023 to 31 March 2024
Reference and Admlnlstratlon Deta51s
Charity name
The Patchworking Garden Project
Registered Charity number
1162471 (Registered in England and Wales)
Charity's Principal Address
Carmel O'shea
44 West Bank
tk)rking
Surrey RH4 3DH
Website
W4￿.patchW0￿(1nggardenprojeCt.Q).uk
Find us also on Instagram and Facebook
Trustees
Name
Offic• (Ef any)
Isobel Gowan
Chair
Camel O'shea
Founder
Dan Andrew
Treasurer
Helen McHenry
Chris Munford
Appointed 11 December 23
Dr Glenn Comish
Mental Health Adviser. Appointed 11 De￿rnber 23
Others who served during the year l Date of Resignatiory
Val Theobald to 28 June 24
Helen Clifft)rd-Jones to 28 June 2024
Joanne Olney to 23 August 23

The Patchworking Garden Project Trustees Report - 31 March 2024
Structure, Governance and Management
Type of governing
document
The Constitution was adopted on 23 April 2015.
How the Charity is
constitLrted
The Patchworking Garden Project is a Charitable Incorporated
Organisation with voting members comprising its trustees and its
management committee.
Its registration as a Charity was effective from 1 April 2015.
Trustee selection
methods
Trustees are appoinled for a three-year tem. There must be a
minimum of five and a maximum of nine. Vacancies or new
appoinbnents may be filled by the Trustees. The appointment of
such interim Trustees must be confirmed at the next Annu81
General Meeting. From the second Annual General Meeting
onwards one third of Trustees must retire annually but may be
reappointed for further temis.
Decision-making
Decisions are made b)th by the Trustees or are delegated to the
Management Committee.
The definiiion of Members was widened in April 2024 to include
both Volunteers and Supported Volunteers. in addition to the
Management Committee and Trustees. In the event of a matter
being raised to the members for a decision then a quorum of
fifteen is required and a simple majorrty is required from the voting
members.
Other relevant gov•mance matters
The project has policies and procedures in place covering the operation of the garden and what
is expected of our volunteers. We also have policies for safeguarding. equal opportuntties,
health and safety, GDPRlconsent. how we manage our income and expenditure and a
reserves policy. These policies are reviewed on a regular basis.
The project works closely with local mental health and leaming disability services. General
Practitioners, volunteer agencies and other tharities supporting individuals with physical and
mental health needs.
The trustees and the management commrttee give their time voluntarily and re￿1ve rK)
remuneration or other beneffts. The project is entirely run by a dedicated group of volunteers
who give freely of their time and many skills.

The Patchworking Garden Project Trustees Report- 31 March 2024
Objectlves and actlvlties
The objectives of The Patchworking Garden Project are:
The promotion of improvement in well-beirKJ as a result of accessing the therapeutic
benefits of gardening in a volunteer supp)rted environment. which include better
physical health. improved psychological health. improved social opportunities, learning
new skills and access to the natural environment.
The promotion of volunteering to increase engagement viith the communty. enhancing
the use of community resources and raising confidence and seFf-esteem.
The reduction of stigma associated with physical disability, psychological health
problems, old age and infimiity by creating an indusive project where the contribution
of each person is equally acknowledged.
To provide this service within the Mole Valley area of Surrey.
Activities and Achlev•ments
2023-2024 has been a busy and SUC￿$sful year for the project. We have had all sorts of
weather of course but this was a year for welcoming new supported and SUPFK)rt volunteers
as well as Trustees. We also said a fond farewell to many people.
Our caler)dar of public facing events. spring plant sale, Summer Open Day, and
Christmas wreath and craft sale were very well attended as local support continues to
grow, so special thanks to all our team who make these events such a successl
2023-24 was a tough year for Fundraising but our community events along with
legacies means we have continued to invest whilst also keeping a tight rein on costs.
Our Academy students are to be congratulated both for their academic achievement
and for the subsequent employment gained by some.
We can support up to 90 people alongside our 60 support volunteers and will keep to
that number. It has been lovely to see how people thrive in our project.
There has been a huge drive through the year of raising our profile with other charities.
social prescribers and the public with over 70 posters advertising what we offer and
how to access our services FM)Sted around the area.
We are lucky enough to have experienced volunteers helping with marketing and
social media alongside a local company which means our profile is maintained
regulady and is well recognised.
We recruited two new Truslees.. one is our Mental Health Adviser, and the other is
leading on Fundraising and Communications. Both bring hugely welcome experience
and expertise.
We have strengthened our amazing admin tearn and have a new volunteer who is
focussed on helping us apply for grants.
Although it is technically in our 2024125 year, we were blown away by the support
shown to us during the Dorking Westival Music event at the beginning of May as the
final total raised was an amazing £10.000.

