2024-05-31-accounts

Trustees’ Annual Report for the period

From 01/06/23 Period start date To 31/05/24 Period end date

Charity name: Hereford Gilbert & Sullivan Operatic Society

Charity registration number: 1162451

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To educate the public in the dramatic and operatic arts, principally the works of Gilbert & Sullivan & to further the development of public appreciation and taste of said arts.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Our core mission is to bring” live” theatre and enhance musical culture in and around rural Herefordshire and the Marches. To provide performance opportunities for all age groups.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees pay due regard to the guidance issued by the Charity Commission on public benefit. See para 1.20 for the main activities undertaken for the public benefit this Year.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Hereford Gilbert & Sullivan Society does not have a policy on grant making.
Policy on social investment including program related investment	Para 1.38	As above

Contribution made by volunteers	Para 1.38	The Society relies heavily on strong teamwork and the willingness of people who give of their time freely. These volunteers who help with production activity, front of house, advertising, recruitment, publicity and fundraising are very much appreciated for their contribution and commitment. NB: The Executive Committee are all volunteers.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Established in 1947, this year saw the Society’s 76th production. ‘The Gondoliers’ a perennial favourite with audiences, performed with a modern twist, proved a resounding success demonstrating that the genre is timeless. While membership of the Society is open to all age groups and sections of the community, the society’s outreach work with schools and colleges has, once again, meant an influx of younger, talented members, especially via the innovative Young Performers Bursary Scheme for 15-19 year olds, introduced last year, with the aim of helping them further their theatrical studies/career. It is very pleasing to note that a number of these youngsters have gone on to pursue careers in the music and entertainment industries and we hope that they have benefited from the experience they have gained with the Society.

Additional information (optional)

You may choose to include further statements where relevant about:

	Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The society remains in a secure financial position at the end of the year with overall funds having increased over the year. We have been fortunate with grants and specific donations which assisted with production costs, particularly for the popular schools’ matinee performance & associated workshops, and with the provision of the Young Performers' Bursary.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The society holds both general and restricted reserves. The former are held in order to cover the costs of less financially successful shows. Certain Gilbert and Sullivan operas are more popular than others and are expected to attract larger audiences; however, the society is keen to be able to perform the full range of Gilbert and Sullivan's repertoire, including those which may be loss-making, without putting the society at financial risk. Restricted reserves are from donations given for a particular long-term purpose, mainly the Young Performers' Bursary, and are used over a number of years in accordance with the donor's wishes.
Amount of reserves held	Para 1.22	At the end of the year, the society held general reserves of £27,031 and restricted reserves of £ 4,250.
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Membership fees and associated gift* aid Donations from members; Society friends; patrons and the general public Ticket and programme sales from performances Grant Aid applied for from both local* and national bodies Various fundraising events, eg concerts, raffles, sale of DVDs and books Fundraising page linked to the Society’s web page.

	Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Increasingly high production costs; loss of revenue (poor ticket sales); failure to recruit & retain new members. Other

Structure, Governance and Management

Description of charity’s
~~t~~ ~~t~~ Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more	Para 1.25	Election by the membership at the annual general meeting.
~~trustees~~

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	The Constitution refers.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Not applicable
Relationship with any related parties	Para 1.51	Not applicable
Other

Reference and Administrative details

Charity name	Hereford Gilbert & Sullivan Operatic Society
Other name the charity uses	Not applicable
Registered charity number	1162451
Charity’s principal address	18, Moor Farm Lane Three Elms Hereford HR4 0NT

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Geoff Rawcliffe	Hon President		Elected by members at the AGM
	Sheila ~~Dfd~~	Chairman		Ditto
	~~unsor~~ Claire Pearson	Treasurer		Ditto
	Frances Roper			Ditto
	Laura Harrison			Ditto
	Wendy Winterburn			Ditto

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted rf not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional ~~information)~~

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Sheila Anne Dunsford

Position (eg Chair Secretary, Chair, etc)

Date 29th January 2025

HEREFORD GILBERT AND SULLIVAN OPERATIC SOCIETY

ACCOUNTS FOR THE YEAR ENDED 31 MAY 2024

Charity number 1162451

		Hereford Gilbert and Sullivan Operatic Society	Hereford Gilbert and Sullivan Operatic Society
	Statement of financial activities for the year ended 31 May			2024
			2023/24		2022/23
	Notes	Unrestricted funds	Restricted funds	Total funds	Total funds
Incoming resources		£	£	£	£
Donations and grants	2	10,939	3,600	14,539	20,024
Other trading activities	3	19,425	0	19,425	14,268
Investment income		148	0	148	24
Total incoming resources		30,512	3,600	34,112	34,316
Resources expended
Cost of charitable activities	4	25,396	3,600	28,996	25,122
Total resources expended		25,396	3,600	28,996	25,122
NET INCOMING RESOURCES		5,116	0	5,116	9,194
NET MOVEMENT IN FUNDS		5,116	0	5,116	9,194
Funds transferred in at 1 June 2023 (2022)		21,915	4,250	26,165	16,971
TOTAL FUNDS AT 31 MAY 2024(2023)	8	27,031	4,250	31,281	26,165

Notes:

Restricted funds received in the year represent a grant of £2,600 received from The Clive Richards Foundation to support the Schools’ Matinee performance and workshops and donations of £500 each to further fund the Young Performers’ Bursary and to support membership fees for members unable to afford them. The balance of restricted funds consists of £3,000 for the Young Performers’ Bursary and a sum of £250 for a specific event yet to be determined.

