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2021-05-31-accounts

Registered Charity Number: 1162451 HEREFORD GILBERT AND SULLIVAN OPERATIC SOCIETY UNAUDITED FINANCIAL STATEMENTS 31 MAY 2021

Hereford Gilbert and Sullivan Operatic Society STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MAY 2021 2020121 Notes Unrestricted Funds 2019120 Unrestricted Funds Total Funds Total Funds Incoming Resources Donations and legacies Other Trading activities Investment Income 6,874 6,874 8.527 5.097 8,527 5,097 - Total Incoming Resources 13.624 13.624 Resources Expended Cost of Charitable Activities 1.927 1.927 11,308 11.308 - Totsl Re$our¢es Expended NET INCOMING RESOURCES 5,792 5,792 2,316 2,316 NET MOVEMENT IN FUND8 Funds transferred in at 1 June 2020 6,908 6,908 4,592 4,592 TOTAL FUNDS AT 31 MAY 2021 14 Notes: Restricted Fund5 for show received from D'oyly Carte £3,000 and Herefordshire Council £2,863 to be targeted for matinee performance and show. £250 donation to be targeted for specific event as yet undetermined. The amount in total £6,113 is shown as deferred income and cash at bank in the balance sheet. BALANCESHEET AS AT 31 MAY 2021 31 May2021 Rertritted 31 May 2020 Unrestricted Note$ Unrettri¢ted Tixal Total

Funds Funds Funds Funds Funds Fixed Assets Tangible ￿set5 Current Assets Debtors & Prepayments io li 288 288 786 786 Investments Cash at bank and in hand li 12,499 6,113 18,612 6,915 6,915 7,706 7,706 12,792 6.113 18,905 redltors Amount5 falling due within one year Deferred income 12 1921 1921 17981 17981 12 NET ASSETS 14 6,908 6,908 FUNDS Unrestricted Funds 14 12.700 12,700 - General reserlfes Restrlded Funds 14 - General reserve5 12,700 12,700 6,908 6,908 12,700 12,700 6,908 6,908 otal Funds 6,908 6,908 The Financial statements were approved by the board oftrustees on 18 November 2021 and are signed on its behalf by.. S.A. Dunsford Mrs S Dunsford (Chairl Trustee The notes form part of the financial statements Gilbert and Sullivan Operatic Society Notes to the Flnanclal Statements Hereford

1) Accounting Policies Basis of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP IFRS 102} Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021. The Financial Reporting Standard 102 'The Financial Reporting Standard the UK and Republic of Ireland,. The financial statements have been prepared under the historical cost convention. Income All income is recognised in the Slalement of Financial Activities once the charity has entitlement to the funds, il is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Tangible fixed assets Depreciation is provided at the following annual rates in order lo write off each asset over its estimated useful life. Tangible assets costing more than £250 net are capitalised and are stated at cost. Depreciation is charged by equal annual instalments commencing with the date of acquisition at rates estimated to write off their cost or valuation less any residual value over the expected useful lives which are as follows.'_ Fixtures and fittings 3 years Debtors Trade and other debtors are recognised atthe settlement amount due afteranytrade discount offered. Prepayments are valued at the amount prepaid. Cash at bank an in hand Cash at bank and cash in hand includes cash and short term investors with a short term maturity of three months or less from the date of acquisition or opening of the deposit or similar account. Creditors and provisions Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third paty and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount.

Taxation The charity is exempt from corporation tax on its charitable activities Fund Accounting Unrestricted funds can be used in accordance with the charitable objectivities at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial slalemenls.

Note 2 - Donations and Legacies 2020121 2019120 Unrestricted Total Fund Unrestricted Total Funds Funds Funds Voluntary Income Public donations Members Subscriptions - Trusts 5,137 5,137 1,737 1,737 8,527 8,527 8,527 8,527 2019120 Unrestricted Funds Total Funds 2,740 2,740 198 198 1,900 1,9 820 820 4,838 4,838 25 25 242 242 25 25 17 17 259 259 5,097 5,097

Note 5 - Cost of Charitable Activities 2020121 2019120 Production costs 9,142 Fundraising Expenses Donations Insurance 461 257 Membership subscriptions 72 163 Repairs and Prinling,postage and stationery Renewals 30 24 Honararia 900 1,425 Sundry Expenses Programmes and Merchandise 297 Note 6 Trustees Remuneration and Benefits There were no Trustee's remuneration or other benefits for the year ended 31 May 2021 During the year 2 Trustees were reimbursed £29.90in relation to expenses paid by the Trustees on the Charity's behalf. Note 7 - Tangible Assets 31 31 March March 2021 2020

Tangible Assets Tangible Assets Note 10- Debtors 31 31 March March 2021 2020 Debtors due within one year 288 786 Debtors and Prepayment

Note 11- Investments and Cash at Bank and in Hand 31 31 31 31 March March March March 2021 2021 2021 2020 Invèstments Unrestricted Funds Cash at Bank and In Hand Unrestrlcted Funds Bank Current Accounts Restrirted Bank Current Aceount5 12,499 12,499 6,915 Cash in Hand 6,113 6.113 12,499 31 March 2021 6,113 18,612 31 March 2020 6,915 Unrestricted Funds Creditors and accruals 92 798 Note 12 - Creditors - amounts falling due within one year 798 Restricted Funds IIL Deferred Income 6,908 5,792 12,700 Notes Deferred Income D'oyly Carte £3,000 Herefordshire Council £2,863 Donation £250 io

