## **www.kclweb.org**
## **Registered Charity Number: 1162461**
## **Chair’s Report**
## **A report on behalf of the Trustees April 1[st] 2024 – March 31[st] 2025**
This report has been prepared and submi1ed by the Chair of Trustees of Kegworth Community Library. The views expressed are those of the Chair and agreed with the other Trustees.
This report was authorised at the AGM on 6[th] June 2024.
1
## Contents
|Contents||
|---|---|
|**Page Number**|**Section Heading**|
|2|Contents|
|3|Library Performance Overview|
|4|Library Performance|
|5|Our AcJviJes|
|6|Compliments / Complaints|
|6|Near Misses and Accidents|
|7|Volunteers|
|8|Financial Performance|
|9|Income GeneraJon|
|10|Risk Management|
|11|Progress Update|
|13|Future Plans|
|14|LCC Support|
|16|Property & Compliance|
|19|And Finally|
2
## **Library Performance Overview**
Kegworth Community Library (KCL) is a small library at the heart of the village. In February 2016 it reopened as a community managed library (CML) run by enthusiasJc and capable Trustees and volunteers.
Our Library opening hours are 2:00 – 4:30pm on Tuesday, Wednesday and Thursday. On Friday there is extended opening 2.00 – 6:00pm.
On Saturday mornings the library is open between 10:00am and 12 noon.
## **Library usage figures 1 April 2024 to 31 March 2025**
||**This Year**|**Last Year**(2023-2024)|
|---|---|---|
|Scheduled open days in year|**260**|261|
|Assumes open every Tues-Sat unless it is a Bank-Holiday|||
|Actual days open|**253**|251|
||**(97.31%)**|(96.17%)|
|**Library Visitor Numbers**|||
|Library|**5598**|4913|
|Knit and Na1er|**301**|328|
|Bingo|**504**|418|
|EmbarrasSing|**318**|327|
|Crae Club|**219**|186|
|Harsha Crae|**102**|0|
|**Total Visitors**|**7042**|6172|
Our current resources are able to cover at least 3 years’ of running costs (assuming current expenditure and receiving no further income).
3
Fundraising efforts underpin our conJnuing success and the ‘Three Rings’ volunteer management applicaJon helps us to maintain our scheduling.
4
## **Library Performance**
## **Annual Library Book Loans**
**For the year 2024 – 2025** (Figures taken from LCC Library StaJsJcs)
||**Current Year**|**Previous Year**|**Diference**|**% increase**|
|---|---|---|---|---|
|**Book Issues**||5777|||
|**New Joiners**||171|||
|**AcVve Borrowers**||391|||
|**Annual Visitors**||4913|||
|**Talking Book issues**||4|||
## **This is intenVonally blank as the figures supplied by Axiell are incorrect.**
5
## **’ - KCL s Community AcVviVes 2024 2025**
Our regular Bingo, Knit & Na1er, EmbarrasSing, and Crae Club, conJnued their support by meeJng in the Library.
Once again, we took part in the Summer Reading Challenge. This year’s Challenge a1racted 39 children enrolling and 22 being successful, medals being issued to children on compleJon. A cerJficate of compleJon was awarded to the parJcipants at their school assemblies.
School class visits conJnued with the children at Kegworth Primary School. The library opened over 4 mornings in October and February, to accommodate the school’s curriculum, with the majority of the school a1ending. The children were accompanied by their teachers to the library with each child being able to take out a library book.
Over the winter period our library, once again, opened as a ‘warm space’ to support local residents, with donated tea/coffee etc. from our local Co-operaJve store.
Our 4 Public computers, photocopying service and jigsaws hire/sales have conJnued to be used on a very regular basis overseenand maintained by a long term volunteer, thank you.
Fundraising led by the sale of ‘new to you’ books, conJnued here in the library, at all village events, the University of Nojngham’s Farmer’s Market plus Su1on Bonington Show and Rempstone Steam Fair. This takes a lot of hard work and effort and my thanks go to the fundraising trustee for this.