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Notes Current assets Debtors and prepayments 5 Cash at bank and in hand 6 TOTAL ASSETS Creditors 7 Amounts falling due within one year NET ASSETS FUNDS 8 General reserves TOTAL FUNDS	Hereford Gilbert and Sullivan Operatic Society Balance Sheet as at 31 May 2024 2023/24 2022/23 Unrestricted funds Restricted funds Total funds Total funds £ £ £ £ 1,756 0 1,756 3,614 25,663 4,250 29,913 22,551
	27,419 4,250 31,669 26,165 (388) 0 (388) 0
	27,031 4,250 31,281 26,165
	27,031 4,250 31,281 26,165
	27,031 4,250 31,281 26,165

The financial statements were approved by the board of trustees on 24th September 2024 and are signed on its behalf by:

SA Dunsford Mrs S Dunsford (Chair) Trustee

The notes form part of the financial statements.

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Hereford Gilbert and Sullivan Operatic Society

Notes to the Financial Statements

1) Accounting Policies Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS 102) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The Financial Reporting Standard 102 'The Financial Reporting Standard the UK and Republic of Ireland'. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Tangible assets costing more than £250 net are capitalised and are stated at cost.

Depreciation is charged by equal annual instalments commencing with the date of acquisition at rates estimated to write off their cost or valuation less any residual value over the expected useful lives which are as follows:-

Fixtures and fittings

3 years

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Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid.

Cash at bank an in hand

Cash at bank and cash in hand includes cash and short term investors with a short term maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund Accounting

Unrestricted funds can be used in accordance with the charitable objectivities at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

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Note 2 – Donations and grants

Subscriptions Donations received in year Donations received in prior years Grants received in year Gift aid reclaimed Total donations and grants	2023/24 2022/23 Unrestricted funds Restricted funds Total funds Total funds £ £ £ £ 2,605 0 2,605 2,080 4,078 1,000 5,078 5,080 0 0 0 5,250 2,500 2,600 5,100 4,000 1,756 0 1,756 3,614
	10,939 3,600 14,539 20,024

Note 3 – Income from other trading activities

Box office and concerts Programme sales Advertising & sponsors Fundraising events Other Total other trading income	2023/24 2022/23 Unrestricted funds Restricted funds Total funds Total funds £ £ £ £ 16,283 0 16,283 10,382 676 0 676 458 1,400 0 1,400 1,205 0 0 0 1,441 1,066 0 1,066 782
	19,425 0 19,425 14,268

Note 4 – Cost of charitable activities

Production costs Fundraising expenses Insurance NODA subscription Programmes & merchandise Advertising Sundry Bursary payments Total cost of charitable activities	2023/24 2022/23 Unrestricted funds Restricted funds Total funds Total funds £ £ £ £ 22,387 2,600 24,987 21,448 0 0 0 673 453 0 453 467 199 0 199 190 371 0 371 385 780 0 780 175 1,206 0 1,206 784 0 1,000 1,000 1,000
	25,396 3,600 28,996 25,122

Note 5 – Debtors due within 1 year

HMRC – gift aid	2023/24 2022/23 Unrestricted funds Restricted funds Total funds Total funds £ £ £ £ 1,756 0 1,756 3,614

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Note 6 – Cash at bank and in hand

		2023/24		2022/23
	Unrestricted funds	Restricted funds	Total funds	Total funds
	£	£	£	£
Current account	14,543	0	14,543	11,935
Savings accounts	11,120	4,250	15,370	10,616
Total cash at bank and in hand	25,663	4,250	29,913	22,551
Note 7 - Creditors: amounts due within less than one year
		2023/24		2022/23
	Unrestricted funds	Restricted funds	Total funds	Total funds
	£	£	£	£
Creditors and accruals	(388)	0	(388)	0

Note 8 – Statement of movement of funds

Opening balance 1 June 2023(2022) Net incoming resources Closing balance 31 May 2024(2023)	2023/24 2022/23 Unrestricted funds Restricted funds Total funds Total funds £ £ £ £ 21,915 4,250 26,165 16,971 5,116 0 5,116 9,194
	27,031 4,250 31,281 26,165

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