Restricted Funds for show received from D'oyly carte £3,000 and Herefordshire Council £2,863 to be largeted for matinee perfomiance and show.£250 donation to be targeted for specific event as yet General Reserve 6,908 5,792 12,700 Restricted Funds General Reserve Total Unrestricted Funds undetermined. Note 14- Statement of Funds Transferred Net Balance Incoming 31 May Transferred Net Incoming Balance 31 May 1 June 2020 1 June 19 Resour￿$ 2020 Resources 2,021 Unrestricted Funds li

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Hereford Gilbert and Sullivan Operatic Society On accounts for the year ended 31 May 2021 Charity no lif any) 1162451 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'lhe Trust I for the year ended 3110512021 Responsibilities and basis of report As the charity's Iruslees. you are responsible for the preparation of th& accounts in accordance with the requirements of the Charities Act 2011 I'the Act") I report In respect of my examination of the Trust's accounts carried oul under section 145 of the 2011 Act and In carrying out my examinalioii I have followed all the applicable Directions qiven by the Charity Commissioii under section 1451Sllbl of the Act Independent I have completed my examination. I confirm that no material matters have examiner's statement come lo my attention In connection with the examination whir.h givps nip cause to believe that in. any material respect the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records". or the accounts did not comply with the applicable requirements concerning the form and conlenl of accounts sel out In the Charilie (Accounts and Reports) Regulations 2008 other than any requirenipr-:I that the accounts give a true and fair view which Is not a maller considered as part of an independent examination. I have no concerns and have come across no other matters In connection with the examination lo which attention should be drawn in this report 11) order to enable a proper understanding of the accounts lo be reached Signed- Date: Name: Mary Walters Relevant professional qualificationlsl or body lif any): CIMA Address.. Malvern. Worcestershire. WR14 1AD

From 01/06/2020 To 31/05/2021

Charity name: Hereford Gilbert & Sullivan Society

Charity registration number: 1162451

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To educate the public in the dramatic & operatic
arts, principally the works of Gilbert & Sullivan
and to further the development of public
appreciation and taste of the said arts.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 culture in and around rural Herefordshire and the
Marches. To provide performance opportunities
for all age groups.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees have had due regard to the
guidance issued by The Charity Commission on
public benefit.
Please see Page 2 for the main activities
undertaken for the public benefit this year

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 Hereford Gilbert & Sullivan Society does not
have a policy on grant making
Policy on social investment
including program related
investment		 Para 1.38 As Above
Contribution made by
volunteers		 Para 1.38 The Society relies on its volunteers who help with
production activity, front of house, advertising,
recruitment, publicity and fundraising. We are
most grateful for their contribution. The Executive
Committee are all volunteers.

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Due to COVID the annual show and schools
matinee planned for March 21 was cancelled.
The second year running. The Committee have
worked hard in obtaining grants and raising
monies. Thanks to the generosity of members,
Society friends and patrons. We hope to be able
to stage a production as soon as restrictions
allow. In the meantime, members have met and
made music via Zoom, the results of which can
be seen via the website and several you tube
videos. Members who have participated agree
that whilst enjoying the sessions it is not the
same as singing live together.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

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Para 1.21 The charity made a small surplus of £5,792.
financial position at the end The charity received restricted grants totalling
of the period £6,113 in 21/22. These grants are for future
schools matinee performances and a show. The
restricted grant is shown as deferred income and
cash at bank within the balance sheet.
Statement explaining the Para 1.22 Hereford Gilbert and Sullivan Operatic Society
policy for holding reserves
stating why they are held
Amount of reserves held Para 1.22 The charity held general reserves of £12,700 as
at 30/05/2021
Reasons for holding zero Para 1.22 Not Applicable
reserves
Details of fund materially in Para 1.24 Not Applicable
deficit
Explanation of any Para 1.23 Not Applicable
uncertainties about the
charity continuing as a going
concern
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Additional information (optional) You may choose to include further statements where relevant about:

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Membership fees and associated gift aid
Donations from members, Society
friends and patrons and the general
sources of funds (including Para 1.47 public.
any fundraising) Ticket and programme sales from
performances
Grant Aid applied for from both local and
national bodies.
Various fundraising events, eg raffles, sale of
DVDs and books, fundraising page linked to the
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Covid 19 uncertainty continues and is still a
serious risk to future plans and activity
A description of the principal Para 1.46
risks facing the charity
Other
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Structure, Governance and Management

trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable Incorporated Organisation

Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Election by the membership at the Annual
General Meeting
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:

Policies and procedures
adopted for the induction and
training of trustees
Para 1.51
The Constitution refers
structure and any wider
network with which the
charity works		 Para 1.51 Not Applicable
Relationship with any related
parties		 Para 1.51 Not Applicable
Other

Reference and Administrative details

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Charity name Hereford Gilbert and Sullivan Operatic Society
Other name the charity uses Hereford G & S Society
Registered charity number 1162451
18, Moor Farm Lane Three Elms Hereford
HR4 0NT
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Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Mrs Sheila Dunsford Chair Elected by the members at the
1
AGM
2 Mrs Lucy Walden Secretary ditto
3 Mrs Laura Harrison ditto
Miss Wendy ditto
4
Winterburn
5 Mrs Jean Stiff ditto
6 Mrs Frances Roper ditto
7 Mr Geoff Rawcliffe Hon President ditto
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian Details of arrangements for safe custody and segregation of such assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

Signed

Signed
Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Sheila Anne Dunsford

Chair
01/03/2022
01/03/2022