Tha Patchworking Garden Project Trustees Report- 31 March 2024
Challenges
Inevitably keeping up with fundraising is a￿VaYS a major challervJe but we have many
great supporters. and our 2023 events showed us the great support we have.
At the beginning of 2024 we have been successful in applying for a number of grants
but know that continuing to be successful will be tougher given the impact of the
pandemic and the UK economy: we are lucky to have sufficient reserves but know that
other charities do not.
We are close lo finalising a long-tem lease with our new landlord Stonegate homes
who are developing the fonner Aviva site.
Benefits in kind and Value of Volunteer Time
We would like to fomially record the generous support we receive from local businesses
Buckland Nurseries and t)owns Solicitors. Many others kindly give us a variety of discounts
which all helps !
We would also like to acknowledge the value of the time that our volunteers, support staff
and trustees contribute to the project. We are a £172,000 a year operation if you added the
value of volunteer time, estimated at £125,000, to our recorded costs of £47,000.
Thal volunteer time commttment is invaluable and makes the project the success it has been.
Like the local business support. tl shows nowhere in our financial numbers.
Looking forward
We will keep publishing our quarterly newsletter to those who like to hear about our
work.
We will approach local businesses more fonnally with a view to establishing a networt(
from whom we can ask for ongoing financial supwrt.
We are continuing to build more links wtthin our community to ensure our students and
others we support can find new opportunities for employment and volunt*ring.
We are invesling in our site as funds become available and ensuring a wide range of
activities are available for everyone who atterKIs.
Financial Review
This yearour income increased by £13.900 arKI ourexpenses fell £3.400 compared lo the prior
year and. with reserves of £85.700, we remain in a strong financial position.
Our 31 March 2024 balance sheet shows total funds of £85.700. (2023 . £79.200) an
increase of £6,500.

The Patchworking Garden Project Trustees Report- 31 March 2024
An important caveat is that in March 2024 we received a National Lottery grant of £20,000 for
the years from June 2024. Adjusting this yearfs cash result for that earfy payment creates
a deficit of £13.500 for the current year.
Funds are held in cash at Natwest (£64.400), Wirgin Money (£1.200) and in a CCLA Equity
Investment Fund at a cost of £20,000 (Market Value at 31 March 2024 - £22,575). Our funds
a￿ un￿striCted funds except for the National Lottery grant and a smaller grant of £500, both
of which will be released to unrestricted reserves in future years.
Our income increase of £13,900 can be broken down as follows .
Donations re￿IVed totalled £6,900 (Last year £6,500) an increase of £400.
Grants were received of £29.000 (Last year £15,000) an increase of £14.000.
This year included the National Lottery two-year award described above.
Fundraising remained strong at £15.300 {Last year £16.800) a reduction of £1,500.
Investment and Interest Income added £1,300 (Last year £100) an increase of £1,200.
Legacies added £800 {Lasl Year £1.000) a reduction of £200.
Our costs decreased by £3.400 to £46,900 which can be broken into fihree parts.
Running costs totslled £18,400 (Last year£21.900). This includes all the costs of the
garden including activities. maintenance. fund-raising and other overhead costs.
Our Academy tutor and other training costs totalled £23.800 (Last year £20.000)
Our investment in the Pixham stte was reduced to £4.700 (Last year £8.400). Funds
this year were invested in extending our irrigation syslem to the Academy plots (and
for which we received a grant of £3.000) and other improvements.
Financial outlook
Our total running costs for the year to 31 March 2025 are forecast at £44,000 plus additional
development expenditure of £12,000. if we can secure grants or use reserves. We regard the
receipt of regular grant income as essential forthe Academy due to its annual running costs
of £22,000. We will manage our expenditure accordingly as there may be less grant money
available in the immediate future.
Resorv•s Pollcy
Our Reserves Policy requires the Charity to retsin a yearfs runniro costs in reserve, which for
the Garden and Academy. excluding further development expenditure, is a combined total of
£44,000. We are pleased to report that we have almost two years of running costs.
The reserves we have will be retained to cover any shortfalls in income, for unforeseen
expenditure to make appropriate investments that the Trustees and Management CommÈttee
agree should be made in furtherance of our charitable objeclives.