My thanks also to the team who run Bingo, EmbarrasSing & the upkeep of the gardens. The year on year (it has been 14 years) commitment has been immense.
6
## **Summary of Complaints / Compliments**
We have not received any complaints over the year.
## **Summary of Public / Volunteer Accidents**
There has been one reportable accidents/incidents to volunteers or visitors to the Library. No further acJon was needed and it was reported according to our policy and in the Accident Book.
7
## **Volunteers**
As of the 31[st] March 2025, our volunteer numbers are consistent at 22, with an addiJonal 2 new volunteers undergoing training at this Jme.
Our ‘3Rings’ rota applicaJon allows us to keep in regular contact with all our volunteers for all things Library related. AddiJonally, our NoJceboards, Facebook page and website, also keep our community fully appraised of library acJviJes.
A core of volunteers, numbering 19, regularly contribute to the running of the library. A further 3 volunteers work Jrelessly in the background ensuring our conJnued success. Our volunteer demographic tends towards BriJsh, female and over reJrement age.
As Trustees, we do recognise that many groups, are underrepresented within our volunteer demographic and we welcome all applicaJons from anyone wishing to help run the library.
We also have a hardworking group who ensure the library is clean, Jdy and conform to Health & Safety regulaJons.
Our Treasurer, is also the person to call when help is needed and can be relied upon to appear almost immediately a major undertaking this year was the repainJng of the children’s area. Thank you.
Many of our volunteers can be called upon at short (or very short) noJce should problems suddenly arise.
8
## **Financial Performance**
The Annual Return is a1ached as supplied to the ChariJes Commission form C116a.
Cash held on 31[st] March 2025 £23,480.51 Borrowings on 31[st] March 2025 £0.00 Capital Investments Plans None Staffing 0 Employees Financial PosiJon Excellent Warm Space (One Kegworth) £155.68 Kegworth Parish Council £0.00 North-West Leicestershire District Council All Council Tax charges waived
We are aware that we maintain a high cash balance with respect to our current account and aim to move 60% to an interest bearing account with Co-op bank.
9
## **Income GeneraVon**
- NWLDC is conJnuing to waive Council Tax.
- We conJnue to collect books from the wider community to sell in our ‘Book Shop’ and at ‘Pop-Up’ book stalls at events – this generated over £2,902.40 over the year and is KCL’s main source of income.
- Bingo generated £706.01 and singing £833.16 for KCL funds, providing both welcome funding and invaluable community acJvity.
- A crae market within the library before Christmas and sales of knitwear produced by the Knit and Na1er group raised £373.00 for library funds.
- Miscellaneous sources of income include the sale of stamps, sJcker books, room hire, commission on cards, calendars, booklets and donaJons.
- The library will conJnue to play host to local Art and photo ExhibiJons.
- The Trustees conJnue to pursue external grants, where appropriate.
- Review of Finances to ensure our money is working hard.
10
## **Risk Management**
A review of risk is carried out regularly by a Trustee and plans / assessments updated as necessary.
Our problem Ash tree was ‘crowned’ and trimmed on the November 2023. Aeer review, it was felt that more branches required ‘trimming’. These concerns were raJfied by LCC and they were trimmed further.
The risk of the library being forced to close due to a lack of Trustees or volunteers is always present and has been bought sharply into focus this year. We have acJvely recruited and three volunteers are prepared to step forward.
As occupiers/managers of the library we are aware of our responsibiliJes for the safety of people in the library and under fire safety legislaJon (RRO 2005).
11
## **Progress Update on 2024/25 Plans**
- ✓ Open the library on scheduled opening days.
- We have been able to open for 97.31% of the scheduled days this year, exceeding last year.
- ✓ ConJnue to run Book Stalls.
- Our book sale volunteer conJnues with her enthusiasJc presence at local farmers markets, village markets and pop-up stalls within our own car-park.
- ✓ Work the garden to make it an area that compliments the library.
- The work conJnues and is a tribute to the hard work and diligence of our volunteer gardeners.
- ✓ 3rings Data ProtecJon.
- We conJnue to monitor data protecJon legislaJon and update policies as necessary and conJnue to ensure current legislaJon is being adhered to.
- ✓ Electrical Fixed InstallaJon TesJng.
- This has been carried out. Due to complex issues the EICR report has been forwarded on to LCC for consideraJon of possible funding assistance.
- ✓ Contractor for Fire and Security system and fire exJnguisher maintenance.
- ProudCastle are contracted for this, currently we are reviewing fire exJnguisher opJons.
- ✓ Support all current community groups to conJnue (Bingo, Singing, Knit & Na1er, Indian Inspired Craes and Crae Club).
12
## `o` These groups conJnue to support our library, for which KCL is very grateful.
✓ Renew the Library lease and support package for 10 years on the same (internally repairing only) terms as the current lease, which now has less than one year to run.
## `o` It was agreed that our lease be renewed, and we sJll awaiJng LCC for the new Lease agreements.
13
## **– Future Plans April 2025 onwards**
- ✓ Maintain the current six shie opening.
- ✓ ConJnue to run the Book Shop and develop bespoke storage.
- ✓ ConJnue to recognise the garden as an area that compliments KCL acJvity.
- ✓ Review all policies and update as/when necessary.
- ✓ Support all current community groups to conJnue (Bingo, Singing, Knit & Na1er, Crae Club and Indian Inspired Craes).
- ✓ Welcome any other compaJble groups, such as a book club, Chess club etc; this is reliant on willing and able coordinators to manage the group.
- ✓ Hold a Plant Sale in early May.
- ✓ A1end Community Library meeJngs (Cluster meeJngs) to gain support from peer groups.
- ✓ Plan, design and install a dedicated Book Shop administraJon area.
- ✓ Transfer a proporJon of our current account into a savings account within the Co-operaJve Bank.
- ✓ Review and Plan a proacJve strategy for adapJng to and recovering from disrupJve events.
14
## **LCC Support**
## **Premises**
LCC are responsible for the external fabric of the building and grounds.
The grass and garden area are regularly maintained and KCL’s garden group conJnue to improve the appearance of the garden. The Ash tree to the right of the library conJnues to be assessed by LCC.
KCL’s building is old for the type of materials used and life expectancy of this type of construcJon.
The flat roof of the library conJnues to cause concern on at least two occasions water and other ma1er has cascaded over the roof. During the recent LCC renovaJons to the exterior it was noted by the contractors doing external Jmber repairs and redecoraJon, that the roof water exit pipes were approximately 1½” above the level of the flat roof. They esJmated, at that Jme, there was approximately 7000 litres of water on the roof, not draining away. LCC were appraised of the situaJon. The roof is scheduled for replacement during this year.
The window in the office was broken and repaired by LCC.
## **InformaVon and CommunicaVon Technology (ICT) and the Library Management System (LMS)**
15
The LMS was replaced in February by Axiell. There have been a few teething problems and during the changeover we used a manual system.
Our hearselt thanks are extended to MM who conJnues to maintain the computers and a1ends quickly when we have problems.
## **Book Stock**
We adhere to LCC guidelines for the book stock. A small group of volunteers work hard to ensure our books look neat and Jdy adding to the calm ambience in the library. The books are easy to browse as regular ediJng and audiJng takes place. KCL displays books a1racJvely and makes regular changes to invite browsing.
## **Hub Support (Loughborough)**
Loughborough Hub conJnues to be the valuable help to our volunteers should the need arise. The staff there are always pleasant, supporJve and informaJve.
## **CML Support Officer**
Our CML support officer is an excellent source of informaJon and support, answering our quesJons or queries.
## **AddiVonal Training**
16
Training was cascaded down with the new soeware backed up with a comprehensive Help File. We are conJnuing to learn about the new system.
17
## **Property & Compliance**
KCL conJnue to work with LCC to maintain and steadily improve the library both internally and externally.