The Patchworking Garden Project Trustees Report- 31 March 2024
Daclaration
The trustees declare that they have approved the trustee's report above.
Signed on behalf of the Trustees on 30 August 2024
Name
Isobel Gowan
Dan Andrew
Position
Chair
Treasurer

The Patchworking Garden Project Trustees Report- 31 March 2024
Refv 1162471
The Patchworking Garden Projert
arden
ioiect
En8&nd &Wales
Receipts and payments atcounts
For theyear
01-Apr-23
To
31-Mai-24
Forni= CC16a
Section A Receipt5 and payments
Unrestricted
Funds
Re5trrted Funds
Total Funds
Last Year
Receipts
Donations including Gift Aid
Grants Received
Fundrai5in8
Investment income and Intwest
Legacie5 Recewed
6,933
6,509
15.000
8.494
15.273
1.316
818
20.500
1.316
818
loo
1.000
Tthal recelpts
ments
Expenditure to devdop the Garden
Garden. Craft su
lies and Equipment
Trainin
Costs
Fundraislng Costs
other Expenses
4.680
8.601
23.761
2.222
7.607
4.680
8.601
23.761
2.222
7.607
8,377
10.953
19.990
1,426
9.508
Totsl payments
Net surplu5lldefiatl
Openlng lunds
Cash fvnds thls year•end
14.036
79.238
65.202
20.5
6.464
79.238
85,702
10,8381
90,076
79,238
20.500
Section B Statement of assets and liabilities at the end of the year
31-Mar.24
31.M*-23
¥l- Cash ond In¥estn*nts
NatWest- Currenl Account
NatWest- Dewsit Accounts
Vir
in Mon
Chari
CCLA- Gbjbal E
4.238
63,267
1.220
sit Account
Fund Units
Market Value £22 575
75,000
85,702
79,23B
Funds
Unrestrirted Funds
RestrKted Funds
65.202
20,500
85.702
79.238
79.238
B4-Assets retalned for the
charltVs own ¥se
No book vahJe is placed on buildings. equIpw￿t or
developmentexpenditureat PvAham.
None
None
85- Uablllties
Liabilit￿5
None
None

The Patchworking Garden Project Trustees Report- 31 March 2024
Independent examiner's report to the trustees of The Patchworking Garden Project
Registered charity nurnber 1162471
I report to the trustees on my examination of the accounts of The Patchworking Garden
Project {'the Project,) for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity's trustees of the Project. you are responsible for the preparatKin of the
accounts in accordance with the requirements of the Charities Act 2011 ('the Act,)
I report in respect of my examination of the Project's accounts carried out under section 145
of the 2011 Act and in carying out my examination I have followed all the applicable
Directions given by the Charity Commission under section 145(5Xb) of the Act.
Independent examiner's statement
I have completed my examination. I confimi that no material matters have come to my
attention in connection with the examination giving me cause to believe thal in any material
respect:
1. accounting records were not kept in respect of the Project as required by section 130
of the Act. or
2, the accounts do not accord with those records.
I have no concems and have come across no other matter in connection with the
examination to which attention should be drawn in this report in order to enable a proper
understanding of the accounts lo be reached.
Signed:
Mr David Huw Bassett FCCA
Tamar,
Harrow Road East,
Dorking,
Surrey
Date.. 30 August 2024