ConJnuing Issues:-
Overhanging Ash tree branches conJnue to be a concern.
The flat roof which needs large scale repair/replacing. LCC are aware of our concerns and will program in maintenance in accordance with their Jmescale.
EICR Report has been referred to LCC as it raised several important issues.
## **Managing Risk and Compliance**
## **Fire: Alarm TesVng & ExVnguisher**
- Carried out monthly by two Trustees and logged. One fire alarm drill has been successfully carried out and all procedures followed.
- Systems to be tested bi-annually by ProudCastle SoluJons.
- ExJnguishers. When the current exJnguishers are out of their current service Jme, our plan is to purchase P50 type exJnguishers. These do not need maintenance for 10 years and have a 20 year life span.
## **Electrical:**
- The Electrical Fixed InstallaJon (EICR) TesJng was carried out in November 2016 by an approved LCC contractor. The next tesJng was due in November 2021. This was carried out late in 2023 and LCC has taken over responsibility for the issue of an EICR cerJficate. This is expected to be completed in 2025.
- Carried out visually as part of the Risk Assessment.
18
- PAT tesJng carried out in spring 2024.
- We are aware that some of our equipment is approaching 10years old and needs close monitoring.
## **Water:**
- Our risk from Legionella is considered negligible as we only have two cold water taps fed from the mains.
- A new hot water system has been installed in the kitchen.
- The system is flushed regularly.
## **Emergency LighVng:**
- Tests carried out bi-annually by ProudCastle SoluJons and the contract is on-going.
## **AutomaVc Door Servicing:**
- The annual service contract (AutomaJc Access) was cancelled in 2022.
- LCC are aware of the exterior lobby door problems.
## **Other:**
Asbestos: A thorough inspecJon and removal was carried out in October 2019 prior to the installaJon of the heaJng system and with the replacement of the sink and removal of the floor Jles (and adhesive) that contained asbestos, we now believe the library to be free of asbestos, though necessary tesJng will be carried out in advance of any further refurbishment work.
KCL have negoJated with NWLDC for the removal of waste.
19
KCL conJnue to buy back the following Soe FM from LCC:
- Window cleaning inside and out (twice yearly).
- Washroom services (monthly).
- Security key holding (Samsic).
LCC conJnue to provide basic grounds maintenance FOC under the terms of our lease.
KCL employs a cleaner to maintain the library’s day-to-day appearance.
20
## **Finally, from the Chair**
This was an encouraging year, with many high points, although this is not to say there haven’t been challenges. This is shown by the rise in visitors and range of acJviJes. My sincere thanks go to the previous Chair and Secretary who stepped down from The Trustee group in April but conJnue as Lead Volunteers.
It’s really pleasing that 3 new volunteers are giving up some of their Jme to help the running of the library, however our core group of volunteers numbering 16 have been with us from the start. This is why we are successful, thousands of hours of donated Jme, resources and commitment. We rely on volunteers to run the library, many of them do so in the background. Andrew and I would like to thank my fellow Trustees, for the support and assistance given during the last year, for ensuring the library doors conJnue to be open, and to the community-based groups who use the library, not only affording financial support but also giving it a welcoming, friendly, and calm ambience.
Finally, finally my thanks to the Trustees, Hilary, Francis, Pat, Elain who give Jme, effort and money to maintain this brilliant atmosphere that is evident when you walk in the door of out library. Not one single person could do this on their own. Thank you.
Nicola Mullins
6[th] June 2025
## **Aiachments**
C116a Financial Return for the ChariJes Commission
21
||**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**No(if any)**|**No(if any)**||
|---|---|---|---|---|---|---|---|---|
||||||||||
||**Receipts andpayments accounts**||||||||
||**For the period**
**from**||Period start date||**To**||Period end date||
||||||||||
||||||||||
|**Section A Receipts and payments**|||||||||
||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||
||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||
|**A1 Receipts**|||||||||
|LCC Charges|**£250.76**||**-**||**-**||**251**||
|Book Sales|**£2,902.40**||**-**||**-**||**2,902**||
|Keg Pubs|**£232.50**||**-**||**-**||**233**||
|We Buy Books|**£200.09**||**-**||**-**||**200**||
|Sticker Books|**£59.60**||**-**||**-**||**60**||
|Drinks|**£503.10**||**-**||**-**||**503**||
|Stamps|**£313.85**||**-**||**-**||**314**||
|Printing|**£442.00**||||||**442**||
|DVD|**£13.00**||||||**13**||
|Jigsaw|**£335.00**||||||**335**||
|Singing|**£833.16**||||||**833**||
|Card Sale Commission|**£85.40**||||||**85**||
|Internal Fund Raising|**£312.74**||||||**313**||
|Knitwear|**£373.00**||||||**373**||
|Room Hire|**£1,730.50**||||||**1,731**||
|Misc|**£27.00**||||||**27**||
|Donations|**£966.33**||||||**966**||
|External Fund Raising|**£495.47**||||||**495**||
|Grants|**£0.00**||||||**-**||
|Bingo|**£706.01**||||||**706**||
|Calendar|**£53.00**||||||**53**||
||**- 0**||||||**-**||
|**_Sub total_**_(Gross income for AR) _|
**10,835**||**-**||**-**||**10,835**||
||||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||||
||**- 0**||**- 0**||**- 0**||**-**||
||**- 0**||**- 0**||**- 0**||**-**||
|**_Sub total_**|
**- 0**||**- 0**||**- 0**||**-**||
||||||||||
|**_Total receipts_ **|
**10,835**||**- 0**||**- 0**||**10,835**||
||||||||||
|**A3 Payments**|||||||||
|Utilities|**£3,104.94**||**-**||**-**||**3,105**||
|Building Security|**£2,564.09**||**-**||**-**||**2,564**||
|Building Maintenance|**£647.04**||||||**647**||
|Cleaning|**£817.11**||**-**||**-**||**817**||
|Comp-uting|**£291.90**||**-**||**-**||**292**||
|Expenses|**£154.30**||**-**||**-**||**154**||
|Postage stamps|**£227.71**||||||**228**||
|Printer + Paper|**£154.71**||**-**||**-**||**155**||
|Gardening|**£84.43**||||||**84**||
|Xero & SumUp|**£188.32**||**-**||**-**||**188**||
|Sticker books|**£9.60**||||||**10**||
|MISC Invoice|**£233.30**||**-**||**-**||**233**||
||**- 0**||**-**||**-**||**-**||
|**_Sub total_ **|
**8,477**||**-**||**-**||**8,477**||
||||||||||
|**A4 Asset and investment**
**purchases,(see table)**|||||||||
||**- 0**||**- 0**||**- 0**||**-**||
||**- 0**||**- 0**||**- 0**||**-**||
|**_Sub total_ **|
**- 0**||**- 0**||**- 0**||**-**||
CCXX R1 accounts (SS)
14/11/2025
1
||||||||||
|---|---|---|---|---|---|---|---|---|
|**_Totalpayments_ **|
**8,477**||**- 0**||**- 0**||**8,477**||
||||||||||
|**_Net of receipts/(payments)_ **|
**2,357**||**-**||**-**||**2,357**||
|**A5 Transfers between funds**|**- 0**||**-**||**-**||**-**||
|**A6 Cash funds lastyear end**|**21,193**||**-**||**-**||**21,193**||
|**_Cash funds thisyear end_ **|
**23,550**||**-**||**-**||**23,550**||
||||||||||
||||||||||
|**Section B Statement of assets and liabilities at the end of the period**|||||||||
|**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||
||||||**to nearest £**||**to nearest £**||
|**B1 Cash funds**|Co-op Bank 01/04/2025||||**23,481**||**-**||
||Cash in Hand||||**70**||**-**||
||||||**-**||**-**||
||**_Total cash funds_**||||**23,551**||**-**||
||(agree balances with receipts and payments
account(s))||||Agreement Error||||
||||||**Unrestricted**
**funds**||**Restricted funds**||
||**Details**||||**to nearest £**||**to nearest £**||
|**B2 Other monetary assets**|Postage stamps||||**50**||**-**||
||Sticker book stock||||**28**||**-**||
||Book shop stock||||**295**||**-**||
||Jigsaw Stock||||**55**||**-**||
||Toner Stock||||**225**||||
||Light Fittings Stock||||**120**||||
||Furniture & fixtures||||**463**||**-**||
||Soft Furniture & office Equipment||||**133**||||
||Computing Equipment||||**473**||**-**||
||Total||||1842||||
||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||
|**B3 Investment assets**|None||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||||
||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||
|**B4 Assets retained for the**
**charity’s own use**|||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||||
||||||||||
|---|---|---|---|---|---|---|---|---|
|**_Totalpayments_ **|
**8,477**||**- 0**||**- 0**||**8,477**||
||||||||||
|**_Net of receipts/(payments)_ **|
**2,357**||**-**||**-**||**2,357**||
|**A5 Transfers between funds**|**- 0**||**-**||**-**||**-**||
|**A6 Cash funds lastyear end**|**21,193**||**-**||**-**||**21,193**||
|**_Cash funds thisyear end_ **|
**23,550**||**-**||**-**||**23,550**||
||||||||||
||||||||||
|**Section B Statement of assets and liabilities at the end of the period**|||||||||
|**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||
||||||**to nearest £**||**to nearest £**||
|**B1 Cash funds**|Co-op Bank 01/04/2025||||**23,481**||**-**||
||Cash in Hand||||**70**||**-**||
||||||**-**||**-**||
||**_Total cash funds_**||||**23,551**||**-**||
||(agree balances with receipts and payments
account(s))||||Agreement Error||||
||||||**Unrestricted**
**funds**||**Restricted funds**||
||**Details**||||**to nearest £**||**to nearest £**||
|**B2 Other monetary assets**|Postage stamps||||**50**||**-**||
||Sticker book stock||||**28**||**-**||
||Book shop stock||||**295**||**-**||
||Jigsaw Stock||||**55**||**-**||
||Toner Stock||||**225**||||
||Light Fittings Stock||||**120**||||
||Furniture & fixtures||||**463**||**-**||
||Soft Furniture & office Equipment||||**133**||||
||Computing Equipment||||**473**||**-**||
||Total||||1842||||
||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||
|**B3 Investment assets**|None||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||||
||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||
|**B4 Assets retained for the**
**charity’s own use**|||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||||
CCXX R2 accounts (SS)
14/11/2025
2
||**Details**|**Details**|**Details**||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||
|---|---|---|---|---|---|---|---|---|
|**B5 Liabilities**|||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||||
|Signed by one or two trustees on behalf
of all the trustees|Signature||||Print Name||||
||N J Mullins||||||||
||||||||||
CCXX R3 accounts (SS)
14/11/2025
3
## **CC16a**
**Last year to the nearest £ £291.76 £2,412.35 £180.00 £217.55 £74.20 £281.50 £285.01 £335.95 £184.00 £817.00 £99.00 £68.00 £578.00 £810.00 £0.00 £994.14 £71.00 £2,616.33 £523.16 £5.00 10,844 - 0 - 0 10,844 £3,287.36 £2,054.89 £3,109.25 £779.34 £1,120.50 £198.35 £303.97 £131.08 £10.98 £174.14 £57.49 £661.32 11,889 - 0**
CCXX R4 accounts (SS)
14/11/2025
4
**11,889 - 1,045 - 22,238 21,193 Endowment funds to nearest £ - - - -** OK **Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - -**
CCXX R5 accounts (SS)
14/11/2025
5
**----- Start of picture text -----**
When due
(optional)
Date of approval
06/06/2025
**----- End of picture text -----**
CCXX R6 accounts (SS)
14/11/2025
6